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FINANCE COMMITTEE4/5/2017

304 E. Grand River, Board Chambers, Howell, MI 488437:30 AM

AGENDA

1. CALL MEETING TO ORDER2. ROLL CALL3.

APPROVAL OF MINUTES Minutes of Meeting Dated: March 15, 2017 Closed Session Minutes Dated: March 1, 2017

4. TABLED ITEMS FROM PREVIOUS MEETINGS5. APPROVAL OF AGENDA6. CALL TO THE PUBLIC7. RESOLUTIONS FOR CONSIDERATION:

08

Equalization RESOLUTION APPROVING A CONTRACT OF THE FIELD WORK FOR THE AGRICULTURAL BETWEEN LIVINGSTON COUNTY BOARD OF COMMISSIONERS AND LANDMARK APPRAISAL COMPANY -Equalization / General Government / Finance / Board

09

Human Resources RESOLUTION TO APPOINT SUE BOSTWICK TO THE EQUALIZATION DIRECTOR POSITION - Human Resources / General Government / Finance / Board

10

Airport RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN AGREEMENT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION (MDOT) FOR THE OPERATION AND MAINTENANCE OF A WEATHER OBSERVATION AND DATA DISSEMINATION SYSTEM - Airport / General Government / Finance / Board

11

Airport RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN AGREEMENT WITH TLS CONSTRUCTION LLC FOR THE WATER MAIN INSTALLATION PROJECT – Airport / General Government / Finance / Board

12 LETS RESOLUTION AUTHORIZING AGREEMENTS WITH BOB MAXEY FORD

OF HOWELL, INC AND ROY’S AUTOWORKS TO PROVIDE REPAIR AND MAINTENANCE SERVICES FOR COUNTY-OWNED TRANSIT VEHICLES – LETS / General Government/ Finance/ Board

13

Car Pool RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FOR ONE (1) VEHICLE AND BUDGET AMENDMENT – Motor Pool / Sheriff Department / General Government

14

County Clerk RESOLUTION AUTHORIZING LIVINGSTON COUNTY CLERK TO SUBMIT GRANT APPLICATION FOR A NEW VOTING SYSTEM - County Clerk / General Government / Finance / Board

15

Administration RESOLUTION AUTHORIZING A CONTRACT WITH MGT OF AMERICA CONSULTING, LLC. FOR CENTRAL SERVICES COST ALLOCATION PLAN AND IT COST ALLOCATION PLAN / BILLING RATE STUDY -General Government / Finance / Board

16

Administration RESOLUTION TO SUBMIT THE ESTIMATED 2018 BUDGET TO TAX ALLOCATION BOARD - ADMINISTRATION

17.

REPORTS A. Prosecutor's Annual Report - Bill Valliencourt B. 2016 Travel Report - Cindy Catanach C. 2016 Year End Update - Cindy Catanach

18. CLAIMS19. PREAUTHORIZED20. CALL TO THE PUBLIC21. ADJOURNMENT

MEETING MINUTES LIVINGSTON COUNTY

MARCH 15, 2017 – 7:30 A.M.

ADMINISTRATION BUILDING - BOARD CHAMBERS 304 E. Grand River Avenue, Howell, MI 48843

FINANCE COMMITTEE

�� COMM. BOB BEZOTTE

�� COMM. GARY CHILDS

�� COMM. DENNIS DOLAN

�� COMM. DAVID DOMAS

�� COMM. BILL GREEN– FINANCE CHAIR

�� COMM. CAROL GRIFFITH

�� COMM. DOUG HELZERMAN

�� COMM. KATE LAWRENCE

�� COMM. DON PARKER

1. CALL TO ORDER: Meeting called to order by COMM. BILL GREEN at 7:30 AM.

2. ROLL CALL.

� Present: Kate Lawrence, William Green, Douglas Helzerman, Donald Parker, Robert Bezotte, Carol Griffith, Dennis Dolan, Gary Childs

� Absent: David Domas

3. APPROVAL OF MINUTES:

A. MINUTES OF MEETING DATED: MARCH 1, 2017

MOTION TO APPROVE THE MINUTES AS PRESENTED.

MOVED BY: / SECONDED BY:

ALL IN FAVOR - MOTION PASSED

B. CLOSED SESSION MINUTES DATED: MARCH 1, 2017 WILL BE APPROVED AT THE NEXT FINANCE COMMITTEE MEETING

4. TABLED ITEMS FROM PREVIOUS MEETINGS. None.

5. APPROVAL OF AGENDA:

MOTION TO APPROVE THE AGENDA, AS PRESENTED.

