Financial Services - University of Sydneysydney.edu.au/finance/docs/FSN-July-2010.pdf · neW...

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1 C.P.A./C.A. MENTOR NOMINATIONS We are seeking interest from CPA/CA’s who would like to provide mentoring to our finance staff who are aspiring to become CPA/CA qualified. We will create a database of potential mentors for Sydney University staff. For further information or to register your interest in participating in this program, please contact: KRISHAN PRASAD Manager, Financial Systems Support and Training Financial Operations & Systems T (02) 9351 4629 E [email protected] Information on mentoring programs is available by clicking on the following links: CPA Australia CPA Mentor Program Overview CPA Program Guide for Mentors Chartered Accountants Program Chartered Accountants Criteria for Mentors IN THIS ISSUE 01 FINANCIAL PROCESS IMPROVEMENTS 01 C.P.A./C.A. MENTOR NOMINATIONS 02 MESSAGE FROM THE CFO: NEW FINANCIAL DELEGATIONS OF AUTHORITY FOR ADMINISTRATIVE FUNCTIONS 02 HYPERION UPDATE 03 FINANCIAL MANAGEMENT AND ANALYSIS (FMA) UPDATE 04-05 FINANCIAL HIGHLIGHTS FOR THE YEAR ENDED 31 DECEMBER 2009 05-06 PROCURE-TO-PAY UPDATE 06 BILL-TO-CASH UPDATE 07 ACCOUNTS PAYABLE UPDATE 07 PEOPLESOFT FINANCIALS 8.9: DATA ARCHIVING 08 PEOPLESOFT ASSET MANAGEMENT: POST IMPLEMENTATION REVIEW (PIR) 09 FINANCIAL SUPPORT SERVICES (FSS) UPDATE 10 STUDENT CAMPUS CARD WINS PRESTIGIOUS AWARDS 10 RESOURCES THANK YOU TO OUR CONTRIBUTORS: Mark Easson, Amar Flora, Uma Kumar, Kevin Lacey, Yvonne Pollock, Tony Houison, Luc Bhoyroo, Vicki Hatt, Christina Fava, Lean Lee, Conor Hefferon, Stephen Karnaghan, Darryl Anderson, Cherie Sargent and Krishan Prasad. Newsletter designed and edited by Lorraine Syniuta WELCOME Welcome to the Financial Services Newsletter for July 2010. The focus of this issue is to provide you with an update of projects, key developments and news within Financial Services. For any comments or feedback please email [email protected]. We hope you enjoy this issue. Regards, KRISHAN PRASAD Manager, Financial Systems Support and Training Financial Services Newsletter ISSUE 02 JULY 2010 FINANCIAL PROCESS IMPROVEMENTS Financial Services is committed to providing improvements across all University financial processes and systems. As part of that commitment, Financial Services would like to invite submissions from the University’s finance community for ideas that could contribute to this objective. Please send your submission to [email protected] by close of business Tuesday 31 August 2010. A prize will be awarded for the best submission and the winner will be announced at our Financial Services Conference in September 2010.

Transcript of Financial Services - University of Sydneysydney.edu.au/finance/docs/FSN-July-2010.pdf · neW...

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C.P.A./C.A. mentor nominAtionsWe are seeking interest from CPA/CA’s who would like to provide mentoring to our finance staff who are aspiring to become CPA/CA qualified.

We will create a database of potential mentors for Sydney University staff. For further information or to register your interest in participating in this program, please contact:

KrisHAn PrAsAD Manager, Financial Systems Support and Training Financial Operations & Systemst (02) 9351 4629e [email protected]

Information on mentoring programs is available by clicking on the following links:

– CPA Australia – CPA Mentor Program Overview – CPA Program Guide for Mentors – Chartered Accountants Program – Chartered Accountants Criteria for Mentors

in tHis issUe

01 finAnCiAl ProCess imProvements

01 C.P.A./C.A. mentor nominAtions

02 messAGe from tHe Cfo: neW finAnCiAl DeleGAtions of AUtHoritY for ADministrAtive fUnCtions

