Financial Systems issues
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Transcript of Financial Systems issues
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26 November 2007
Andrew Coburn, Acquisitions & Cataloguing Manager
Financial systems issues
Financial Systems issues
Which side are you on?
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26 November 2007 Essex County Council
Financial systems issues
Why do they keep banging on about this?
• Pay the right people
• Pay them on time
• Pay them at the right time
• Save paper
• Save people
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26 November 2007 Essex County Council
Financial systems issues
FDI = Financial data interchange
• Yes but still - Why bother?
– Speed of payment
– Eliminate errors at rekeying
– Eliminate recharge costs
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26 November 2007 Essex County Council
Financial systems issues
FDI - What can you pay with it?
• Everything!?– Including
• Things you never ordered on your LMS/ ILS
– Except
• Petty cash
• Foreign currency
• Purchase card
• Disputed invoices
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26 November 2007 Essex County Council
Financial systems issues
How to get there
• Finance }
• Audit } Probably all want it
• I.T. } - in theory
• Library staff/ management }
– And the System suppliers …?
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26 November 2007 Essex County Council
Financial systems issues
Getting there 1
• Finance
– Their requirement
– Their specification
• Audit
– The Armalite and the Ballot box
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26 November 2007 Essex County Council
Financial systems issues
Getting there 2
• I.T.– Well actually it’s our specification
– testing, testing
– Partners – who’d have ’em?
• Library staff/management– It doesn’t seem like less work
– Just do it!
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26 November 2007 Essex County Council
Financial systems issues
Getting there 3
• System suppliers
– The technical specification
– Consortia/ different authorities
– New finance systems
– Changed finance requirements
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26 November 2007 Essex County Council
Financial systems issues
Getting there 4
• Stock Suppliers
– EDI
– Consolidated invoices
– Numbers and Dates on invoices
– Payment address v order address
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26 November 2007 Essex County Council
Financial systems issues
Was it worth it? Should we do it?
• In a word yes