Fire Risk Assessment v2 PDF · Site/Development: 1-99 (odd) Trent Road (excl. Drake House)...

Fire Risk Assessment

Date of survey: 04 Oct 2016Report date: 18 Oct 2016

General informationClient name: West of England Estate Management

Client reference:

Freeholder:

Site/Development: 1-99 (odd) Trent Road (excl. Drake House)

Greenmeadow

Swindon

Wiltshire

SN25 3NG

United Kingdom

Surveyor / assessor: Bryan Massen

Next review date: 04 Oct 2017

Next survey date: 04 Oct 2018

Contents

Risk Profile

General

Survey detail

Risk improvement tasks

1-99 (odd) Trent Road (excl. Drake House), SN25 3NG Fire Risk Assessment v2 provided by Cardinus Risk Management Limited

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Risk Profile

Risk category Originalrisk

Mitigatedrisk

Occupation 0 0

Construction 0 0

Electrical 5 5

Smoking 0 0

Heating 0 0

Cooking 0 0

Arson 5 5

Ignition sources 0 0

Flammable materials 5 5

Fire Alarm 0 0

Fire fighting provisions 5 5

Escape 5 5

Records 5 5

Evacuation 5 5

Training 0 0

Facilities 0 0

History Notices and Advice 5 5

HIGHEST RISK 5 5


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General Introduction

A fire risk assessment has been undertaken to assist the client in meeting their obligations under thefollowing legislation, but not exclusively:

The Regulatory Reform (Fire Safety) Order 2005The Fire (Scotland) Act 2005Fire and Rescue Services (Northern Ireland) Order 2006The Management of Health & Safety at Work Regulations.

We believe that the assessment is suitable and sufficient and has been undertaken by a competent personfollowing the framework and recommendations given in the current guidance document:

PAS 79: Fire risk assessment – Guidance and a recommended methodology.

Aim of the assessment

1. Identify the fire hazards

2. Identify people at risk

3. Evaluate the level of risk and the adequacy of the general fire precautions

4. Record significant findings and provide an action plan

5. Provide an overall assessment of risk

NB: It is also necessary to periodically review the assessment.

The recommended approach to carrying out fire risk assessments is intended to determine the riskproportionate fire precautions required to protect premises occupants including employees, contractors,visitors and members of the public and to protect people in the immediate vicinity of the premises. The firerisk assessment is not necessarily sufficient to address the safety of fire fighters in the event of a fire on thepremises.

The purpose of this report is to provide an assessment of the risk to life from fire in these buildings, andwhere appropriate, make recommendations to ensure compliance with fire safety legislation. The reportdoes not address the risk to property or business continuity from fire.

The Regulatory Reform (Fire Safety) Order 2005

The Regulatory Reform (Fire Safety) Order 2005, hereafter referred to as the Fire Safety Order, came intoforce in England and Wales on 1st October 2006 and consolidates nearly all existing fire safety legislation,replacing significant pieces of legislation such as the Fire Precautions Act 1971 and the FirePrecautions(Workplace Amendment) Regulations 1999. The Fire Safety Order places a greater emphasis onfire precaution and the assessment process.

Northern Ireland and Scotland continue to have their own legislation which is referred to where appropriate.The Fire Safety Order applies to all non-domestic premises in England and Wales, including the commonparts of blocks of flats or houses in multiple occupation (HMOs).

As a result of the Fire Safety Order, previously issued Fire Certificates will be abolished and become invalid.

The Fire Safety Order places certain duties on the responsible person for a premises: This can be anyonewho has control of the premises or a degree of control over certain areas which may provide for sharedresponsibility, e.g.

Employers for the parts of premises staff enterManaging agents or owners for shared parts or shared fire equipment/systemsThe occupier of premises i.e. the self-employed.


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General fire precautions

General Fire Precautions are stipulated within the Fire Safety Order to mean:

Measures to reduce the risk of fire on the premises and the risk of the spread of fire on the premises

Measures in relation to the means of escape from the premises

Measures for securing that, at all times, the means of escape can be safely and effectively used

Measures in relation to the means of fighting fires on the premises

Measures to ensure the means for detecting fire on the premises and giving warning in case of fire onthe premises

The provision of arrangements for action to be taken in the event of fire on the premises, includinginstruction and training of employees and measures to mitigate the effects of fire.

How to meet the main objectives of the Fire Safety Order

The key requirement of the Fire Safety Order is the completion of a fire risk assessment, which is to becarried out by the responsible person or delegated competent person.

Responsible person: extract from Regulatory Reform (Fire Safety) Order 2005:

Meaning of “responsible person”

In this Order “responsible person” means —

a. in relation to a workplace, the employer, if the workplace is to any extent under his control;b. in relation to any premises not falling within paragraph (a)-

i. the person who has control of the premises (as occupier or otherwise) in connection with thecarrying on by him of a trade, business or other undertaking (for profit or not); or

ii. the owner, where the person in control of the premises does not have control in connectionwith the carrying on by that person of a trade, business or other undertaking.

