FARUQUE AHMED MBA FARUQUE AHMED MBA

PRESENTATION ON HUMAN RESOURCE MANAGEMENT SYSTEM

AGENDAAGENDA

OBJECTIVES OBJECTIVES

WHAT IS HUMAN RESOURCE MANAGEMENTWHAT IS HUMAN RESOURCE MANAGEMENT

FUNCTIONS OF HRMFUNCTIONS OF HRM

DEFINITION OF HRM SYSTEMDEFINITION OF HRM SYSTEM

NEED OF AUTOMATED HRMSNEED OF AUTOMATED HRMS

WHAT IS SOFTWARE ALL ABOUTWHAT IS SOFTWARE ALL ABOUT

EXAMPLES OF HRMSEXAMPLES OF HRMS

USE AS A BUSINESS MANAGERUSE AS A BUSINESS MANAGER

ADVANTAGES ADVANTAGES

DISADVANTAGESDISADVANTAGES

CONCLUSION CONCLUSION

OBJECTIVESOBJECTIVESThe objective of this presentation is to provide the The objective of this presentation is to provide the information about HRMS as :information about HRMS as :

The functions of Human Resource departments are The functions of Human Resource departments are generally administrative and common to all generally administrative and common to all organizations. organizations.

The main objective of Human Resource Management The main objective of Human Resource Management is to reduce the manual workload of these is to reduce the manual workload of these administrative activities.administrative activities.

To improve the productivity and efficiency of the To improve the productivity and efficiency of the Human capital of the Organization.Human capital of the Organization.

Track and Manage Your Most Valuable Asset - Your Track and Manage Your Most Valuable Asset - Your Employees. Employees.

What is Human Resource What is Human Resource Management ?Management ?

Human resource managementHuman resource management (HRM) is the (HRM) is the strategic and systematic approach to the and systematic approach to the management of an organization's most valued of an organization's most valued assets - the people working there. HRM means assets - the people working there. HRM means employing people, developing their resources, employing people, developing their resources, utilizing, maintaining and compensating their utilizing, maintaining and compensating their services in tune with the job and services in tune with the job and organizational requirement.organizational requirement.

FUNCTION OF HRMFUNCTION OF HRM

HRM function includes a variety of activities such as:HRM function includes a variety of activities such as:

Deciding what staff needs. Deciding what staff needs.

Recruiting and training the best employees.Recruiting and training the best employees.

Managing your approach to employee benefits and Managing your approach to employee benefits and compensation.compensation.

Managing employee records and personnel Managing employee records and personnel

performanceperformance..Mostly to manage the paperwork around hiring and Mostly to manage the paperwork around hiring and paying people. paying people.

WHAT IS hrms ?WHAT IS hrms ?

“ “ HUMAN RESURCE MANAGEMENT HUMAN RESURCE MANAGEMENT SYSTEM REFERS TO THE SYSTEM AND SYSTEM REFERS TO THE SYSTEM AND PROCESS AT THE INTERSECTION PROCESS AT THE INTERSECTION BETWEEN HUMAN RESOURCE AND BETWEEN HUMAN RESOURCE AND INFORMATION TECHNOLOGY”INFORMATION TECHNOLOGY”

WHY DO WE NEED OF WHY DO WE NEED OF AUTOMATED HRMSAUTOMATED HRMS

Because all the functions are maintained Because all the functions are maintained manually that’s why following problems arise:manually that’s why following problems arise: Service records and payroll details are maintained in Service records and payroll details are maintained in

papers and are decentralized.papers and are decentralized. Information about these employees has to be culled Information about these employees has to be culled out from these Service registers and needs out from these Service registers and needs consolidation.consolidation. Decision making is time consuming.Decision making is time consuming. There is no uniformity in payroll generation.There is no uniformity in payroll generation. Gives scope to errors and fraud.Gives scope to errors and fraud. No proper security to the data.No proper security to the data.

WHAT IS SOFTWARE ALL ABOUTWHAT IS SOFTWARE ALL ABOUT

The Human Resource ManagementThe Human Resource Management

System (HRMS) is a software or online System (HRMS) is a software or online solution for the data entry, data tracking, solution for the data entry, data tracking, and data information needs of the Human and data information needs of the Human Resources, payroll management and Resources, payroll management and accounting functions within a business.accounting functions within a business.

