Fiscal Year 2008-09 AIA 2008-09 General Body Meeting.

Fiscal Year 2008-09

AIA 2008-09 General Body Meeting

2008 President Speech 2008-09 Financial Statement Question and Answers AIA Web 2009 Goals


WELCOME

Lucky and Proud to live and work in two greatest countries in the world

Proud of the organization

Visit our web site: www.aiamadison.com

Thanks to Board Anu Palparti- Past President Aruna Rajgopalan – President Elect Badrinath Lankella- Treasurer Amit Mangar- Secretary Vinay Dhodda- Cultural Co-ordinator

Visit our web site: www.aiamadison.com

•Prabhkaran – Director of Membership

•Kumud Gupta-Director of Marketing

•Krishna Sejapati- News Editor

Kamlesh Saini Randeep Talwar

Sanjay LimayeMilind RanadeRaja Raman

Nihal AhmadUmesh AgarwalGurdeep Brar

Sandhya Patel Vijay Setaluri

and Others

Overview

–Improve web site

–Centralize storage/custody of AIA Assets

–Initiative on Community Center

–Increase our membership by 20%

–Build synergy with other Indian Associations

–Encourage volunteer work in community projects

•Web site:Sushil-ji contributionWeb features

Membership driveIncrease from 75 to 100

•Events held:Graduating Students’ BanquetteMother’s DayFather’s day and PicnicIndia DayDiwali DaySeveral community based volunteer work

•Importance of your contribution in events

Invitation for theme/artwork/logo design Storage facility - @ AHA Temple site Community center Initiative – Synergy with AHA Cooperation with other sister organizations:

IMCOW – formerly AIACC Tamil Sangam Telgu Association Maharastra Mandal IGSA – Indian Graduating Students Association and

several others ASHA, SHAMA

Future

•India and US relations are on the upswing

•Support Aruna Chakravarty and her new energetic Board to steer AIA next year

•Register/Renew your AIA Membership

End of Out going President Speech


Congrats and Thank you

Treasurer’s Report – 2008-09


Graduation Banquet2008 2006 2005

IncomeDonations (Membership)$100.00 430$ -$ Dinner Collections $717.00 828$ 615$

Total Receipts $817.00 1,258$ 615$

Expenses

Meeting Room 200$ Dinner 921$ 1,066$ Hilton - Service Charge$1,056.63 184$ Tax 61$ Postage 78$ 70$ Supplies 45$ 33$

Total Expenses $1,056.63 1,489$ 1,169$

Difference ($239.63) (231)$ (554)$

Mothers Day/Spring Festival

2008 2007 2006 2005IncomeDonations $500.00 -$ Dinner Collections* $1,750.00 $976.00 869$ 466$ Memberships $900.00Advertising $116.00 50$ -$ Total Receipts $2,650.00 $1,592.00 919$ 466$

ExpensesFacility Rental $337.00 $532.00 520$ -$ Dinner $1,925.00 $1,021.00 953$ 900$ Delivery -$ 100$ Cleaning $80.00 60$ -$ Tip 25$ 100$ Supplies $196.55 -$ 283$ Kinko's -$ 18$

Total Expenses $2,458.55 $1,633.00 1,558$ 1,401$

Difference $191.45 ($41.00) (639)$ (935)$

India Day2008 2007 2006 2005

IncomeCash collections $2,585.00 $2,250.00 $1,964 $1,633Total Receipts $2,585.00 $2,250.00 $1,964 $1,633

ExpensesInsurance $75.00Street Permit $120.00 $50.00 $50 $50Restaurant Permit $60.00 $50 $50Darbar/ New Delhi $1,500.00 $1,200.00 $950 $1,500Supplies $572.05 $334.00 $451 $448Stereo rental $10.00 $22 $21AZ Rental $0 $40Outside Help (Shree) $120.00 $116.00 $110 $150Mall Rental (garbage cans)$25.00 $28 $332Donation - Church $50.00 $50.00 $50 $25Prabakaran Food $375.00Total Expenses $2,847.05 $1,810.00 $1,711 $2,616

Difference ($262.05) $440.00 $253 ($983)

PICNIC: July 19th 2008

Income UnitsAmount

New Memberships 0 0New Life Membership 0 0Ticket Collection 0 0

====== ======Total 0.00

====== ====== Expense Units

AmountPark Reservation113.00Shyam shopping 20.00Prabakaran shopping 82.78Amit/Pizza Expenses 80.00

