FINAL VERSION Tampa City Service Agreement · contracting parties, including, without limitation,...
Transcript of FINAL VERSION Tampa City Service Agreement · contracting parties, including, without limitation,...
CITY SERVICE AGREEMENT
FOR
THE 2012 REPUBLICAN NATIONAL CONVENTION
THIS CITY SERVICE AGREEMENT FOR THE 2012 REPUBLICAN
NATIONAL CONVENTION (this “City Service Agreement”) made effective upon the date
of signing by all the signatories hereto (the “Effective Date”), by and between the CITY OF
TAMPA, FLORIDA, a municipal corporation with its principal offices located at City Hall, 306
E. Jackson Street, Tampa, Florida 33602 (the “City”) and the 2012 TAMPA BAY HOST
COMMITTEE, INC., a not for profit corporation organized under the laws of the State of
Florida with its principal offices located at 101 E. Kennedy Boulevard, Suite 3300, Tampa,
Florida 33602 (the “Host Committee”).
WITNESSETH:
WHEREAS, the Republican National Committee (the “RNC”) desires that the City
serve as a site for the 2012 Republican National Convention (the “Convention”); and
WHEREAS, the Host Committee desires that the City serve as a site for the Convention
and in connection therewith the Host Committee desires to provide or cause to be provided
certain facilities, goods, equipment, and services, and to undertake certain obligations, all on the
terms and conditions set forth in that certain Site Agreement for the 2012 Republican National
Convention (the “Site Agreement”) by and among the Host Committee, the RNC, and the
Committee on Arrangements for the 2012 Republican National Convention (the “COA”); and
WHEREAS, the Host Committee has obtained the support of the City, the City of St.
Petersburg, Florida, a municipal corporation, the City of Clearwater, a municipal corporation,
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and the State of Florida, to support the Host Committee and the City in serving as the host for the
Convention; and
WHEREAS, the City’s Mayor and City Council have acknowledged that the Convention
will be beneficial to improvement and expansion of the City’s economy; and
WHEREAS, the Tampa Bay Arena, a Florida limited liability company (“TBA”)
possesses the exclusive right to perform and furnish or cause to be performed and furnished all
management, services, labor, and materials needed to operate and maintain those certain
facilities known as the St. Pete Times Forum (the “St. Pete Times Forum”); and
WHEREAS, the City possesses the exclusive right to perform and furnish or cause to be
performed and furnished all management, services, labor, and materials needed to operate and
maintain those certain facilities known as the Tampa Convention Center (the “Tampa
Convention Center”); and
WHEREAS, the Host Committee has offered to make available to the COA the St. Pete
Times Forum and the Tampa Convention Center as the site for the Convention and uses related
thereto and to make available such other facilities as are described in the Site Agreement; and
WHEREAS, the RNC Site Selection Committee has recommended that the Convention
shall be held in the City; and
WHEREAS, in consideration of (i) the RNC’s selection of the City as the site for the
Convention; (ii) the obligations undertaken by the Host Committee in the Site Agreement; (iii)
the obligations the Host Committee has caused to be undertaken by the City, the cities of St.
Petersburg and Clearwater, the TBA, the State of Florida (the “State”), and various other
contracting parties, including, without limitation, hotels and motels in the greater Tampa Bay
metropolitan area, common carriers, limousine companies, and other service and facility
providers (each, a “Host City Party” and collectively, the “Host City Parties”) as set forth in
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the Site Agreement and in certain of the Exhibits thereto; and (iv) the mutual covenants
contained therein, the Host Committee, the RNC, and the COA have entered into the Site
Agreement; and
WHEREAS, the Host Committee desires to secure, and the City desires to give, the
agreement of the City to perform certain obligations.
NOW, THEREFORE, in consideration of (i) the RNC’s selection of the City as the site
for the Convention; and (ii) the mutual covenants contained herein, the parties hereto, intending
to be legally bound, hereby agree as follows:
ARTICLE 1.DEFINITIONS
Section 1.1. Defined Terms. In addition to the terms defined in the foregoing recitals,
the following words and phrases, as used in capitalized form, in this City Service Agreement,
whether singular or plural, have the respective meanings set forth below:
“ADA” has the meaning set forth in Section 6.4 hereof.
“Ancillary Facilities” means those Licensed or Leased Facilities located within the City
selected by the COA pursuant to Section 4.2 of the Site Agreement for the purpose of
(a) conducting meetings of various committees, (b) engaging in other business and other
activities related to the Convention, and (c) holding other similar events, which venues may
include, without limitation, property owned or controlled by the State of Florida, or the City,
including all City Ancillary Facilities.
“Associated Areas” means, with respect to each Licensed or Leased Facility (other than
the Convention Complex) and Special Event Venue located within the City, all related spaces,
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meeting or exhibition areas and office space, and associated corridors, control rooms, receiving
areas, ramps, loading docks, storage areas, and space housing equipment and facilities necessary
for the effective preparation and use (including, without limitation, the provision of adequate
security and other Essential Services as specified in this City Service Agreement) of such
facility, as contemplated by this City Service Agreement.
“CAO” has the meaning set forth in Section 7.2(b) hereof.
“City Ancillary Facilities” means those Licensed or Leased Facilities selected by the
COA pursuant to Section 4.2of the Site Agreement for the purpose of (a) conducting meetings of
various committees, (b) engaging in other business and other activities related to the Convention,
and (c) holding other similar events, from the list of City owned or controlled facilities contained
in Exhibit E.
“City EMS Unit” means the emergency medical services unit to be provided by the City
pursuant to Section 5.1 hereof.
“City Indemnified Parties” has the meaning set forth in Section 6.1(a).
“City Police” has the meaning set forth in Section 5.4(a) hereof.
“Convention” has the meaning set forth in the Recitals hereof only insofar as such
activities and events are held in the City.
“Convention Complex” means (a) that portion of the Licensed or Leased Facilities
operated by the TBA, and (b) such portion of the News Media Work Space as is located in or on
facilities operated by the City, including but not exclusive to the Tampa Convention Center, as
well as all of the parks and parking lots owned by the City within the boundaries of Franklin
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Street, Platt Street, and the Hillsborough River; (c) the City-owned parking garage adjacent to
the St. Pete Times Forum and all other City-owned parking lots south of Platt Street and east of
Franklin Street; (d) any surface parking lots, marina slips and City-owned parks adjacent to the
St. Pete Times Forum; and (e) any additional property required by the United States Secret
Service to be incorporated into the secured perimeter of the Convention Complex.
“Convention Manager” means the individual designated by the COA as the ConventionManager.
“Convention Period” has the meaning set forth in Section 2.2 hereof.
“Convention Security Plan” has the meaning set forth in Section 5.4(a) hereof.
“Coordinated Events” means those events and activities held in the City sponsored by
entities or organizations other than the COA or the Host Committee, which events and activities
are associated with, but do not comprise, the Convention.
