Fire
10
NOTE: The retention requirements stated in this schedule apply to all records described in the series, regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc. FIRE DEPARTMENT - Record Retention Schedule Requirement Sub-Department /FR/ Fire Department Series ID Series Description Confidential Vital Series Title Total Retention FIRE DEPARTMENT FR-XX- EMERGENCY MEDICAL SERVICE REPORTS Records maintained by Emergency Medical Services Ambulance staff transporting patients to the hospital. CR+7 FR-XX-0008- Page 1 ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee) SUP=Superseded TERM=Termination RETENTION CODES: CITY OF PHILADELPHIA / DEPT. OF RECORDS Report Date: September 18, 2013
description
Fire
Transcript of Fire
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/ Fire Department
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENTFR-XX-
(continued from previous page)EMERGENCY MEDICAL SERVICE REPORTSRecords maintained by Emergency Medical Services Ambulance staff transporting patients to thehospital.
CR+7FR-XX-0008-
Page 1
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/AA/ Administrative Analysis
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - ADMINISTRATIVE ANALYSISFR-AA-
(continued from previous page)FIRE ALARM RESEARCH DATA - HOLD ON SITEStatistical data including forms and reports that are accumulated on Fire Alarms for research andplanning by the Unit. Include weekly, monthly, quarterly and year-end computer printout reports.
SUPFR-AA-0001-
Page 2
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/FC/ Fire Commissioner Office
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - FIRE COMMISSIONER OFFICEFR-FC-
(continued from previous page)HERO AWARD PAYMENTSRecords include forms, papers and materials pertaining to the record of payments made to widows orfamilies.Note: File is considered closed upon completed action is taken on payment.
CLO+6FR-FC-0001-
(continued from previous page)HERO SCHOLARSHIP FUNDRecords include forms, papers and materials pertaining to correspondence with Council, otherexecutives and persons with authority to grant or reject scholarship.
CR+10FR-FC-0002-
Page 3
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/FF/ Fire Fighting Division
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - FIRE FIGHTING DIVISIONFR-FF-
(continued from previous page)APPARATUS MAINTENANCE AND REPAIR - HOLD ON SITEForms and other related documents used to record the maintenance and repair of vehicles in thecompany.
CY+1FR-FF-0001-
Page 4
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/FM/ Fire Marshal
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - FIRE MARSHALFR-FM-
(continued from previous page)FIRE ALARM REPORTSReports and related documents used to record information pertaining to fire alarms.
CY+4FR-FM-0002-
(continued from previous page)INVESTIGATIONS AND INSPECTIONSFiles concern specific information on fires, e.g., origins, complaints, compliance with Fire Code anddeaths. Also include special preliminary and final reports of investigations, inspections, suspect files,etc.Note: Retention designated as permanent by Chief of Fire Code Unit.
PRMFR-FM-0003-
Page 5
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/FP/ Fire Prevention Division
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - FIRE PREVENTIONFR-FP-
(continued from previous page)FILM NEGATIVESNegatives of photos of Fire Prevention, Fire Fighting, Fire Marshal Investigations and Fire VehicleAccidents.Forward to Fire Museum for Evaluation.
REFFR-FP-0001-
(continued from previous page)FIRE PREVENTION PROGRAM FILES - HOLD ON SITEFiles consisting of correspondence, work papers, instructions and project outlines, displays, filmsexhibits, speeches, news releases, as well as special program material for Fire Prevention promotions,e.g., Fire Prevention Week.Note: Review annually and dispose of material no longer needed for planning and/or publicity.
REFFR-FP-0002-
Page 6
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/OEP/ Office of Emergency Preparedness
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - OFFICE OF EMERGENCY PREPAREDNESSFR-EP-
(continued from previous page)APPLICATIONS - HOLD ON SITECopies of applications for enrollment in architects' and engineers' professional development programand training course applications along with other related information.
CR+2FR-EP-0001-
(continued from previous page)LOCATOR FILE - HOLD ON SITECard files listing locations of sirens and radio equipment maintained by the Office of EmergencyPreparedness along with related documents.