Responsible person: Extract from PAS 79:2012

‘Although legislation does not demand that a specific, named person be responsible for fire safety withinparticular premises, it is of advantage to confirm, in the fire risk assessment, that within the organizationthere is someone who, in at least an administrative sense, is responsible for fire safety within the premises.The intention is not to provide a legal interpretation of responsibility, but to reflect the managerialarrangements in place at the time of the fire risk assessment. The person in question might, or might not,have a legal responsibility for breaches of legislation, etc.

According to the manner in which the organization is structured, the person named in this section of the firerisk assessment might be a director, building manager, facilities manager, health and safety manager, firesafety manager, estates manager, etc. The person might or might not work within the premises, and theresponsibility could even be shared by two or more people. It is, however, important in the management ofany organization that someone is, and accepts that they are, responsible for fire safety, particularly in thecase of premises in multiple occupation.’

In order to identify the responsible person for the premises we will name the individual[s] and theirassociated job title[s] providing assistance to the assessor on the day of the assessment. We will alsoprovide the name of the organisation or employer having corporate control of the premises. This can befound under question 5.

Competent person: Extract from PAS 79:2012

Meaning of competent person:

A person, suitably trained and qualified by knowledge and practical experience, and provided with thenecessary instructions, to enable the required task(s) to be carried out correctly.The relevant fire safety legislation requires nomination of various competent persons to carry out a numberof different defined tasks.

Unlike previous legislation, consideration must be given to everyone who may be present on the premises.


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The 5 steps to fire risk assessment:

1. Identify fire hazards

Consideration should be given to potential sources of ignition, which may include process hazards within thepremises or arson exposures, sources of fuel such as a build up of waste materials, the storage of goodsand potential sources of accelerants which may exacerbate a fire.

2. Identify people at risk

Those persons who may be at risk in and around the premises (including but not restricted to visitors andmembers of the public) are to be identified and particular consideration needs to be given to people workingclose to fire dangers, lone workers or those who may be working in isolation, the elderly or infirm andparents with children and/or infants.

3. Evaluate, remove/reduce and protect

The risk of fire and those at risk must be evaluated and measures taken to reduce or remove those hazardspresenting the risk of fire.

Consideration must be given to the adequacy of fire precautions such as fire detection and warning systemscapable of warning all persons in all circumstances; the provision of fire-fighting equipment to aid escape;the adequacy of safe means of escape from the premises, including the provision of emergency lightingsystems; and the provision of suitable warning signs.

Suitable training must be provided and a management system should be in place to ensure that all firesafety systems are maintained.

4. Record, plan, inform and instruct

The major findings and conclusions of the fire risk assessment must be recorded, discussed with otherresponsible persons where appropriate and an emergency plan should be prepared.All persons at risk are to be informed of and instructed in necessary actions and training provided.

5. Review

Finally, the fire risk assessment is to be reviewed on a regular basis to reflect any changes that may haveoccurred to the premises or activities carried out within.

N.B. 1. Where no emergency or evacuation procedures exist it is not in the scope of this report that suchprocedures are produced.

N.B. 2. It is the responsibility of the client to establish these procedures as soon as possible together withthe arrangement of suitable communication, instruction and training.

N.B.3. The client is also responsible for arranging the ongoing regular review and monitoring of theassessment.

Enforcement

Fire Authorities are the main agency responsible for enforcement and will look into complaints about firesafety and continue to investigate following incidents of fire.Failure to meet with the requirements of the Fire Safety Order will, in serious cases, result in formal noticesand could result in premises in all or part being prevented from use.


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Scope of assessment

Whilst every effort has been made to ensure that all areas of the premises have been assessed there maybe occasions where access was limited. In this case it will be mentioned in the relevant part of thedocument.

With regard to the level of investigation and assessment the following applies;

Persons at riskAny persons at a specific risk will be detailed in the relevant section of this assessment.

Named responsible personThis is not intended to represent a legal interpretation of responsibility, but merely reflects the managerialarrangement in place at the time of this risk assessment.

Fire detection and means of giving warningFindings are based on a visual inspection with no audibility tests or verification of full compliance withrelevant British Standards carried out.

Emergency LightingFindings are based on a visual inspection of the system with no test of luminance levels or verification of fullcompliance with relevant British Standards being carried out.

HVACBased on a visual inspection as a full investigation of the design of HVAC systems is outside the scope ofthis fire risk assessment.

Fire separationFindings are based on visual inspection of readily accessible areas. A degree of sampling may beundertaken where appropriate.

ArsonIf specific advice on security (including security against arson) is required, the advice of a security specialistshould be obtained.

All aspects of this report meet the requirements of the Regulatory Reform (Fire Safety) Order 2005.However, there may be items which are required by insurers or other parties which fall outside the scope ofthis assessment.

