Final OSHA Challenge Training Module 11-4-05

8/8/2019 Final OSHA Challenge Training Module 11-4-05

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Department of Labor

Occupational Safety and Health Administration

Directorate of Cooperative and State Programs

Office of Partnerships & Recognition

November 4, 2005

OSHA Challenge Pilot Orientation


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Welcome to the

OSHA Challenge Pilot Orientation


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Course Goal & Objectives

Course Goal:

To provide interested employers useful information about the OSHAChallenge Pilot.

Objectives:

To receive an overview of OSHA Challenge

To learn about the benefits of participating in OSHA Challenge and

perceptions of the Pilot from program stakeholders

To learn how to participate in OSHA Challenge.


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Eligibility:OSHA Challenge Pilot

Designed to reach employers that want to

qualify for OSHAs Voluntary Protection

Programs

Open to all employers under OSHAs

jurisdiction who need help with developing

and implementing their safety and health

management systems (SHMS)


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Purpose:OSHA Challenge Pilot

Provides a road map for safety and health

excellence

Guides participants through VPP requirements

Recognizes employers (Participants) for

incremental improvements in their SHMS

Leverages OSHA resources

Decreases fatalities, injuries, and illnesses


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Success Stories fromOSHA Challenge Graduates

At first when we mentioned that we were going to

apply for the OSHA-Challenge, our employees didnt

understand what that meant to them or the company.

Once we began to discuss what the Challenge was andwhat benefits it had for the employees and the

company, there hasnt been a week that has gone by

where an employee hasnt come to me asking where we

stand with the VPP. They are excited right now.

Safety Director of Garber Bros. Precision Concrete, Inc.


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Success Stories fromOSHA Challenge Graduates (contd)

OSHA Challenge helps a company conduct an inventory

of their existing safety and health management systemsand provides the opportunity to enhance those systems.OSHA Challenge helped C.R. Meyer and Sons to increase

employee participation and buy-in of the companyssafety effort and processes previously it was primarilymanagement that was involved in those processes.

Director of Risk Management/Safety

C.R. Meyer and Sons Company


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Definitions

Administrator: Facilitates implementation ofChallenge stages to participating sites

Coordinator: Chosen by Administrator to help

implement Pilot to the OSHA ChallengeParticipant

Candidate: A worksite that has applied toOSHA Challenge but has not yet been

approved as a Participant

Participant: A Candidate worksite that hasbeen accepted into the OSHA Challenge Pilot


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Administrators - Eligibility

Can be corporations, nonprofits or federalagencies

Must have adequate resources (time,personnel, expertise)

Must have knowledge and experience in

SHMS


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Administrator Roles

Guides Participant sites through a structuredprocess, from Stage to Stage, through acombination of: Training and evaluation

Regular communications

On-site visits

Data collection to track progress

Serves as liaison between OSHA ChallengeParticipants and OSHA

Evaluates and reports on Participants progressto OSHA on a quarterly and annual basis


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Coordinators

Must be knowledgeable and experienced inimplementing and evaluating SHMS

Should have performed safety and healthinspections or VPP on-sites evaluations

Completion of SGE or 2450 courses are helpfultraining

May perform hands-on program administrationduties on behalf of Administrator


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Candidates and Participants

Candidate: In process of being approved forChallenge through application process

Candidate Statement of Commitment

Challenge Information Form Baseline OSHA 300 log information for last calendar

year

Vetting by OSHA Regional Office

Letter of Acceptance from OSHA

Participant: Application complete and Letter ofAcceptance signed


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OSHA Challenge Process

Contact an Administrator or OSHA

Submit application to gain acceptance into the Pilot

Complete and have verified required actions at each of

the three Stages

Communicate regularly with Administrator/Coordinator

Graduate from program after completion andverification of Stage 3

Complete VPP application


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OSHAs Role

Program design and policy

Recognition and monitoring of

Administrators and Participants

Program evaluation


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Three Stages of OSHA Challenge

Participants can begin at any stage and are required toshow progression in each stage through knowledge andaction requirements related to:

