Financial Statements Special Projects - orffcanada.ca & Services Tax (note 1) 92.93 ... John P...

IIIF2b Financial Statements Special Projects Account

Financial Statements Special Projects

Statement of Special Projects Fund September 1, 1985 to August 31, 1986 Balance forward as of September 1, 1985 $18,331.10 RECEIPTS: Interest on investments 1859.93 Interest on savings account $ 36.90 Doreen Hall Scholarship Fund 1300.00 3,196.83 TOTAL RECEIPTS $21,527.93 EXPENDITURES: Printer/computer software 841.98 President's travel 682.80 Archives 61.14 Performing Groups - Kaleidoscope 86 1500.00 Conference Advance - Manitoba 1500.00 Headliner: Nat. Conf. 1057.30 Doreen Hall Scholarship 5000.00 Advisory Board travel 322.25 Chapter Advance - Maritimes 250.00 11,215.47 Balance as of August 31, 1986 $21,527.93 - $11,215.47 = $10,312.46 Respectfully submitted, Phyllis Ilavsky, Treasurer

Statement of Special Projects Fund September 1, 1986 to August 31, 1987 Balance forward as of September 1, 1986 $10,312.46 RECEIPTS: Kaleidoscope '86 advance returned $2000.00 Kaleidoscope '86 profit 9927.77 Doreen Hall Scholarship Fund 3228.24 Interest 850.67 16,006.68 TOTAL RECEIPTS 26,319.14 EXPENDITURES: Kaleidoscope '86 allotment 1020.00 Headliner - R. Gill travel 2325.00 Roundup '88 advance 1500.00 Micro-Age Computers 4911.30 President's travel 1544.07 Archives 54.16 Loan to Current Account 3000.00 14,354.53 Balance as of August 31, 1987 $26,319.14 = $14,354.53 = $11,964.61 Respectfully submitted, Phyllis Ilavsky, Treasurer


Statement of Special Projects Fund September 1, 1987 to August 31, 1988 Toronto-dominion Bank Premium Savings Account #109992 Balance forward on September 1, 1987 $11,964.61 RECEIPTS: Repayment of Loan to Current Account $ 2,000.00 Calgary Conference Advance returned 1,500.00 Doreen Hall Scholarship Fund 522.50 Interest: On Investment 900.00 On Account 97.34 5,019.84 16,984.45 EXPENDITURES: Computer Case and Diskettes 127.33 Archives 126.16 President's Travel 757.25 Promotion/Public Relations 127.05 Conference Advance (Ottawa Chapter) 1,500.00 Headliner - Roundup '88 (Calgary) 3,040.95 5,678.74 Balance as of August 31, 1988 $11,305.71 · Current Account #412 owes this account $1,000.00 · Investment Certificate for $10,000.00 for 1 year @ 9.75% matures 09/11/88

Statement of Special Projects Fund September 1, 1988 to August 31, 1989 Cash balance at 1 September 1988 $11,305.71 Receipts: Interest account $ 102.24 investment 975.00 National Conference profit 1,093.35 2,170.59 Expenditures: Archives 64.91 Guidelines Committee 1,226.40 President's travel 1,215.27 2,506.58 Excess of expenditures over receipts: (335.99) 10,969.72 Add back expenditures paid out of Current Account 1,460.79 Cash balance at 31 August 1989 $12,430.51 Notes: - Special Projects Fund owes $460.79 to Current Account. - Cash balance includes a term deposit of $10,000.00 maturing November 10, 1989.


Statement of Special Projects Fund September 1, 1989 to August 31, 1990 Cash balance at 31 August 1989 $ 12,430.51 Receipts Interest - account $215.61 - investment 1,042.61 Total: 1,258.22 Expenditures Archives 128.76 1992 conference advance 1,500.00 1990 conference expenses: - group travel 500.00 - Headliner 1,378.64 Ostinato typesetting 479.40 President's travel 785.00 Total: 4,771.80 Transfer to Current Account 3,143.04 Total: 7,914.84 Excess of expenditures over receipts 6,656.62 Balance: 5,773.89 Add back expenditures paid out of Current Account 4,771.80 Cash balance at 31 August 1990 $10,545.69 Notes:

1.Special Projects Fund owes $2,089.55 to the Current Account. 2.Cash balance includes a term deposit of $10,000 maturing November 10, 1991.