“Customary Services” means the standard services provided in the ordinary course of
business by the City, including, but not limited to, police, fire, emergency medical services, trash
removal and sanitation; provided, however, that extraordinary services requested of the City shall
not be included in this definition.
“Delegate Experience Package” has the meaning set forth in Section 5.6 hereof.
“Emergency Medical Plan” has the meaning set forth in Section 5.2(c) hereof.
“Essential Services” means all electrical and other power, air conditioning, water,
toilets, telephone, janitorial services, trash removal, basic security, and medical assistance
necessary to the operation and occupation of a subject facility.
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“Furnishings and Equipment” means such office furniture, desks, chairs and other
seating, tables, office decor, filing facilities, shelving, office supplies, copiers, postage meters,
facsimile machines, audio visual equipment, office safe, and telecommunications systems and
equipment (as specified in the Technology and Telecommunications Plan described in Section
5.5 hereof), and other facilities of a type customarily used in connection with meeting,
administrative, and similar functions at any Licensed or Leased Facility or Special Event Venue,
in each case, as is designated by, and to the specifications provided by the COA.
“Host Committee Indemnified Parties” has the meaning set forth in Section 6.1(b).
“Insurance Coverages” has the meaning set forth in Section 6.1(c) hereof.
“Insured Parties” has the meaning set forth in Section 6.1(c) hereof.
“Lead Local Agency” has the meaning set forth in Section 5.4(a) hereof.
“Lead Person” has the meaning set forth in Section 5.4(g) hereof.
“Licensed or Leased Facilities” means collectively, the Ancillary Facilities, Official
Convention Event Venues and Special Event Venues, but in each case only to the extent and for
such periods as each such facility is licensed or leased (or for which use thereof by the COA is
otherwise contractually provided) to the Host Committee and the rights to which are then
sublicensed to the COA pursuant to the terms of the Site Agreement.
“License or Lease Period” means each period described in Section 4.2 of the Site
Agreement, and “License or Lease Periods” means, collectively, all of such periods.
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“News Media” means persons and entities reporting upon the Convention as a news
event, including, without limitation, radio and television organizations; newspaper, magazine,
and wire service organizations; and persons and entities providing support facilities or services to
the foregoing; provided, however, that the term “News Media” shall only apply to individuals or
organizations holding credentials issued by the COA for coverage of the Convention and access
to the Licensed or Leased Facilities.
“News Media Work Space” shall mean the facilities made available under the Site
Agreement consisting of not less than 500,000 square feet of useable office or other acceptable
work space with auxiliary areas for trailer parking and satellite truck parking.
“Official Convention Event” means those events sponsored by the COA or the Host
Committee, which events and activities are associated with but do not comprise the Convention.
“Parking Plan” has the meaning set forth in Section 5.3 hereof.
“Security Subsidy” has the meaning set forth in Section 5.4(j) hereof.
“Special Events” means those events and activities held in the City and sponsored by the
COA or the Host Committee, which events and activities are associated with but do not comprise
the Convention.
“Special Event Venues” means venues, other than the Licensed or Leased Facilities and
the Associated Areas with respect thereto, in and around the City as may be used to carry out
Special Events and Coordinated Events.
“Technology and Telecommunications Plan” has the meaning set forth in Section 5.5
hereof.
“Traffic Control Plan” has the meaning set forth in Section 5.4(e) hereof.
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“Unlimited Access” means access at any time by any persons designated and authorized
by the Convention Manager, to the exclusion of all persons not so designated and authorized, and
except as otherwise expressly provided herein.
Section 1.2. Defined Terms in Site Agreement. Any capitalized term used herein but
not specifically defined herein shall have the meaning ascribed to it in the Site Agreement.
ARTICLE 2.THE CONVENTION
Section 2.1. The Convention to be Held in the City. The RNC shall issue the call for
the Convention to be held in the City, and shall hold the Convention in the City, during the
period of August 27, 2012, through August 30, 2012; provided, however, that upon notice by the
COA on or before February 1, 2012, the Convention Period (as defined in Section 2.2 hereof)
may, in the COA’s sole discretion, commence one or more days after August 27, 2012, and end
one or more days before August 30, 2012.
Section 2.2. The Convention Period; Extension Thereof. The period beginning at
12:01 a.m. eastern time on August 27, 2012, or later (as determined pursuant to Section 2.1
hereof) and ending at 12:00 midnight eastern time on August 30, 2012, or earlier (as determined
pursuant to Section 2.1 hereof), shall be referred to as the “Convention Period.” In the event
that the sessions of the Convention should, for any reason whatsoever, extend beyond the
anticipated conclusion date of August 30, 2012, the term “Convention Period” shall, for
purposes of this City Service Agreement, mean and include each day or portion thereof of such
extension; provided, however, that the Convention Period shall not include any period of time
beyond 11:59 p.m. eastern time on September 7, 2012. All time references in this City Service
Agreement shall refer to such time in the City.
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Section 2.3. The Site Agreement For The Convention. The Host Committee has been
established and organized as a Host Committee to perform and provide the Convention with
support, hospitality, and welcoming functions. The Host Committee has agreed to undertake
certain obligations in connection with the Convention as set forth in this City Service Agreement
and in the Site Agreement. The parties hereto agree that the Site Agreement and all of the terms,
conditions, and provisions thereof are specifically incorporated herein by reference.
ARTICLE 3.TERM AND NATURE OF OBLIGATIONS
Section 3.1. Term. The term of this City Service Agreement (the “Term”) shall
commence on the Effective Date and shall terminate upon the later of the termination of the Site
Agreement or any agreement or commitment attached thereto, but no later than September 8,
2012.
Section 3.2. Obligations of the Host Committee. The Host Committee hereby agrees to
fully and timely perform all obligations set forth in this City Service Agreement to be performed
by it and to use its best efforts to assist the City in performing its obligations under this City
Service Agreement.
Section 3.3. Obligations of the City. The City hereby agrees to furnish Customary
Services to the Host Committee. The City hereby agrees to use its best efforts to fully and timely
perform all other obligations set forth in this City Service Agreement.
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ARTICLE 4.LICENSE OR LEASE OF FACILITIES
Section 4.1. City Access to Convention Complex, Other Licensed or Leased Facilities
and Special Event Venues. The Host Committee shall ensure that the City is provided with
reasonable access to the Convention Complex, the other Licensed or Leased Facilities, Ancillary
Facilities and the Special Event Venues for the performance of any of its contractual functions,
including the St. Pete Times Forum and Tampa Convention Center. The Host Committee agrees
that in no event shall authorized employees of the City be prevented from performing and
carrying out their governmental functions and purposes; or responding to any police, fire, or
medical emergency, in, at, or around the Convention Complex, the other Licensed or Leased
Facilities, Ancillary Facilities or the Special Event Venues, including, without limitation, all
areas designated as restricted areas by the COA, or responding to any public safety or security
situation in the City. In addition, the Host Committee agrees to use its best efforts to ensure
public rights-of-way for reasonable public access to the City Ancillary Facilities, subject to any
and all security and access requirements of the COA.
