Florida International University HR Liaisons Meeting February 18, 2010.
Florida International University HR Liaisons Meeting January 21, 2010.
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Transcript of Florida International University HR Liaisons Meeting January 21, 2010.
Florida International UniversityHR Liaisons Meeting
January 21, 2010
AGENDA
• Introduction • Miami Heat College Night• Office of Employee Assistance (OEA) Overview• New Policies• Changes to Existing Policies• 4/10 Summer Schedule 2010• Personnel Records• Other Updates• Important Dates• Wrap Up
Office of Employee Assistance
• Enhance the quality of life of FIU faculty and staff;
• Improve personal and organizational effectiveness;
• Create a healthier campus community
OEA OVERVIEW
Our Mission
Confidential Services for FIU Employees and Immediate Family Members…
• Consultation• Assessment• Counseling or Coaching • Referral Services
OEA OVERVIEW
Limits to Confidentiality if…• Danger to others• Danger to self• Child/Elder Abuse• Subpoena to produce records
OEA OVERVIEW
What are some types of problems that employees bring to the Office
of Employee Assistance ?
OEA OVERVIEW
Stress
Relationship ProblemsSeparation Divorce
Financial Issues
Parenting Concerns
Bereavement
Illness DisabilityGrief and Loss
Food/Eating Problems
Alcohol / Drug Abuse
Anxiety
Depression
Natural Disasters
FLOODS & FIRE
OEA Clinical Staff can provide brief counseling which may include…
• Support and Encouragement• Recommendations for coping strategies• Opportunities to explore options and
alternatives• A safe environment to test out and
practice new skills…• Problem-solving and coaching
OEA OVERVIEW
Whatever the challenges or concerns, OEA clinical staff will provide professional help to …
• Overcome Depression & Anxiety• Improve Relationships• Enhance Communication Skills• Increase Resilience• and more!
OEA OVERVIEW
So, if you are bringing your problems to work or……
if work is causing problems in your personal life….
OEA OVERVIEW
Call the professionals at the…
Office Of Employee Assistance
…Experts at Resolving Problems
OEA OVERVIEW
Additional services for Departments and Teams
• Customized Training and Workshops• Team Building Facilitation• Critical Incident Response
OEA OVERVIEW
Enhancing the quality of life for faculty & staff
Improving personal & organizational effectiveness
Creating a healthier campus community
OEA OVERVIEW
Professional
Confidential
Problem Resolution
OEA OVERVIEW
Assessment
Consultation
Referral
Intervention
OEA OVERVIEW
No need to feel lost in a crowd or overwhelmed by problems
OEA OVERVIEW
CALL
305-348-2469For a confidential consultation
Office Hours at Modesto A. Maidique and Biscayne Bay Campuses
OEA OVERVIEW
Our Clinical Staff
Dr. Kate Kominars, Director and Licensed Psychologist
Dr. Minca Brantley, Licensed Psychologist
OEA OVERVIEW
Here to help!
www.oea.fiu.edu
OEA OVERVIEW
Policies
NEW POLICIES
Domestic Violence Leave Policy
• Employee entitlement of up to three (3) days of unpaid leave in a twelve (12) month rolling year period to deal with issues relating to domestic violence suffered by an employee, employee’s family or household member.o Obtain an injunctiono Obtain medical or mental health careo Seek services from a victim services organizationo Seek legal assistanceo Secure existing housing from the perpetrator
• Employee use accrued leave, if available• Documentation must be provided such as –o Medical or professional treatment of serviceso Social or faith-based serviceso Law enforcement or legal proceedings
• Employees may seek assistance and referrals from the Office of Employee Assistance
http://policies.fiu.edu/files/708.pdf
NEW POLICIES
Workplace Violence Policy
• Currently, policy does not exist to address workplace violence
• In response to changing environment• Zero tolerance communication to University community
regarding workplace violence
http://policies.fiu.edu/files/709.pdf
CHANGES TO EXISTING POLICIES
FMLA, Maternity/Paternity and Medical Leave Policy
• Update policy per FMLA Regulation to ensure compliance - revision includes allowance for military leave qualifying events, such as:
• Exigency event (prepare for military leave),• Care for injured service member;
• Clarify difference between FMLA maternity/paternity leave, University maternity/paternity leave, and medical (non-FMLA) leave; • Clarify employee eligibility and leave entitlement;• Reformatted policy to improve readability.