Recommendations: The following items would facilitate the general bookkeeping and accounting for the above funds, as well as the budgeting process: - if possible, change the year end of the Gunild Keetman Scholarship fund to 31 August, to coincide

with the other funds. This would eliminate any extra reconciling required when there are amounts owing between the funds over two different year ends.

- members should submit their expense reimbursement claims on a timely basis as soon as possible

after the event, or at least every quarter. This would match the expenses with the related revenue receipts in the same year.

- if possible, have only one membership term. This would reduce the record keeping that is now

required to maintain the two different membership periods. - write cheques directly out of the Special Projects Fund. This will probably mean opening a different

type of account from the one currently in use, but it would eliminate the need to transfer funds every time an expenditure is incurred in the Fund. This would cut down on the bookkeeping required. The disadvantage might be that less interest would be earned in the new type of account.


Statement of Special Projects Fund September 1, 1990 to August 31, 1991 Registered Charity # 0469684-22 Cash balance at 31 August 1990 $ 10,545.69 Receipts Interest account $720.63 investment 1,089.66 C.M.E.A. reimbursal - Pacific Sounds 200.00 Share of proceeds from conference 11,421.26 Repayment of 1990 conference advance 1,500.00 14,931.55 Expenditures Archives 114.63 C.M.E.A. clinicians - Pacific Sounds 380.47 President's Travel 1,023.86 Salzburg Symposium (President) 1,000.00 2,518.96 Transfer to Current Account re: prior year 2,189.60 4,708.56 Excess of receipts over expenditures 10,222.99 Cash balance at 31 August 1991 10,768.68 Term Deposit - maturing November 1991 $10,000.00


Statement of Special Projects Fund September 1, 1990 to August 31, 1992 Cash balance at 31 August 1991 $ 20,768.68 Receipts Interest account $344.54 investment 1,066.99 Sale of Keetman compact discs 50.00 Repayment of 1992 conference advance 1,500.00 2,961.53 Expenditures Archives 139.16 Brochure 1,305.29 Goods & Services Tax (note 1) 92.93 Miscellaneous 164.42 President's travel 330.66 Conference Headliner 1,309.76 Other 500.00 3,842.22 Transfer to Current Account re: purchase of Keetman compact discs 3,247.98 7,090.20 Excess of expenditures over receipts 4,128.67 Cash balance at 31 August 1992 16,640.01 Cash balance consists of: Cash $ 6,635.01 Membership equity share (North Shore Credit Union) 5.00 Term deposit - maturing November 1992 10,000.00 16,640.01 Note 1: This amount includes a GST rebate receivable of $46.47


Special Fund Statement of Financial Activities and Members’ Equity

August 31 1994 and 1993 (unaudited)

19941993 Revenue Sales $608.00 $3,104.00 Interest 199.00 1,611.00

807.00 4,715.00 Expenses Bank charges 38.00 11.00 Banner 960.00 – Binder 614.00 – Brochure 267.00 – Conference start-up grant 1,500.00 1,500.00 Goods and services tax 124.00 48.00 Grants 500.00 – Professional fees 250.00 – Purchases - – 1,000.00 Travel 1,950.00 787.00 6,203.00 3,346.00 Net Income (Loss) Before the Following (5,396.00) 1,369.00 Conference '94 (schedule 1) 7,999.00 – Net Income 2,603.00 1,369.00 Members' Equity Beginning of the year 28,233.00 26,864.00 End of the year $30,836.00 $28,233.00 Robert W. Payne Chartered Accountant



August 31 1995 (unaudited) Revenue Sales $296.00 Interest 900.00 1,196.00 Expenses Bank charges 14.00 Banner/Case 30.00 Conference manual – Brochure – Conference Startup Grant – Goods & Services tax 99.00 Research Grant 500.00 Membership directory project 500.00 Other expenses 305.00 Professional fees 500.00 Equipment purchases 1,554.00 Telephone conference calls 768.00 President's travel 1,972.00 6,242.00 Net income (loss) before the following (5,046.00) Conference '94 – Net Income (loss) (5,046.00) Members' Equity Beginning of the year 30,836.00 End of the year $25,790.00 R.W. Quinlan, Certified Management Accountant