Section 4.2. Availability of City Ancillary Facilities and Special Event Venues.
(a) Beginning at 12:01 a.m. eastern time on August 13, 2012, the City agrees to
provide to the Host Committee and the COA Unlimited Access, subject to the requirements of
this Section 4.2, to the City Ancillary Facilities for all purposes deemed appropriate by the COA,
including, without limitation, to conduct meetings of the Convention’s Platform Committee,
Rules Committee, other committees, and other activities and events related to the Convention.
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(b) The Host Committee, at its cost, shall cause the City Ancillary Facilities to be
constructed and equipped, including, without limitation, providing and maintaining in safe and
operable condition Furnishings and Equipment. Any such construction or changes to City
Ancillary Facilities caused by the Host Committee shall be in compliance with, without
limitation, applicable building standards and law, and any such construction, shall be of such
nature that the City Ancillary Facilities can be surrendered in the same condition as existed prior
to the Convention, reasonable wear and tear excepted, unless the City agrees in writing that any
such construction or changes shall be left intact.
(c) The City, at its cost, shall supply Essential Services for the City Ancillary
Facilities and their Associated Areas; provided, however, that the Host Committee shall
reimburse the costs related to providing services in excess of the Essential Services related to the
usage of the City Ancillary Facilities and their Associated Areas.
(d) The Host Committee agrees to secure from the City all appropriate authority,
including, without limitation, licenses, permits, and similar consents and grants required for the
use of the City Ancillary Facilities.
(e) Choice of, and once chosen, the use of, and access to, all Special Event Venues
shall at all times remain in the sole discretion and control of the COA. The Host Committee
agrees to secure from the City all appropriate authority, including, without limitation, licenses,
permits, and similar consents and grants required for the use of the Special Event Venues and the
City shall make available such Essential Services for such Special Event Venues as the COA
deems appropriate; provided, however, that (i) with respect to Special Events, all costs incurred
in connection with the foregoing shall be borne by the Host Committee, and (ii) with respect to
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Coordinated Events, all such costs shall be borne by the applicable sponsoring organization[s]
and entit[y][ies] of such Coordinated Events.
(f) The City shall be allowed to charge the Host Committee any reasonable fees or
other charges otherwise applicable to the use of City Ancillary Facilities and Special Event
Venues owned or operated by the City; provided, however, that said fees or other charges shall in
no case exceed the highest rates charged for the use of the City Ancillary Facilities and Special
Event Venues in the eighteen (18) months preceding the Effective Date.
(g) To the extent permitted by law, the City will use its best efforts to expedite the
approval of any licenses, permits, including, without limitation, special event permits, approvals,
and inspections required under City law and to be provided under paragraphs (d) and (e) of this
Section 4.2.
ARTICLE 5.PROVISION OF FACILITIES AND SERVICES
Section 5.1. Development of Architectural and Technical Specifications For The
Convention Complex. The specifications for the construction in the Convention Complex
including, without limitation, with respect to electricity and other power, shall be prepared by
architects, engineers, and consultants chosen by the COA. The City agrees to reasonably
cooperate in all respects with the COA and its consultants and to make appropriate City
personnel available to assist in the planning process, and in obtaining all requisite licenses,
permits, consents, inspections, and similar approvals.
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Section 5.2. Emergency Medical Services. The City agrees to provide or cause to be
provided the following emergency medical services, as required by the Convention Security Plan
(as hereinafter defined):
(a) At all times during which the Convention is in session and for the period at least
two (2) hours before and after all such sessions, the City will provide the City EMS Unit. In
addition to the City EMS Unit, the Host Committee has secured the agreement of the City and
the TBA, as applicable; to provide first aid stations in the Convention Complex in such number
and at such locations with such medical staff as the City or TBA, as applicable, customarily
provide for a special event of the size and unique nature of the Convention at the Convention
Complex. The Host Committee has secured the agreement of the City and the TBA, as
applicable, that personnel at such first aid stations will not interfere with any City EMS Unit
activity and will cooperate fully and as medically necessary with the City EMS Unit.
(b) On a twenty-four (24) hour basis throughout the Convention Period, the City
agrees to provide emergency medical services for the benefit of the Convention. The City shall,
in consultation with the Host Committee and the COA, determine the number and location of any
such emergency medical services personnel.
(c) The City shall devise, as part of its obligation to provide emergency medical
services, an emergency medical plan (the “Emergency Medical Plan”). The City shall prepare
and implement the Emergency Medical Plan with cooperation from the Host Committee and the
COA.
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Section 5.3. Parking Facilities. The COA (in consultation with the Host Committee
and the City) shall develop a parking plan, subject in all respects to COA approval (the “Parking
Plan”) for the Convention. The City hereby agrees to cooperate with the COA and the Host
Committee in the preparation and implementation of the Parking Plan. Such Parking Plan
contemplates that the City provide, to the Host Committee or COA, certain parking spaces or
parking garages, at a cost as mutually agreed upon by the City and Host Committee, as set forth
in Exhibit A to this City Service Agreement for the exclusive use of the COA, and for additional
parking areas through the street closures specified in the Parking Plan. The City hereby confirms
its agreement to these commitments and to cooperate with the COA and the Host Committee in
the preparation and implementation of the Parking Plan.
Section 5.4. Security and Related Protective Services.
(a) The City, by and through the Tampa Police Department acting as the lead local
agency (the “Lead Local Agency”), agrees to procure and provide police and fire protection and
assistance as shall be adequate to the needs of a convention the size and unique nature of the
Convention and as specified in a Convention security plan to be jointly prepared by the Host
Committee, the City, and the COA, in consultation with the TBA, and subject to approval by the
COA, with advice from a professional security consultant designated by the COA for the Host
Committee (the “Convention Security Plan”). The Convention Security Plan will include,
without limitation, the use of City’s Police Department and will (i) provide for security and
crowd control (both inside and outside all applicable venues located in the City) and traffic
control for activities related to the Convention during the License or Lease Periods; (ii) set forth
the respective roles and responsibilities of all law enforcement personnel procured and provided
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by the Lead Local Agency (the “City Police”), the United States Secret Service, any security
force of the Convention Complex, other private security personnel, and other federal, state, and
local agencies; and (iii) take into account the requirements for security, crowd control, and traffic
control in other cities in which earlier presidential nominating conventions of both political
parties have been held. The Convention Security Plan will include, without limitation,
provisions for securing the Convention Complex, all other Licensed or Leased Facilities, Special
Event Venues, Ancillary Facilities, Associated Areas, and the hotels and motels housing
participants of the Convention, and the public property surrounding or adjacent to the foregoing,
as necessary. The Host Committee and COA will cooperate with the City in the development of
the Convention Security Plan to ensure and provide for ample areas for the exercise of free
speech and the communication of information at mutually agreed upon locations.
