Financial Incentive payments are available to employers ...SP-9.1...Cert III Traineeship...

Financial Incentive payments are available to employers who take on trainees.

Full time, part time and existing worker

traineeship programs available

Cert III Traineeship B48(SP-9.1)=V13 of 15

Traineeships – How an Employer benefits

Subsidised employment For the Certificate III in Children’s Services and Certificate IV in Out of School Hours Care traineeships, the Australian government pays attractive financial incentives to employers of trainees. The New Apprenticeships Incentives Summary form at the back of this booklet outlines the range of incentives available for these qualifications. To determine exactly what incentives you are entitled to, contact your local Australian Apprenticeship Centre on 1800 639 629. For the Diploma of Children’s Services Traineeship, the Australian Government provides incentives to eligible employees for each existing worker trainee. Additional incentives may be available for those in rural and remote areas. Currently the Diploma traineeship is not funded by State Government; however, the employer incentive can be used to offset the payment to the Registered Training Organisation (RTO). Cost effective staffing option If you employ a trainee as an additional staff member/floater above the regulated requirements, they would be available to cover for staff programming release time, RDO’s etc. Trainees counted in child/staff ratios (Trainee must be over 18 years old) A full time worker – no absences for training The Early Training And Resource Centre (ECTARC) delivers nationally accredited training via distance study for trainees. ECTARC provides the trainee with nationally accredited learning materials that include self help questions, case studies, activities and assessment tasks. Trainees enrolled in the Certificate III in Children’s Services and Certificate IV in Out Of School Hours require 5 hours per week off-the-job to study and complete learning materials. The 5 hours can be allocated at intervals to suit your staff roster. Staff enrolled in the Diploma of Children’s Services - Existing Worker Traineeship do not require study time off-the-job, but are required to complete 120 hours of Practical Learning Component (PLC) linked to units studied throughout the traineeship. This includes engaging in activities within the service and suggested research activities, to enhance learning in relation to planning, development and leading others. Contact visits by an ECTARC Training and Development Officer Each trainee will be allocated an ECTARC Training and Development Officer to support them throughout their traineeship. Training and Development Officers will come to your centre to sign up the trainee and develop a training plan, in conjunction with the employer/director, to suit the training needs of the individual and environment they are working within. Throughout the traineeship the Training and Development Officer will support the trainee with contact visits. Free telephone support and easy email access An experienced, qualified ECTARC Training and Development Officer is only a phone call or email away at all times during business hours. All trainees have access to the free call 1800 telephone number or their personal


Training and Development Officer’s email address. As trainees work through the learning materials, questions can be answered and discussion can take place the moment it is required.

Skilled staff member with nationally accredited qualifications All traineeship qualifications offered by ECTARC are a nationally recognised qualification. Your staff member will be offered the latest in early childhood curriculum designed for self study.

Training delivered by early childhood training specialists ECTARC specialises in the delivery of programs and workshops for the early childhood industry. Current information and extensive knowledge of the early childhood sector is how we stand out from our competitors. ECTARC Training and Development Officers are qualified and have many years experience in the early childhood field. The ECTARC team works in conjunction with Illawarra Area Child Care (ECTARC’s parent organisation that also manages ten child care centres) to remain up to date with the training needs and demands of management and staff in services.

Upskilling existing staff in your service Staff enrolled in the Diploma of Children’s Services traineeship, will improve their skills and knowledge, thus enhancing service provision for children and their families and increasing the number of qualified staff to assist with meeting licensing and accreditation requirements.