MOVED BY: CHILDS / SECONDED BY: GRIFFITH


6. CALL TO THE PUBLIC: None.

7. RESOLUTIONS FOR CONSIDERATION:

8. DISTRICT COURT: RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION AND PURCHASE OF SECURITY UPGRADES AT THE COURTS, LAW CENTER, AND EAST COMPLEX

RECOMMEND MOTION TO THE: BOARD

MOVED BY: LAWRENCE / SECONDED BY: CHILDS


9. COUNTY CLERK: RESOLUTION AUTHORIZING THE FILLING OF THE ELECTIONS COORDINATOR/DEPUTY

CLERK POSITION IN THE COUNTY CLERK'S OFFICE


MOVED BY: GRIFFITH / SECONDED BY: DOLAN


10. FACILITY SERVICES: RESOLUTION AUTHORIZING AN AGREEMENT WITH VENDTEK/SATELLITE VENDING COMPANY TO PROVIDE VENDING SERVICES


MOVED BY: CHILDS / SECONDED BY: GRIFFITH


11. CAR POOL: RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FOR ONE (1) VEHICLE AND BUDGET

AMENDMENT


MOVED BY: BEZOTTE / SECONDED BY: CHILDS


12. AIRPORT: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD

TO PROVIDE AUTHORIZATION FOR A SUPPLEMENTAL APPROPRIATION & TO SOLICIT BIDS FOR

THE CONSTRUCTION OF THE NORTHEAST WATER MAIN PROJECT


MOVED BY: DOLAN / SECONDED BY: HELZERMAN


13. AIRPORT: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD

TO ENTER INTO A GROUND LEASE AGREEMENT WITH HAWK HOLLOW FARM FOR AIRPORT PROPERTY NORTH AND EAST OF THE AIRPORT TERMINAL BUILDING


MOVED BY: DOLAN / SECONDED BY: GRIFFITH


14. PUBLIC HEALTH: RESOLUTION APPROVING THE 2017 PLAN OF ORGANIZATION FOR THE HEALTH

DEPARTMENT


MOVED BY: CHILDS / SECONDED BY: HELZERMAN


15. PUBLIC HEALTH: RESOLUTION TO REORGANIZE CLERICAL POSITIONS IN THE HEALTH DEPARTMENT - ENVIRONMENTAL HEALTH DIVISION


MOVED BY: DOLAN / SECONDED BY: GRIFFITH


16. VETERANS: RESOLUTION AUTHORIZING REORGANIZATION OF THE VETERANS SERVICES DEPARTMENT


MOVED BY: CHILDS / SECONDED BY: BEZOTTE


17. VETERANS: RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION TO THE FISCAL-YEAR 2017 BUDGET

MOTION TO TABLE

MOVED BY: PARKER / SECONDED BY: LAWRENCE


� Request to table resolution by Jon Waggoner, Director of Veterans Services

18. EMERGENCY MANAGEMENT: RESOLUTION AUTHORIZING LIVINGSTON COUNTY TO PARTICIPATE IN THE 2017 STATEWIDE TORNADO DRILL DAY


MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH


19. EMERGENCY MANAGEMENT: RESOLUTION AUTHORIZING THE ADOPTION THE LIVINGSTON COUNTY

HAZARD MITIGATION PLAN


MOVED BY: GRIFFITH / SECONDED BY: CHILDS


20. INFORMATION TECHNOLOGY: RESOLUTION AUTHORIZING A MASTER SERVICE AGREEMENT CONTRACT

WITH GOVCONNECTION, INC. FOR TECHNICAL SERVICES


MOVED BY: GRIFFITH / SECONDED BY: HELZERMAN


21. INFORMATION TECHNOLOGY: RESOLUTION AUTHORIZING A REVISED FEE SCHEDULE FOR GIS


MOVED BY: CHILDS / SECONDED BY: BEZOTTE


22. REPORTS:

� Brian Jonckheere, Drain Commissioner, presented the 2016 Annual Report for the Office of the Livingston County Drain Commissioner.

23. CLAIMS:

RECOMMEND MOTION TO THE BOARD TO APPROVE THE MISCELLANEOUS

CLAIMS DATED: March 15, 2017.

MOVED BY: LAWRENCE / SECONDED BY: GRIFFITH


24. PREAUTHORIZED:

RECOMMEND MOTION TO THE BOARD TO APPROVE THE COMPUTER

PRINTOUT DATED: 3-2-17 THRU 3-15-17.



25. CALL TO THE PUBLIC:

� Chad Chewning, 911 Central Dispatch Deputy Director, addressed the Committee regarding a Press Release for the 911 Dispatch Center Accreditation

26. ADJOURNMENT:

MOTION TO ADJOURN AT 8:55 AM



ELIZABETH HUNDLEY LIVINGSTON COUNTY CLERK

RESOLUTION NO:

LIVINGSTON COUNTY DATE:

RESOLUTION APPROVING A CONTRACT OF THE FIELD WORK FOR THE AGRICULTURAL BETWEEN LIVINGSTON COUNTY BOARD OF COMMISSIONERS AND LANDMARK APPRAISAL COMPANY - EQUALIZATION/ GENERAL GOVERNMENT/FINANCE

WHEREAS, the Livingston County Board of Commissioners have entered into contracts with Landmark Appraisal Company, 110 Mill Street, Fenton, Mi. 48430 since 1996 for commercial appraisals; and

WHEREAS, the work performed by Landmark Appraisal Company is satisfactory to the Equalization Department; and

WHEREAS, Landmark Appraisal Company will complete the fieldwork for the agricultural class and a small amount of residential parcels and be accompanied by an employee of the county for training purposes; and

WHEREAS, Landmark has purposed a six month contract for a 150 agricultural parcels and 35 residential parcels for the sum of $8,500.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approve the

six month contract for 2017Agricultural fieldwork with Landmark Appraisal Company for the

fieldwork of 150 agricultural parcels and 35 residential, commencing on April 1, 2017 and to be

completed by September 1, 2017 for the sum of $8,500.

BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners is hereby authorized to sign the

above-referenced contract upon preparation by Civil Counsel.

# # #

MOVED:SECONDED:CARRIED:

MemorandumTo: Livingston County Board of Commissioners

From: Sue I. Bostwick

Date: March 24, 2017

Re: Resolution – 2017 Contract for Agricultural fieldwork

I am requesting a contract with Landmark Appraisal for the fieldwork of 150 Agricultural and 36 residential properties within the county to ensure the quality and consistency of our work.

We recently advertised for two positions and have currently filled one with an MCAT (which is entry level). Being entry level this person has no experience in this field and will require training. This will consist of field work and the valuation work. I am requesting help for the field work for the agricultural class, because I will be training our field staff that will be valuing the Industrial Class this year. I have asked Landmark Appraisal Company (our contractor for the Commercial class) for a bid of the fieldwork for 150 agricultural parcels and 36 residential parcels we will have to study for 2018 equalization. Landmark has agreed to have the new employee accompany them on the fieldwork to help teach the proper technique for appraising. The bid is for $8,500 to be completed by September 1, 2017. The valuation portion of the position will be taught in house.

The second Senior Appraiser position will not be filled until the value of the contract is accounted for, having this just be a line item change and not an addition to the budget. Therefore I am requesting a contract with Landmark Appraisal Company for the fieldwork for 150 agricultural parcels and 36 residential parcels.

If you have any question regarding this matter, please contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF EQUALIZATION

RESOLUTION NO:


RESOLUTION TO APPOINT SUE BOSTWICK TO THE EQUALIZATION DIRECTOR POSITION

WHEREAS, the current Equalization Director has announced his retirement as of April 30, 2017; and

WHEREAS, the position of Equalization Director is essential to insure the coordination of operations and administration of the department; and

WHEREAS, the current Deputy Director, Sue Bostwick, possesses the necessary education, experience, organizational knowledge, and demonstrated abilities to assume the responsibilities of the Equalization Director position.

THEREFORE BE IT RESOLVED that the Board of Commissioners hereby approves the

appointment of Sue Bostwick to the Equalization Director position effective upon the retirement

of the current Equalization Director on April 30, 2017.

# # #MOVED: SECONDED: CARRIED:

RESOLUTION NO:


RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN AGREEMENT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION (MDOT) FOR THE OPERATION AND MAINTENANCE OF A WEATHER OBSERVATION AND DATA DISSEMINATION SYSTEM - AIRPORT / GENERAL GOVERNMENT /FINANCE / BOARD

WHEREAS, the Michigan Department of Transportation maintains the Automated Weather Observation System (AWOS) at the Livingston County Airport and; and

WHEREAS, this Agreement provides for the continuation of these services; and

WHEREAS, the costs of operation of the AWOS system and the dissemination of the data are shared equally between the Airport and MDOT.

THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners concurs with the

Livingston County Aeronautical Facilities Board to enter into an agreement with the Michigan

Department of Transportation (MDOT) for the operation and maintenance of a weather

observation and data dissemination system at the Livingston County Spencer J. Hardy Airport.

BE IT FURTHER RESOLVED the Chair be authorized to sign the Agreement upon review by Civil Counsel.

# # #

Moved:Supported: Carried:


From: Mark D. Johnson

Airport Manager


Re: Automated Weather Observation System (AWOS) Agreement

The Automated Weather Observation System (AWOS) provides current weather conditions, updated every minute, to pilots and others who need current weather.

The Michigan Department of Transportation Office of Aeronautics has technicians who are trained and certified in the maintenance of this facility. They perform the required three times per year inspections as well as any other maintenance that may be necessary.

MDOT pays for 50% of the maintenance costs and the Livingston County Airport is responsible for the other 50% of costs. The local costs average about $2,000 per year, assuming no unanticipated maintenance is required.

If you have any questions regarding this matter please contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF AIRPORT

3399 County Airport DriveHowell, MI 48855

Phone 517.546.6675 Fax 517.546.6656Web Site: co.livingston.mi.us

RESOLUTION NO:


RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN AGREEMENT WITH TLS CONSTRUCTION LLC FOR THE WATER MAIN INSTALLATION PROJECT – AIRPORT / GENERAL GOVERNMENT / FINANCE / BOARD

WHEREAS, it is necessary to install a new water main to the terminal building area to allow for additional hangar development in that area; and

WHEREAS, in accordance with the County’s Purchasing Policy, a formal bid process was performedand ten (10) bids were received; and

WHEREAS, the lowest submitted bids were evaluated for specification compliance by Tetra Tech, Inc.;and

WHEREAS, the low bid from TLS Construction LLC was 96% of the engineer’s estimate.

WHEREAS, funding for same has been allocated and approved as part of the departmental budget per resolution 2017-03-053.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners concurs with the

Livingston County Aeronautical Facilities Board to enter into an agreement with TLS

Construction LLC for the installation of a water main at the Livingston County Airport per

Tetra Tech, Inc. developed plans and in the amount of One Hundred Thirty-Four Thousand

Seven Hundred Two and 25/100 ($134,702.25) dollars including contingencies.

BE IT FURTHER RESOLVED that the Chairman of the Livingston County Board of Commissioners

is authorized to sign all forms, assurances, contracts/agreements and future amendments for

monetary and contract language adjustments related to the above as prepared by Civil

Counsel.