Validation of fire risk assessments

In order to provide suitable and sufficient fire risk assessment reports we carry out a range of qualityassurance measures to ensure compliance with all necessary legislation, regulation and guidance.

To meet with the requirements of our BAFE SP205 Part 1 Life Safety Fire Risk Assessment certificationscheme we validate and sign-off a percentage of all fire risk assessments. This is carried out by a senior firerisk assessor referred to as the validator and is a part of a wider quality assurance procedure.


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Risk Rating and Priority Definition for Action Plan Recommendations

In order to ascertain a priority and a risk level for the tasks defined in the fire risk assessment a simplematrix is used by the risk assessors in order to bring consistency to the levels of risk. This allows for thesignificant findings to be given a specific risk rating as detailed below:

Likelihood of fire

Classification of fire risk

Likely consequence of fire:

Slight harm Moderate harm Extreme harm

Low Trivial risk Tolerable risk Moderate risk

Medium Tolerable risk Moderate risk Substantial risk

High Moderate risk Substantial risk Intolerable risk

Taking into account the fire prevention measures observed at the time of this risk assessment, it isconsidered that the hazard from fire (likelihood of fire) at these premises is:

Low Medium High

Definitions of terms used:

Low: Unusually low likelihood of fire as a result of negligible potential sources of ignition.Medium: Normal fire hazards (potential ignition sources) for this type of occupancy, with fire hazardsgenerally subject to appropriate controls (other than minor shortcomings).High: Lack of adequate controls applied to one or more significant fire hazards, such as to result insignificant increase in likelihood of fire.

Taking into account the nature of the premises and the occupants, as well as the fire protection andprocedural arrangements observed at the time of this fire risk assessment, it is considered that theconsequences for life safety in the event of fire would be:

Slight harm Moderate harm Extreme harm

Slight harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than anoccupant sleeping in a room in which a fire occurs).Moderate harm: Outbreak of fire could foreseeably result in injury (including serious injury) of one ormore occupants, but it is unlikely to involve multiple fatalities.Extreme harm: Significant potential for serious injury or death of one or more occupants.

Accordingly, it is considered that the risk to life from fire at these premises is:

Trivial Tolerable Moderate Substantial Intolerable

Definition of fire hazard: Source, situation or unsafe act with the potential to result in a fire.Examples of fire hazards include ignition sources, accumulation of waste that could be subject to ignition anddisposal of a lit cigarette close to combustible materials.

Definition of fire risk: Combination of the likelihood of the occurrence of fire and consequence(s)(number and severity of injuries) likely to be caused by a fire.In the context of this fire risk assessment, the relevant consequences of a fire are, therefore, thoseinvolving injury to people, as opposed to damage to property.


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Using this table we can provide a consistent assessment of risk whilst setting recommended timescales foractions to be completed.

Risk level Action and timescale

Trivial No action is required and no detailed records need be kept.

Tolerable No major additional fire precautions required. However, there might be a need forreasonably practicable improvements that involve minor or limited cost.

Moderate

It is essential that efforts are made to reduce the risk. Risk reduction measures,which should take cost into account, should be implemented within a defined timeperiod. Where moderate risk is associated with consequences that constituteextreme harm, further assessment might be required to establish more preciselythe likelihood of harm as a basis for determining the priority for improved controlmeasures.

SubstantialConsiderable resources might have to be allocated to reduce the risk. If thepremises are unoccupied, it should not be occupied until the risk has beenreduced. If the premises are occupied, urgent action should be taken.

Intolerable Premises (or relevant area) should not be occupied until the risk is reduced.

Intolerable or Substantial risk = High – Priority 1Immediate (should be implemented as soon as possible), including, where relevant, interim measuresnecessary to ensure the safety of occupants until permanent measures can be implemented.The risk from fire, its effect on persons in the premises or the probability of a fire starting is intolerable orsubstantial.There could also be a serious contravention of fire safety legislation and/or recommendationsand guidance.The responsible person should be informed as soon as reasonably practicable.

Moderate risk = Medium – Priority 2Short term (should be implemented within, say, three months).The risk from fire, its effect on persons in the premises or the probability of a fire starting is moderate.There could also be a contravention of fire safety legislation and/or recommendations and guidance.

Tolerable risk = Low – Priority 3Medium term (should be implemented within, say, three to six months).The risk from fire its effect on the persons in the premises or the probability of a fire staring is moderate.There may be a contravention of good practice, fire safety legislation and/or recommendations andguidance.

Trivial risk = Low – Priority 4Long term (should be implemented as and when the opportunity arises, such as at the time of replacementof a fire door or refurbishment of premises).

Note: There will be occasions where the timescale of a recommendation can be reduced due to the ease inwhich the work can be implemented, such as the provision of a fire action notice or similar. To this end arecommendation could be given a low rating but given a shorter timescale of say 1 month.Generally all recommendations should be completed as soon as reasonably practicable.


