Laying the Groundwork

Guide for the First 100 Days in Office

Congratulations!

• Hard part Campaign• Harder part Carrying out your duties and

functions• First 100 Days Crucial

• Remember: It’s the first impressions that LAST!

Sharpen Yourself• Punong Barangay Chief Executive of the Barangay• To perform well, you must make yourself prepared and “sharpened”.• Read• Consult people who are considered effective leaders • Learn from observations• Attend trainings and seminars• Exercise• PrayRemember: It is always OK to ask questions.

Know your powers, duties and functions

• RA 7160 says that your primary mandate as LCE is to promote the general welfare of the barangay and its inhabitants.

• Read and understand the provisions of this section • When in doubt or when you encounter problems seek

assistance from the following:• DILG• LIGA PRESIDENT• OTHER PUNONG BARANGAYS

Know your powers, duties and functions

Four Basic Functions• execution, • administration and supervision, • legislation, and • maintenance of peace and order and public safety

Know your legislative powers, duties and functions

• Punong Barangay Presiding Officer of the Sangguniang Barangay• Read and understand the following:

• Sections 48 to 59 (Local Legislation)• Sections 391 to 392 (Powers, Duties and Functions of the Sangguniang

Barangay)• Section 132 (power to impose tax, fees or charges or to generate revenues, to

be exercised by the sangguniang barangay thru an ordinance)• Section 152 (Scope of Taxing Powers of the barangay • Section 153 to 155 (Common Revenue Raising Powers• And many many many more!

Execution

Enforce all laws and ordinances which are applicable within the barangay;Negotiate, enter into, and sign contracts for and in behalf of the barangayPrepare the annual executive and supplemental budgets of the barangay;Approve vouchers relating to the disbursement of barangay funds; Enforce laws and regulations relating to pollution control and protection of

the environment; Conduct an annual palarong barangay which shall feature traditional

sports and disciplinesPromote the general welfare of the barangay; and Exercise such other powers and perform such other duties and functions as

may be prescribed by law or ordinance.

Administration and Supervision

Administer the operation of the katarungang pambarangay

Exercise general supervision over the activities of the sangguniang kabataan;

Ensure the delivery of basic services as mandated under Section 17 of this Code.

Legislation

Call and preside over the sessions of the sangguniang barangay and the barangay assembly, and vote only to break a tie;

Upon approval by a majority of all the members of the sangguniang barangay, appoint or replace the barangay treasurer, the barangay secretary, and other appointive barangay officials.

As presiding officer, he shall: Call over the sessions of the sangguniang

barangay, which is to be conducted at least twice a month;

Preside over the sessions of the sanggunian; Vote only to break a tie Call and preside over the conduct of barangay

assembly, which is to be done twice a year.

Maintenance of peace and order

Maintain public order in the barangay and, in pursuance thereof, assist the city or municipal mayor and the sanggunian members in the performance of their duties and functions;

Organize and lead an emergency group whenever the same may be necessary for the maintenance of peace and order or on occasions of emergency or calamity within the barangay;

Possess and carry firearm in the performance of his peace and order function, subject to pertinent laws, rules and regulations

Session

• Session – twice in a month• Passing papers around, such as barangay

ordinances and resolutions, for signatures of the members without meeting on them as a collegial body (session) is highly illegal and anomalous and renders all such acts done in such manner null and void

Honorarium• Honorarium is given not as a matter of right but in appreciation for

actual services rendered (Santiago vs. COA, July 12, 1991). • Actual service of barangay official is measured by his attendance in

regular and special sessions (2007). • DILG-DBM Joint Circular No. 90-1 dated February 14, 1990,

paragraph 3.2 provides:

“ 3.2. A Barangay Official who is on leave of absence shall not be entitled to the Benefits (Honoraria) provided herein.”