(b) In support of the foregoing, (i) the Lead Local Agency agrees to provide such
number of City Police, inside and outside the Convention Complex, the other Licensed or Leased
Facilities, Ancillary Facilities and Special Event Venues, as specified in the Convention Security
Plan at all times during the License or Lease Periods; and (ii) the Host Committee has secured
the agreement of the TBA and the City, as applicable, to provide private security personnel as
specified in the Convention Security Plan and in sufficient number as is specified in the
Convention Security Plan, inside the Convention Complex and other Licensed Facilities owned
or operated by the TBA or the City as appropriate for a national political convention. The Host
Committee has secured the agreement of the TBA and the City, as applicable, that such private
security personnel will not interfere with Lead Local Agency activit[y][ies] and shall cooperate
fully with the Lead Local Agency to ensure the public safety, all as determined by the Lead
Local Agency.
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(c) The Lead Local Agency shall provide adequate personnel to control ingress to and
egress from the Convention Complex, the other Licensed or Leased Facilities Ancillary Facilities
and the Special Event Venues, and, if so provided in the Convention Security Plan, the
construction and maintenance of security barriers or other obstacles at the Convention Complex,
other Licensed or Leased Facilities, Ancillary Facilities or elsewhere, the blockage of traffic, the
closing of streets, the provision of restricted traffic lanes, and the provision of official escorts for
certain vehicles (including, without limitation, vehicles transporting delegates), as specified in
the Convention Security Plan.
(d) The Lead Local Agency agrees that during the License or Lease Periods with
respect to the Convention Complex, and during the period of use (together with reasonable
periods preceding and following such use) with respect to the other Licensed or Leased
Facilities, the Special Event Venues, Ancillary Facilities and the Associated Areas, matters
relating to control of ingress to and egress from such areas shall be subject to the ultimate
authority of the COA, subject to the City’s access requirements set forth in Section 4.1 of this
City Service Agreement. Matters relating to law enforcement both within and outside the
Convention Complex during the Convention Period shall be subject to the ultimate authority of
the Chief of Police of the City, in consultation with the COA and the Host Committee.
(e) The COA, the Host Committee, and the City shall also mutually agree on a traffic
control plan consistent with and in furtherance of the Convention Security Plan (the “Traffic
Control Plan”). The Lead Local Agency will provide, during the Convention Period, adequate
traffic control personnel to facilitate the orderly flow of traffic into, from, and between the
Convention Complex, each of the other Licensed or Leased Facilities, Ancillary Facilities and
the Special Event Venues used by the COA, each of the hotels and motels located within the City
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housing participants of the Convention, and airports located within the City, pursuant to such
Traffic Control Plan. The Host Committee has secured the agreement of the State of Florida and
the cities of St. Petersburg and Clearwater to cooperate with the Lead Local Agency in the
implementation of the Traffic Control Plan. The Traffic Control Plan will provide for exclusive
use by the COA of space sufficient for the parking of 300 buses as close as possible to the
Convention Complex to permit convenient and efficient debarkation and embarkation to and
from the Convention Complex, if such bus parking area or bus pick-up area is not located at the
Convention Complex. The Host Committee shall provide or cause to be provided shuttle buses
for the transfer of attendees of the Convention and for other purposes. The Traffic Control Plan
will include, without limitation, reasonable provisions, subject to applicable law, for ensuring
vehicular and pedestrian movement’s related to the Convention through the public property and
Licensed or Leased Facilities, and the Special Event Venues, as necessary, as well as the closing
of streets or other public byways the provision of restricted traffic lanes, and the provision of
official escorts for certain vehicles (including, without limitation, vehicles transporting
delegates), as necessary.
(f) The Lead Local Agency will provide adequate security as specified by the
Convention Security Plan, including, without limitation, police protection and traffic control at
and in all hotels and motels located within the City housing participants of the Convention
including, without limitation, officers, delegates, and alternate delegates, of the Convention and
employees, candidates, members of the Convention, and employees of the RNC and of the COA.
The Lead Local Agency will also provide adequate security, as specified by the Convention
Security Plan, to delegations, officers, and candidates of the Convention, and designated officials
of the RNC and the COA in transit between such hotels and motels and the Convention Complex
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and other Licensed or Leased Facilities during the License or Lease Periods. Notwithstanding
anything to the contrary herein, this City Service Agreement imposes only a general duty to
protect the public at large and does not create a specific duty owing to any particular individuals.
(g) The City has designated Assistant Chief Marc Hamlin (the “Lead Person”) from
the Lead Local Agency to supervise the security services to be provided pursuant to this Section
5.4 and to serve as liaison and to coordinate with appropriate personnel of the Host Committee,
the COA, the United States Secret Service, and any security force of the Convention Complex.
The City agrees not to replace the Lead Person without the prior consent of the Host Committee
and the COA; provided, however, that if the Lead Person is unable to serve in this position, the
City may replace him/her after consultation with the COA and the Host Committee. The Lead
Person or his/her designee shall be available on a twenty-four (24) hour basis during all License
Periods.
(h) The Lead Local Agency shall provide the COA with radio communication
facilities, including, without limitation, hand held radios operating on appropriate security
frequencies, to permit efficient communication with law enforcement personnel of the City. The
Host Committee agrees to promptly return to the City such radio communication facilities after
the Convention Period in good and operable condition, reasonable wear and tear excepted.
(i) The Lead Local Agency shall provide a secure weapons storage facility for
firearms and weapons not allowed to be carried in the Licensed or Leased Facilities.
(j) The parties hereto anticipate that certain financial assistance will be provided by
the federal government (the “Security Subsidy”) to the Lead Local Agency to fully and
completely fund and/or reimburse the necessary costs incurred, and to be incurred by the Lead
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Local Agency in providing the services described in Sections 5.2, 5.3 and 5.4 pursuant to the
Security Plan. However, to the extent that such monies are not provided, or if provided, are
insufficient to fully fund or reimburse the cost of the services reasonably incurred, or to be
reasonably incurred pursuant to the Security Plan as described in Sections 5.2, 5.3 and 5.4, the
Host Committee agrees to reimburse the Lead Local Agency for all such reasonable costs, other
than those ordinary costs of providing security or medical services which the Lead Local Agency
would otherwise reasonably incur if the Convention were not held in the City (by way of
illustration only, such reimbursable costs will include all reasonable costs incurred by the Lead
Local Agency in requiring its own employees to work overtime and/or shifts that the Lead Local
Agency would not otherwise need to deploy but for the Convention).
(k) In the event that the Security Subsidy has not been duly appropriated and
irrevocably committed for the benefit of the Lead Local Agency in an amount to fully and
completely fund and/or reimburse the necessary costs incurred, and to be incurred by the Lead
Local Agency in providing the services described in Sections 5.2, 5.3 and 5.4 pursuant to the
Security Plan, on or before June 1, 2012, the City and the Host Committee agree that they shall
cooperate in good faith in an effort to resolve how such costs can be paid in a manner that is
reasonable and fiscally prudent to both parties. The Host Committee and the City further agree
that if the City and the Host Committee are unable to reach a resolution consistent with this
Section 5.3(k) by June 30, 2012, it shall be deemed a material breach of Sections 5.2, 5.3 and 5.4
herein and the City shall not be required or obligated to provide the services described in Section
5.2, 5.3 and 5.4.