Sick Leave Policy
• Update policy as a result of new Domestic Leave Policy and revised FMLA, Maternity/Paternity and Medical Leave Policy to include allowance of usage for maternity/paternity, domestic violence, and military leave entitlements.
4/10 Summer Schedule 2010
4/10 SUMMER SCHEDULE
Friday-Off 10-hour per day Work Week
06/25/10 06/28/10 - 07/01/10
07/02/10 07/05/10* - 07/08/10
07/09/10 07/12/10 - 07/15/10
07/16/10 07/19/10 - 07/22/10
07/23/10 07/26/10 - 07/29/10
07/30/10 08/02/10 - 08/05/10
*Monday, July 5th- Holiday
4/10 SUMMER SCHEDULE
• July 4th holiday will be observed on Monday, July 5, 2010. The University shall provide eight (8) hours of leave for the holiday and employees will be required to use two (2) hours of vacation leave to complete the 10-hour workday.
• The last day of the 10-hour day schedule is August 5, 2010. Friday, August 6, 2010 will be the first day of the regular 8-hour per day schedule.
4/10 SUMMER SCHEDULE
June 2010
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Regular 8-hour Day
Regular 8-hour Day
Regular 8-hour Day
Regular 8-hour Day
Begin 4/10 Schedule - First Friday Off
20 2622 23 252421
August 2010
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
10 hour Work Day
10 hour Work Day
10 hour Work Day
10 hour Work Day
Back to Regular Schedule - 8 hour Work Week
71 2 3 4 5 6
PERSONNEL RECORDS
• Access to Official Personnel Records Policy # 1710.005
• The only official personnel records are maintained in the Division of Human Resources.
• Generally, University personnel records are public records and under the Sunshine Law are open for public inspection. All requests for employee information, including both, current or former employees, must be submitted in writing to the Division of Human Resources for production.
http://policies.fiu.edu/files/57.pdf
OTHER UPDATES
AFSCME 1%
• Eligible AFSCME employees hired before July 1, 2009 received a 1% increase effective December 23, 2009
• Increase was first reflected in the January 15, 2010 paycheck
AFSCME OEA Pool
• Lists of OEA-eligible AFSCME employees were sent to the Provost and Vice Presidents
• Forms are due to Vice President or Provost by February 8 and to Human Resources by February 15
• One-time award will be reflected in the Paycheck of February 26, 2010
OTHER UPDATES
Prescription Discount Program - Rx Well Card
• Discounts on prescription drugs, lifestyle drugs, and over-the-counter
medications at more than 58,000 participating pharmacies
• 10% – 85% Immediate Savings
• No costs to obtain a card, no obligations and no limits
• http://hr.fiu.edu/index.php?name=value_added_programs
Long Term Care Insurance (LTC) through John Hancock
• LTC Services: Assisted living facilities/Home care/Nursing Home
• Open Enrollment January 25 – April 2, 2010
• Simplified Issue for eligible employees (Medical Questions)
• Full Medical Underwriting for Spouse/Family
OTHER UPDATES
Service Delivery
• New service delivery model will mean one-stop shop in PC 224• As of Friday, January 22, 2010, Recruitment Services reception
area will be closed• All walk-ins, mail and sign-ons should be sent to PC 224 • Details about this exciting change to follow in the February HR
Liaisons meeting
IMPORTANT DATES
Event DateFIU STEPP at BBC in WUC 244 Monday, January 25Next Liaisons Meeting will be in GC 243 Thursday, February 18FIU Miami Heat Take Over Day Sunday, March 14Census Distribution March 2010
Questions or Comments?
WRAP UP