# # #

MOVED:

SECONDED:

CARRIED:


From: Mark D. Johnson

Airport Manager


Re: TLS Construction LLC Contract for Water Main

A total of ten (10) bids were received by the Purchasing Department for this project. TLS Construction LLC submitted the lowest bid, which was 96% of the Engineer’s estimate of cost.

Once completed, this water main will be owned, operated and maintained by the MHOG water authority. It will serve the new hangar that is going to be constructed this spring, the terminal building, and additional hangars in the future.

If you have any questions regarding this matter please contact me.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF AIRPORT

3399 County Airport DriveHowell, MI 48855

Phone 517.546.6675 Fax 517.546.6656Web Site: co.livingston.mi.us

RESOLUTION NO:


RESOLUTION AUTHORIZING AGREEMENTS WITH BOB MAXEY FORD OF HOWELL, INC AND ROY’S AUTOWORKS TO PROVIDE REPAIR AND MAINTENANCE SERVICES FOR COUNTY-OWNED TRANSIT VEHICLES – General Government/ Finance/ Board

WHEREAS, Livingston County has a need continued to provide repair and maintenance services for county-owned transit vehicles on an as-needed basis; and

WHEREAS, in accordance with the County’s Purchasing Policy, a formal bid process was performedand submitted proposals were evaluated; and

WHEREAS, Bob Maxey Ford of Howell, Inc. of Howell, Michigan and Roy’s Autoworks of Howell, MIsubmitted proposals to provide repair and maintenance services for county-owned transit vehicles on an as-needed basis per the proposed rates in RFP-LC-17-03 for a (3) three year term beginning May 1, 2017 to May 1, 2020 with the option for one (1) additional two- year renewal for a total contract period not to exceed five (5) years; and

WHEREAS, funding for same has been allocated and approved as part of the departmental budget.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby

authorizes entering into an Agreement with Bob Maxey Ford of Howell, Inc. of Howell,

Michigan and Roy’s Autoworks of Howell, MI to provide repair and maintenance services

for county-owned transit vehicles for a three (3) year term commencing on May 1, 2017 to

May 1, 2020 with the option for one (1) additional two- year renewal for a total contract

period not to exceed five (5) years.


is authorized to sign all forms, assurances, contracts/agreements and future amendments for

monetary and contract language adjustments related to the above as prepared by Civil

Counsel.

BE IT FURTHER RESOLVED that the Board Chairperson is authorized to sign a renewal for an

additional two-year period for repair and maintenance services for County-owned transit

vehicles as prepared by Civil Counsel upon satisfactory performance of the contract, as

determined by the County Administrator.

# # #

MOVED:

SECONDED:

CARRIED:

RFP-LC-17-03

BID TAB FOR TRANSIT VEHICLES

1 of 1

Pricing Proposal Summary for Diesel Transit Vehicles Roy's Autoworks Bob Maxey Ford of Howell, Inc.

Labor Rate Per Hour - Standard $ 95.00 $ 104.00

Labor Rate Per Hour - Discount $ 85.00 $ 82.00

Lube, Oil and Filter Changes (L.O.F.) - FLAT RATE $ 15.00 $ 16.00

MDOT Vehicle Inspection - PER HOUR $ 65.00 $ 82.00

Provide Radiator Service and Repairs - PER HOUR $ 85.00 $ 82.00

Transmission Service and Repairs - PER HOUR $ 85.00 $ 82.00

Parts Cost Plus Percentage 10% 10%

Pricing Proposal Summary for Gas Transit Vehicles Roy's Autoworks Bob Maxey Ford of Howell, Inc.








Pricing Proposal Summary for Propane Transit Vehicles Roy's Autoworks Bob Maxey Ford of Howell, Inc.









From: Doug Britz, L.E.T.S. Director


Re: RESOLUTION AUTHORIZING AGREEMENTS WITH BOB MAXEY FORD OF HOWELL, INC AND ROY’S AUTOWORKS TO PROVIDE REPAIR AND MAINTENANCE SERVICES FOR COUNTY-OWNED TRANSIT VEHICLES – General Government/Finance/Board

The L.E.T.S. is requesting Board of Commissioners’ approval to contract with Bob Maxey Ford of Howell, Inc. and Roy’s Autoworks to provide as-needed repair and maintenance services for county-owned diesel, gas, and propane powered transit vehicles. The current contract for this service expires on April 23, 2017.

Per the County Purchasing Policy, a competitive bid process was performed in which the bid was posted on the Michigan Inter-governmental Trade Network (MITN), the County Purchasing website, an ad was placed in the local newspaper and a mailing was sent to local vendors.

Two proposals were received and evaluated. After careful review, the evaluation committee has recommended awards to both vendors.

Prior to the expiration of the contract, both vendors have provided exemplary customer service, quality repair and maintenance services as well as, provided timely turn-around time to maintain the LETS operational schedule. As a result, we are requesting the attached resolution be approved which authorizes contracts with Bob Maxey Ford of Howell, Inc. and Roy’s Autoworks to provide services on an as-needed basis for a period of three (3) years with the option to renew for one (1) additional two-year period.

Thank you for your consideration. If you have any questions regarding this matter, please contact me.

