Financial statements - Governor-General of Australia AR 2010-2011 Part2-bm.pdf · IPS Information...

Financial statements

80 OFFICE OF THE OFFICIAL SECRETARY TO THE GOVERNOR-GENERAL

81Annual Report 2010–2011

F i n a n c i a l s t a t e m e n t s



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103104105106107111112113114115117118120121122124125125126128131132133136



Admiralty House, Sydney, Autumn 2011.

Indexes


Glossary, abbreviations and acronyms

administered items assets, liabilities, revenues or expenses that are controlled by the Australian Government but managed by the Office on the Government’s behalf

Administrator, the the person (conventionally, the longest-serving State Governor) appointed by The Queen to administer the Government of the Commonwealth of Australia when the Governor-General is overseas or ill, or if the Governor-General temporarily absents herself from office, or if the position of Governor-General is vacant

Admiralty House, Sydney the Governor-General’s official residence at Kirribilli in Sydney

Aide-de-Camp an officer of the military who is appointed to act as the honorary military attendant to the Governor-General

ANAO Australian National Audit Office

CEIs Chief Executive’s Instructions

ceremonial sunset world-wide naval tradition of saluting the lowering of the ship’s Ensign at sunset each day on ships in harbour and shore establishments

CPGs the Commonwealth Procurement Guidelines, which set out the Australian Government’s requirements for the procurement of goods and services by agencies

credentials ceremony ceremony in which a newly appointed foreign ambassador or high commissioner to Australia formally presents his or her credentials

Enterprise Agreement wage and working conditions negotiated within an organisation

EPBC Act Environmental Protection and Biodiversity Conservation Act 1999

departmental items assets, liabilities, revenues and expenses that are controlled by the agency in the production of its outputs

FOI Act Freedom of Information Act 1982

gazettal regulations rules, officially approved and published in the Commonwealth of Australia Special Notices Gazette, which sets out service and actions that may qualify citizens for various award types

General Division of the Order of Australia

that section of awards in the Order of Australia through which community members may be recognised

Government House, Canberra

the Governor-General’s official residence at Yarralumla in Canberra

heritage property a property with particular aesthetic, historic, scientific, social or other values, listed on the Commonwealth Heritage List

HRMIS Human Resources Management Information System


I n d e x e s

IPS Information Publication Scheme

insignia a symbol or token of status or office, in this context medals and documents associated with an office, honour or award

investiture ceremony in which the Governor-General presents Australian honours and awards

long service awards awards made in recognition of long, diligent or efficient service, usually in uniformed service occupations

meritorious awards awards for which the recipient is assessed as having gone above and beyond normal expectations

NCA National Capital Authority

OH&S occupational health and safety

official activities Constitutional, statutory, ceremonial and public duties undertaken by the Governor-General in carrying out her role

postnominals letters placed after the name of a person to indicate that the individual holds a position, educational degree, accreditation, office, or honour

PricewaterhouseCoopers the Office’s internal audit contractors

State visit a formal visit by a foreign head of state to another nation, at the invitation of that nation’s head of state


Alphabetical index

AAbela, George, 22

accountability and management, 44–55

activities see official activities

address and contact details, 54, inside front cover

Administrator, 19, 140

Admiralty House, Kirribilli, 3, 18, 34

community events, 30 see also receptions and community events

environmental initiatives, 55

heritage strategy, 33, 52, 55

official activities, 18

open days, 30

security management, 34

upkeep, maintenance and management, 2, 18

works of art and other items, 34

advertising and market research, 53

Agency Resource Statement, 71–73

ambassadors and high commissioners, receipt of credentials, 19

anniversary requests, 18

annual report, information about content, inside front cover

apprenticeships, 47, 48

artworks, 34

asset management, 52

audit activities, 46

Audit Committee, 44

Auditor-General see Australian National Audit Office

AusTender, 52

Australia Day Achievement Medallion award winners, 47

Australian Antarctic Medal, 39

Australian Bravery Decorations, 37

awards, 39, 64–65

booklets about, 41

establishment, 59

nominations, 33, 39, 64–65

research for nominations, 39

see also Defence, meritorious and long service awards

Australian Bravery Decorations Council, 37, 39, 59

Australian Defence, meritorious and long service awards, 66 see also Australian Bravery Decorations