August 31 1996 (unaudited) Revenue Sales $115.00 Interest 1,409.00 1,524.00 Expenses Bank charges 23.00 Banner/Case – Conference Startup Grant (1,500.00) Equipment purchases – Goods & Services tax 77.00 Incorporation expenses 1,387.00 It’s Imagination 2,119.00 Membership directory project 1,000.00 Other expenses 536.00 Professional fees 250.00 Research Grants – Telephone conference calls – Travel 1,233.00 3,738.00 Net income (loss) before the following (2,214.00) Conference '96 7,655.00 Net Income (loss) 5441.00 Members' Equity Beginning of the year 25,790.00 End of the year $31,231.00 R.W. Quinlan, Certified Management Accountant



August 31 1997 (unaudited) Revenue Sales – Interest $194.00 194.00 Expenses Bank charges – Conference Startup Grant – Goods & Services tax 142.00 Incorporation expenses – It’s Imagination – Membership directory project – Other expenses – Professional fees – Travel 2,032.00 2,174.00 Net income (deficit) for the year (1980.00) Members' Equity Beginning of the year 29,844.00 Adjustment (11,605.00) End of the year $16,259.00 John P Oland, BBA CA, Chartered Accountant


FINANCIAL REPORT – SPECIAL PROJECTS FUND

September 1, 2005 – March 31, 2006

REVENUE: Balance Forward: $21,800.98 Bank Interest $ 2.59 TOTAL REVENUE: $21,803.57 EXPENSES: Donations: $3,500.00 Projects: $1,269.29 Conference Expenses: $3,299.07 Bank Service Charges: $ 13.55 GST – Special Projects: $ 187.99 TOTAL EXPENSES: $ 8,269.90 BALANCE -- MARCH 31, 2006: $13,533.67 E. Stannard, Treasurer April 15, 2006


NOTES TO FINANCIAL REPORT: SPECIAL PROJECTS FUND September 1, 2006 – March 31, 2006 Expenses: Donations:

Saskatchewan Chapter: re publication -- ($500.00) Minnetonka School – Winnipeg, for trip to Collage, 2006 ($3,000.00) Conference Expenses: Collage, 2006 (re mailout) $1,546.57 Connections, 2004 (re error in pay-out) $1,752.50 Special Projects: BL Litho Digital, Inc. (Posters, Brochures) $1,269.29 E. Stannard April 15, 2006


November 2007


September 1, 2006 – August 31, 2007

REVENUE: Balance Forward: $ 7,995.92 Collage, 2006 $32,318.27 Bank Interest $ Sub-Total: $32,318.27 $32,318.27 TOTAL REVENUE $40,314.19 EXPENSES: Donations: $ Projects: $ 3,929.73 Conference Profit Share: $ 6,463.65 Unite, 2010 – Start-up $ 2,000.00 Bank Service Charges: $ 25.00 GST – Special Projects: $ 91.43 TOTAL EXPENSES: $12,509.81 $12,509.81 TRANSFER TO OPEN GIC $20,000.00 -$20,000.00 BALANCE – August 31, 2007 : $ 7,804.38 E. Stannard, Treasurer October 1, 2007


NOTES TO FINANCIAL REPORT: SPECIAL PROJECTS FUND September 1, 2006 – August 31, 2007 Expenses: As reported earlier, the Collage 2006 Conference profit was split as per the guidelines in our P & P manual – 80% National, 20% Local Chapter. Total Profit: $32,318.27 National Share $25,854.62 Ontario Chapter Share: $ 6,463.65 The GST rebate on Conference expenditures will not be requested until this year’s end (August 31st). The amount received for the Conference GST expenses will also be split on an 80/20 per cent share. Note: An initial $20,000.00 has been deposited into the GIC - @3.2% per annum. Interest will be issued annually. The initial start-up funds for UNITE, 2010 of $2,000.00 have been forwarded to the Manitoba Chapter. Expenses – “Projects” includes the expenses incurred by the committee members attending the April Endorsement meetings and $1,000.00 to the Quebec Chapter for website translation. E. Stannard October 1, 2007



September 1, 2007 – August 31, 2008

REVENUE: Balance Forward: $ 7,804.38

GST refund (Collage) $2,150.63 Transfer (from Children’s Travel Fund) $1,875.00 Sub-Total: $4,025.63 TOTAL REVENUE $11,830.01 EXPENSES: Donations: $1,875.00 Projects: $4,011.80 Conference Expenses: $3,201.35 Administration $ 20.03 Bank Service Charges: $ 59.80 GST – Special Projects: $ 207.03 TOTAL EXPENSES: $9,375.01 $9,375.01 BALANCE – August 31, 2008: $2,455.00 GIC INVESTMENT $20,700.09 E. Stannard, Treasurer November 1, 2008