02 HYPerion UPDAte

03 finAnCiAl mAnAGement AnD AnAlYsis (fmA) UPDAte

04-05 finAnCiAl HiGHliGHts for tHe YeAr enDeD 31 DeCember 2009

05-06 ProCUre-to-PAY UPDAte

06 bill-to-CAsH UPDAte

07 ACCoUnts PAYAble UPDAte

07 PeoPlesoft finAnCiAls 8.9: DAtA ArCHivinG

08 PeoPlesoft Asset mAnAGement: Post imPlementAtion revieW (Pir)

09 finAnCiAl sUPPort serviCes (fss) UPDAte

10 stUDent CAmPUs CArD Wins PrestiGioUs AWArDs

10 resoUrCes

tHAnK YoU to oUr ContribUtors:

Mark Easson, Amar Flora, Uma Kumar, Kevin Lacey, Yvonne Pollock, Tony Houison, Luc Bhoyroo, Vicki Hatt, Christina Fava, Lean Lee, Conor Hefferon, Stephen Karnaghan, Darryl Anderson, Cherie Sargent and Krishan Prasad.

Newsletter designed and edited by Lorraine Syniuta

WelCome

Welcome to the Financial Services Newsletter for July 2010.

The focus of this issue is to provide you with an update of projects, key developments and news within Financial Services.

For any comments or feedback please email [email protected].

We hope you enjoy this issue.

Regards,KrisHAn PrAsADManager, Financial Systems Support and Training

Financial ServicesNewsletterISSUE 02JULY 2010

finAnCiAl ProCess imProvementsFinancial Services is committed to providing improvements across all University financial processes and systems. As part of that commitment, Financial Services would like to invite submissions from the University’s finance community for ideas that could contribute to this objective.

Please send your submission to [email protected] by close of business tuesday 31 August 2010.

A prize will be awarded for the best submission and the winner will be announced at our Financial Services Conference in September 2010.

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As a result of user feedback via the Management Reporting Working Group, a new report is now available in Hyperion that displays a list of analysis codes and balances for the responsibility centre selected.

The report is called sUGlr142 summary Analysis Code report and is available in folder:Hyperion financial reporting – finance reports – 1. financial management reports.

A sample of the report output is displayed below:

Senate have recently approved new Delegations of Authority – Administrative Functions which take effect on Friday 25 June 2010. The new delegations consolidate all administrative functions including external relations, financial and infrastructure, human resources, ICT, international, legal, occupational health and safety, research, student management and commercial and corporate activities.

Part 5 of the delegations relate to finance and infrastructure matters. An important change to the financial delegations is the inclusion of delegations for capital expenditure and strategic initiative business case approval. The role of the Tender Board has also changed to purely a governance role whereby it must be consulted prior to the final approval by the delegate.

HYPerion UPDAte: neW rePort sUGlr142 sUmmArY AnAlYsis CoDe rePort

messAGe from tHe Cfo

neW finAnCiAl DeleGAtions of AUtHoritY for ADministrAtive fUnCtions

The quotation and tendering requirements are now governed by the Purchasing Policy rather than the delegations, with tendering required for acquisitions of goods or services valued at $200,000 and above. The Finance and Accounting Manual has been updated to complement the new delegations. However, a broader review is underway to revise the policies to strengthen the control on expenditure of funds in the University and compliment the new delegations.

The new Delegations of Authority – Administrative Functions can be found by clicking here. The relevant policy documents can be found by typing ‘policy online’ into the search engine and clicking on ‘The University of Sydney Policy Online system’.

I encourage all finance staff to apprise themselves of the new Delegations of Authority as they are a key document in financial operations and management.

mArK eAssonChief Financial Officer

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finAnCiAl mAnAGement AnD AnAlYsis (fmA) UPDAte

The Chart of Accounts Working Group has recently been established. The broad purpose of this group is to oversee major enhancements to the University’s Chart of Accounts and ensure changes are consistent with the strategic change principles. These principles include:

– Complexity reduction – Process efficiency – Effective reporting – management and statutory – Consistency – Ease of use – Support of University strategies.