WHAT IS SOFTWARE ALL ABOUTWHAT IS SOFTWARE ALL ABOUT

Work TimeManagement

Performance RecordManagement

PayrollManagement

Recruiting Management

PrimaryHRMS

EXAMPLESEXAMPLES

Payroll ModulePayroll ModuleThe Payroll module automates the payThe Payroll module automates the pay

process by gathering data on employeeprocess by gathering data on employee

time and attendance, calculating varioustime and attendance, calculating various

deductions and taxes, and generatingdeductions and taxes, and generating

periodic paybills and annexure reports. Inperiodic paybills and annexure reports. In

Government the paybill is then submittedGovernment the paybill is then submitted

Treasury for paymentTreasury for payment..

Application Technical DetailsApplication Technical Details

Windows2003Windows2003

Database Oracle 10gDatabase Oracle 10g

Crystal reportsCrystal reports

HTML reportsHTML reports

Reports available in Excel Reports available in Excel formatsformats

SYSTEM ARCHITECTURESYSTEM ARCHITECTURE

WHO IS USING THIS ?WHO IS USING THIS ?

Telecom Telecom

Engineering, Process Control Engineering, Process Control

Banking, Finance and Insurance (BFSI) Banking, Finance and Insurance (BFSI)

Infrastructure, Construction Infrastructure, Construction

Automotive Automotive

Textile Textile

Overseas Placements.Overseas Placements.

SPECIALY GOVT OF KARNATAKASPECIALY GOVT OF KARNATAKA

SALIENT FEATURESSALIENT FEATURES

• • Only State in the Country to have implemented the Only State in the Country to have implemented the total HRMS.total HRMS.

• • All category of officers/employees and different pay All category of officers/employees and different pay scales like State, Central, Judicial are drawing salaryscales like State, Central, Judicial are drawing salary

from a centralized single platform.from a centralized single platform.

• • Maintains HRMS database for 500,000+ employeesMaintains HRMS database for 500,000+ employees spread across 29 districts and 176 talukas of State spread across 29 districts and 176 talukas of State

ofof Karnataka.Karnataka.

USE AS A BUSINESS MANAGERUSE AS A BUSINESS MANAGER

Management of all employee information. Management of all employee information.

Reporting and analysis of employee information. Reporting and analysis of employee information.

Company-related documents such as employee Company-related documents such as employee handbooks, emergency evacuation procedures, and handbooks, emergency evacuation procedures, and safety guidelines. safety guidelines.

Benefits administration including enrollment, status Benefits administration including enrollment, status changes, and personal information updating. changes, and personal information updating.

Complete integration with payroll and other Complete integration with payroll and other company financial software and accounting systems. company financial software and accounting systems.

Applicant and resume management.Applicant and resume management.

ADVANTAGES OF HUMAN ADVANTAGES OF HUMAN RESOURCE MANAGEMENT SYSTEMRESOURCE MANAGEMENT SYSTEM

Error free generation of pay bill for all Error free generation of pay bill for all employees.employees.Easy and fast access to information for Easy and fast access to information for decision making .decision making .Improves productivity and efficiency for Improves productivity and efficiency for day to day management. day to day management. Better management of human resource.Better management of human resource.Faster Generation of report.Faster Generation of report.Easy pension settlement. Easy pension settlement.

DISADVANTAGES OF HUMAN RESOURCE DISADVANTAGES OF HUMAN RESOURCE MANAGEMENT SYSTEMMANAGEMENT SYSTEM

Manager may misuse HRMS as he can change Manager may misuse HRMS as he can change some data at any time.some data at any time.

Due to availability of data to everyDue to availability of data to every

authorized user any user can obtain nonrelated authorized user any user can obtain nonrelated data for misuse or to disclose to others, or for data for misuse or to disclose to others, or for committing frauds.committing frauds.

This software is so sensitive that it can not This software is so sensitive that it can not accept single alphabet mistake. So it needsaccept single alphabet mistake. So it needs

correct data entry.correct data entry.

CONCLUSIONCONCLUSION

Though there are some reports of misuse of Though there are some reports of misuse of HRMS , it is accepted by HR departments of HRMS , it is accepted by HR departments of mostly Organizations.mostly Organizations.

It is proved that HRMS is FASTER , It is proved that HRMS is FASTER , ACCURATE and RELIABLE to maintain the ACCURATE and RELIABLE to maintain the “HUMAN CAPITAL” of an Organization. “HUMAN CAPITAL” of an Organization.

THANK YOU !THANK YOU !