(l) The Host Committee acknowledges and agrees that it is in the best interests of
both the Convention and the Host Committee to have the Lead Local Agency act as the sole and
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exclusive fiscal agent for purposes of receiving and distributing the financial assistance described
in Section 5.4 (j) hereof, regardless of whether such assistance is to be used for Convention
security within or outside the boundaries of the City. The Lead Local Agency agrees that it shall
receive and distribute such assistance pursuant to the terms and conditions imposed by the
federal and/or state government and any other agreement[s] the Lead Local Agency may enter
into with other providers of police and fire protection and assistance as shall be adequate to the
needs of a convention the size and unique nature of the Convention and as specified in the
Convention Security Plan.
Section 5.5. Technology and Telecommunications Services. The COA shall prepare,
in consultation with the City and the Host Committee, a technology and telecommunications plan
(the “Technology and Telecommunications Plan”), but in all respects subject to approval by
the COA. It is contemplated that the Technology and Telecommunications Plan will provide, for
the use, for purposes of the Convention, of certain goods and equipment meeting the
specification provided by the COA that the City would provide. The City hereby agrees to
provide such goods and equipment and to lend such goods and equipment to the Host
Committee, and to authorize the Host Committee to re-lend such goods and equipment to the
COA for use in connection with the Convention. The Host Committee agrees to use its best
efforts to promptly return to the City such goods and equipment after the Convention Period, in
good and operable condition, reasonable wear and tear excepted. Notwithstanding any other
provision in this City Service Agreement, the parties agree that the City will not charge the Host
Committee for any reasonable use of City-owned equipment, unless such City-owned equipment
was acquired pursuant to a written request by the Host Committee.
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Section 5.6. Delegate Experience. The Host Committee has agreed to provide a
comprehensive package of amenities and experiences for all delegates to the Convention,
including, without limitation, the welcoming ceremony, welcoming activities, delegate
receptions, special events, decorations, and volunteer support (the “Delegate Experience
Package”). The City agrees to cooperate with the Host Committee in implementing the
Delegate Experience Package.
Section 5.7. Alcoholic Beverages. The City hereby agrees to use its best efforts to
ensure that its officials, contractors, employees, and guests do not bring alcoholic beverages into
the Convention Complex or onto the grounds thereof during the Convention Period other than as
authorized by the COA.
ARTICLE 6.OTHER COVENANTS OF THE CITY
Section 6.1. Indemnification and Insurance.
(a) The Host Committee agrees to indemnify and hold harmless the City and all
officials, employees, agents, consultants, contractors, subcontractors at any tier, or vendors of the
City (collectively, the “City Indemnified Parties”) from and against any and all costs which
may be imposed upon, incurred by, or asserted against any of the City Indemnified Parties,
arising out of or relating to (i) the performance or breach of the obligations and representations
of the Host Committee, the RNC, the COA and all of their members, directors, officers, officials,
employees, agents, attorneys, volunteers and consultants under this City Service Agreement, the
Site Agreement, or any related agreements entered into by the Host Committee or to which the
Host Committee, the RNC, and the COA are otherwise bound; (ii) any other acts or omissions of
the Host Committee, the RNC, the COA or of any of their officers, directors, officials,
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employees, agents, attorneys, volunteers, consultants, contractors, subcontractors at any tier, or
vendors arising out of or related to the Convention; (iii) any other activities contemplated by this
City Service Agreement or the Site Agreement, to be undertaken by the Host Committee, the
RNC or the COA; or (iv) any bodily injury, personal injury (including death), or property
damage sustained by any person, entity, or organization relating to the work of contractors hired
by the Host Committee, the RNC, or the COA pursuant to the Site Agreement and all activities
related to the Convention or services to be provided by the Host Committee, the RNC, the COA
or controlled, managed, organized, or coordinated by the Host Committee, the RNC or the COA
pursuant to this City Service Agreement, the Site Agreement, or any related agreements entered
into by the Host Committee or to which the Host Committee, the RNC or the COA are otherwise
bound; other than, with respect to the City Indemnified Parties, such costs which may be
imposed upon, incurred by, or asserted against, the City Indemnified Parties, arising out of or
relating to the fraud, willful misconduct, or gross negligence of the City Indemnified Parties and
others for whom the City Indemnified Parties are legally responsible. Nothing contained in this
subparagraph (a) shall waive, nor shall be construed to waive any rights and benefits the Host
Committee has with regard to its status under any of the insurance coverages described in
subparagraph (c) of this Section 6.1.
(b) The City agrees to indemnify and hold harmless the Host Committee, the RNC,
the COA, and all of their members, directors, officers, officials, employees, agents, attorneys,
volunteers, and consultants of the RNC and of the COA (collectively, the “Host Committee
Indemnified Parties”) from and against any and all costs which may be imposed upon, incurred
by, or asserted against any of the Host Committee Indemnified Parties, arising out of or relating
to (i) the performance or breach of the obligations and representations of the City under this City
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Service Agreement, or any related agreements entered into by the City or to which the City is
otherwise bound; (ii) any other acts or omissions of the City or its officials, employees, agents,
consultants, contractors, subcontractors at any tier, or vendors arising out of or related to the
Convention; (iii) any other activities of any of the City contemplated by this Agreement or the
Site Agreement, to be undertaken by the City; or (iv) any bodily injury, personal injury
(including death), or property damage sustained by any person, entity, or organization related to
the services to be provided by the City pursuant to this City Service Agreement, or any related
agreements entered into by the City or to which the City is otherwise bound; other than, with
respect to the Host Committee Indemnified Parties, such costs which may be imposed upon,
incurred by, or asserted against, the Host Committee Indemnified Parties, arising out of or
relating to the fraud, intentional and/or willful misconduct, or gross negligence of the Host
Committee Indemnified Parties and others for whom such Host Committee Indemnified Party is
legally responsible. Nothing contained in this subparagraph (a) shall waive, nor shall be
construed to waive any rights and benefits the City has with regard to its status under any of the
insurance coverages described in subparagraph (c) of this Section 6.1.
(c) The Host Committee shall obtain at its cost, the insurance coverages as shown in
Exhibit B to this City Service Agreement which is incorporated hereto (the “Insurance
Coverages”), and shall provide upon request to the City’s Director of Risk Management one or
more certificates of insurance evidencing such Insurance Coverages. On or before June 1, 2011,
the Host Committee and the City shall mutually agree as to whether such Insurance Coverages
shall be subject to a deductible. In the event that the parties agree to a deductible for any or all of
the Insurance Coverages, it is acknowledged and agreed by the parties hereto that the Host
Committee will pay the complete and total cost of such deductible. The Insurance Coverages
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shall become effective on such dates as required by the City’s Director of Risk Management, and
the COA provided that such Insurance Coverages shall be in effect during the License or Lease
Periods or beginning on the date a facility or service is to be provided to the COA under the Site
Agreement, or any other license or similar agreement with any other owner or operator of any
Licensed or Leased Facility or Special Event Venue (as each such term is defined in the Site
Agreement), under insurance policies issued by companies authorized to do business in the State
of Florida, naming the RNC, the COA, the Host Committee and the City as primary or named
insured parties (collectively, the “Insured Parties”). As a precondition to contracting, the Host
Committee shall require all agreements related to or in connection with the Convention with all
contractors, subcontractors at any tier, vendors, concessionaires, and other persons performing
services for the Host Committee, the City, or the News Media at the Licensed or Leased
Facilities, to require such contractors, subcontractors, vendors, concessionaires, or other persons
to provide a certificate of insurance naming the Insured Parties as additional insured or additional
named insured parties and waiving subrogation under various coverages, and to indemnify and
hold harmless the Insured Parties as provided in this City Service Agreement.