Management leadership and employee involvement

Worksite analysis

Hazard prevention and control

Safety and health training

Each stage requires documentation and verification ofParticipant achievement by the Administrator beforeprogression to the next stage


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OSHA Challenge ProgramRequirements at Each Stage

Focus Area

Criteria

ManagementLeadership and

EmployeeInvolvement

WorksiteAnalysis

HazardPre-

ventionand

Control

Safety andHealth

Training

ActionsDevelop S&HMission Statement

DocumentationMission Statement

Outcomes

Management andemployees havedeveloped, issuedand communicateda Mission

Statement


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OSHA CHALLENGE STAGES


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Stage 1: Assess, Learn, and Develop

Four main elements of Stage 1:

A. Management Leadership and Employee

Involvement

B. Worksite Analysis

C. Hazard Prevention and Control

D. Safety and Health Training


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Management Leadership and

Employee Involvement

Begin demonstrating visible, serious, and committed

safety and health leadership by publicly accepting

ultimate responsibility for safety and health in thetotal site as a controlling employer (or work

contractually responsible for as a subcontractor),

and taking other appropriate actions to begin

developing a culture, creating systems, andestablishing policies and procedures that support a

safety and health work environment in the total site


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Management Leadership

Vision

Policy Statement

Strong leadership role

Set goals and objectives

Establish clear lines of communication

Clarify responsibility, authority, andaccountability


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Employee Involvement

Perception survey

Employees must be educated concerning:

Their rights under the OSH Act

Their participation in the OSHA Challenge Pilot

Fundamentals of VPP


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SubcontractorWorker Coverage

Develop plan for managing & overseeingsubcontractors

Establish criteria and subcontractor selectionprocess

Require subcontractor to adhere tocompanys safety and health procedures

Require subcontractor to have systems inplace to identify, correct, and trackuncontrolled hazards


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Worksite Analysis

Begin to develop a system for identifying basic

safety and health hazards, evaluating their risks,

prioritizing them, and recommending methods to

eliminate or control hazards to an acceptable level

of risk


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Conduct Baseline Safety and IndustrialHygiene Hazard Analysis

Establish initial (baseline) levels of companyand subcontractor employee exposure

Review previous accidents, injuries, and illnesses

Review complaints of workplace hazards

Review previous studies

Conduct a hazard analysis of routine jobs,tasks, and procedures


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Conduct Baseline Safety and Industrial HygieneHazard Analysis (contd)

Hazard analysis of significant change

Pre-use analysis Industrial Hygiene Program (Stage 2 action)

Routine self-inspections

Accident investigations

Hazards reporting system

Trend analysis


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Hazard Prevention and Control

Begin to develop systems to prevent

and control hazards in the total site


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Certified Professional Resources

Ensure that outside resources are available if needed

to conduct baseline hazard analysis


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Hazard Elimination and Control Methods

Begin identifying and selecting the most appropriatehazard control and elimination methods to addressthe most serious known hazards identified through

the baseline analysis

Establish and implement a system that prioritizeshazards

Implement an action plan

Enforce selected controls and incorporate intotraining

Require subcontractors to adopt an equivalent plan


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Hazard Control Program

Establish a Hazard Control Program that meets theminimum requirements of OSHA

Hazard controls follow hierarchy of controls:

Engineering

Administrative

Work Practice

PPE


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Occupational Health Care Program

Company conducts a review of OSHA 300 logs,insurance claims, accident investigations and insures

all records are complete Company employees must have access to health care

services based on results of a baseline survey


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Preventive Maintenance of Equipment

Company has an inventory of equipment thatrequires preventive maintenance

Require subcontractor to have equivalent system


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Tracking of Hazard Correction

Develop and establish a hazard tracking system

Subcontractors should implement an equivalent

system

Emergency Preparedness and Response

Provide and plan for emergency care

Establish written emergency procedures Train employees

Require compliance by subcontractors


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Safety and Health Training

Begin to provide training to safety and health

and other staff to help them acquire theknowledge and skills they need to perform their

safety and health responsibilities in the total site


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Training for Managers, Supervisors, and Non-Supervisory Employees