Australian Federal Police, 34, 41, 46

Australian Honours and Awards Branch, 2, 3, 33, 37, 39, 41

Australian Honours and Awards System, 2, 36–38 see also Australian Bravery Decorations; Australian Defence, meritorious and long service awards; Order of Australia

Australian Honours and Awards System administration

examination of feasibility of formal review processes, 39

financial performance, 36

performance indicators, 14

performance report, 39–41

Australian National Audit Office, 46, 53

Australian Public Service Code of Conduct and Values, 46

Australian School-based Apprenticeship program, 48

Australian Workplace Agreements, 48

Australiana Fund, 30, 34

awards see Australian Bravery Decorations; Australian Honours and Awards System; Defence, meritorious and long service awards; Order of Australia

awards to staff, 47

BBonsey, Martin, 39

booklets about awards, 41

Branch Operational Plans, 45

Bravery Medal see also Australian Bravery Decorations

briefings prepared, 18

budget see financial performance

business continuity, 46

business plans, 45, 46


I n d e x e s

Ccapital works budget, 13

ceremonial activities, 21–25

charities, donations to, 26

Chief Executive see Official Secretary to the Governor-General

Chief Executive’s Instructions, 46, 52

Children’s Medical Research Institute, 30

Christofias, Demetris, 22

code of conduct, 46

Commander-in-Chief activities, 3, 19–20

committees, 44

Commonwealth Disability Strategy, 53

Commonwealth Heritage List, 55

Commonwealth Ombudsman, 46

Commonwealth Procurement Guidelines, 52

communication and information, 32–33

Communications and Media Unit, 32

community engagement, 26 see also patronage of organisations

community events see receptions and community events

competitive tendering and contracting, 53 see also purchasing

congratulatory messages, 33

Constellation Cup, 22

constitutional activities, 19–20

consultants, 52, 70

contact information, inside front cover

contracting see purchasing

corporate governance, 44–46

Corporate Services Branch, 3, 44

correspondence, 2, 18, 33

Council for the Order of Australia, 37, 39, 59

Cox, Kerry, 49

credentials ceremonies, 19, 140

DDato’ Sri Najib Tun Razak, 22

Dauth, John, 21

decision-making powers, 54

Defence, meritorious and long service awards, 66 see also Australian Bravery Decorations