The group is chaired by the Director, Financial Management and Analysis (FMA). Representatives from faculties and professional service areas sit on the group to present each area’s needs and contribute to knowledge sharing.

Current representatives are:

– thomas sapina, Faculties of Science, Engineering, Architecture, Vet Science and Agriculture

– Jimmy fong, Faculty of Arts – Paul smyth and samir mehta, Sydney Medical School – Yee-fong lee, Corporate Finance – lean lee, Financial Operations and Systems – sarah Collins, Procurement Services – Kubra Gul, Financial Controller – ian ford (Chair), Christina fava and Garry english,

Financial Management and Analysis

CHArt of ACCoUnts WorKinG GroUP

mAnAGement rePortinG WorKinG GroUPThe Management Reporting Working Group has recently been established. The broad purpose of this group is to identify the standard financial management reporting needs across the University and provide a mechanism for user feedback on financial report requirements.

The group’s desired outcomes are focused around delivering a concise and comprehensive suite of Hyperion Financial Management Reports. These are delivered directly from Hyperion, utilising the PeopleSoft Chart of Accounts.

The group is chaired by Financial Management and Analysis (FMA). Representatives from faculties and professional service areas sit on the group to present each area’s needs and contribute to knowledge sharing.

Current representatives are:

– lindy vu, Faculties of Science – Andrew lee, Faculty of E & B – samir mehta, Sydney Medical School – moira mcAllister and Conita Hung, Corporate Finance.

Please contact your representative if you have any management report requests.

mArKYoUrDiArY!finAnCiAl serviCes ConferenCe28 sePt 2010The annual Financial Services Conference will be held at The University of Sydney on tuesday 28 september 2010 at the new law school building.

User Group masterclasses will also be held prior to the Conference on monday 27 september 2010 at the same venue.

Further information and registration details will be sent out via email shortly.

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2009 2008 inCreAse for 2009

$m $m $m %

Operating revenue 1392.3 1290.7 101.6 7.9

Operating expenses 1313.0 1245.6 67.4 5.4

net operating result 79.3 45.1 34.2 75.8

Impairment of available for sale assets

(8.4) (210.5) 202.1

operating result after impairment 70.9 (165.4) 236.3

resUlts

oPerAtinG revenUe 2009 2008 inCreAse for 2009

$m $m $m %

Government grants 799.4 750.1 49.3 6.6

External fees & charges 511.9 508.3 3.6 0.7

Investment revenue 81.0 32.3 48.7 150.8

total operating revenue 1,392.3 1,290.7 101.6 7.9

oPerAtinG exPenses 2009 2008 inCreAse for 2009

$m $m $m %

Employee related expenses 793.9 760.6 33.3 4.4

Other expenses 242.1 238.9 3.2 1.3

Teaching & research grants 83.9 74.0 9.9 13.4

Grant & scholarship expenses 77.1 69.2 7.9 11.4

Depreciation 62.5 52.5 10.0 19.0

Repairs & maintenance 53.5 50.4 3.1 6.2

total operating expenses 1,313.0 1,245.60 67.4 5.4

broKen DoWn into mAJor ComPonents

finAnCiAl HiGHliGHts for tHe YeAr enDeD 31 DeCember 2009The following tables set out the major components of the University’s Financial Performance for 2009:

2009 2008 inCreAse for 2009

$m $m $m %

Current assets 216.4 133.2 83.2 62.5

Non-current assets

Property plant & equipment 2,556.1 2,465.7 90.4 3.7

Available for sale financial assets 826.0 830.4 (4.4) (0.5)

Receivables - superannuation 649.8 753.6 (103.8) (13.8)