LIVINGSTON COUNTY, MICHIGANLIVINGSTON COUNTY ESSENTIAL TRANSPORTATION SERVICE

3950 W. Grand River Ave., Howell, MI 48855Phone 517-540-7847 Fax 517-546-5088

Web Site: https://www.livgov.com/lets/Pages/default.aspx

RESOLUTION NO:


RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FOR ONE (1) VEHICLE AND BUDGET AMENDMENT – Motor Pool / Sheriff Department / General Government

WHEREAS, the Motor Pool Director is requesting authorization to replace one (1) vehicle from the Sheriff’s Department Road Division that was totaled in an accident; and

WHEREAS, the vehicle being replaced is a 2013 Chevrolet Caprice PPV; and

WHEREAS, the Livingston County Motor Pool has received $10,500 in insurance proceeds from MMRMA (including salvage value) plus $25,551 in lease payments for a total of $36,051; and

WHEREAS, the cost of a new replacement MY 2017 Dodge Charger Police Package is $24,072 plus the cost of up-fitting which may utilize the remaining funds. If not, any remaining funds will be used to reduce the monthly lease costs of the new vehicle; and

WHEREAS, the 2017 Dodge Charger AWD Hemi will be purchased from the State of Michigan Purchasing Program (contract # 0011) from Lafontaine Dodge of Lansing, Michigan; and

WHEREAS, the proposed budget amendment is necessary for the requested replacement vehicle as it was not intended to be replaced in the current year; therefore, the purchase of this vehicle was not budgeted for within the 2017 Motor Pool budget nor were the monthly lease payments in the Sheriff’s Department budget. However, the funds received from the MMRMA insurance reimbursement and accumulated lease payments for the replacement vehicle and up-fitting costs are held in the Motor Pool Fund; and

WHEREAS, the proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended; and

WHEREAS, the replacement vehicle will be leased back to the Sheriff Department for the term of 36 months.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners

hereby approves and authorizes the Motor Pool Director to purchase one (1) MY

2017 Dodge Charger Police Package for an amount not to exceed Twenty-Four

Thousand Seventy-Two dollars ($24,072) and the remaining funds to be used to

cover the cost of up-fitting the replacement vehicle. Any remaining funds will be

RESOLUTION NO:

PAGE: 2

used to reduce monthly vehicle lease costs.

BE IT FURTHER RESOLVED the replacement vehicle is to be purchased from Lafontaine

Dodge of Lansing, Michigan, from the State of Michigan Purchasing Program

(contract #0011).

BE IT FURTHER RESOLVED that the replacement vehicle be leased back to the Sheriff’s

Department for the term of 36 months.

BE IT FURTHER RESOLVED that Livingston County Board of Commissioners hereby adopt

the Proposed Amended 2017 Budget as follows;

Proposed ProposedAmended Budget Amended

Fund Department Budget Amendment Budget

661 Motor Pool $1,773,699 $36,051 $1,809,750101-GF Sheriff $7,284,258 $ 6,000 $7,290,258

BE IT FURTHER RESOLVED that the Budgetary Status Reports showing the line item

changes for this amendment will be attached as part of this amendment.

# # #

MOVED:

SECONDED:

CARRIED:


From: Doug Britz, Transportation Director

Date: 3/29/2017

Re: RESOLUTION AUTHORIZING CAPITAL EXPENDITURE FOR

ONE (1) VEHICLE AND BUDGET AMENDMENT – Motor Pool /

Sheriff Department / General Government

Attached is a resolution for your consideration and approval is a request to purchase a replacement vehicle including equipment and lighting up-fitting and budget amendments to the Motor Pool and Sheriff Department budgets.

The vehicle being replaced is a 2013 Chevrolet Caprice PPV which was recently in an accidentand determined by MMRMA to be a total loss. The Motor Pool has received $10,500 in insurance proceeds from MMRMA (including salvage value) plus $25,551 in paid up lease payments for a total of $36,051.

The cost of a new replacement MY 2017 Dodge Charger Police Package is $24,072 plus theup-fitting costs which may utilize the remaining funds, if not then any remaining funds will be used to reduce the monthly lease costs of the new vehicle.

The MY 2017 Dodge Charger AWD hemi will be purchased off of the State of MichiganPurchasing Program (contract # 0011) from Lafontaine Dodge of Lansing, Michigan.

In addition, the proposed budget amendments are necessary for the requested replacement vehicle as it was not intended to be replaced in the current year. Therefore, the purchase of this vehicle and up-fitting was not budgeted within the Motor Pool Budget nor the monthly lease payments in the Sheriff’s department budget.

The proposed amendment ensures compliance with the Uniform Budgeting and Accounting Act, as amended.

Lastly, the replacement vehicle is to be leased back to the Sheriff’s Department for the term of 36 months.