Department of Finance and Deregulation, 52

Department of Foreign Affairs and Trade, 19

Department of Parliamentary Services, 34

Department of the Prime Minister and Cabinet Awards and Culture Branch, 37

Derkley, Evahn, 47

disability strategy, 53

discretionary grants, 53

Distinguished Service Cross, 21

Dohle, Flight Lieutenant Clifford Mitchell, 21

Donaldson, Corporal Mark, 37, 40

Doyle, Murray, 39

Dunn, Norm, 35

Eecologically sustainable development, 55

emergency services awards and medals see also Australian Bravery Decorations

employees see staff

engagement with the Australian community see also patronage of organisations

Enterprise Agreement, 2, 46, 47, 48

Environment Protection and Biodiversity Conservation Act 1999, 18, 33, 55

environmental performance, 55

ethical standards, 46

evaluations and reviews see also audit activities

events see official activities; receptions and community events

Executive and Protocol Branch, 3

Executive Councillor Oaths and Affirmations, 19

exempt contracts, 53

expenses, 73

external scrutiny, 46

FFederal Executive Council, 19

financial management, 52–53

Financial Management and Accountability Act 1997, 44, 46


financial performance, 12–13, 71–73

financial statements, 80–137

audit report, 80–81

preparation of, 44

Financial Statements Sub-Committee, 44

foreign awards for Australian citizens, 41

foreign citizens, honorary Order of Australia awards, 39

fraud control, 45

Fraud Control Plan, 45

freedom of information, 54

Fromelles, France, 24–25

functions and events, official see receptions and community events

fundraising events, 30

future see outlook

Ggardening practices at official properties, 35

George Tupou V, King of Tonga, 22

Government House, Yarralumla, 3

community events see receptions and community events

environmental initiatives, 55

heritage strategy, 33, 52, 55

official activities, 18

open days, 30

school visits, 16, 18, 30

security management, 34

storm damage, 2, 34

upkeep, maintenance and management, 2, 18, 33–34

works of art and other items, 34

Governor- General Act 1974, 44

Governor-General

activities see ceremonial activities; constitutional activities; official activities; receptions and community events; visits by Governor-General

role of, 3

see also Program 1: Support for the Governor-General and Official Activities

Governor-General Act 1974, 3

grants, discretionary, 53

Groves, Sam, 17

Hheads of state and other dignitaries, visits by, 22

health and safety management arrangements, 47, 50, 69

Health and Wellbeing Program, 47

Hellfire Pass, Thailand, 24–25

heritage strategies for Government House and Admiralty House, 18, 33, 55

high commissioners see ambassadors and high commissioners, receipt of credentials

honours and awards see Australian Honours and Awards System

Honours and Awards Branch see Australian Honours and Awards Branch

Houston, Air Chief Marshal Angus, retirement, 28

Huchette, Monsieur Hubert, 21

human resources management, 47–49 see also staff

Hutcheson, Colonel John, 21

IIndigenous employment, 47

Individual Flexibility Arrangements, 48

individual performance and development plans, 45 see also staff training and development

information and communications technology, 45, 52, 53

Information Technology team medallion awards, 47

insignia, 41, 141

internal audit arrangements, 46

international organisations, awards to Australian citizens, 41

International Women’s Day, 29

Internet address, inside front cover

intranet, 47

investitures, 21, 39–41

KKendall, Major Geoff Martin, 21

Key, John, 22

key performance indicators, 14


I n d e x e s

LLandscape Management Plan, 2

leadership development see also staff training and development

Leake, Robert, 31

legal services expenditure, 53

letter of transmittal, i

long service and occupational awards see Defence, meritorious and long service awards

MMalkara Special School, 30

management and accountability, 44–55

Management Committee, 44

market research, 53

Marymead, 30

Medal for Gallantry, 21

medals and other investiture items, 41

media coverage, 32

meritorious service awards see Defence, meritorious and long service awards

Mitchell, Elizabeth, 38

NNational Capital Authority, 18

National Disability Strategy, 53

National Emergency Medal, 2, 36

National Gallery of Australia, 34

National Police Service Medal, 2, 36

natural disasters, 11

Nichol, Stephen, 39

nominations for honours and awards see Australian Bravery Decorations; Order of Australia

OOaths and Affirmations of Office, 19

occupational health and safety, 47, 50, 69

Office of the Official Secretary to the Governor-General

financial performance, 12–13

organisational structure, 4

outlook for 2011–12, 2

overview, 3–4

performance trends, 14

official activities, 16, 141 see also visits by Governor-General

Official Establishments Trust, 18

official properties see Admiralty House, Kirribilli; Government House, Yarralumla

Official Secretary to the Governor-General

review by, 2

role of, 3, 54

official visits see visits by Governor-General

Ombudsman, 46

Open Days, 30

operating result, 12

operational plans see plans and planning

Order of Australia, 36–37

awards, 21, 39–40, 60–63

awards to foreign citizens, 39

booklets about, 41

establishment, 59

nominations, 33, 39, 60–63

research for nominations, 38, 39

see also Council for the Order of Australia

organisational review, development and innovation, 50–51

organisational structure, 4

outcome and program, 3


performance summary, 8

performance trend information, 14

resources for, 12–13, 73

outlook, 2

overseas visitors see visiting heads of state and heads of government

overseas visits see visits by Governor-General

overview, 3–4

Ozharvest, 55


Pparliamentary committees, 46

patronage of organisations, 27

pay see remuneration

Payne, Keith, 37, 40

performance development (staff), 48


performance pay, 48

performance report see under Program

philanthropic organisations, patronage of see patronage of organisations

Pillay, Navi, 28

plans and planning

business plans, 45, 46

heritage management, 18, 33, 52, 55

Landscape Management Plan, 2

police awards and medals, 36, 37, 39, 41, 66 see also Australian Bravery Decorations