NOTES TO FINANCIAL REPORT: SPECIAL PROJECTS FUND September 1, 2007 – August 31, 2008 INCOME: GST rebate received re 2006 Conference (Collage) $2,150.63 Transfer from Children’s Mosaic Travel for Performing Groups: $1,875.00 EXPENSES: Donations - $1,875.00 – total amount awarded to Performing Groups who attended Encore, 2008. Projects – includes expenses to cover travel of Committee Member attending the meetings prior to the Conference in Edmonton, 2008. Conference expenditures: $3,201.35 A monthly service charge is charged to this account as it is below $10,000.00. Total expenses $59.80 Note: The original GIC invsestment of $20,000.00 has been increased to include interest earned of $700.09 for a total of $20,700.09 for a period of one year at 3.75%. E. Stannard November 1, 2008


November 2009 (Teleconference Meeting)

FINANCIAL REPORT – SPECIAL PROJECTS FUND September 1, 2008 – August 31, 2009

REVENUE: Balance Forward: $ 2,455.00 Conference Income – Encore $37,830.50 GST refund (Encore) $ 2,150.63*National Only GST refund (Special Projects) $ 103.52 Interest on GIC $ 632.87 Sub-Total: $40,818.49 $40,818.49 TOTAL REVENUE $43,273.49 EXPENSES: Projects: $ 1,885.87 Research Grant $ 1,000.00 Alberta Chapter Share of Conf. Income $ 7,566.10 Bank Service Charges: $ 58.04 Transfer of Interest to S.P. GIC $ 632.87 GST – Special Projects: $ 25.25 TOTAL EXPENSES: $11,168.13 $11,168.13 BALANCE – August 31, 2009: $32,105,36 GIC INVESTMENT $21,332.96 NOTES TO FINANCIAL REPORT: SPECIAL PROJECTS FUND September 1, 2008 – August 31, 2009 INCOME: Encore 2008 – Bank account closed and balance forwarded to National. (Conference held in Edmonton) $37,830.50. GST refund for the Conference Expenses: $2,251.60 (Total: $40,645.00). This total also includes the GST rebate for a portion of the GST expenditures paid to the Alberta Chapter ($562.90) Alberta Chapter 20% share: $8,129.00 National’s 80% share: $32,516.00 EXPENSES: Projects: - cost for design and assembly – Level I: $220.00 Research Grant: $1,000.00 Alberta Chapter: $7,566.10 – 20% share of total conference profit – not including GST rebate of $562.90 Service Charges – Bank: $58.04 April 28-29, 2010




REVENUE: Balance Forward: $32,105.36 TOTAL REVENUE: $32,105.36 EXPENSES: Projects: $1,610.30 Research Grant $1,000.00 2012 – Conference Allocation $2,000.00 Bank Service Charges: $ GST – Special Projects: $ 56.32 TOTAL EXPENSES: $4,666.62 $4,666.62 BALANCE -- MARCH 31, 2010: $27,438.74 GIC INVESTMENT $21,472.62 NOTES TO FINANCIAL REPORT: SPECIAL PROJECTS FUND September 1, 2009 – March 31, 2010 Expenses: Projects – Expenses for D. Giebelhaus-Maloney to attend AOSA BC Chapter – payment of $2,000.00 for Conference allocation (2012) Research Grant: $1,000.00 – Beryl Peters GIC: The GIC investment from the Current Account of $21,472.62 has been reinvested for a two-year period – current interest rate, as I am sure you are aware, is very low – 1.75%. Maturity date: October 19, 2011. E. Stannard April 9, 2010


November 2010 (Teleconference Meeting)


REVENUE: Balance Forward: $32,105.36 Interest on Account $187.37 TOTAL REVENUE $32,292.73 EXPENSES: Projects: $ 3,351.61 Research Grant $ 1,000.00 2012 Conference Allocation $ 4,000.00 2010 Conference/Meetings Expenses $ 4,879.83 GST – Special Projects: $ 334.77 TOTAL EXPENSES: $13,566.21 $13,566.21 BALANCE – August 31, 2009: $18,726.52 GIC INVESTMENT $21,472.62 NOTES TO FINANCIAL REPORT: SPECIAL PROJECTS FUND September 1, 2009 – August 31, 2010 EXPENSES: Projects: - Expenses for D. Giebelhaus-Maloney to attend AOSA P & P meetings, August, 2010 BC Chapter – payment of $4,000.00 for Conference allocation (2012) 2010 Conference/Meeting Expenses $4,879.83 Research Grant: $1,000.00 – Beryl Peters GIC: The GIC investment from the Current Accoutn of $21,472.62 has been reinvested for a two-year period – current interest rate, as I am sure you are aware, is very low – 1.75%. Maturity date: October 19, 2011. E. Stannard November 9, 2010