Develop relevant training using worksite analysisactivities

Provide qualified trainers/instructors

Require attendance

Ensure OSHA required training is performed


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Stage 2:Implement, Track and Control

Continue to enhance and develop your SHMS

Fully implement and tweak your SHMS

Begin to incorporate policies for contractor

contractor S&H programs requirements


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Stage 3:Reassess, Monitor, Improve

Monitor your SHMS

Refine and enhance your SHMS

Reassess and continuously improveyour SHMS


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Time & Resources Needed toParticipate in Challenge

Resource needs will vary and bedependent upon:

Complexity of work processes Number of employees affected and training

received

State and effectiveness of eachParticipants SHMS


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OSHA Recognition

OSHA offers recognition letters at:

Initial commitment and acceptance

The completion of each of the three stages

Examples:

Letters from OSHA Area and Regional Office levels for Stage One

and two completions respectively

Letter from Assistant Secretary for OSHA upon completion of Stage

Three.

Participant names are often displayed during OSHA presentations

around the country, and are posted on OSHAs web page


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Benefits

Easy to apply with few restrictions for employereligibility

The Participants primary contact with OSHA is done

through their Administrator

Generally, Participants can develop their SHMS attheir own pace

Stage requirements and electronic stage trackingtools are provided by OSHA for all Participants


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Benefits continued

Adopting and implementing the VPP Model throughOSHA Challenge can significantly reduce injuries andillnesses in the workplace

Increased opportunity for employees at worksites andother corporate facilities to be involved in the safety and

health management process

Improved profit margin - Fewer losses mean more

profits!

Opportunity for participants to apply for VPP status aftercompletion of Stage Three


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OSHA Challenge Administrators Perceptions of Whythe Pilot is Valuable

Increased employee involvement and improved company

culture

Implemented safety and health tracking systems

Helped establish and achieve safety and health goals Increased business prospects due to involvement in the

Pilot

Increased employees safety and health training

Improved safety and health management systems

Reduced employees days away from work


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OSHA Challenge Coordinators Feedback aboutthe Pilot

The Pilot provides motivation for employers to move through

each stage by clearly stating the requirements that need to be

met

A company may believe that they have an excellent safety and

health program yet it sits on the shelf. The Pilot highlights alllevels and subparts of the whole system to create its

effectiveness

I have seen tremendous improvement in the quality of safety and

health programs as a result of the three stages many areas of

worker safety and health have been identified and addressed The Pilot allows employers the ability to review their safety and

health systems and make improvements


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OSHA Challenge Participants Feedback aboutthe Pilot

It helps companies to take a more proactive approach to safety

and creates a bridge with the OSHA offices

So far we have had great success with improving existing policies

and work atmospheres...The most valuable aspect of the

information received from our mentors and the group as a whole Offering a Pilot is a less threatening way to try to get industries to

take charge of their safety and health programs....This cooperative

approach will definitely make companies want to interact with

OSHA

Safety is the Pilots #1 value...Good safety means less injurieswhich leads to less costs (medical bills, job transfers, retraining, and

time off). This Pilot is valuable to any business


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OSHA Challenge Participants Feedback aboutthe Pilot

The Pilot provides the opportunity to redefine a safety program to

meet the VPP application procedure

I believe that each company that takes the time to go through the

process learns a great deal about their own program and makes

adjustments accordingly that makes their programs even better The required commitment from the executive level of participating

companies [is one of the most valuable aspects of the Pilot]

With senior management buy-in, participating in the Pilot can

change a whole management culture

The contents of each stage enhanced our safety program 0 there

were items I never thought to cover in our trainings or safety

manuals


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WHAT IS THE FIRST STEP TO INQUIRE

ABOUT PARTICIPATION?

Contact one of the OSHA Challenge Administrators

found on OSHAs website at:

http://www.osha.gov/dcsp/vpp/challenge_admin.html

Are you good enough? The Challenge is yours; the

rewards are great. Good Luck. See you at the Top!

Final OSHA Challenge Training Module 11-4-05

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Transcript of Final OSHA Challenge Training Module 11-4-05