Financial Reporting Tutorial

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Introduction to Financial Reporting .......................................................................2 Financial Reporting Overview............................................................................2 Navigating Reports in Workspace .....................................................................4 Navigating Reports in Financial Reporting Studio ...........................................10

Creating Reports.................................................................................................14 Creating Basic Reports ...................................................................................14 Applying Advanced Member Selections ..........................................................19 Formatting Cells and Grids..............................................................................20

Adding Objects to Reports ..................................................................................24 Creating Report Objects..................................................................................24 Creating Charts ...............................................................................................26

Adding Functions to Reports...............................................................................30 Adding Text Functions.....................................................................................30 Adding Auto Calculations and Mathematical Functions...................................32

Managing Reports...............................................................................................33 Creating Books................................................................................................33 Creating Batches.............................................................................................35 Managing Items in Repository.........................................................................35

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Introduction to Financial Reporting

Financial Reporting Overview

Financial Reporting Features With Financial reporting you can graphically design and present analytic data. You can design traditional financial report formats, such as cash management report, profit and loss statements and balance statements. You can also design non traditional formats for financial or analytic data that include text and objects. Key features of Financial Reporting:

• Flexible range of output options • Scalable, cross platform, server-based report generation • Graphical report creation with access to multiple Hyperion data

sources • Objects that are reusable across multiple reports • Book creation for similar reports • Dynamic scheduling that enables automated reporting.

Financial Reporting Features

Batches and Books

Asymmetric Reporting

PDF & HTML Reports

Guided Analysis

Reusable Objects

Conditional Formatting

Access Security

Grids Charts Printing Scheduling

Report Designers and Viewers

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Financial Reporting Architecture FR is based on a three tiered architecture that contains the client, application and database tiers. Security Overview

• Common user provisioning managed by Shared Services • Native and external authentication of users • Authorizations of actions that users can perform in FR • Permission for report Objects

Financial Reporting Architecture

FR Studio Workspace Smart View for Office

Client Tier

Web Server

Application tier Financial Reporting

Web application Workspace Web application

Financial Reporting Services

Core Services

Database tier

Essbase HFM SSAS SAP/BW Repository

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Navigating Reports in Workspace Workspace Overview Workspace provides a single point of access to BI content and authoring tools: Financial Reporting: For scheduled or on-demand, highly formatted, financial and operational reporting Web Analysis: For interactive ad hoc analysis, presentations, and reporting of multidimensional data. Interactive Reporting: For ad hoc relational queries, self service reporting, and dashboards for open database connectivity (ODBC) data sources Production Reporting: For high volume, enterprise wide, production reporting. Depending on assigned access one can use Workspace to perform these tasks for FR users

• View and Print users • Create and Modify Books • Create and schedule batches • Set permissions for repository items • Set preferences • Perform administrative tasks

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Launch Workspace: Workspace is launched through a browser. The default path for workspace is http://<Web Server>:<Port Number>/workspace/index.jsp Enter username and password and click Log on

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Workspace User Interface

Explorer Windows Once a user logs into workspace the top most folder Root is displayed on the right side and folders inside root are displayed on the right side window. Once the user selects any folder on the right side window the contents are displayed on the right side. Users will be able to see folders that they have access to. The rest are not displayed. Drill down to the folder which has the FR and double click the report.

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Financial Repot in Workspace

Menu Buttons Standard Bar Toolbar

View Document Content Pane Tab bar Area

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File > Preferences

General: Default Startup Options Content: Explore > Folder Document > Document Favorite Application > Select Application

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Explore Default Folder New Document Folder Default Permissions Financial Reporting Default Preview Mode: HTML, PDF Export Office Applications: Office 2002 or Higher User Point of View: On/ Off Location of POV: In View Pane/ Above Report Thousands Separator: Comma, Period, Underscore, Space. Decimal Separator: Comma, Period, Underscore, Space Merge Equivalent Prompts Searching in Workspace: Tools > Search

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Navigating Reports in Financial Reporting Studio

Once you log into FR, Navigate to the folder where the saved report is and double click to open it.


Repository Objects

• Grid: Report Object that contains data from external source. • Image: Report Object that contains a graphic or an image file. • Report: Layout that dynamically identifies the content and formatting. • Snapshot: Generated report that contains static data from a point in time. • Text: Report Object that contains text of functions. • Chart: Report Object that contains charts linked to data.

Report Components


Changing POV


Previewing and Printing Reports Print Preview

Web preview


Creating Reports

Creating Basic Reports Select File > New > Report New Report

Creating Grids Select Insert > Grid


Setting up Dimension Layouts

Drag Dimensions to Rows, Columns, and Pages


Change Grid Layout: Right click the top left cell where the row headers and column headers meet and select Dimension Layout to get the Layout window. Select members: Double click the Member names for member selection. Select and Move the members from left to right windows.


Selecting Individual members

Selecting Member Relationships


Previewing Selected Members

Grid POV


Grid POV setup

Applying Advanced Member Selections Selecting Children, Base, Parent, and Descendents for members Creating User defined lists and selecting members using these lists.