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Survey detail Q# Question Answer Mitigated

RiskRisk

Occupation 0 0

1 What is the main use for the building? Apartments 0 Details: The properties are purpose built residential blocks. Due to the

construction and design of the properties the evacuation strategy is stay put.

2 Type of occupier? Residential and Visitors 0 Details: The properties are solely used for residential purposes. 3 Approximate number of occupants? 92 0 Details: The figure is based upon there being an estimated two persons per

residential unit.

4 Persons at risk? Residents & visitors 0 Details: Those at risk include residents and visitors to the properties. 5 Who is the person responsible for fire

safety?Nicky West 0

Details: Nicky West is the responsible person as Property Manager. Atcorporate level West of England Estate Management are responsible.

Construction 0 0

6 What is the height of the building instoreys above ground level?

3 0

Details: The properties are part 2 and part 3 storey 7 How many basement levels are there in

the property?0 0

Details: There are no basement levels 8 How many units / apartments are there

in the property?46 0

9 When was the property constructed? 1977-1985 0 Details: The properties were constructed circa 1978. 10 Is the property purpose built or a

conversion?Purpose Built 0

11 What is the general buildingconstruction?

Traditional 0

Details: The buildings are constructed of brick with concrete floors under flatroofs. Numbers 1-7 each have their own separate entrances/exits. Numbers 9-19 & 21-31 have entrances/exits to the front and rear with a central staircase.Numbers 33-43, 45-55 & 57-67 have a single entrance/exit to each section andcentral staircase. Numbers 69-71, 73-75 & 77-79 have one entrance/exit andstairs as these flats are on the first floor. Numbers 89-91, 93-95 & 97-99 havea single entrance/exit and no stairs as these are ground floor flats. Access toall electrical cupboards was gained. No access was gained into the flats

Trent Road Trent Road


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1-7 97-99

Trent Road

93-95

Trent Road

89-91

Trent Road

77-79

Trent Road

73-75

Trent Road

69-71

Trent Road

9-19 & 21-31

Trent Road

33-43

Trent Road

45-55


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Trent Road

57-67

12 What is the overall condition of theproperty?

Good 0

Electrical 5 5

13 Are electrical installations subject toperiodic inspection?

Risk of fire from non-maintainedelectrical installations.

5

Details: No periodic inspection of electrical installations carried out bycompetent engineer.

See recommendation section task number 12982 FRA_ELE_02 - Periodicinspection of residential electrical installation.

14 Has Portable Appliance Testing (PAT)been carried out?

Not Applicable 0

Details: There are no portable electrical appliances in common parts. 15 Are there measures in place to limit the

use of and damage to trailing leads?Not Applicable 0

Details: No portable appliances/leads present. 16 Are extension leads and adaptors being

used safely?Not Applicable 0

Details: No portable appliances/leads present. 17 Other hazards or deficiencies observed. No other hazard or deficiency

observed at the time of assessment. 0

Smoking 0 0

18 Is smoking prohibited in relevant partsof the building and are suitabledesignated areas provided?

No hazard identified at time ofassessment.

0

Details: Buildings comply with No Smoking (Signs) Regulations 2012. NoSmoking signage and policy in place.

19 Other hazards or deficiences observed. No other hazard or deficiencyobserved at the time of assessment.

0

Heating 0 0

20 Are all Heating Ventilation AirConditioning (HVAC) installationsmaintained to manufacturersguidelines?

Not Applicable 0

Details: No HVAC in common areas. Leaseholders/tenants are responsible formaintenance of installations within their demise.

21 Are portable heaters fit for purpose andclear of combustible materials?

Not Applicable 0

Details: No portable heaters in common parts. 22 Other hazards or deficiencies observed. No other hazard or deficiency



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Cooking 0 0

23 Are kitchen equipment and appliancesin good condition and clear ofcombustible materials?

Not Applicable 0

Details: No common area kitchen facilities. 24 Are extraction systems periodically

inspected and cleaned?Not Applicable 0

Details: There are no extraction systems. 25 Other hazards or deficiencies observed. No other hazard or deficiency


Arson 5 5

26 Are all reasonable measures in place toprotect unauthorised entry to premises?

Risk of arson from unauthorisedaccess to premises.

5

Details: Insufficient controlled access to buildings / lack of security forpremises.

Trent Road

Example of entrance doors

See recommendation section task number 12983 FRA_ARS_01 - Arsonsecurity

27 Are there combustible materials inclose proximity to building?


0

Details: Buildings clear of combustible materials readily available for ignitionby outsiders. / No evidence of malicious fire setting in the vicinity.

28 Is there a risk from arson or accidentalignition in external waste bins whichcould affect the building?

Risk of arson from external wastebins located in close proximity tobuilding.

5

Details: Waste bins located some distance from the properties but open to thepublic

See recommendation section task number 12984 FRA_ARS_03 - Arson bins 29 Is there a risk of arson by access to

letterbox?No hazard identified at time ofassessment.