Please contact me if you have any questions, my direct phone number is 517-540-7847

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF MOTOR POOL

3950 W. Grand River, Howell, MI 48855Phone 517-540-7847 Fax 517-546-5088

Web Site: co.livingston.mi.us

RESOLUTION NO:


RESOLUTION AUTHORIZING THE LIVINGSTON COUNTY CLERK TO SUBMIT GRANT APPLICATION FOR A NEW VOTING SYSTEM - COUNTY CLERK / GENERAL GOVERNMENT /FINANCE / BOARD

WHEREAS, the State of Michigan is mandating all counties to purchase a new voting system, and selection of the specific system will be made by the County Clerk; and

WHEREAS, the Livingston County Board of Commissioners wishes to apply to the Secretary of State for a grant to purchase a new voting system, which includes precinct tabulators, accessible voting devices for use by individuals with disabilities, additional necessary components, and related Election Management System (EMS) software; and

WHEREAS, partial funding for the new voting system will be provided by the State and will include a combination of Federal Help America Vote Act and State-appropriated funds. County funding obligations, along with city and township governmental units, are detailed in the attached Hart InterCivic quote; and

WHEREAS, a portion of the attached 10-year vendor quote will be reimbursed to the County by the city and township governmental units; and

WHEREAS, the Livingston County Clerk plans to begin implementation of the new voting system in November 2017; and

WHEREAS, the deadline for submitting the required State Grant Application is April 14, 2017.

THEREFORE, BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorize the

County Clerk to submit this Grant Application on behalf of the Livingston Board of

Commissioners in the County of Livingston, State of Michigan, on this 11th day of April 2017.

BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorize the

County Clerk to purchase the new voting system from Hart InterCivic.

BE IT FURTHER RESOLVED that the Livingston Board of Commissioners hereby authorize the necessary

budget amendment with the understanding a portion of this budgeted amount will be refunded

by the city and township governmental units.

BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners hereby authorize the

Board chair to sign any application documents and future monetary amendments upon review

by Civil Counsel.

# # #

MOVED:SECONDED:CARRIED:


From: Elizabeth Hundley

Date: 3/28/2017

Re: Resolution 5608

The State of Michigan is mandating all counties to purchase a new voting system. On February 28, 2017, the State Board of Canvassers approved three voting systems (Dominion, ES & S, and Hart InterCivic) for use in the State of Michigan. The State Bureau of Elections (“BOE”) negotiated contracts and determined the equipment allocated to each jurisdiction. The new equipment will be paid with $40 million in federal and state funding through a grant along with a local funding component. All counties have been asked to submit their vendor selection to the BOE by April 14, 2017.

The selection of the election equipment vendor is made by the County Clerk with input from the city and township clerks. Following many hours of evaluation, consideration of input from our city and township clerks, consultation with our Elections Coordinator Joan Runyan and Diane Gregor from IT, and approval by our County Election Commission, I have selected Hart InterCivic to provide Livingston County’s next-generation voting equipment.

This decision was not taken lightly. My decision is supported by Ms. Runyan, Ms. Gregor, andCounty Election Commission. In addition, our local city and township clerks pledged their support of my decision at our March 30, 2017, Livingston County Municipal Clerks’ Association meeting.

The attached quote from Hart is current as of March 17, 2017. It will be amended to include the request of additional equipment by our city and township clerks. The deadline to submit requests for additional equipment is Thursday, April 6, 2017, at noon.

The new voting system will be used in Livingston County in the November 2017 election.

Please contact me if you have any questions regarding this matter.

LIVINGSTON COUNTY, MICHIGANCOUNTY CLERK

200 E. Grand River Ave.Phone (517) 546-0500 Fax (517) 5464354

Web Site: co.livingston.mi.us

RESOLUTION NO:


RESOLUTION AUTHORIZING A CONTRACT WITH MGT OF AMERICA CONSULTING, LLC. FOR CENTRAL SERVICES COST ALLOCATION PLAN AND IT COST ALLOCATION PLAN / BILLING RATE STUDY - General Government / Finance / Board

WHEREAS, the County has programs which it operates with Federal and State funding; and

WHEREAS, the County supports these programs with support services paid from County appropriated funds; and

WHEREAS, the United States government and the State of Michigan will pay a fair share of these costs if supported by an approved cost allocation plan that is in compliance with 2 CFR Part 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” (formally known as Office of Management and Budget Circular A-87; and

WHEREAS, MGT of America Consulting, LLC. will prepare the Central Services Cost Allocation Plan and IT Cost Allocation Plan / Billing Rate Study for (3) three years based upon the County’s year-end financial data for 2016-2018, with the option to renew for (2) two additional one-year periods.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes a

(3) three year contract with MGT of America Consulting, LLC. to prepare the Central Services

Cost Allocation Plan and IT Cost Allocation Plan / Billing Rate Study based upon the County’s

year-end financial data for 2016-2018 with the option to renew for (2) two additional one-year

periods.

BE IT FURTHER RESOLVED that the Central Services Cost Allocation Plan and IT Cost Allocation Plan /

Billing Rate Study will be paid at the following rates:

Year-end data for 2016 -2018 - $ 13,200 per year Year-end data for 2019 & 2020 (optional) - $ 13,200 per year


be authorized to sign all forms, assurances, contracts/agreements, and future amendments and

renewals for contract language adjustments related to the above upon review and/or preparation

of Civil Counsel.

# # #

MOVED:

SECONDED:

CARRIED:


From: Cindy Catanach, Deputy County Administrator / Finance Officer

Date: 03-29-2017

Re:RESOLUTION AUTHORIZING A CONTRACT WITH MGT OF AMERICA CONSULTING, LLC. FOR CENTRAL SERVICES COST ALLOCATION PLAN AND IT COST ALLOCATION PLAN / BILLING RATE STUDY - General Government / Finance / Board

The County has programs which it operates with Federal and State funding in which we support these programs with support services paid from County appropriated funds. Both the Federal and State government will pay a fair share of these costs if supported by an approved cost allocation plan that is in compliance with 2 CFR Part 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” (formally known as Office of Management and Budget Circular A-87). The contract for these services expired with the 2015 financial year-end.

