Final presentation pm

PROJECT MANAGEMENTONLINE INTEGRATION OF BLOOD BANKS

P R E S E N T E D T O

Honorable Sir Mehboob ul HaqFaculty member of Management Sciences,Iqra University,Quetta Campus

P R E S E N T E R S

Muti ur Rehman Khan Lodhi – 4463Arshad Hussain Mengal - 4467Salman Shakir - 4657Ibrar Khan – 4385Students of Master In Business Administration,Iqra University,Quetta Campus

12th of January, 2011

Acknowledgement

• We would like to show great esteem and

deference to Honorable Sir Mehboob ul

Haq, to make it possible for us to have

spectacles to see and understand the

matter with different ideas and outcomes.

He gave us a new way of brainstorming on

the various matters as project manager.

RISKS AND CONTINGENCY PLAN

ESTIMATIONS

PROCESS BREAKDOWN STRUCTURE

WORK BREAKDOWN STRCUTURE

SCOPE OF THE PROJECT

CO

NTEN

TS

PRIORITY MATRIX

• PERFORMANCE• Very Important as helps in future growth and continuation

• TIME AND COST• Negotiable• Limited variation can

be acceptable


• OBJECTIVES– To establish an online integrated blood banks database

and information system which will be designed to

facilitate the requirements of customers in Quetta city

with the collaboration of various blood banks.

– As well as developing an online platform for the donors

to make their donations to be utilized efficiently.


• DELIVERABLES– A database system with an online platform which will

integrate all the blood banks at a single place to

acknowledge the need of blood in timely manner.

– A website which will help to develop coordination

between Blood Banks, Customers, and Donors.

– It will help the customers to reach to their specified

blood groups without roaming all over the city as well as

to trace out the nearest place.


• DELIVERABLES (Continued)

– It will help to the blood banks to maintain their stock on

the basis of better forecasting method in term of

requirement.

– The project will also play its role in the society to aware

the public about the healthy blood.


• MILESTONES– Technical Requirements

– Convincing all the blood banks to integrate on our

system.

– Locating the center point for our setup.

– Implementation of database and integration with all

available blood banks.

– Designing and launching of website.

– Promotions will be covered up to fifteen hospitals.


• TECHNICAL REQUIREMENTS– Well equipped setup with high configuration server.

– Well skilled two personnel having sound knowledge

about database and website maintenance.

– Fully Converged local area network within the setup so

the upgrading the website with database can be easy.

– Affiliation with laboratories and hospitals for attestation

of donor’s blood.


• TECHNICAL REQUIREMENTS (Continued)

– Security implementation on website and database

system.

– Remote access to database and web portal for

administrators.

– Backup of information available on database system as

well as a tool for restoration, if required.

– UPS for smooth running of database system.


• LIMITATIONS AND EXCLUSIONS– Initially working geographically within the premises of

Quetta City and nearby areas.

– Blood donors must be in between of eighteen years to

fifty years of age.

– We can facilitate our customer only in case that we have

the required blood in our database system, else wise,

the customer would not be entertained.


• CUSTOMER REVIEWS / FEED BACK– Website

– contacts details

– phone calls

– Post box number

WORK/ PROCESS

BREAKDOWN STRUCTURE

WO

RK

B

REA

KD

OW

N

STR

UC

TU

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1ONLINE BLOOD

BANK

1.1

BLOOD BANK

1.1.1Analysis

1.1.2Negotiation

1.1.3Agreement

2.1

DATABASE

2.1.1Analysis

2.1.2Design

2.1.3Coding

2.1.4Testing

2.1.5Implementatio

n

3.1

WEBSITE

3.1.1Design Approval

3.1.2Development

3.1.3Integration

with database

3.1.4Launch

LEVELS

1

2

3

4

5

6

1.1 BLOOD BANKS

ANALYSIS NEGOTIATION AGREEMENT

2.1 DATABASE DEVELOPMENT

ANALYSIS

DESIGN

CODING

TESTING

IMPLEMENTATION

3.1 WEBSITE

Company Logo

INTEGRATION WITH DATABASE

DEVELOPMENT

DESIGN APPROVAL

LAUNCH

Design Sample

* Secondary Information

4.1 SETUP

SETUP

INTERNETCONNECTION

LOCATION

NETWORKIMPLEMENTATION

FURNITURE

COMPUTERS AND ACCESSORIES

5.1 PROMOTION

• MEDIA• ELECTRONIC MEDIA

• Facebook - Twitter• PRINT MEDIA

Tasks Arshad Ibrar Mati Salman Out sourced

1. BLOOD BANK

ANALYSIS A R

NEGOTIATION R A

AGREEMENT R A

2. DATA BASE

ANALYSIS A R

DESIGN A R

CODING A R

TESTING R A

IMPLEMENTATION S S R

3. WEBSITE

DESIGN APPROVAL R A

DEVELOPMENT A R

INTEGRATION WITH DATABASE A R

LAUNCH R R S S R

4. SETUP

LOCATION A R

COMPUTER & ACCESSORIES A R

FURNITURE R A A

INTERNET CONNECTION R A

NETWORKING IMPLEMENTATION R A

5.PROMOTION

PRINT MEDIA A R

ELECTRONIC MEDIA A RRES

PO

NS

IBIL

ITY M

ATR

IX

CO

ST E

STIM

ATIO

N

1ONLINE BLOOD BANK

(Rs: 320,000)