Trainees – Benefits & Opportunities ECTARC trainees are offered:

v An opportunity to enter the child care industry and develop a range of skills and competencies appropriate to working in children’s services

v Employment for the duration of their traineeship period to gain experience and skills

v An individualised training plan

v A personal ECTARC Training and Development Officer to support them throughout the traineeship. Regular phone support and contact visits will motivate trainees and give them the opportunity to ask questions and receive feedback.

v Access to the free call 1800 number (1800 678 336)

v Email access to their allocated Training and Development Officer

v Free postage – pre-stamped envelopes are available to trainees with the free post address to eliminate cost involved with submitting assessments

v The latest in early childhood curriculum designed for self study with comprehensive units reflecting best practice in the child care industry

v Access to a comprehensive and specialist child care library with books, videos, tapes/CDs and current industry publications all available, membership is free for trainees

v Discounted rate for trainees to attend the various professional development workshops organised by ECTARC

v Nationally recognised qualifications

v An opportunity to undertake study when geographic location may have previously made study impossible

v An opportunity to continue study with ECTARC on the completion of their traineeship to achieve further qualifications (Diploma of Children’s Services, Advanced Diploma of Children’s Services) with a team with which they have built a relationship and trust

v Access, via the ECTARC website, to ‘Cybertot’s’, a virtual childcare centre, which is a valuable learning resource

v The ECTARC online forum available to all ECTARC students where trainee’s can browse through and participate


ECTARC is a registered training organisation (RTO) that specialises in training and professional development for the early childhood industry. ECTARC is a community owned, not for profit, organisation that is managed by Illawarra Area Child Care (IACC). IACC also manages 10 child care services in the Illawarra and Shoalhaven regions of New South Wales. The ECTARC team works in association with early childhood staff to ensure we deliver up-to-date training products that is relevant and meets the needs of the early childhood community. ECTARC was established with the support of the Australian National Training Authority (ANTA) to provide: v Accredited vocational training for those wishing

to achieve qualifications v Quality up skilling/in-service workshops for

those working in or with an interest in the early childhood sector

v Dynamic, pro-active and responsive leadership

in early childhood training and research.

ECTARC offers a range of qualifications and vocational training programs that are: v nationally recognised v based on nationally endorsed industry competency standards v supported by qualified, vocational trainers v accessible to all Australian students v not restricted by age or work experiences v flexibly delivered.

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How ECTARC delivers training ECTARC programs are delivered by distance learning via correspondence. Learning materials are designed for self study with all the information a trainee needs to achieve their qualification. With the support and guidance given by the experienced, qualified ECTARC team the traineeship program is delivered as follows: v Trainee receives study materials from their ECTARC Training and Development Officer during a

comprehensive and supportive orientation meeting. v A trained staff member from the service is given the role of being the Workplace Supervisor/Mentor to

assist and guide the trainee during the traineeship. v For Certificate III in Children’s Services and Certificate

IV (OOSH) trainees only. During the off-the-floor study time (5 hours per week as allocated by the employer) the trainee reads through study materials and completes the written tasks (eg. question and answers, assignments) as out lined in the learning materials.

v For Diploma of Children’s Services - Existing Worker Trainees only 120 hours of Practical Learning Component (PLC) must be completed throughout the traineeship. This includes engaging in activities within the service and suggested research activities, to enhance learning in relation to planning, development and leading others. Suggested activities that could be completed to meet the PLC requirement are included in the Training Record Book (TRB). Hours spent in practical learning must be recorded i n the PLC log located at the back of the TRB.

v As a trainee displays competencies, as per the learning outcomes of each unit, the workplace

supervisor then completes the TRB. v The allocated ECTARC Training and Development Officer will call the trainee on a regular basis to

support and motivate the trainee throughout the traineeship. If the student requires support at any time they can call their ECTARC Training and Development Officer on the toll free 1800 (1800 678 336) number or email questions.

v During the traineeship ECTARC Training and Development Officers will make contact visits and deliver

further support materials to the trainee at the service. v Completed written tasks can be mailed to ECTARC at no cost to the trainee by using the special ‘reply

paid’ address. (Reply Paid 84171, ECTARC, 2/210 Shellharbour Road, Warrawong, NSW, 2502). v Written tasks are assessed by the Training and Development Officer and then returned by mail to the

trainee with constructive feedback. This continues until all units are completed over the term of the traineeship.