Formatting Cells and Grids Select the Grid and select Format > Cells Number

Alignment


Font

Borders and Shading


Replace

Inherit Formatting


Formatting Grids Copying Cell Formatting Merging Cells Property Sheets are used to format Grids Row Properties Column Properties Heading Row Properties Heading Column Properties Grid Properties Locked row and column headings Repeated heading suppression Row and Column Sorting Grid Positions and Grid Hiding Data Suppression and conditional Suppression Format First and Last Rows Suppressing Data: Basic Suppressing Data: Conditional Displaying Top Rows Conditional Formatting Formatting First or Last Row


Adding Objects to Reports Report Objects Overview Report Objects include text boxes, images, row and column templates, grids, and charts.

Creating Report Objects Creating Text boxes Adding Images Creating Grids Saving Objects Inserting Saved Report Objects Linked Objects Insert > Saved Object


Designing Headers and Footers Designing Row and Column Templates Inserting Row and Column Templates


Unlinking and Modifying Templates: Un Check the “Link to Source Object” and edit the Object to suit the individual report.

Creating Charts Charts Overview You create chart Object in a report to graphically display data from a grid. Chart Types

1. Bar


2. Line

3. Pie

4. Combo


Designing Charts You insert a chart in a report and use the Chart Properties sheet to design it. You mist specify the type of chart, the grid for the chart data, and the range of data.


Formatting Charts Defining Appearance of Charts Defining Chart Legends Defining Chart Axes Defining Chart Element Styles Setting Bar Chart Options Setting Line Chart Options Setting Pie Chart Options Setting Combo Chart Options


Adding Functions to Reports

Adding Text Functions You can add text functions to a report to display information. For example shown in the slide, you can add text functions to text boxes at the top of a report to display the POV, report description, and total gross margin

Sample Cell Function

Text function provide the following types of descriptive information in a report

• Report name, description, and location • Report creation and modification date • User who created or modified the report • List of documents attached to a cell


• Data value retrieved from a cell • Member Names and Aliases from POV • Member names and Aliases from grid Dimensions • Property Value of a Dimension Member • Database name associated with a grid • Grid Dimension names • Page Numbers and total number of pages • Current date and time

Inserting text function in text boxes Inserting text function in headings and text cells Creating Dynamic values with the Current Key word Displaying Row and Column IDS Common Cell text functions

• CellText • DataSource • Date • GetCell • ListOfCellDocuments • MemberAlias • MemberName • MemberProperty • Page • PageCount

Date Functions Common Date Formats

Date Format Result <<>date(”d/M/yy”)>> 06/30/2008 <<>date(”d-MMM-yy”)>> 30-Jun-08 <<>date(”EEEE, MMMM dd,yyyy”)>> Monday, Jun 30, 2008 <<>date(”h:mm a”)>> 4:30 PM <<>date(”h:mm a z”)>> 4:30 PM CST <<>date(”hh ‘o clock’ a, zzzz”)>> 12 o’Clock PM Central

standard Time


Adding Auto Calculations and Mathematical Functions Auto Calculations Overview You can setup auto calculations to calculate data rows and columns. For example you can calculate average or several products for different customers.

• Average • Average All • Count • Count All • Maximum • Minimum • Product • Total

Adding Auto Calculations Position Auto calculations Formatting Auto Calculations Include Auto Calculation in Chart Defining Formula Rows, Columns and Cells Calculating Formulas at Cell Level Common Mathematical Functions

• Average and AverageA • Count and CountA • Eval • IFThen “IfThen(Condition, TrueParamenter, Falseparameter)” • PercentOfTotal • Rank • Round • Sum • Truncate • Variance • VariancePercent


Managing Reports

Creating Books Books Overview Books contain reports and snapshot reports that you can view or print at the same time. For example, you might create a book called quarterly report that you run at the end of each quarter. In most cases you configure a book to generate several versions of a report for different member selections. Book: A collection of reports and Snapshot reports. When you run a book, the report data is dynamically retrieved from the database connection, while the data within the snapshot reports remains static. After saving the book you can make changes to it, and you can preview and print the book. Snapshot Book: A collection of reports an snapshot reports saved as snapshots. All reports in a snapshot book are converted to snapshots containing static data as of a specific time. You cannot change the snapshot books, but you can preview and print them. Previewing and Printing Books Changing Book POV Creating Books


Setting Member Selections

Copying Member Selections Hiding member Selections Changing Appearance of Books


Collating the table of Contents by reports

Creating Batches Working with Batches Batches contain reports, snapshot reports, books and snapshot books that you process simultaneously. For example you might create a batch all weekly reports and books. You can also email the exported output to the users. With batch bursting options, you can run reports for multiple members in a dimension and email the respective output to different users. Adding items to Batches: Selecting Prompt Members: Scheduling batches Setting the Start Time and Batch POV Setting Batch Output destinations Emailing Scheduled batch Details Scheduling Batch-Bursting Options Setting Bursting Options Selecting Bursted Output Labels Emailing PDF Attachments Preview Bursting Lists Emailing Bursting Destination Files Importing Bursting Destination Files Applying Bursting Destination Files Copying Members of Bursting Monitoring Batch Schedules

Managing Items in Repository Creating Email Links Managing Email recipients Exporting repository items Importing Repository items Setting Permissions of repository Items

Financial Reporting Tutorial

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