Other non-current assets 20.0 21.1 (1.1) (5.2)

total non-current assets 4,051.9 4,070.8 (18.9) (0.5)

total assets 4,268.3 4,204.0 64.3 1.5

Current liabilities - trade & other payables

216.1 177.7 38.4 21.6

Current liabilities - employee related provisions

131.5 124.1 7.4 6.0

Non-current liabilities - employee related provision

700.0 814.7 (114.7) (14.1)

total liabilities 1,047.6 1,116.5 (68.9) (6.2)

net assets 3,220.7 3,087.5 133.2 4.3

sUmmAriseD bAlAnCe sHeet

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2009 2008 inCreAse for 2009

$m $m $m %

Cash inflows from operating activities 1,403.7 1,384.3 19.4 1.4

Payment for employee related expenses

(802.3) (727.2) (75.1) 10.3

Payments to suppliers (490.7) (476.8) (13.9) 2.9

net cash provided by operating activities

110.7 180.3 (69.6) (38.6)

Cash flows from investing activities

$m $m $m %

Net proceeds from the sale & purchase of investments

134.9 47.7 87.2 182.8

Payments for capital assets (150.1) (264.3) 114.2 (43.2)

Other investment & financing cash flows

(4.1) 5.9 (10.0) 0.0

Net cash used in investing activities (19.3) (210.7) 191.4 90.8

net increase (decrease) in cash and cash equivalents

91.4 (30.4) 121.8

CAsH floW stAtement

finAnCiAl HiGHliGHts for tHe YeAr enDeD 31 DeCember 2009 Cont.

ProCUre-to-PAY UPDAte

July will see the largest number of Electronic Requestors going live with the P2P system to date. These non-finance staff will be raising requisitions as part of their daily purchasing duties through the P2P system. This will enable them to achieve greater control, save them considerable time and allow the University to understand the purchasing requirements of the schools concerned.

The P2P project team is currently working with Library, Veterinary Science, Agriculture, Student Project, ICT and Human Resources to deliver a sustainable solution for their purchasing needs. The staff from these schools, faculties and administrative departments have provided the project team with constructive feedback, which has allowed us to enhance our product.

for any questions or further information please contact:

Conor Hefferon Business Analyst, Financial Operations & Systems t (02) 9036 5390e [email protected]

for any questions or further information please contact: tonY HoUison, Senior Accountant Reporting, Financial Control and Treasury. t (02) 9036 7098. e [email protected]

P2P rolloUt

The rollout of the Electronic Green Form has been delayed due to an infrastructure platform issue. ICT is currently working on this issue.

The OCR technology has been fully implemented and is currently used by Accounts Payable for the processing of non-PO invoices. Accounts Payable is entering the ‘Green Stamp’ information manually in PeopleSoft. The OCR solution has increased the efficiency in the processing of non-PO invoices and reduced inquiry response time. The

scanned images of these invoices are retrievable within PeopleSoft.

All other invoices will be progressively scanned and made available for retrieval within PeopleSoft over the next few months.

for any questions or further information please contact:

Conor Hefferon Business Analyst, Financial Operations & Systems t (02) 9036 5390e [email protected]

oPtiCAl CHArACter reCoGnition (oCr) ProCessinG for non-Po invoiCe

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first line of sUPPort for P2P

We are delighted to announce that the next stage of P2P support is about to begin. We have many Financial Support Services (FSS) members who have been using P2P for over one year, are competent in the application and understand the underlying procurement procedures.

Now all P2P users will be able to benefit from their experience by directing their P2P questions to their peers. They will be able to assist with:

– Raising a requisition for goods or services – Creating a receipt for the purchase order – How to escalate a problem to System Support or Accounts Payable.

If you have an issue that falls within these categories, please contact the following FSS members:

fACUltY ContACt PHone emAil

Health/Medicine Silvana Hourcade (02) 9351 8971 [email protected]

Science Geraldine Arriesgado (02) 9036 5413 [email protected]

Veterinary Science Ramana Karanam (02) 9351 3152 [email protected]

Veterinary Science Sandra Saville (02) 9351 1611 [email protected]

Engineering/Architecture/School of IT Earnest Jayarajan (02) 9036 9544 [email protected]

Arts/Law/Education Miriam Choi (02) 9351 0268 [email protected]

AreA ContACt PHone emAil

Consumables/Change Orders Silvana Hourcade (02) 9351 8971 [email protected]

Overseas Orders David Young (02) 9351 2711 [email protected]

Assets/Leases Earnest Jayarajan (02) 9036 9544 [email protected]

P2P User UPDAte Cont.

first line sUPPort

sPeCiAlist sUPPort

bill-to-CAsH UPDAte

The OneStop Enterprise Receipting System upgrade occurred in March, and a PCI DSS Readiness Review was conducted in April this year.