Purchasing released a Request for Proposal for a Cost Allocation Plan and IT Cost Allocation Plan / Billing Rate Plan for the 2016-2018 financial years with the option to renew for two additional one-year periods. Two bids were received in response to this request. Attached, please find a spreadsheet outlining the proposals received.

The proposals were reviewed by staff from the Drain, County Administration, and Information Technology departments. The recommendation is to award to the lowest bidder, MGT of America Consulting, LLC.

We are requesting the attached resolution be approved to enter into a contract with MGT of America Consulting, LLC. to prepare the Central Services Cost Allocation Plan and IT Cost Allocation / Billing Rate Plan.

Copies of the proposals received are in the Purchasing Office for your review.

Please contact me if you have any questions or concerns regarding this matter.

LIVINGSTON COUNTY, MICHIGANDEPARTMENT OF ADMINISTRATION

304 E. Grand River Ave. Suite 202, Howell, MI 48843Phone 517-546-3669 Fax 517-546-7266

Web Site: https://www.livgov.com/administration/Pages/county_finance.aspx

RFP-LC-17-02Cost Allocation Plan & IT Cost Allocation / Billing Rate Plan

Hours Price Proposed Hours Price Proposed

Cost Allocation Plan - 2016 69 $9,405 86 $8,800

IT CAP / Billing Rate Study 52 $6,935 43 $4,400

Total for Year-end Financial data for 2016 121 $16,340 129 $13,200







Total proposed - 3 years 333 $44,220 387 $39,600

OPTIONAL YEARS







MGT of AmericaMaximus

RESOLUTION NO:


RESOLUTION TO SUBMIT THE ESTIMATED 2018 BUDGET TO ALLOCATION BOARD -ADMINISTRATION

WHEREAS, the Tax Allocation Board meets yearly to review the proposed budgets of each respective township, school district and the County; and

WHEREAS, in compliance with statutory requirement, the Tax Allocation Board will have its first meeting this year on Monday, April 17, 2017.

THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners

hereby authorizes the submission of the attached Estimated 2018 General Fund

Budget for Livingston County, by activity, to the Tax Allocation Board.

# # #

MOVED:

SECONDED:

CARRIED:

Actual Actual Pre-Aduit Budget Estimated

2015 2016 2017 2018

Public Safety / Judiciary:

Court System

FINES AND FORFEITURE 303,830 339,230 335,000 349,407

CHARGES FOR SERVICE 2,962,668 2,891,568 2,972,460 2,920,484

INTEREST AND RENTS 3,120 4,210 2,880 3,403

OTHER REVENUE 211,037 217,114 214,600 214,250

STATE SOURCES 1,105,414 1,044,665 1,093,928 1,081,336

Subtotal: Court System 4,586,068 4,496,786 4,618,868 4,568,880

Percent of Total General Fund 10.2% 9.8% 10.3% 10.0%

Sheriff Department

FINES AND FORFEITURE 625 297 50 324

CHARGES FOR SERVICE 379,851 416,548 411,681 402,693

INTEREST AND RENTS 748,102 1,617,438 1,449,000 1,666,350

OTHER REVENUE 558,703 605,938 443,450 536,030

FEDERAL SOURCES 22,056 18,412 21,000 20,489

STATE SOURCES 33,303 28,312 33,000 31,538

CONT FROM LOCAL UNIT - 4,500 - -

Subtotal: Sheriff Dept 1,742,640 2,691,446 2,358,181 2,657,425


Other Public Safety

TRANSFERS IN - 20,326 37,262 38,000

Subtotal: Other Public Safety - 20,326 37,262 38,000


Total: Public Safety / Judiciary 6,328,708 7,208,559 7,014,311 7,264,305


Infrastructure/Development:

LICENSE & PERMITS 302,085 305,840 305,000 315,015

CHARGES FOR SERVICE 21,986 24,253 24,880 23,706

OTHER REVENUE 739,629 803,209 728,520 757,119

CONT FROM LOCAL UNIT 9,791 28,291 28,100 22,061

CAPITAL GRANTS/CONTRIBUTIONS - 740 - -

Total: Infrastructure/Dvlpmnt 1,073,491 1,162,333 1,086,500 1,117,901


Health & Human Services:

OTHER REVENUE - 100 - 33

TRANSFERS IN 375,663 357,428 296,868 343,320

Total: Health & Human Svcs 375,663 357,528 296,868 343,353


General Government:

TAXES 26,993,969 28,025,418 27,708,000 27,985,080

FINES AND FORFEITURE 18,163 35,649 20,000 24,604

LICENSE & PERMITS 157,992 114,978 118,225 130,398

CHARGES FOR SERVICE 2,812,261 3,136,992 2,975,805 3,168,362

RENTAL INCOME - 17,610 66,258 71,150

INTEREST AND RENTS 249,765 369,485 318,300 312,517

OTHER REVENUE 1,246,530 1,313,256 1,068,875 1,209,554

STATE SOURCES 4,601,719 3,946,907 4,116,018 4,221,548

TRANSFERS IN 898,256 63,615 43,422 27,382

Total: General Government 36,978,655 37,023,909 36,434,903 37,150,594


TOTAL REVENUE 44,756,517 45,752,329 44,832,582 45,876,154

R E V E N U E S

Actual Actual Pre-Audit Budget Estimated

2015 2016 2017 2018

Public Safety/Judiciary:

Court System

PERSONNEL 6,261,032 6,268,701 6,759,009 7,093,555

SUPPLIES 212,508 195,728 226,437 211,558

CONTRACTUAL SERVICES 804,390 696,519 819,900 773,603

PROFESSIONAL SERVICE 740,410 736,299 767,125 747,945

FEES AND CHARGES 227,805 269,144 279,315 258,755

COMPUTER AND PHONE 980,773 1,042,774 892,671 972,073

FACILITIES MANAGEMENT 484,378 614,806 607,270 625,488

VEHICLE 6,834 7,688 7,065 7,136

MAINTENANCE & REPAIR 15,596 16,313 25,565 19,158

TRAVEL 15,737 22,011 27,240 21,663

TRAINING 3,131 14,902 14,975 11,003

TRANSFER OUT 1,865,141 2,232,794 2,696,322 2,464,558

Subtotal: Court System 11,617,736 12,117,679 13,122,894 13,206,493


Sheriff Department

PERSONNEL 11,795,258 12,451,243 12,716,902 13,403,481

SUPPLIES 208,021 268,940 263,591 208,021

CONTRACTUAL SERVICES 1,368,432 1,585,833 1,809,001 2,109,001

PROFESSIONAL SERVICE 619 - 1,500 706

FEES AND CHARGES 26,971 26,567 41,850 31,796

COMPUTER AND PHONE 458,303 390,488 417,095 421,962


VEHICLE 722,965 718,744 666,338 673,001


TRAVEL 10,340 14,366 30,200 18,302

TRAINING 28,319 39,884 43,200 37,134

CAPITAL EQUIPMENT 1 - - -

TRANSFER OUT 1,248,273 1,343,682 143,517 157,410

Subtotal: Sheriff Dept 16,469,329 17,448,001 16,978,425 17,919,413


Other Public Safety

PERSONNEL - 86,164 105,608 110,977

SUPPLIES - 1,266 4,600 4,600

CONTRACTUAL SERVICES - 14,920 10,000 10,000

FEES AND CHARGES - - 300 300

COMPUTER AND PHONE - 173 3,302 3,401

FACILITIES MANAGEMENT - 2,433 - 2,506

VEHICLE - 39,082 9,631 9,631

TRAVEL - 120 7,920 7,999

TRAINING - 826 2,050 2,050

TRANSFER OUT 47,269 - - -

Subtotal: Other Public Safety 47,269 144,984 143,411 151,464


Total: Public Safety / Judiciary 28,134,333 29,710,664 30,244,730 31,277,369


Expenditures

Infrastructure/Development:

PERSONNEL 2,070,390 2,063,320 2,167,078 2,277,870

SUPPLIES 17,036 13,701 18,795 16,510

CONTRACTUAL SERVICES 1,032,425 997,203 1,002,554 1,010,727


FEES AND CHARGES 45,125 49,693 68,101 54,306



VEHICLE 8,160 8,478 9,605 9,701


TRAVEL 8,699 7,613 9,550 8,620

TRAINING 7,025 5,320 8,200 6,848

CAPITAL EQUIPMENT - 98,444 -

Total: Infrastructure/Dvlpmnt 3,464,565 3,506,709 3,557,007 3,651,114


Health & Human Services:

PERSONNEL 419,112 457,486 128,880 133,391

SUPPLIES 8,512 7,350 5,000 6,954

CONTRACTUAL SERVICES 1,075,048 1,082,023 1,288,919 1,148,663

PROFESSIONAL SERVICE 1,715 2,170 - 1,295

FEES AND CHARGES 725 325 - 350



VEHICLE 51,598 17,638 10,064 10,165

TRAVEL 1,535 1,703 1,150 1,463

TRAINING 950 505 350 602

TRANSFER OUT 742,063 734,592 588,292 734,592

Total: Health & Human Svcs 2,376,108 2,388,025 2,051,138 2,097,658


General Government:

PERSONNEL 4,583,721 6,579,656 5,193,325 5,468,803

SUPPLIES 200,145 232,317 195,689 209,384

CONTRACTUAL SERVICES 400,764 326,323 346,550 357,879


FEES AND CHARGES 1,237,679 1,325,326 1,810,196 1,338,579


FACILITIES MANAGEMET 261,171 347,623 336,053 346,135

VEHICLE 37,830 21,414 21,398 21,612


TRAVEL 15,275 18,400 24,445 19,373

TRAINING 22,438 19,944 36,090 26,158

CAPITAL EQUIPMENT 102,091 - - -

TRANSFER OUT 735,697 735,700 735,700 735,697

Total: General Government 8,131,290 10,015,343 9,082,106 8,967,946


TOTAL EXPENDITURES 42,106,297 45,620,741 44,934,981 45,994,087

Fund Balance at Year End (estimated for 2017-

2018) 27,153,206$ 27,284,793$ 27,182,394$ 27,064,461$

I hereby certifify that I have received the 2018 Estimated Tax Allocation Board budget and found it to be in good order and an appropriate

representation.

William Green

Livingston County Finance Committee Chair

Cynthia Catanach

Livingston County Financial Officer

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