(d) The City reserves the right to maintain self-insurance for, without limitation, (i)
workers’ compensation insurance as required by applicable law; and (ii) automobile liability
coverage protecting against claims for bodily injury and death and property damage.
(e) Nothing herein shall waive or amend nor shall be construed to waive or amend
any defense, privilege or immunity which the City and its officials, employees, or agents, may
have under the doctrine of sovereign immunity, common law immunity or other Florida law in
connection with any claim arising under this subsection, all of which are hereby reserved by the
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City, as applicable. Any claim for indemnity made under this subsection shall comply with the
notice and pre-suit conditions found at Section 768.28, Florida Statutes.
Section 6.2. Financing of Facilities and Services.
(a) The Host Committee has assembled a comprehensive proposal to host the
Convention which contains, among other items, the City’s provision of Customary Services to
the Host Committee as an inducement to the RNC and the COA to enter into the Site Agreement.
(b) In consideration of the City’s provision of Customary Services and in addition to
the payments otherwise provided for and required in this City Service Agreement, including
Sections 4.2, 5.2, 5.3 and 5.4 hereof and other than those ordinary costs in providing the
Customary Services, the Host Committee agrees to reimburse the City for reasonable, anticipated
costs after exhausting all funds received from the anticipated Security Subsidy (by way of
illustration only, such costs may include all costs incurred by the City in requiring its own
employees to work overtime and/or shifts that the City would not otherwise need to deploy but
for the Convention; the costs incurred by the City in the clean-up of streets and other public areas
including waste removal, professional service costs incurred by the City). For the avoidance of
doubt, any expenditure directly or indirectly related to the implementation of the Security Plan
will be paid from the Security Subsidy.
(c) In connection with the performance of the City’s provision of Customary Services
to the Host Committee, the City shall use its best efforts to comply, to the extent applicable, with
provisions of the Federal Election Campaign Act, the Presidential Election Campaign Fund Act,
and the regulations of the Federal Election Commission promulgated thereunder, including,
without limitation, 11 C.F.R. §§ 9008.8(b)(I) and (2); 9008.52; and 9008.53.
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Section 6.3. Advertising Displays.
(a) The City shall take any action necessary to allow the Host Committee and its
assigns to hang or display signage relating to the Convention on public or private property leased
or otherwise made available by the property owner to the Host Committee.
(b) The City shall take any action necessary to provide for display of signage on and
along the right-of-way surrounding the Tampa International Airport, in the City’s downtown, in
the Westshore hotel district, and in the Ybor City district.
(c) The City shall take any action necessary to allow private entities to appropriately
display signage, upon Host Committee approval, up to thirty (30) days prior to the Convention
Period and up to one (1) week following the Convention Period.
Section 6.4. Accessibility for the Disabled. The City agrees that, to the best of its
belief, any Licensed or Leased Facilities and Special Event Venues under its exclusive control to
be used in connection with the Convention are compliant with the Americans with Disabilities
Act of 1990 as the same may be amended, and all rules and regulations promulgated thereunder
(collectively, the “ADA”), including, without limitation, (a) the City’s policies, practices,
procedures, and eligibility criteria; (b) the provision of auxiliary aids and services within all such
Licensed or Leased Facilities and Special Event Venues; (c) architectural, communications, and
transportation barriers within all such Licensed or Leased Facilities and Special Event Venues;
and (d) the availability of wheelchair seating spaces in any and all assembly areas in such
Licensed or Leased Facilities and Special Event Venues.
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ARTICLE 7.REPRESENTATIONS AND WARRANTIES OF THE PARTIES
Section 7.1. Representations and Warranties of the Host Committee. The Host
Committee hereby represents and warrants as follows:
(a) The Host Committee is a non profit corporation that has filed for status as a tax
exempt, 501(c)(3) corporation, validly subsisting under the laws of the State of Florida, and has
the corporate power and authority and the legal right to execute, deliver, and perform this City
Service Agreement. The Host Committee is, and shall at all times during the Term of this City
Service Agreement maintain its status as, a not for profit corporation organized under the laws of
the State of Florida. In addition, the Host Committee has applied to be a corporation exempt
from federal taxes under Section 501(c)(3) of the Internal Revenue Code. Once such status is
obtained, the Host Committee shall maintain such status at all times during the Term of this City
Site Agreement.
(b) The Host Committee has taken all necessary corporate action to authorize and
approve the execution, delivery, and performance of this City Service Agreement by the Host
Committee.
(c) This City Service Agreement has been duly and validly authorized, executed, and
delivered by the Host Committee and, assuming the due authorization and execution hereof by
the other party hereto, constitutes a valid, legal, and binding obligation of the Host Committee
enforceable in accordance with its terms, subject only to such exceptions, if any, as are set forth
in the opinion of counsel to the Host Committee attached as Exhibit C to this City Service
Agreement.
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(d) The execution, delivery, and performance of this City Service Agreement by the
Host Committee does not conflict with, or constitute on the part of the Host Committee, a
violation of, breach of, or default under any provision of its Articles of Incorporation or Bylaws,
statute, indenture, resolution, mortgage, deed of trust, note agreement, or other agreement or
instrument to which the Host Committee is party or by which the Host Committee is bound, or
any order, rule, or regulation of any court or governmental agency or body having jurisdiction
over the Host Committee or any of its activities or properties, subject only to such exceptions, if
any, as are set forth in the opinion of counsel to the Host Committee attached as Exhibit C to this
City Service Agreement.
(e) To the best of the Host Committee's knowledge, after due investigation, there is
no action, suit, proceeding, inquiry, or investigation, at law or in equity, pending before any
court, public board, or body, or threatened against or affecting the Host Committee, wherein an
unfavorable decision, ruling, or finding would materially adversely affect the transactions
contemplated by this City Service Agreement or which would adversely affect the validity or
enforceability of this City Service Agreement.
(f) Neither the Host Committee nor any person has, on its behalf, agreed to pay any
commission, percentage, or fee of any kind to any person or entity contingent upon or resulting
from entering into or performing this City Service Agreement.
Section 7.2. Representations and Warranties of the City. The City hereby represents
and warrants as follows:
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(a) The City is a municipal corporation created and existing pursuant to the
Constitution and laws of the State of Florida and has the full legal right, power, and authority to
enter into and perform this City Service Agreement.