SUPFR-EP-0002-
(continued from previous page)MASTER SHELTER FILE - HOLD ON SITEDocuments listing the geographical location of the shelters maintained by the Office of EmergencyPreparedness.
SUPFR-EP-0003-
(continued from previous page)ORIENTATION AND TRAINING - HOLD ON SITESpecific orientation and training instruction material prepared for the Office of EmergencyPreparedness Program. Include any training instructions prepared for both individuals and groups.
SUPFR-EP-0004-
(continued from previous page)PROJECT APPLICATION FOR MATCHING FUNDS - EVENT DATE REQUIREDEVENT IS AUDIT.Copies of documents, data and related information submitted to the Department of the Army formatching funds for specific projects.
ACT+6FR-EP-0005-
(continued from previous page)SHELTER INSPECTION - HOLD ON SITEDocuments, data and reports related to the inspection of shelters. Includes the condition and amountof material and supplies located at the various shelters maintained.
CY+2FR-EP-0006-
(continued from previous page)SHELTER SURVEYS - HOLD ON SITEDetailed data and information gathered by the Federal Government periodically to determine thephysical adequacy of shelters maintained.
SUPFR-EP-0007-
Page 7
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/RP/ Research and Planning
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - RESEARCH AND PLANNINGFR-RP-
(continued from previous page)ACCIDENT TO APPARATUS CASE FOLDERForms and related documents used to record information on accidents involving Fire Departmentvehicles.
CY+6FR-RP-0001-
(continued from previous page)ACCIDENT TO APPARATUS EXPERIENCE - HOLD ON SITERecords, data and information on the frequency of apparatus of the fleet involved in accidents.
CY+2FR-RP-0002-
(continued from previous page)APPARATUS MOVEMENT CONTROL - HOLD ON SITEChart designed and created as mechanical means for housing the various color control cards thatidentify each piece of fire apparatus.
SUPFR-RP-0003-
(continued from previous page)APPARATUS RECORDS AND HISTORY - EVENT DATE REQUIRED - HOLDON SITEEVENT IS REMOVAL OF VEHICLE FROM SERVICE.Records of individual vehicles and apparatus showing complete operational history, performance data,basic specifications and periodic test results.Retain records for life of vehicle.
ACTFR-RP-0004-
(continued from previous page)FIRE ALARMS RECEIVED AND DISPATCHED - HOLD ON SITEInclude detailed logging of pertinent information required by this unit in fulfilling its function. Alsoinclude logs, tapes and other material used in receiving messages and dispatching equipment byradio.
CY+1FR-RP-0005-
(continued from previous page)FIRE COMMUNICATIONS EQUIPMENT TESTS - HOLD ON SITEInclude forms necessary for the effective control of the testing of communication equipment.
CY+1FR-RP-0006-
(continued from previous page)FIRE ALARM BOX ASSIGNMENT COMMUNICATION - RECEIPTS - HOLD ONSITE
CY+2FR-RP-0007-
Page 8
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/RP/ Research and Planning
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)
Documents used to verify notification of responsible Fire Department Units (Engine and LadderCompanies) when there is a change in location of fire boxes or First Alarm Box Assignments.
(continued from previous page)INJURY RECORDS - HOLD ON SITECopies of reports relating to injuries to City Employees.
CY+2FR-RP-0008-
(continued from previous page)RECRUIT TRAINING - EVENT DATE REQUIRED - HOLD ON SITEEVENT IS GRADUATION OF CLASS.Copies of records that include forms, papers and related material pertaining to the in-school training ofrecruits.
ACT+0/3FR-RP-0009-
Page 9
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.
FIRE DEPARTMENT - Record Retention Schedule
Requirement
Sub-Department/FR/WH/ Warehouse
Series ID Series Description Confidential VitalSeries Title Total Retention
(continued from previous page)FIRE DEPARTMENT - WAREHOUSEFR-WH-
(continued from previous page)HOSE RECORD - HOLD ON SITEPertinent information on each hose line purchased and issued to a Fire Company. Includes test resultsand repairs for the life of the equipment.Note: File is closed when hose is condemned.
CLO+1FR-WH-0001-
Page 10
ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination
RETENTION CODES:
CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: September 18, 2013
