To: All Members of the FINANCE AND MANAGEMENT COMMITTEE

Please be informed that a meeting of the FINANCE AND MANAGEMENT COMMITTEE will be held on MONDAY 13 JULY 2009 in the GROUND FLOOR MEETING ROOM, COUNCIL OFFICES, HOLMFIRTH at 06:15 PM for the transaction of the following business -

- AGENDA -

Holme Valley Parish Council

1 To accept Apologies for Absence 6:15 PM

2 To receive Members' declarations of interest in items on the agenda 6:16 PM

3 To consider whether items on the agenda should be discussed in private session 6:17 PM

4 To accept the Minutes of the Previous Meeting

- held on 27 April 2009 numbered 08 94 - 08 105 inclusive - previously circulated- held on 18 May 2009 numbered 09 01 - 09 02 inclusive - previously circulated

6:18 PM

5 Correspondence arising from the Minutes

- for information only - Clerk to report

6:20 PM

6 Scheme of Delegation

- Scheme of Delegation - To consider Clerk's report relating to minuting of decisions taken using Delegated Powers - copy enclosed for those Members not on the Planning or General Purposes Committees and who, therefore, have not received a copy already

6:25 PM

7 Investment of Income

- To note current rates of interest applying to the Council's accounts and the investment of the Council's income - Clerk to report

6:27 PM

8 Annual Accounts

- To note the report of the Internal Auditor for 2008-2009 - Clerk to report

6:32 PM

9 Applications for Grant

To consider applications for grant support, including financial and other information - front sheet of applications enclosed where appropriate:(1) Scholes Junior & Infant School - arrangements to celebrate School Centenary(2) Scholes Junior & Infant School - erection of a Multi User Games Area (MUGA)

6:37 PM

10 Representation

(1) Joint Parish/Kirklees Council Liaison Meeting - to consider date and arrangements for next meeting(2) To agree representation at the following training events and networking lunches - details enclosed where available:(i) Annual Joint Regional Training Conference for Parish and Town Councillors and Clerks - 30 October to 1 November 2009 - Royal Hotel, Scarborough(ii) SLCC - 'VAT'll do nicely' - 23 July 2009 - Marriott Hollins Hall Hotel, Shipley(iii) NALC/SLCC networking lunches: a) Eighth Clerks' Lunch - 11 September 2009 - Nottingham; b) Fifth Leading Members' Lunch - 25 September 2009 - Hereford; c) Ninth Clerks' Lunch - 11 December 2009 - Bristol(iv) NALC Larger Councils' Conference - 2 December 2009 - Royal National Hotel, London

6:47 PM

11 Administrative Matters

(1) To consider request to provide hi-vis jackets for use by stewards at parades and other community events - Cllr Otterburn to report(2) To consider request to use Council's logo on retail products - Clerk to report

6:57 PM

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Holme Valley Parish Council

12 Twinning

- To consider correspondence from French Twinning Association - copy enclosed

7:02 PM

13 Miscellaneous Rentals

- Allotment allocation process - Minute number 08 104 refers - To report and consider correspondence and comments from allotment tenants - Clerk to report

7:07 PM

14 Freedom of Information requests

- To approve actions of the Clerk in response to a request for salary scale information by MP - Clerk to report

7:12 PM

15 Freedom of Information Act 2000 - to agree what information will be made available to the public

- To determine availability, or not, of supporting papers - under the Council's Publication Scheme

7:14 PM

MARJORY A. BEWICK SSBClerk of the Council

Council Offices,Huddersfield Road,HOLMFIRTH, HD9 3JP

Telephone:01484 222462 e-mail: admin@holmevalleyparishcouncil.gov.uk

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