Portfolio Budget Statements, 3, 45

PricewaterhouseCoopers, 46

Prime Minister, 3

Prime Minister of Australia Affirmation of Office, 19

procurement see purchasing

profiles

Kerry Cox, 49

Norm Dunn, 35

Sam Groves, 17

Robert Leake, 31

Elizabeth Mitchell, 38

Program 1, Support for the Governor-General and Official Activities


outcome performance, 8


performance trend information, 14

resources for, 12–13

Program Component 1: Support of the Governor-General


key results, 18–35


Program Component 2: Administration of the Australian Honours and Awards System


key results, 39–41


property management, 18, 33, 52, 55 see also Admiralty House, Kirribilli; Government House, Yarralumla

Protective Security Coordination Centre, 34

Public Service Act 1999, 46

publications, 41

purchasing, 46, 52, 53, 70

Rreceptions and community events, 16, 18, 28–30

regional centres, visits to, 10–11, 27

remuneration arrangements, 47–48 see also Enterprise Agreement

representational functions see receptions and community events

Resources for Outcomes, 12, 73

reviews and evaluations see also audit activities

risk management, 45

Risk Management Plan, 45

Roberts-Smith, Corporal Ben, 2, 21, 37, 39–40

Ssalaries see remuneration

Sandakan ,Malaysia, 24–25

Satyanand, Sir Anand, 22

school visits, 16, 18, 30

scrutiny see audit activities; external scrutiny

security management, 34, 46

senior executive service remuneration, 47

Smith Family, 30

Social Inclusion Measurement and Reporting Strategy, 53

staff, 48, 67–68

staff training and development, 47, 48

Standing Council on Community, Housing and Disability Services, 53

State Visit to Vietnam, 20


I n d e x e s

state visits by heads of state and other dignitaries, 22

storm damage, 2, 34

Strategic Business Plan, 45

Strategic Planning Framework, 45

structure see organisational structure

TTalbot, Steven, 47

tendering see also purchasing

Timor-Leste Solidarity Medal, 41

training see staff training and development

Tyhuis, Clement, 47

UUlysses Motorcycle Club, 28

uniformed occupations honours and awards see also Australian Bravery Decorations

United Nations High Commissioner for Human Rights, 28

Vvaluation of assets, 52

Vice-Regal Heritage Property Master Plan, 18, 33, 52, 55

Victoria Cross for Australia, 2, 21, 37, 39–40

Vietnam, State Visit to, 20

visit by Governor-General, 16

visiting heads of state and heads of government, 22

visits by Governor-General

to Defence forces/establishments, 20, 25

overseas, 20, 22–25

to regional centres in Australia, 10–11, 27

visits to official properties see receptions and community events

WWalter, Lorraine, 47

WalterTurnbull, 46

website, 16, 33

workforce see staff

workplace behaviour, 46

workplace health and safety, 47, 50, 69

works projects at official properties see also Admiralty House, Kirribilli; Government House, Yarralumla


The Governor-General inspects the Escort Squadron at RAAF East Sale before presenting the Governor-General’s Banner to the School of Air Traffic Control on 24 May 2011.

Front cover: The Governor-General meets Alex Graham during a visit to the Technical Aid to the Disabled facility in Northmead, Sydney. Neil Duncan Photography.

Back cover: The Governor-General visits the Australian War Memorial on Remembrance Day 2010.

Inside front: Government House in frost and Admiralty House by night.

Inside back: The Governor-General is greeted by local children in Chinchilla on 7 January 2011 as part of a visit to flood affected areas of Queensland.

The images depicted at section breaks throughout this report are of wildlife from the grounds of Government House.

Financial statements - Governor-General of Australia AR 2010-2011 Part2-bm.pdf · IPS Information...

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