0

Details: Appropriate arson proof letterbox installed. 30 Other hazards or deficiencies observed. No other hazard or deficiency


Ignition sources 0 0

31 Are measures in place to reduce risk ofignition from working practices andprocesses?

Not Applicable 0

Details: These questions generally deal with industrial processes andequipment and as such they are not relevant.

32 Is there a risk of fire from anyequipment or machinery?

Not Applicable 0


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33 Other hazards or deficiencies observed. No other hazard or deficiencyobserved at the time of assessment.

0

Flammable materials 5 5

34 Is there adequate control overcombustible material fire loading andstorage?

Risk of fire spread from incorrectstorage / excessive amounts ofcombustible materials.

5

Details: Waste items not adequately controlled with superfluous amounts ofcombustible materials increasing the fire loading of premises.

Trent Road

Example of items including paint inground floor service cupboards

See recommendation section task number 12985 FRA_FLA_01 - Combustiblematerial storage

35 Is there adequate control over the useand storage of flammable liquids andgases?

Risk of fire from flammable materials. 0

Details: Please refer to Q34 36 Is there a hot works permit procedure

in place?Risk of fire from uncontrolled hotworks. / Arrangements for hot workprocedures not known.

0

Details: Hot works permit and procedure to be implemented - see Q69 37 Other hazards or deficiencies observed. No other hazard or deficiency


Fire Alarm 0 0

38 Is there adequate provision of a firedetection and warning system?


0

Details: Grade A automatic fire detection and warning system installed incommon parts. Smoke detectors provided in blocks 33-99 only. As theevacuation strategy is stay put a fire detection and warning system is notstrictly required and consideration should be given for the removal


0

Fire fighting provisions 5 5

40 Is there reasonable provision of fireextinguishers?

No fire extinguishers available forsmall localised fires.

5

Details: Fire extinguishers provided Trent Road


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Example of fire extinguishers provided

See recommendation section task number 12986 FRA_FFP_01 - Fireextinguishers general

41 Is there reasonable provision of fireblankets?


0

Details: No requirement for fire blankets. 42 Is there reasonable provision of fixed

fire fighting installations?No hazard identified at time ofassessment.

0

Details: No requirement for fixed fire fighting fixed installations. 43 Is there reasonable provision of gas or

other fire suppression systems?No hazard identified at time ofassessment.

0

Details: No requirement for gas fire suppression system. 44 Other hazards or deficiencies observed. No other hazard or deficiency


Escape 5 5

45 Are all escape routes clear ofcombustible materials and obstruction?

Persons would be unable to evacuatethe premises quickly due toobstructed escape routes.

5

Details: Escape routes obstructed. Trent Road

Items in block 33-43

See recommendation section task number 12987 FRA_ESC_01 - Escape routesobstructed

46 Are travel distances within guidelinesfor the type of premises?


0

Details: All travel distances within guidelines for the type of premises. 47 Is the fire separation of floors and

compartments considered to besatisfactory?


0

Details: Good fire resistance between floors and compartments. Guidance forContractors: Any future works or routine maintenance, affecting areasproviding fire resisting construction, should be completed to the relevantstandards and confirmation given that the fire resisting construction and or firestopping carried out is appropriate. Refer to: Building Regulations Fire SafetyApproved Document B Volume 2 Buildings other than Dwelling Houses.

48 Are all fire exits easily and immediatelyopenable?


0 1-99 (odd) Trent Road (excl. Drake House), SN25 3NG Fire Risk Assessment v2 provided by Cardinus Risk Management Limited

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Details: All fire exits found to be in serviceable condition. 49 Is there adequate provision of self

closing fire resisting doors?No hazard identified at time ofassessment.

0

Details: Fire doors installed in appropriate locations. Based upon a limitedexternal visual inspection it is considered that the flat entrance doors in thepremises appear to comply with the specification required at the time ofconstruction. The current minimum requirement for a flat entrance doorleading onto an escape route is that it should be to FD30s standard.

50 Are fire resisting doors to cupboards,stores and service ducts etc, keptlocked where required?

Unlocked fire doors could lead tospread of smoke and fire.

5

Details: Fire doors found to be unsecured. Trent Road

Example of open service cupboards

See recommendation section task number 12988 FRA_ESC_07 - Fire doorsunsecured

51 Are all fire resisting doors fitted withappropriate label signage?


0

Details: All fire doors found to be fitted with appropriate label signage. 52 Is there considered to be a reasonable

standard of fire safety signs andnotices?


0

Details: Good overall emergency escape signage. 53 Is there considered to be a reasonable

standard of emergency lighting?Persons would be unable to evacuatethe premises quickly due to lack ofemergency lighting.

5

Details: Inadequate provision of emergency lighting. See recommendation section task number 12995 FRA_ESC_10 - Emergency

lighting


0

Records 5 5

55 Is the fire alarm system subject toroutine tests and maintenance?

Risk of fire development due to firealarm system failure.