(b) The City has taken all action required in the opinion of the Office of the City
Attorney (“CAO”) to authorize and approve the execution, delivery, and performance of this
City Service Agreement by and on behalf of the City.
(c) This City Service Agreement has been duly and validly authorized, executed, and
delivered by the City and, assuming the due authorization and execution hereof by the other
party hereto, constitutes a valid, legal, and binding obligation of the City enforceable in
accordance with its terms, subject only to such exceptions, if any, as are set forth in the opinion
of the CAO attached as Exhibit D to this City Service Agreement.
(d) The execution, delivery, and performance of this City Service Agreement by the
City does not, in any material respect, violate or constitute a breach of or default under the City’s
Charter or any applicable provisions of the Constitution or any law or administrative regulation
of the State of Florida or of the United States, or, to the knowledge of the CAO, any applicable
judgment, decree, loan agreement, note, resolution, ordinance, agreement, or other instrument
presently in effect to which the City is a party or is otherwise bound, the consequence of which
or the cure or the correction of which would materially and adversely affect the financial
condition or results of operations of the City as a whole, subject only to such exceptions, if any,
as are set forth in the opinion of the CAO attached as Exhibit D to this City Service Agreement.
(e) To the knowledge of the CAO after inquiry within the CAO, except for matters
which in the opinion of the CAO are without merit or are not material, there is no action or
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proceeding pending against the City in court or threatened in writing against the City, a final
adverse determination of which would reasonably be expected to materially adversely affect the
transactions contemplated by this City Service Agreement or which would adversely affect the
validity or enforceability against the City of this City Service Agreement.
(f) Neither the City nor any person so authorized to act on the City’s behalf, has
agreed to pay any commission, percentage, or fee of any kind to any person or entity contingent
upon or resulting from entering into or performing this City Service Agreement.
ARTICLE 8.GENERAL PROVISIONS
Section 8.1. Limitation of City Liability. (a) Except as otherwise provided by law,
nothing in this City Service Agreement shall be construed to deem the City to be a partner, joint
venturer, employee, or agent of the Host Committee, the RNC, the COA, or any of the other Host
City Parties; it being intended that the RNC and the COA, on the one hand, and the City, the
Host Committee, and the other Host City Parties on the other, shall remain independent parties
solely responsible for their own actions. Except as otherwise provided by law, the City shall not
be liable under any contracts or obligations of any of the Host Committee, the RNC, the COA, or
the other Host City Parties, or for any acts or omissions of any of the Host Committee, the RNC,
the COA, or the other Host City Parties or their respective members, officers, directors, officials,
employees, agents, vendors, contractors, and subcontractors at any tier.
(b) No member, officer, director, official, employee, or agent of the City shall be
personally liable for any costs of the City, the Host Committee, the RNC, the COA, or any of the
other Host City Parties. All persons, corporations, or other entities extending credit to,
contracting with, or having any claim against the City, may look only to the funds and property
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of the City for payment of any such contract or claim, to the extent the City is liable therefore, or
for the payment of any debt, damages, judgment, or decree for which the City is liable, or for the
payment of any costs that may become due or payable to them from the City, and not from any
member, officer, director, official, employee, or agent of the City.
(c) The Host Committee is, and shall at all times during the Term of this City Service
Agreement maintain its status as, a not for profit corporation organized under the laws of the
State of Florida. In addition, the Host Committee has applied to be a corporation exempt from
federal taxes under Section 501(c)(3) of the Internal Revenue Code. Once such status is
obtained, the Host Committee shall maintain such status at all times during the Term of this City
Site Agreement. No member, officer, director, official, employee, or agent of the Host
Committee shall be personally liable for any costs of the Host Committee. All persons,
corporations, or other entities extending credit to, contracting with, or having any claim against
the Host Committee, may look only to the funds and property of the Host Committee for
payment of any such contract or claim, to the extent the Host Committee is liable therefore, or
for the payment of any debt, damages, judgment, or decree for which the Host Committee is
liable, or for the payment of any costs that may become due or payable to them from the Host
Committee, and not from any member, officer, director, official, employee, or agent of the Host
Committee.
(d) Each party to this City Service Agreement shall be excused for the period of any
delay in the performance or inability to perform any obligations hereunder attributable to any
cause or causes beyond that party’s control, including, without limitation, acts of terrorism, civil
commotion, war, warlike operations, invasion, rebellion, hostilities, military or usurped power
sabotage, federal or state governmental regulations or controls, fire or other casualty (including,
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without limitation, storms, floods, hurricanes, tornadoes, earthquakes, and other acts of God);
provided, however, that performance hereunder would not be excused unless any of the
foregoing materially impeded such party’s ability to perform its obligations hereunder.
Section 8.2. Additional Actions and Documents. Recognizing that time is of the
essence, each of the parties hereto agrees to use its best efforts to take or cause to be taken such
further actions; to execute, deliver, and file or cause to be executed, delivered, and filed, such
further documents; and to use best efforts to obtain such consents, as may be necessary or as may
be reasonably requested in order fully to effectuate the purposes, tears, and conditions of this
City Service Agreement. Such actions shall include, without limitation, fully and effectively
settling or resisting and defending against any action by any third party, which would interfere
with the full and timely performance of this City Service Agreement by the City or the Host
Committee.
Section 8.3. Assignment. Except as expressly provided herein or as previously agreed,
no portion of this City Service Agreement or any right or obligation hereunder may be assigned,
in whole or in part, whether by operation of the law or otherwise, by any party hereto without the
prior written consent of the City, the Host Committee, the RNC, and the COA.
Section 8.4. Amendment. No amendment, modification, or discharge of this City
Service Agreement, and no waiver hereunder, shall be valid or binding unless set forth in writing
and duly executed by the party against whom enforcement thereof is sought.
Section 8.5. Survival. All covenants, agreements, statements, representations, and
warranties made in this City Service Agreement shall survive the execution and delivery of this
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City Service Agreement and any investigation, audit, or inspection made by any other person,
entity, or organization.
Section 8.6. Waiver. No waiver of, no delay in exercising (with the exception of the
prompt and timely notification of claims), and no omission to exercise, any rights or remedies by
any party shall be construed as a waiver by such party of any other rights or remedies that such
party may have under this City Service Agreement.
Section 8.7. Severability of Provisions. The provisions of this City Service Agreement
shall be severable and divisible, and the invalidity or unenforceability of any term or provision of
this City Service Agreement shall not affect the validity or enforceability of the remaining
provisions of this City Service Agreement.
Section 8.8. Headings: Exhibits. The Table of Contents and Article and Section
headings in this City Service Agreement are solely for the convenience and reference of the
parties hereto and are not intended to be descriptive of the entire contents of any such Articles or
Sections and shall not limit or otherwise affect any of the terms or provisions hereof. Exhibits
attached hereto are hereby made a part of this City Service Agreement.
Section 8.9. Notices.
