Final Budget Fiscal Year June · Final Budget Fiscal Year 2013/2014 June 19, 2013 31242 Hilltop...

Final BudgetFiscal Year 2013/2014

June 19, 2013

31242 Hilltop Blvd. / PO Box 2206 / Running Springs, CA 92382 / 909‐867‐2766

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Table of Contents

Executive Summary Fire Department & Ambulance Division Department Vision Core Functions & FY 2013/2014 Goals & Objectives Revenue and Expense Summary Capital Improvement Expenses Designated & Reserve Funds Budgeted Operating Expense Details Employee Classifications Vehicle & Equipment Replacement Schedule Water & Administration Division Department Vision Core Functions & FY 2013/2014 Goals & Objectives Revenue and Expense Summary Capital Improvement Expenses Designated & Reserve Funds Budgeted Operating Expense Details Employee Classifications Vehicle & Equipment Replacement Schedule Wastewater Collection & Treatment Division Department Vision Core Functions & FY 2013/2014 Goals & Objectives Revenue and Expense Summary Capital Improvement Expenses Designated & Reserve Funds Budgeted Operating Expense Details Employee Classifications Vehicle & Equipment Replacement Schedule Appendix A – Proposition 218 Notice of Public Hearing Appendix B – Miscellaneous Rates and Fees Appendix C – Ambulance Service Rates and Fees Appendix D – Supplemental Information Appendix E – June 8, 2013 Public Outreach Presentation

Running Springs Water District Fiscal Year 2013/2014 Budget

Executive Summary The mission of the Running Springs Water District (RSWD or District) is to provide water, fire, emergency medical service, sewer, and other beneficial services to the community: The goal of the District shall be to do so with the highest level of integrity and ethical principles and in the most efficient and cost effective manner possible. The vision of the District is to acquire and sustain the resources necessary to provide for the current and projected service needs of the Running Springs community in the following areas:

Water Service: The Running Springs Water Division will provide excellent water quality that consistently meets or exceeds regulatory and customer requirements and water quantity that recognizes the limited availability of supply in our area yet satisfies the essential needs of our customers.

Fire and Emergency Medical Service: The Running Springs Fire Department will be an

exemplary organization dedicated to community service and acclaimed for our hometown attentiveness as we provide fire protection and life safety services whenever called to duty.

Wastewater Collection and Treatment Service: The Running Springs Wastewater

Division will provide extraordinary wastewater collection service for the Running Springs area and wastewater transmission and treatment service for the Running Springs, Arrowbear, and Green Valley Lake areas that protects the environment, complies with regulatory requirements, satisfies the needs of our customers, and provides beneficial uses for our reclaimed water.

Administration Service: The Running Springs Administration Department will provide

exceptional customer service to the community and support services to all District departments in a manner that demonstrates professionalism, utilizing advanced levels of technology.

All services will be provided in a manner that makes use of community outreach, sound management principles, responsible financial practices, and appropriate levels of technology. The Board will provide sound governance and strive to attract and retain a highly qualified, productive workforce and maintain a workplace environment where excellence is valued and where creativity, teamwork, and open communication between Departments is actively encouraged. The District has prepared this fiscal year 2013/2014 budget with the District’s mission and vision in mind and the staff and Board of Directors at the District are committed to ensuring the ongoing reliability of the extensive infrastructure that provides a foundation for the community of Running Springs. This budget continues the District’s focus on operational efficiency, public health and safety, environmental stewardship and fiscal responsibility.

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Budget Process & Schedule The District Board of Directors adopts an annual budget each year. The Finance Committee and Board of Directors have reviewed the draft fiscal year 2013/2014 Department Budgets as follows: Fire Department Budget February 6, 2013 Finance Committee Meeting, Review of Budget February 27, 20123 Regular Board Meeting, Review of Budget Wastewater Department Budget March 5, 2013 Finance Committee Meeting, Review of Budget March 13, 2013 Regular Board Meeting, Review of Budget Water/Administration Department Budget April 3, 2013 Finance Committee Meeting, Review of Budget April 17, 2013 Regular Board Meeting, Review of Budget Rate & Budget Workshop

April 13, 2013 Special Board Meeting, Review of Budget and Rate Adjustments Mail Proposition 218 Notice of Public Hearing

May 1, 2013 Notice to Property Owners on Proposed Rate Adjustments mailed Draft Budget Document

May 15, 2013 Regular Board Meeting, Review of Final Draft Budget Document Public Outreach Workshop

June 8, 2013 Open House/Public Outreach Meeting on District Core Functions, Proposed Budget and Rate Adjustments

Proposition 218 Public Hearing

June 19, 2013 Public Hearing on Proposed Rate Adjustments June 19, 2013 Consider Adopting Fiscal Year 2013/2014 Budget

The District The Running Springs Water District is an independent special district that was formed in 1958 and established under Division 12 of the California Water Code. In 1962, the District established a Fire Department to provide fire protection services for its service area. In 1976, a sewage disposal system was completed to provide sewer service for the District. In 1983, ambulance service was established. Government Activities The District’s Government Activities include fire protection services for the community of Running Springs.

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Business-Type Activities The District’s Business-Type Activities include water, ambulance and sewer services where the fees for these services typically cover all or most of the cost of operation including depreciation. Staffing & Organizational Chart The following figure shows the current organization of the District.