Step 1 Select your new trainee, either through recruitment or ensuring your existing

worker meets the eligibility criteria. Contact your nearest Australian Apprenticeship Centre (AAC) www.newapprenticeships.gov.au, or call your local employment agency for assistance.

Step 2 Contact the AAC in your local area to register a trainee and nominate ECTARC

as your training provider. A representative from the AAC will visit your child care centre, provide all the necessary documents to establish the traineeship and assist you to complete these documents.

Step 3 If you wish to discuss the traineeship

program contact an ECTARC Training and Development Officer on (02) 4223 1111.

Step 4 An ECTARC Training and

Development Officer will visit your child care centre for an orientation meeting with the employer (or employer’s representative or authorised supervisor) and trainee. At this meeting an individualised training plan will be developed and learning materials given to the trainee.

Step 5 Training begins! The trainee can commence study. Step 6 Payment of eligible Commonwealth incentives and allowances due to the

employer can be claimed after the three month probation period. Claim Forms are available from your local AAC.

6 Step Summary - How to commence a trainee


Finding the Right Person

The new entrant trainee is your employee; therefore the selection decision is yours. For example, you may choose to:

• advertise in newspapers

• register with an employment agency eg. a member of the Job Network

• contact an AAC on 1800 639 629 or visit the website at www.newapprenticeships.gov.au

• For NSW State award and wage rate information please call the Department of

Industrial Relations Award Enquiry Service Centre on 131628 or visit www.industrialrelations.nsw.gov.au Please note: part time trainees must work an average of 15 hours per week.

Information on existing worker traineeships (Cert III and Cert IV) can be found in Appendix 2.

Training Administration Charges Training Fee The NSW government has advised that trainees are required to pay an annual upfront tuition fee for each year of their traineeship course and have instructed Registered Training Organisations (RTOs) to collect the fee. Part time trainees will be required to pay the training fee for each year of training. Please contact ECTARC for details of this year’s tuition fee. Some trainees will be exempt, including existing worker trainees, school based trainees, Aboriginal and Torres Strait Islanders and those receiving an identified benefit. Contact ECTARC or your Australian Apprenticeship Centre for further details. Industry Contribution From 1 January 2004, under the new legislation, an RTO can request an industry contribution from the employer. ECTARC will charge employers $35.00 per trainee as an industry contribution to be paid at the commencement of the traineeship.

The Training Agreement As an employer your legal obligations include:

v employing the trainee for the agreed period of the traineeship v selecting a training provider v training the trainee as per the training plan provided by ECTARC v paying the correct wages, taxes and entitlements as per the relevant award v discharging all legal obligations as an employer

Certificate III in Children’s Services, Cert IV in OOSH

A guide to Employing a Trainee


Commonwealth Employer Incentive

Employers employing a trainee are entitled to apply for and receive incentive payments from the federal government. Application forms are only available through Australian Apprenticeship Centres (AAC) and must be lodged with a AAC for processing.

The financial incentives available are outlined in Appendix 1 - Summary of Australian Government Australian Apprenticeship Incentives. Information on financial incentives for existing workers can be found in Appendix 2. Contact your local Australian Apprenticeship Centre (AAC) on 1800 639 629 to discuss what entitlements are available for your trainee.

The Training Plan An orientation meeting will be held at your child care service with the Director (or Employer representative), trainee, guardian (if trainee is under the age of 18) and ECTARC Training and Development Officer at the commence ment of the traineeship. At the orientation meeting a Training Plan will be developed and learning materials given to the trainee. The Training Plan will detail the units to be studied and the time frame to successfully achieve the skills and competencies required for the traineeship qualification. The Training Plan is a contract where all parties agree to:

• Five hours per week during paid work time, off-the-floor, for the trainee to complete the study and assessment tasks.