====== ======Total $295.78

====== ======

Diwali2008 2007 2006 2005

IncomeCash collections$3,620.60 $5,063.20 $2,470 $2,619Sponsors $500.00 $750.00 $900 $0Membership $40.00Total Receipts$4,160.60 $5,813.20 $3,370 $2,619

ExpensesFood $2,800.00 $2,375.00 $1,950 $2,263Supplies/ Maid $152.83 $364.66 $190 $245Music $1,300.00 $1,000 $300Verona Schools$1,070.75 $800.00 $135 $283Insurance $100.00Total Expenses$4,123.58 $4,839.66 $3,275 $3,091

Difference $37.02 $974 $95 ($472)

Financials As of January 30th 2009 Certificate Deposit #1Account #: 1604113367Maturity Date: 06/19/2009Interest Rate: 2.48Amount $5,408.67Certificate Deposit #2Account #: 1604124520Maturity Date: 08/09/2009Interest Rate: 2.48Amount $4,000.00Savings Account #1Account #: 0201543990Maturity Date: NoneInterest Rate: 0.40Amount $310.40Checking Deposit #1Account #: 0218008074Maturity Date: NoneInterest Rate: 0Amount $4,114.64

===============Total Cash in hand $4,425.04

===============Account Total $13,833.71

===============

Association of Indians in America - MadisonSummary of Financial Activity

FY2006 FY2007 FY2008CheckingSav CD G TotalCheckingSav CD Grand TotalCheckingSav CD Grand Total

Balances beginning of FY $1,754 $5,206 $0 $6,960 $3,053 $222 $5,076 $8,351 $6,474 $222 $5,409 $12,000

GBM - expenses ($212) ($550) ($681)

Other 2006 outstanding expenses ($407.00)

Graduate Banquet - (Attach A) ($231) ($78) ($240)

Mothers Day (Attach B) ($639) ($39) $191

India Day (Attach C) $253 $440 -$262

Diwali (Attach D) $95 $1,031 $37

Membership & Donations $2,120 $3,237 $1,400

Transfer to CD (5.4%) ($5,000) $5,000 -$4,000 $310 $4,000

Website ($143) ($36) ($104)

Picnic ($25) ($177) ($100)

Interest/ Other $6 $15 $76 $228

Miscellaneous $75 2009 Memberships$660

Balances at the end of FY $3,053 $221 $5,076 $8,350 $6,474 $222 $5,304 $12,000 $3,376 $310 $9,409 $13,095

End of Financials 2008-09

Question and Answers

AIA 2009 General Body Meeting

Letter From AIA Web Master

TO:AIA’S A.G.M.AIA’S PRESIDENT 2008

Me, Sushil Bansal conveys my thanks to all the AIA’s General Board Members

for the year 2008, past members as well as members for the year 2009. I also convey my thanks for the Executive Committee and the Board Members for their co-operation and help in the upgrading the AIA’s Web Site without that it was not possible for me to updating and maintaining the web site.

I am also thankful to Shyam Ji, AIA’s President 2008 for giving me a chance to

serve the Association. Now, as the Web Site is updated I would like to relinquish the charge of AIA’s

Web Master and would request Shyam Ji to take over the charge with immediate effect. If Shyam ji need any help in transit the responsibility, I am here always available.

I am sorry I could not able to attend this meeting as I am out of town. Thanking you and best wishes. Sushil Bansal

2009 Incoming President Speech


2009 Goals Improve visibility of AIA

Broadcast AIA supported community work

Future growth of AIA

Description # of Items

Appxt Value

Appxt sub total Value

Water Dispenser 3 15 $45.00Coffee/Tea Kettle 2 15 $30.00Tents 7 40 $280.00Audio System $1,000.00Aluminium Serving/warmer pots (615 large and one small)

15 10 $150.00

Printer 1 $40.00Large Aluminum cooking pot

1 12 $12.00

Cooler box 1 20 $20.00cooler box w/o top 1 5 $5.00Suitcase full of assorted decorations1 200 $200.00Paper plates/cups/spoons etc 1

25 $25.00

Total $1,807.00

List of Assets


Thank you and looking forward for your co-operation and support

Fiscal Year 2008-09 AIA 2008-09 General Body Meeting.

Documents

Transcript of Fiscal Year 2008-09 AIA 2008-09 General Body Meeting.