5

Details: No evidence of maintenance and testing for fire alarm system. See recommendation section task number 12989 FRA_REC_01 - AFD test and

maintenance

56 Is the emergency and escape lightingsystem subject to routine tests andmaintenance?


0

Details: None installed 57 Are the fire extinguishers serviced

annually?No hazard identified at time ofassessment.

0

Details: Annual service of fire extinguishers carried out by competentengineer. January 2016 Abbey Fire Protection. These should continue to betested until removed.


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58 Are smoke control systems subject totests and maintenance?


0

Details: No smoke control system. 59 Are external escape stairs and gang

ways periodically examined by acompetent person?


0

Details: No external escape routes in premises. 60 Are the dry / wet rising mains subject

to periodic inspection and maintenance?No hazard identified at time ofassessment.

0

Details: No rising mains in premises. 61 Are the fire fighting lifts subject to

periodic inspection and maintenance?No hazard identified at time ofassessment.

0

Details: No fire fighting lifts in premises. 62 Are the sprinkler systems subject to

periodic inspection and maintenance?No hazard identified at time ofassessment.

0

Details: No sprinkler systems in premises. 63 Are the fire exits and fire doors subject

to periodic inspection and maintenance?Failure of fire exits and fire doors dueto lack of inspection and maintenance.

5

Details: No evidence of periodic inspection and maintenance of fire exits andfire doors carried out.

See recommendation section task number 12991 FRA_REC_09 - Fire exits anddoors inspection and maintenance

64 Are routine fire safety checks carriedout?

Inadequate general fire safetyprovisions due to lack of routinechecks.

3

Details: No evidence of routine checks of fire safety provisions. See recommendation section task number 12992 FRA_REC_10 - Fire safety

check list


0

Evacuation 5 5

66 Commercial property emergency actionplan and procedures.

Not Applicable 0

Details: No commercial occupation. 67 Residential property emergency action

plan and procedures.Inadequate provision of emergencyevacuation plans.

5

Details: No / Incomplete emergency evacuation plans in place. See recommendation section task number 12993 FRA_EVA_03 - Residential

EAP

68 Are regular fire evacuation drills carriedout?


0

Details: As per client instructions, we understand that a stay put policy appliesto this property, in which circumstances evacuation drills are unnecessary.

69 Are fire procedures for outsidecontractors in place?

Outside contractors unaware ofemergency procedures.

5

Details: No evidence of fire safety conditions and control measures placed oncontractors.

See recommendation section task number 12994 FRA_EVA_05 - Contractorsprocedures

70 Has consideration been given to theevacuation of disabled persons?


0

Details: As this is a private residential property there is no requirement forindividual evacuation plans for disabled persons.


0


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Training 0 0

72 Are persons expected to carry out therole of fire marshals given appropriatetraining?

Not Applicable 0

Details: As this is a private residential property there is no requirement for firemarshals.

73 Are all staff given fire awarenesstraining?

Not Applicable 0

Details: As this is a private residential property there are no staff members onsite.


0

Facilities 0 0

75 Is information provided for fire fightingoperations?

Not Applicable 0

Details: It is good practice to provide as a minimum, a zone chart/plan for useby fire service personnel. In larger buildings a more detailed plan including firesafety provisions may be appropriate.

76 Is there reasonable access for fireengines and fire fighters?


0

Details: Good access for fire engines and fire fighters. 77 Are there any hazardous materials or

issues that the local Fire Service shouldbe made aware of?


0

Details: No hazardous materials or processes. 78 Other hazards or deficiencies observed. No other hazard or deficiency


History Notices and Advice 5 5

79 Is there evidence of any recent firesand/or other fire loss experience?


0

Details: No information provided or available from client regarding other fireloss experience.

80 Is there a current fire safetyprohibition, enforcement or deficiencynotice issued by the local fire authority?


0

Details: No information provided or available from client regarding notices. 81 Does the organisation have access to

fire safety advice and assistance fromcompetent persons?


0

Details: Evidence that the organisation has access to advice and assistancefrom competent persons regarding general fire precautions.

Questions 82-84 are provided to allow the assessor to populate the overall risk rating locatedat page 7. They do not attract a recommendation/task.

82 Taking into account the fire preventionmeasures observed at the time of thisrisk assessment, is it considered thatthe hazard from fire (likelihood of fire)at these premises is:

Medium

83 Taking into account the nature of thepremises and the occupants, as well asthe fire protection and proceduralarrangements observed at the time ofthis fire risk assessment, is itconsidered that the consequences for

Slight harm


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life safety in the event of fire be:

84 Accordingly, is it considered that therisk to life from fire at these premisesis:

Tolerable


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Risk Improvements / Recommended TasksClient name: West of England Estate Management

Client reference:

Freeholder:

Risk address: 1-99 (odd) Trent Road (excl. Drake House)

Greenmeadow

Swindon

Wiltshire

SN25 3NG

United Kingdom

Surveyor / assessor: Bryan Massen

Next review date: 04 Oct 2017

Next survey date: 04 Oct 2018

Recommended tasks

See risk matrix table on page 6.