• 1045 hours on the job training over the traineeship • A qualified and experienced staff member to undertake the workplace

supervisor/mentor role. This role involves on-the-job training, recording performance assessments in the Traineeship Record Book, support/motivation and professional guidance for the full term of the traineeship.

This meeting is an opportunity for ECTARC to discuss the learning materials, clarify how the distance training process operates and answer any questions that arise.

Training begins! For assistance working through the study materials an ECTARC Training and Development Officer is available from 9:00am to 5:00pm weekdays on our free call 1800 678 336 number or via email [email protected].


Diploma of Children’s Services - Existing Worker

A guide to commencing a Trainee

Are your staff members eligible? Any staff member in a service, who has worked for a minimum of 3 months full time or 12 months part time at that service and who has completed the Certificate III in Children’s Services qualification is eligible to commence the traineeship.

Timeframe to complete the Diploma of Children’s Services – Existing Worker Traineeship

The traineeship is a 2 year full time contract. Part-time employees are required to complete a minimum of 21 hours per week at the service. The length of the contract will be determined by the Australian Apprenticeship Centre (AAC). Should you complete and be competent in both the on-the-job and off-the-job components prior to your finishing date, then you may be able to apply for an early release from your contract provided all parties agree.

The Training Agreement As an employer your legal obligations include:

v maintaining the employment conditions of the trainee for the agreed period of the

traineeship v selecting a training provider v ensuring the trainee receives the work-based training by providing all necessary

facilities, resources and opportunities to acquire the skills and knowledge required, including the opportunity of workplace supervision and mentoring as per the training plan provided by ECTARC

v paying the correct wages, taxes and entitlements as per the relevant award. As the existing worker trainee is already a member of staff, their conditions of employment and pay must remain the same.

v discharging all other legal obligations as an employer Training Administration Charges

Currently the Diploma Traineeship Program is not funded by the State Government therefore; the employer is responsible for the payment of the training program to the Registered Training Organisation. ECTARC currently charges $2750 for the Diploma Traineeship Program which can be offset by the Commonwealth incentive payment. The employer will be invoiced on two occasions throughout the traineeship. The first payment of $1250 will be invoiced at the student’s sign up. The second payment will be invoiced on completion of the traineeship.


The Training Plan An orientation meeting will be held at your child care service with the Director (or Employer representative), Mentor, trainee and an ECTARC Training Officer at the commencement of the traineeship. At the orientation meeting an individualised Training Plan will be developed and learning materials given to the trainee. The Training Plan will detail the units to be studied and the time frame to successfully achieve the skills and competencies required by the Diploma of Children’s Services – Traineeship.

The Training Plan is a contract where all parties agree to: A qualified and experienced staff member to undertake the workplace supervisor/mentor role. This role involves on-the-job training, recording performance assessments in the Traineeship Record Book, support/motivation and professional guidance for the full term of the traineeship. Undertaking the PLC required for the cluster of units being studied.

Workplace Supervisor and Mentor roles It is the employer’s role to assess the workplace to ensure it is appropriate for the necessary learning. Supervision is a key element of the training contract. Nominate a qualified staff member who will take a personal interest, be an effective role model, communicate clearly and provide feedback. The workplace supervisor ensures the trainee is given opportunities to learn and practice skills through their on- and off-the-job components to allow him/her to achieve the qualification. A workplace mentor’s role is to provide more informal support and encouragement to the trainee. The mentor should be someone who has qualifications and experience, someone ‘who’s been there and done that ’ and can help the trainee to work through any i ssues.

Training begins! For assistance working through the study materials an ECTARC Training and Development Officer is available from 9:00am to 4:30pm weekdays on our free call 1800 678 336 number or via email [email protected].