As a result of the many changes, both in technology and in industry standards surrounding Bill to Cash processes, the team from Financial Operations & Systems have commenced a B2C Receipting Process review.

Work has begun with the team at the Northern Clinical School, to review the current cash receipting and banking processes. The goal of the review will be to identify areas where technology or processes can be improved, and

to ensure compliance to new industry standards. These include EMV EFTPOS standards (Chip and PIN Security) and PCI Data Security Standards for storage of Credit Card Data. Among the key solutions for many areas will be a recommended deployment of either the recently upgraded OneStop receipting system, or EventsPro Conference system.

Over the coming months, Business Analysts from Financial Operations & Systems will be visiting departments who are currently receipting money. They will help review processes and technology, and make recommendations about solutions to improve efficiency for departmental teams.

There has been a lot of activity in the Bill to Cash area this quarter, with a lot of exciting developments.

b2C – reCeiPtinG ProCess revieW

If you wish to be a part of this initiative, or have questions to ask about Bill to Cash systems, card security, EFTPOS solutions or online self service solutions for clients, please contact:

DArrYl AnDersonSenior Revenue Analyst, Financial Operations & Systems t (02) 9036 6133e [email protected]

stePHen KArnAGHAn Senior Business Analyst Financial Operations & Systems t (02) 9036 9340e [email protected]

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ACCoUnts PAYAble UPDAte

PeoPlesoft finAnCiAls 8.9: DAtA ArCHivinGAs part of our data retention criteria whereby data in PeopleSoft Financials 8.9 is kept for ‘current year + previous two years,’ we have now archived transactions that are Pre-2008 as follows:

1. Journal Headers: 50831 made up of 9822798 journal lines.

2. vouchers: 549599 made up of 817857 voucher lines and 3368101 Accounting lines.

3. Deposit Headers: 7702 made up of 326727 deposits.

We wish to remind you that these transactions are still available through queries that have been developed to meet your requirements and with the prefix SUAC*.

for any questions or further information, please contact:

lUC bHoYroo Team Leader, System Support, Financial Operations & Systemst (02) 9351 3564e [email protected]

Just a reminder the pay cycle schedule for Local, Overseas and Student payments are as follows:

sCHeDUle of PAY CYCles mon tUe WeD tHU fri

overseas x

local vendors x x

employees x x

Petty Cash x

students x x x

Please note Overseas are run weekly every Thursday. Any requests for overseas payments received after Wednesday 12.00pm cannot be guaranteed payment in the same week. This is due to the complexity of overseas bank accounts and legislative requirements for overseas Telegraphic Transfers. For payments in Euro currency, please ensure the full IBAN is provided.

Requirements are: (1) Full name of recipient/s, (2) Street address of recipient/s, (3) Full name of banking institution and (4) Address of banking institution.

for any questions or further information, please contact:

JoAn brennAnVendor File Maintenance Officer, Financial Operations & Systems t (02) 9351 5853e [email protected]

PAY CYCles sCHeDUle

Asset PUrCHAses >$10,000There have been several occasions this year whereby purchased assets have been paid non-order, that is, no corresponding purchase order was raised for the asset acquisition.

The asset acquisition procedure clearly states all assets over $10,000 must have a corresponding order, and be appropriately authorised as per the financial delegation of the school/department.

Please click here for a comprehensive guide to the correct procedure.

for any questions or further information, please contact:

Yvonne PolloCKManager - Procure to Pay, Financial Operations & Systems t (02) 9036 5348e [email protected]

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We would like to thank everyone who provided feedback on the use of PeopleSoft Asset Management (PS AM 8.9) in our recent survey.

We have taken on board some of your concerns and would like to propose the following to address some of the issues raised.