• There is no reduction in honorarium when the absence in sessions by the Punong Barangay or the Sangguniang Barangay Member is for the performance of public duty as in attending the problems of the constituents - on officials business. (DILG Opinion 35, s. 2007)

Important Reminders• As Presiding Officer – vote ONLY TO BREAK A TIE (Art. 102, IRR of RA 7160)• The IRP must either be adopted or updated on the FIRST REGULAR SESSION

and WITHIN 90 DAYS (Art. 103, IRR)• You have NO VETO POWER. (Art. 108(c) and 109(b), IRR)• You are MANDATED TO SIGN the ordinances enacted by the sanggunian upon

approval by the majority of the sanggunian members (Art. 108 (c) and 109(b), IRR)

• You can be SUSPENDED or DISMISSED from office if you enforce any DISAPPROVED ordinance or resolution adopting your BDP and/or AIP (Art. 112, IRR)

• Distinction between ORDINANCE and RESOLUTION

More Important Reminders • Monies or properties donated by private agencies and individuals for specific purposes

shall be accounted for as TRUST FUND (Art. 101(a)(8), IRR)• When implementing public works or/and cooperative enterprises with N/P/M agencies,

the sanggunian SHALL NOT PLEDGE any sum of money beyond what is currently in the barangay treasury or assigned for the purpose (Art. 101(a)(9))

• An increase in the compensation or honoraria of the PB and SB shall be effective ONLY AFTER THE FULL TERM of all the members that approved the increase had been completed. This does not apply to APPOINTIVE officials.

• Proceeds from fund raising shall be tax-exempt and shall go to the barangay general funds. In appropriating such fund, the specific purpose for which the fund raising activity has been held shall be first satisfied.

• No fund raising activity shall be held within 60 days immediately before and after an election, recall, referendum or plebiscite.

Appoint your staff• Mandatory

• Barangay Secretary• Barangay Treasurer• 10-20 members of the Lupong Tagapamayapa• 20 Barangay Tanods

• Creating additional offices or positions (Administrator, Clerk, Janitor, etc)

• Ordinance – creation, compensation, manner of appointment, qualifications, subject to availability of funds

• 55% limitation – total annual income actually realized in the preceding year

Appoint your staff

• Qualifications of Barangay Secretary and Treasurer (Sec. 394, 395)

• Legal age, qualified voter, actual resident of the barangay• Not a government employee• Not a relative of the Punong Barangay within 4th level of

consanguinity or affinity• Not a member of the sangguniang barangay• Remember: The appointment have to be concurred by the majority

of the sanggunian members. • All Secretaries, Treasurers and other functionaries shall be issued

a NEW appointment.

Determine the financial health of your barangay

• Meet and consult with the Municipal Accountant and COA

• Read and analyse financial records and reports• Approved annual and supplemental budgets for 2013• Report of cash transactions and funds available as

of November 30• Statement of income and expenditures

Meet your official family

• Meet your Sanggunian members, appointive officials and functionaries

• Establish rapport with the sanggunian• Adopt your IRP• Form mandatory standing committees

Determine How Barangay Development Goals can be harmonized with those of the municipality

• Meet the mayor• Consult with the planning office• Ask your treasurer to consult with the

Municipal Treasurer, Accountant and Budget Officer

Build up community support

• Visit puroks• Attend purok assemblies• Conduct Barangay Assembly • Visit NGOs, churches, etc in your barangay

Reconstitute and Meet the BDC

• Issue an Executive Order reconstituting the BDC• Barangay Development Council

• Members of the sangguniang barangay• Representatives of the NGOs, POs operating in the

barangay (25%)• Representative of the congressman*Expanded BDC to meet the requirement of the national government for purposes of the BUB program.

Reconstitute and Meet Other Barangay-Based Institutions

• Issue an Executive Order reconstituting the following:• Barangay Peace and Order Council• Barangay Anti Drug Abuse Council• Barangay Disaster Risk Reduction and Management Council• Barangay Council for the Protection of Children• Barangay Human Rights Action Officer• Barangay Ecological and Solid Waste Management Council

Ensure that the Barangay has an approved Annual Budget for 2014

• Punong Barangay is mandated to prepare the annual budget for the next year in coordination with the BDC

• Submit budget proposal to the sangguniang barangay for legislative enactment not later than October 16

• The budget becomes OPERATIONAL only after approval of the sangguniang barangay by virtue of an appropriation ordinance

• In case the previous PB did not prepare budget?• Without an approved budget what happens?

Administrative Requirements

• Please submit the following to the DILG Office:• Bio-data with 3 pcs 1x1 ID picture of barangay officials• Appointment, Resolution of concurrence, Oath of Office and

Biodata of Secretary and Treasurer • List of Barangay Tanods and Lupong Tagapamayapa with

copy of appointment• Copy of Executive Orders • IRP and mandatory standing committees

• For your communications:KIM G. PEDRO

Municipal Local Government Operations OfficerDILG New Corella

0917-627-3691

Good Luck!