Task# Details Priority 12982 FRA_ELE_02 - Periodic inspection of residential electrical installation. Medium Recommendation is made for the periodic inspection of electrical installations to be

carried out by a competent electrical engineer in accordance with the current BS7671(Institution of Engineering and Technology Wiring Regulations) and a certificate ofcompliance to be obtained.

Assigned to:Required by:Last updated:

Nicky West11 Jan 201718 Oct 2016

12983 FRA_ARS_01 - Arson security Medium Recommend installation of means of controlling access to buildings, this refers to; None

of the entrance/exits to any of the blocks can be secured allowing direct access into theblocks



12984 FRA_ARS_03 - Arson bins Medium Ensure bins are kept locked. Assigned to:

Required by:Last updated:


12985 FRA_FLA_01 - Combustible material storage Medium Ensure all combustible materials are stored in suitable location and remove / reduce

superfluous items, this refers to; items including paint in ground floor servicecupboards



12986 FRA_FFP_01 - Fire extinguishers general Medium Fire extinguishers should be removed from common parts as these are not a

requirement within a residential premises.


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12987 FRA_ESC_01 - Escape routes obstructed Medium All escape routes to be kept clear of obstruction and or combustible materials to ensure

that all persons can evacuate the premises as quickly and as safely as possible thisrefers to; bicycle and pushchair in block 33-43



12988 FRA_ESC_07 - Fire doors unsecured Medium Ensure that fire resisting doors to cupboards, stores and service ducts that are not self

closing are kept locked, this refers to; ground floor service cupboards



12989 FRA_REC_01 - AFD test and maintenance Medium Until removed, implement weekly testing of fire alarm system. Periodic servicing of fire

detection and alarm system to be carried out by competent engineer. Certificate ofsatisfactory servicing to be obtained from contractor.

Until removed, implement regular testing of smoke detectors. Periodic servicing to becarried out by competent engineer. Certificate of satisfactory servicing to be obtainedfrom contractor.



12991 FRA_REC_09 - Fire exits and doors inspection and maintenance Medium Check all fire doors in premises for general condition including intumescent strips, cold

smoke seals and operation of self closers. Implement periodic inspection of all firedoors and fire exits with details to be recorded in fire log book.



12992 FRA_REC_10 - Fire safety check list Low Implement a fire safety check list to assist the responsible person in carrying out their

routine tests and maintenance.


Nicky West12 Apr 201718 Oct 2016

12993 FRA_EVA_03 - Residential EAP Medium Supply tenants with general fire safety advice this should include :What action to take if

they discover a fire What to do if they hear the fire alarm How to call the fire serviceEscape routes from the building Location of assembly point



12994 FRA_EVA_05 - Contractors procedures Medium Implement procedures for outside contractors working in the premises.

This could include a method of signing in and out and procedures of fire safetyarrangements being given to relevant persons.Suitable fire safety conditions should be included within any contract with outsidecontractors, these should include:Suitable control over outside contractors while in the premises.Provision of suitable fire fighting equipment.Suitable control over hazardous activities by in house maintenance personnel, such as“hot work” involving cutting, welding, use of blowlamps, etc.Separation of combustible materials from ignition sources.Avoidance of unnecessary accumulation of combustible materials or waste.Appropriate storage of hazardous materials.Avoidance of inappropriate storage of combustible materials.Suitable maintenance of the workplace.Routine safety inspections.


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12995 FRA_ESC_10 - Emergency lighting Medium The objective of emergency lighting is to reduce the likelihood of panic and to enable

safe movement of occupants towards escape routes by providing appropriate visualconditions and direction finding. Additional emergency lighting should be installed in thefollowing areas Throughout all blocks




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Resolved / Improved recommended tasks Task# Details Priority


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Certificate Number LS 0043995

Life Safety Fire Risk Assessment

Gold Approved Scheme

CERTIFICATE OF CONFORMITY

This certificate is issued by the Approved Company named in Part 1 of the Schedule in respect of the firerisk assessment provided for the person(s) or organisation named in Part 2 of the Schedule at the premisesand / or part of the premises identified in Part 3 of the schedule.

SCHEDULE

Part 1 NSI Life Safety Fire Risk Assessment Gold Approved Organisation

Cardinus Risk Management Ltd

BAFE Registration Number

NSI 100401

Part 2 Name of Client

West of England Estate Management

Part 3 Address of premises for which the fire risk assessment was carried out

1-99 (odd) Trent Road (excl. Drake House), Greenmeadow, Swindon, Wiltshire, SN25 3NG,United Kingdom

Part or parts of the premises to which the fire risk assessment applies

All accessible areas of the premises under the control of the client; as detailed within thefire risk assessment report.Where access was limited it will be mentioned in the relevantsection of the report.