1. ACCUrACY of DAtA in Ps Am 8.9

Due to the volume of asset data that has accumulated over the years and the fact that disposals were not processed for various reasons, there is a pool of assets in the system that do not exist physically. The following alternatives may be used to reconcile the data.

solution 1:

1. Run query report SUAMQ253_ENDING_COST_REPORT for all assets ‘In service’ by Responsibility Centre.

2. Reconcile to physical inventory.

3. Dispose assets in PS AM 8.9 where they do not exist any more.

Note: Applies to RC that has a manageable number of assets.

solution 2:

1. Run query report SUAMQ253_ENDING_COST_REPORT for all assets ‘In service’ by Responsibility Centre.

2. Review list of assets to determine date of acquisition (DOA) prior to which assets may be disposed.

3. Financial Control & Treasury can assist to ‘Mass Dispose’ all assets acquired prior to DOA, in PS AM 8.9.

Note: Applies to RC where it is obvious a large number of assets are no longer in existence prior to DOA.

2. mUltiPle PAGes nAviGAtion – CreAtion/UPDAte of Assets

Creation of Assets

As PS AM 8.9 is an integrated ERP system, there are inbuilt facilities for asset data to flow from purchasing/receipting and for the creation of an asset through the load process in the PS AM 8.9. The input of valid asset details through the receipting process is therefore an important part to ensure that the asset is created with details that are critical in providing search criteria for future inquiry.

Creation of assets in PS AM 8.9 through direct input should therefore be minimal.

Update of Asset Details

This will apply to existing assets that have incomplete details. These details refer to the physical attributes of the asset. These attributes are:

1. Serial Number

2. Tag Number – University Provided

3. Location

4. Custodian

5. Model.

If these details are not input at time of receipt, the asset information will have to be updated later on in the ‘Location/Comments/Attributes’ page and the ‘Manufacturer/License/Custodian’ page.

These are the only two pages that you need to navigate to.

Refer to the user manual for the detailed navigation path.

3. rePortinG fACilities

There are various standard reports that you can run in PS AM 8.9.

We have developed the following query report: SUAMQ253_ENDING_COST_REPORT that should meet all your requirements and which provides the following details:

PeoPlesoft Asset mAnAGement Post imPlementAtion revieW (Pir)

The selection criteria is:

If you require any additional information or help please contact Financial Control & Treasury or Financial Systems Support.

4. Asset verifiCAtion

Please note that the distribution of the Asset Verification Reports (AVR’s) for both Capitalised and Attractive Items will start in the first week of July for the annual stocktake.

We appreciate your support in ensuring that the data in PS AM 8.9 is kept up to date.

Financial Control & Treasury along with Financial Systems Support will assist with any issues you might have.

for any questions or further information please contact:

AlAin lAmSenior Accountant - Asset, Financial Control & Treasuryt (02) 9351 3592e [email protected]

lUC bHoYroo Team Leader, System Support, Financial Operations & Systemst (02) 9351 3564e [email protected]

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finAnCiAl sUPPort serviCes (fss) UPDAte

The FSS team comprises of 21 staff and is led by Manager, Uma Kumar. This team services approximately 1,500 academics across 10 faculties and 23 schools.

Areas of transactional services provided by the team across the University include:

– Accounts Payable – Procureto Pay (P2P)

– spendvision – corporate card, travel & cash claims

– non-purchase order invoices (‘Green Stamp’)

– manual payments – Asset receipting – revenue services – Billing to Cash

(B2C) – invoicing (including grants and

EFP’s) – Collections – monitor amounts owing/debt

recovery – Cashiering.

There have been some recent changes in the team, they include the following:

1. Grace lei Zhang from the School of Geosciences is on maternity leave from 3 May 2010 till 11 February 2011. Seconded to the role is Padmini Joshi, from the Spendvision team, Financial Operations & Systems.

2. Geraldine Arriesgado is providing service to both the School of Molecular Bioscience and the Faculty of Agriculture, Australian Technology Park effective from March 2010.

3. molly Dias from the School of Social & Political Sciences has been seconded to the role of Finance Officer in the School of Letters, Arts and Media effective from April 2010. This is to replace Andrea Yapp who is seconded to the Finance Manager role in School of Languages & Culture.