1.1

BLOOD BANK

(Rs: 15,000)

1.1.1Analysis

1.1.2Negotiation

1.1.4Agreement

2.1

DATABASE(Rs: 36,000)

2.1.1Analysis

2.1.2Design

2.1.3Coding

(Rs: 16,000)

2.1.4Testing

2.1.5Implementation

(20,000)

3.1

WEBSITE(Rs: 40,000)


3.1.2Development(Rs: 15,000)

3.1.3Integration with

database

3.1.4Launch

(Rs: 20,000)

4.1

SETUP(Rs: 179,000)

4.1.1Location

(Rs: 115,000)

4.1.2Computers &

Accessories(Rs: 40,000)

4.1.3Furniture

(Rs: 12,000)

4.1.4Network

Implementation(Rs: 10,000)

4.1.5Internet Access

(Rs: 2000)

5.1

PROMOTION(Rs: 50,000)

5.1.1Media

(Rs: 50,000)

5.1.1.1Electronic Media

(Rs: 30,000)

5.1.1.2Print Media

(20,000)

TIM

E E

STIM

ATIO

N1

ONLINE BLOOD BANK(175 Days)

1.1

BLOOD BANK

(42 Days)

1.1.1Analysis(7 Days)

1.1.2Negotiation

(15 Days)

1.1.4Agreement

(20 Days)

2.1

DATABASE(38 Days)

2.1.1Analysis(3 Days)

2.1.2Design

(7 Days)

2.1.3Coding

(25 Days)

2.1.4Testing(2 Days)

2.1.5Implementation

(1 Day)

3.1

WEBSITE(44 Days)


(3 Days)

3.1.2Development

(30 Days)

3.1.3Integration with

database(10 Days)

3.1.4Launch(1 Day)

4.1

SETUP(37 Days)

4.1.1Location(10 Days)

4.1.2Computers &

Accessories(7 Days)

4.1.3Furniture(2 Days)

4.1.4Network

Implementation(4 Days)

4.1.5Internet Access

(14 Days)

5.1

PROMOTION(14 Days)

5.1.1Media

(14 Days)

5.1.1.1Electronic Media

(7 Days)

5.1.1.2Print Media

(7 Days)

RISKS RELATED TO PROJECT

• PROJECT• Future Financial Obligations

• Time Frame not be met?

• BLOOD BANKS• Will they associate with system?

• If they do no have Electronic Record System?

• Technical Expertise?

• Influence to be a part of project, How?

• If not accepting to Agreement Signing?

• DATABASE– Design not fulfilling the needs

– Backup of data in case of crash

– Upgrade of database in percept of coding without losing

data

– Responsibility on data leaking

– Cost Reduction

– Energy short fall and impact on stake holders


• WEBSITE– Design

– Integration

– Cost of web/Expensive procedure

– Completion in time

– Web launching ceremony


• SETUP / CENTER POINT– Location Availability

– Rent more than expected

– Chances of theft and stealing

– Database Malfunctioning

– Furniture Cost

– Network Implements

– Internet Facility


• PROMOTION– Minimization of Cost, how?

– Electronic Media, how to afford that?

– Inability to pass message to target customers

– How to brought someone onboard for promotional

activities?


• PROJECT– Project Sponsor Meetings

– Blood Bank Suppliers Confidence and trust building

• BLOOD BANK– New Business opportunity. Only manage the data of donors.

– Training by one of our employees

– Good for welfare purpose and business. Facts and figures of

Quetta blood market.

– ULEMA statements on rewards by nature’s perspective

– Single table arrangements for all blood banks

CONTINGENCY PLAN

• DATABASE– Analysis phase personnel hired

– ISA Server as third party backup is expensive

– Agreement with developers and ability of layout to

enhance future capabilities.

– Administrators would have to follow our terms and

conditions

– Dividing various responsibilities within team members as

per through our expertise.

– UPS or generator in extreme cases

CONTINGENCY PLAN

• WEBSITE– Continuous upgradation and stakeholder feedback

– DOTnet Framework

– Expertise by us on known processes

– The time of launching ceremony with buffer

CONTINGENCY PLAN

• SETUP– Near Imdad Chowk or Civil Hospital Quetta

– Turn towards Zarghoon Road

– Watchmen

– Resolution of server

– China furniture from Lahore Market

– Dialup or Vfone

CONTINGENCY PLAN

• PROMOTION– Publishing an article

– Attracting journalists

– Non profit organization charity

– Cable TV ads

– High traffic websites

– Online forums

– Badges

CONTINGENCY PLAN

• COST– Total = Rs.350,000/-

– WBS = Rs.320,000/-

– Contingency Reserves = Rs.15000/-

• TIME– 1 year

– But try to launch a project within 6 months

• Evaluation and Assessment of Performance

– Time Buffer of 1 month

CONTINGENCY RESERVES

FUTURE PLANS

• Expending Geographically– Out from Quetta (To major parts of Balochistan)

• Time frame expansion– Plans depend on feedbacks from customers and

stakeholders.

• Sponsor required– For future operations

REGARDS

Mut i ur Rehman Khan LodhiArshad HussainSalman Shaki rIbrar Khan

Final presentation pm

Documents

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