Part 4 Brief description of the scope and purpose of the fire risk assessment

Scope:To determine the risk proportionate fire precautions required to protect occupantsand people in the immediate vicinity of the premises.Purpose:To provide an assessment ofthe risk to life from fire in these buildings, and where appropriate, make recommendationsto ensure compliance with fire safety legislation. The report does not address the risk toproperty or business continuity from fire.

Part 5 Effective date of the fire risk assessment 04 Oct 2016

Part 6 Recommended date for review of the fire risk assessment 04 Oct 2017

We, being currently a NSI Approved organisation in respect of fire risk assessment identified in the aboveschedule, certify that the fire risk assessment referred to in the above schedule complies with theSpecification identified in the above schedule and with all other requirements as currently laid down withinBAFE SP205 Scheme in respect of such fire risk assessment.

Signed (for and on behalf of the issuing Approved organisation)

Job Title MANAGING DIRECTOR

Date 18 Oct 2016

Life Safety Fire Risk Assessment Gold is an Approval Scheme of Insight Certification Ltd, Sentinel House, 5Reform Road, Maidenhead, Berkshire, SL6 8BY

BAFE, Bridges 2, The Fire Service College, London Road, Moreton-in-Marsh, GL56 0RH

RS8071.2 12/12 (Word 2007)


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1. This certificate is used subject to NSI Regulations and Rules of the NSI LIFE SAFETY FIRE RISKASSESSMENT GOLD Approval Scheme.

2. NSI reserves the right to conduct an audit by an authorised NSI representative during normalbusiness hours, with the permission of the customer, of the fire risk assessment and its relatedpremises in order to ensure that the said risk assessment complies with BAFE Scheme documentSP205-1 (the Scheme) Section 7 and generally.

3. NSI requires every NSI LIFE SAFETY FIRE RISK ASSESSMENT GOLD Approved Company to issue aCertificate of Conformity in accordance with the Scheme for all fire risk assessments it carries outthat wholly or partly address life safety.

4. The Certificate of Conformity when completed is a clear statement that the Approved Companyconducted the fire risk assessment for life safety, it is suitable and sufficient and compliant with theBAFE SP205-1 Scheme document and is certified by a registered competent fire risk assessor.

5. Where life safety and other aspects of fire protection are addressed in the same fire risk assessmenta Certificate of Conformity shall be issued but the certificate shall make clear that the certificateapplies only to the life safety aspects of the fire risk assessment and not further or otherwise.

6. Should the customer be dissatisfied with the fire risk assessment covered by this certificate, he/sheshould at first contact the Approved Company at its local office. If satisfaction is not obtained, thecustomer should address a written complaint to the customer services department at the head officeof the Approved Company. If the customer remains dissatisfied, he/she may address a writtencomplaint, outlining the nature of his/her dissatisfaction and the circumstances of the fire riskassessor company's response, to the Customer Care Manager at NSI.NSI will not normally consider complaints unless the Approved company has been given theopportunity to resolve the dispute as set out above.Subject thereto and as hereinafter provided, NSI will endeavour to assist in the resolution of thedispute between the contracting parties, provided always that NSI will not deal with or be involved inany discussions or negotiations with either party with regard to financial or other loss, claims orpotential loss claims, outstanding payments or construction and/or interpretation of the ApprovedCompany’s terms and conditions of contract.NSI shall not be liable for any act or omission arising from any assistance it may provide ashereinbefore provided unless such act or omission is shown to have been fraudulent or deceitful.

7. This Certificate confirms conformity with the requirements of BAFE Scheme document SP205-1applicable at the date of issue by the issuing company. NSI does not undertake to investigate anyquery or complaint in relation to future changes to BAFE scheme documents, policies or otherregulations that render the fire risk assessment in need of further updating. In that event, theappropriate update should be carried out by a company holding NSI LIFE SAFETY FIRE RISKASSESSMENT Approval.

8. NSI does not accept any responsibility or liability for any fire risk assessment produced by theApproved Company

9. Unless the issuing company's obligation to NSI in respect of the fire risk assessment are undertakenby another NSI Approved Company, NSI will not enforce its Rules or Standards on the ApprovedCompany or on its successor in business in respect of any fire risk assessments after the issuingcompany ceases to hold NSI LIFE SAFETY FIRE RISK ASSESSMENT Approval.

10. The Certificate is issued subject to the terms and conditions of the company issuing the certificate forthe fire risk assessment service.

11. On this certificate and in these terms and conditions, where the context permits, the reference to theissuing company shall include any Approved Company who shall undertake

Footnote."SP205" is a Scheme Document published by the British Approvals for Fire Equipment (BAFE).

RS8071.2 12/12 (Word 2007)


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Fire Risk Assessment v2 PDF · Site/Development: 1-99 (odd) Trent Road (excl. Drake House)...

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