(a) Any notice, payment, demand, request, or other communication required or
permitted to be given hereunder by any party to any other shall be effected by (i) personal
delivery in writing, (ii) telegram, or (iii) registered or certified first class mail, postage prepaid
and return receipt requested, addressed as follows:
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If intended for the Host Committee:
2012 Tampa Bay Host Committee, Inc.101 E. Kennedy Boulevard, Suite 3300Tampa, Florida 33602
Attention: Kenneth P. Jones
with a copy to (which shall not constitute notice):
Holland & Knight LLP100 N. Tampa Street, Suite 4100Tampa, Florida 33602
Attention: Robert J. Grammig
If intended for the City:
Office of the City Attorney315 E. Kennedy Blvd., 5th floorTampa, Florida 33602
Attention: City Attorney
Copy (which shall not constitute notice) to:
MayorCity Hall306 E. Jackson StreetTampa, Florida 33602If intended for the RNC: Copy (which shall not constitute notice) to:
General CounselRepublican National Committee310 First Street, S.E.Washington, D.C. 20003
ChairmanRepublican National Committee310 First Street, S.E.Washington, D.C. 20003
If intended for the COA:
TreasurerCommittee on Arrangements
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for the 2012 Republican National Convention310 First Street, S.E.Washington, D.C. 20003Copy (which shall not constitute notice) to:
General CounselRepublican National Committee310 First Street, S.E.Washington, D.C. 20003
(b) Any party’s address may be changed by written notice to the other party. Each
notice, demand, request, or other communication transmitted in the manner described in
subsection (a) of this Section 8.9 shall be deemed sufficiently given, served, sent, and received at
such time as it is delivered to the addressee (with the return receipt, delivery receipt, or the
affidavit of messenger being deemed conclusive evidence of such delivery), or at such time as
delivery is refused by the addressee.
Section 8.10. Breach and Termination. Except as set forth in Section 8.1(d) of this City
Service Agreement, the parties hereto expressly agree that any material breach of any of the
material terms and conditions of this City Service Agreement may result in irreparable harm to
the Host Committee, and only after providing written notice to the City of such breach and the
expiration of thirty (30) days notice from the date of such notice by which the City may cure
breach, the Host Committee shall, in addition to any other remedy provided herein or by law or
in equity, be entitled to seek appropriate equitable relief, including injunctive relief and specific
performance, in a forum as provided in Section 8.12 of this City Service Agreement.
Section 8.11. Compliance With Laws and Rules and Regulations. The parties hereto
shall use their best efforts to comply with or cause to be complied with by any contractors,
subcontractors, volunteers, or consultants, the requirements of all applicable laws, statutes,
regulations, and ordinances in the performance of this City Service Agreement, including,
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without limitation, building codes; laws pertaining to health, fire, or public safety; all applicable
laws pertaining to the sale, distribution and consumption of liquor; and non discrimination laws.
Section 8.12. Governing Law and Forum Selection. This City Service Agreement and
all disputes arising under this City Service Agreement shall be governed, construed, and decided
in accordance with the laws of the State of Florida. The parties further agree that any lawsuit,
action, claim, or legal proceeding involving, directly or indirectly, any arising out of or related to
this City Service Agreement, or the relationship created or evidenced thereby, shall be brought
exclusively in the State of Florida, Hillsborough County, District Court. Notwithstanding the
foregoing, either party hereto may remove any such suit, action, claim, or proceeding to the
United States District Court for the District of Florida so long as subject matter jurisdiction is
established. Subject to the preceding sentence, the parties further agree not to raise any objection
to any lawsuit, action, claim, or legal proceeding which is brought in either of these two forums,
and the parties expressly consent to the jurisdiction and venue of these two forums. The parties
further agree that service of original process in any such lawsuit, action, claim, or legal
proceeding may be duly effected by mailing a copy thereof, by certified mail, postage prepaid to
the addresses specified in Section 8.9 of this City Service Agreement. The parties further hereby
waive trial by jury in any legal proceeding involving, directly or indirectly, any matter (whether
sounding in tort, contract, or otherwise) in any way arising out of or related to this City Service
Agreement or the relationship created or evidenced hereby.
Section 8.13. Requirement of Law. Each party shall comply with the requirements of
all laws, orders, regulations, directives and prescriptions of Federal, state, county and municipal
authorities which shall impose any duty upon such party with respect to this City Service
Agreement.
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Section 8.14. Public Data. The Host Committee acknowledges and agrees that this
City Services Agreement and all information and referenced herein are subject to Chapter 119 of
the Florida Statues (Government in the Sunshine Act) as well as any other applicable federal,
state, and local laws or ordinances, and all applicable rules and regulations, and standards
established by any agency of such governmental units which are now or hereafter promulgated
and thus this City Service Agreement and all or a portion of such information and documents
may be considered public data thereby.
Section 8.15. Entire Agreement. This City Service Agreement (including all Exhibits
hereto) contains and constitutes the entire agreement of the parties hereto with respect to the
subject matter it covers and supersedes all prior or other negotiations, representations, and
agreements between the parties and their representatives.
Section 8.16. Statutory and Constitutional Rights. Nothing in this City Service
Agreement shall be construed to limit the statutory or constitutional rights of freedom of speech
or freedom of assembly that would apply during the Convention, and any provision contrary to
those rights shall be null and void.
Section 8.17. Counterparts. This Agreement may be executed in any number of
identical counterparts, and each counterpart hereof shall be deemed to be an original instrument,
but all counterparts hereof taken together shall constitute but a single instrument. For purposes
of executing this Agreement, a document signed and transmitted by facsimile machine shall be
treated as an original document, the signature of any party thereon shall be considered as an
original signature, and the document transmitted shall be considered to have the same binding
legal effect as an original signature on an original document.
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Section 8.18. Attorney's Fees. In connection with any legal proceedings relating to or
arising out of this City Service Agreement, including appellate proceedings, or for any payment
required that may be collected by suit, the prevailing party shall be entitled to recover all costs
and reasonable attorneys' and other professional fees incurred by such prevailing party for any
litigation or appeal.
[Remainder of page intentionally left blank.]
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IN WITNESS WHEREOF, each party has caused this City Service Agreement to be
signed in its name by its duly authorized officer, all as of the date first above written.
CITY OF TAMPA
By:Print Name: Pam Iorio, Mayor
The execution of this document was authorizedby Resolution No.
Mauricio M. RodriguezAssistant City Attorney
ATTEST:
Shirley- Foxx Knowles, City Clerk
Signed, sealed and deliveredin the presence of:
By:Print Name:Title:
By:Print Name:Title:
2012 TAMPA BAY HOST COMMITTEE,INC.
By:Print Name:Title:
SCHEDULE OF EXHIBITS
Exhibit A Parking Space and Parking Garages
Exhibit B Insurance Coverages
Exhibit C Legal Opinion of Counsel to the Host Committee
Exhibit D Legal Opinion of the City Attorney
Exhibit E City Owned or Controlled Facilities
# 9522203_v2