4. Karen Polyak, Finance Officer, School of Languages & Culture resigned on 27 May 2010. Angela Pal, Finance Officer, International Office, has been selected as the suitable replacement and will commence in the role from 13 July 2010.

for any questions or further information, please contact:

UmA KUmAr Manager, Financial Support Services, Financial Operations & Systemst (02) 9351 6106e [email protected]

Kevin lACeY Consultant, Financial Operations & Systemst (02) 9036 7071e [email protected]

WHAt We Do

WHere We Are HeADinGTwo major projects currently in progress are:

1. A revieW of finAnCiAl trAnsACtion ProCessinG in tHe fACUlties of HeAltH

status Update: A review of the School of Public Health commenced mid-March 2010 and concluded with a Key Findings Report at the end of May 2010. The draft report was circulated to the Project Board and the Head of School. Thirteen quick wins were identified. The next step is awaiting feedback from both the Project Board & Head of School.

2. DeveloPment of A PreCinCt moDel for tHe fss teAm to serviCe tHe fACUlties/sCHools on tHe mAin CAmPUs of tHe UniversitY.

status Update: Implementation of a precinct for the FSS team in Engineering has been approved. Estimated time for completion is August 2010. This will be the first formal step in terms of providing

“Distributed Services” across the University.

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finAnCiAlserviCes

for more informAtion ContACt:

KrisHAn PrAsADManager, Financial Systems Support and Training

t (02) 9351 4629f (02) 9351 4202

e [email protected] sydney.edu.au/finance

Produced by Financial Operations & Systems, The University of Sydney, July 2010. The University reserves the right to make alterations to any information contained within this publication without notice.

resoUrCesonline resoUrCes, trAininG GUiDes AnD QUiCK referenCe GUiDes

Go to the following sites for online resources, training guides and quick reference guides for PeopleSoft, Hyperion and Spendvision:

PeoPlesoft - http://www.sydney.edu.au/finance/about/peoplesoft_guides.shtmlHYPerion - http://www.sydney.edu.au/finance/about/hyperion_guides.shtmlsPenDvision - http://www.sydney.edu.au/finance/about/spendvision_guides.shtml

stUDent CAmPUs CArD Wins PrestiGioUs AWArDs

In conjunction with ANZ, our banking partner on this initiative, Campus Card Services has won two influential major awards this year for the University of Sydney Student Campus Card.

These Awards are:

1. THE CANSTAR CANNEx INNOVATION ExCELLENCE AWARD FOR 2010

Canstar Cannex have a team of 40 people who collect, analyse and research over 20,000 products. This data is then used by over 300 financial institutions.

2. THE AUSTRALIAN AND BANKING FINANCE AWARD FOR INNOVATIVE CARD AND PAYMENT PRODUCT OF THE YEAR

The AB+F awards are Australia’s premier retail financial services awards covering all aspects of the retail banking industry. Winners are chosen by an independent panel of senior industry professionals.

Campus Card Services approached ANZ and Visa with a view to developing

this ‘best in class’ payment solution generating significant interest locally and globally. This unique service allows students to load their own money onto their Student Campus Card so that it operates similarly to a debit card. It can be used to withdraw cash at any ATM where the Visa symbol is displayed and anywhere in the world where Visa is accepted electronically.*

In effect, this means students only need to carry one card for their day-to-day needs.

Whilst the pre-paid payment functionality is not new, the coalescing of this service with student photo ID, library borrowing and transport concession is ground-breaking and lays the foundation for the electronic transit era due from 2012.

Campus Card Services is responsible for all card issuance on campus along with a variety of value added services including online eStores for the University.

Currently students from seven faculties can purchase the faculty specific course materials required to undertake their units of study. During semester 1 and 2 enrolment, Campus Card Services had a visible presence at faculty enrolment sites, providing students with the opportunity to try on any clothing or footwear they may need to purchase to undertake placement or laboratory work.

Once students graduate, they are also able to purchase University of Sydney crested merchandise from the Alumni eStore.

Click here to visit Campus Card Services.