DDiissttaannccee SSttuuddyy Certificate II in Community Services Work

Certificate III in Children’s Services

Certificate III in Disabilities Work

Certificate IV in Out of School Hours Care

Diploma of Children’s Services

Diploma of Out of School Hours Care

Diploma of Disabilities Work

Advanced Diploma of Children’s Services

Safe Food Handling

Nutrition and Menu Planning

Certificate IV in Frontline Management

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Upgrade from the Certificate III in Children’s Services to the Diploma of

Children’s Services

Upgrade from the Certificate III in Community Services (Children’s Services) to

the Diploma of Children’s Services

Upgrade from the Associate Diploma to the Diploma of Children’s Services

Upgrade from the Diploma to the Advanced Diploma of Children’s Services

Upgrade from the Certificate IV to the Diploma of Out of School Hours Care

Contact ECTARC for a brochure or visit www.ectarc.com.au for more

information.


ECTARC, 2/210 Shellharbour Road Warrawong NSW 2502

Telephone: 02 4223 1111 Fax: 02 4223 1160

Email: [email protected]

Website: www.ectarc.com.au

Early Childhood Training And Resource Centre


Appendix


APPENDIX 1


APPENDIX 2 Apprenticeships Incentives for Existing Workers as Australian Apprentices Australian Apprenticeships Centres – Your First Point of Contact Australian Apprenticeship Centres are contracted by the Australian Government to:

• provide assistance to employers, Australian Apprentices and training providers throughout the duration of Australian Apprenticeships (training options and arrangements, Australian Apprenticeships pathways, sign ups, incentives available);

• collaborate with the state/territory training authorities, Australian Government Job Network members, training providers and other organisations to provide a quality service;

• market and promote Australian Apprenticeships in the local area. When employing Australian Apprentices or engaging existing workers in Australian Apprenticeships, contact an Australian Apprenticeships Centre for assistance. Who are the existing employees who may attract Australian Apprenticeships Incentives? An existing worker is an employee who has a 3 month or more full time equivalent employment relationship with their employer. The working relationship can be built up through full time, part time, casual employment, or engagement as a seasonal or contract worker. Four months non full time employment is equal to one month full time employment and includes periods of approved leave. There are some previous employment relationships that are not included in the existing worker definition. These include new employees undertaking Australian Apprenticeships, Australian School-based Apprenticeships; employee relationships whilst at school such as casual and part time jobs and Community Development Employment Programme participation. An employer of an existing worker may attract incentives for Certificate level III, IV or selected higher qualifications, if

• the employee is articulating from a Certificate level II Australian Apprenticeship (within 12 months) to a Certificate level III or Certificate level IV Australian Apprenticeship; or

• the qualification and the postcode of the employers workplace attract the special Rural and Regional Skills Shortage Commencement Incentive; or

• the Training Contract, as declared by the relevant State/Territory Training Authority specifies that the expected duration is 2 years or more. Part time employment is prorated.

The eligibility of the existing workers to attract incentives also depends on whether they meet the eligibility requirements of the program and prior qualifications they hold. For detailed explanations on existing worker eligibility to attract incentives, and personal assistance and advice on recognition of prior learning, contact an Australian Apprenticeships Centre.


Incentives for employing existing workers as Australian Apprentices Employers may attract the standard commencement incentive of $1500 (gst exclusive) for existing workers undertaking Certificate level III or higher qualifications. In addition, employers maybe eligible to receive either 100%, 75%, 50% or 25% of the $2500 (gst exclusive) standard completion incentive for Australian Apprentices who successfully complete Certificate level III, IV or selected higher qualifications. To be eligible to attract the standard commencement and completion incentives the expected training period in the Training Contract must be two years or more, or the qualification must be listed as a rural and regional skills incentive qualification and be undertaken in an identified regional workplace. Employers of existing workers undertaking an Australian Apprenticeship may also attract further assistance including those for innovation and additional assistance for Australian Apprentices with a disability. Detailed information about incentives for existing workers as Australian Apprentices can be obtained by contacting your Australian Apprenticeships Centre.

Financial Incentive payments are available to employers ...SP-9.1...Cert III Traineeship...

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