November 2011 (Skype Meeting)


REVENUE: Balance Forward: $18,726.52 Interest on Account $375.77 TOTAL REVENUE $19,102.29 EXPENSES: Projects: $ 4,669.12 Austria – Orff Symposium (Cathy Bayley) $ 2,715.98 Research Grant $ 1,000.00 2014 Conference Allocation $ 2,000.00 GST – Special Projects: $ 181.54 Bank Charges $ 4.95 TOTAL EXPENSES: $10,571.59 $10,571.59 BALANCE – August 31, 2011: $8,530.70 *GIC INVESTMENT $21,472.62 E. Stannard November 4, 2011 SPECIAL PROJECTS FUND – INCOME/EXPENSES BALANCE FORWARD: March 1, 2009 $ 1,205.30

DEPOSIT OF ENCORE, 2008 PROFIT $ 40,185.62 $41,390.92

GIC INTEREST $ 563.14 $41,954.06

EXPENDITRES: to Aug. 1/11

Alberta Chapter $ 7,566.10

P&P and/or EXECUTIVE MEETINGS $ 9,376.71

Conference Allotments $ 6,000.00

AOSA Attendance (PP) $ 2,741.85

Research Grants $ 2,000.00

Guidelines Projects $ 1,280.41

Music Coalition Attendance (PP) $ 1,423.46

Music Conference-Austria $ 2,774.93

Translation $ 250.00

Bank Charges $ 9.90


TOTAL EXPENSES 3/1/09 – 8/31/11 ($33,423.36)

Balance in Account 8/31/11 $ 8,530.70



REVENUE: Balance Forward: $14,957.83 Sub-Total: $14,957.83 TOTAL REVENUE: $14,957.83 EXPENSES: Projects (R. deFrece) $1,500.00 Conference Expense (Bridges 2016) $2,500.00 40th Anniversary Photo Book $2,003.49 Conference - Ensemble, 2014 $ 370.00 GST/PST $ 300.53 Bank Charges $ 4.95 TOTAL EXPENSES: $6,678.97 ($6,678.97) BALANCE – March 31, 2014: $8,278.86


GIC INVESTMENT: #1 $22.344.50 #2 $25,367.60* TOTAL: $47,712.10 E. Stannard, Treasurer March 31, 2014 April 9-10, 2014 - Halifax Donation from Carl Orff Foundation COC received a very generous donation of $5962.21 CD from the Carl Orff Foundation. A thank you has been sent to Ute Hermann of the Carl Orff Foundation and a further thank you will be sent with the ways the money is being spent. Money will be spent on updating the COC website and pursuing advocacy avenues as we plan for the next 40 years.

September 30, 2014 Go-to-meeting Re: Bank signage for National organization. Amended motion was made prior to meeting via email. Additional amended motion: To change the COC banking signing authority from Beryl Peters or Eileen Stannard to Marlene Hinz or Brenda Chorney effective immediately. (Beryl Peters, Joanne Linden) That the signing authority of Brenda Chorney or Marlene Hinz for Carl Orff Canada: Music for Children – Musique pour enfants include all four bank accounts. Only one signature is required for on all accounts. Effective September 1, 2014: Current Account, Gunild Keetman Account, Special Projects Account, Mosaic Children’s Travel Account. (Liz Kristjanson, Joanne Linden)

April 24, 2015 Meeting Website bills were paid out of special projects. The remainder of the monies from the Lisolette Orff to Waterloo ($500) will go to the Special Projects and the Carl Orff Foundation gift will to Special Projects.

November 22, 2015 Go‐to‐meeting FINANCIAL REPORT – SPECIAL PROJECTS FUND September 1 – October 31, 2015 BALANCE FORWARD AND AS OF OCTOBER 31, 2015 $ 32,910.71

Please note proceeds from Ensemble have not yet been disbursed.

Financial Statements Special Projects - orffcanada.ca & Services Tax (note 1) 92.93 ... John P...

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