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RGross

Typewritten Text

The historical number of District employees by department is shown in the following chart.

9 9 9 9 9 9 9 9 9 9 9 9

4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5

7.5 6.5 6 6 7 7 7 7 7 6 6 5

3.53.5 3.5 3.5

3.5 3.5 3 3 33 3 4

5.55.5 5.5 5.5

5.5 5.5 4 4 44 3 3

0

5

10

15

20

25

30

35

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Num

ber

of E

mpl

oyee

s

Fiscal Year Ending

Historical Number of RSWD Employees

Fire Admin Water Collections Treatment

30 29 28.5 28.5 29.5 29.528 28 28 27

26 26

Financial Policies In 2010 the District prepared a Financial Master Plan (FMP) and Water and Wastewater Master Plan. These documents provided a basis for the strategic direction of the District but the recent economic downturn forced the District to deviate from some of the elements in these plans. These plans included additional debt issuance but the District has elected to delay this option and may reconsider it when the local economy stabilizes. The District continues its focus on maintaining the necessary cash fund balances for the financial stability of the District and has adopted a Cash Reserve Policy as a guideline to achieve minimum cash balances in each of its reserve funds. The District’s Cash Reserve Policy is a guideline for the priorities of operational revenue sources with the Operating Funds receiving the highest priority. After operational costs and debt service are covered, any free cash flow from operations moves into the Capital Improvement Funds up to an amount equal to annual depreciation plus 10%. Any remainder goes to the Rate Stabilization Funds for a balance not to exceed 20% of annual budgeted revenue. Revenue Sources The District’s Government Activities which includes the Fire Department are funded by a combination of property taxes and a special tax (Fire Availability Fee) that was established in 1980. Ambulance services are funded by a combination of property taxes and ambulance fees and charges. For fiscal year 2013/2014, all of the anticipated property tax revenue has been allocated to fund the Fire Department and ambulance services. For fiscal year 2013/2014 as of May 31, 2013 the District has received $1,407,881 in property tax revenue, $350,000 in

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ambulance service fees and charges and $200,000 in Fire Availability fees to fund the Fire Department and Ambulance services. Property tax revenues have declined in recent years but are showing a slight improvement. The District anticipates property tax income for fiscal year 2013/2014 to remain flat from fiscal year 2012/2013. The following chart shows the historical actual property tax revenue for the District going back to 2001 and the estimated property tax revenue for the fiscal year ending 2013.

$0.0$0.3$0.5$0.8$1.0$1.3$1.5$1.8$2.0

2001 2003 2005 2007 2009 2011 2013

Mil

lion

s

Fiscal Year Ending

Property Tax Revenue Trend

Fiscal Year Ending Amount % Change

2001 $955,488

2002 $968,543 1%

2003 $1,035,661 7%

2004 $1,124,537 9%

2005 $811,977 ‐28%

2006 $990,009 22%

2007 $1,583,490 60%

2008 $1,672,105 6%

2009 $1,628,493 ‐3%

2010 $1,531,039 ‐6%

2011 $1,390,221 ‐9%

2012 $1,391,767 0%

2013 $1,407,881 1%

Notes:

Reduction in 2005 & 2006 due to property tax shift

to State of California. 2013 as of May 31.

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The District’s Business-Type Activities or Water, Sewer and Ambulance services are funded by rates and fees with the Ambulance services being partially funded from a portion of the property tax revenue. Historically, a portion of the property tax revenue was also allocated to the water and sewer divisions as shown in the following table but in recent years all of property tax revenue has been allocated to the Fire Department.

Fire & Ambulance Water Sewer2012-2013 $1,407,881 $1,407,881 $0 $0 2011-2012 $1,391,767 $1,391,767 $0 $0 2010-2011 $1,390,221 $1,275,645 $57,288 $57,288 2009-2010 $1,531,039 $1,531,039 $0 $0 2008-2009 $1,628,493 $1,628,493 $0 $0 2007-2008 $1,672,105 $1,672,105 $0 $0 2006-2007 $1,583,490 $1,495,770 $43,860 $43,860 2005-2006 $990,009 $990,009 $0 $0 2004-2005 $811,977 $811,977 $0 $0 2003-2004 $1,124,537 $757,506 $0 $367,031 2002-2003 $1,035,661 $189,902 $353,244 $492,515 2001-2002 $968,543 $193,709 $387,417 $387,417 2000-2001 $955,488 $401,305 $334,421 $219,762

Property Tax Revenue

AllocationFiscal Year

The Fire and Ambulance Department historical revenue and expenditures are shown graphically in the following figure.

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Mil

lion

Fiscal Year Ending

Fire & Ambulance Department Revenue & Expenditures

Fire & Ambulance Budgeted ExpendituresTotal RevenueFire & Ambulance Actual Expenditures

Property Tax Allocated to Fire Department

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For fiscal year 2013/2014, the District has projected water consumption to essentially remain flat. The following chart shows the historical water consumption for 2007-2012.

Additional non-operating revenue that has been collected since 2002 from the County of San Bernardino for the disposal of their leachate from the Heap’s Peak landfill as shown in the following table. This non-operating revenue is anticipated to cease in 2013 due to the County’s new leachate treatment system coming on-line.

Fiscal Year Ending Leachate Revenue2002 $18,9692003 $70,1522004 $30,5852005 $77,2362006 $18,3862007 $19,7992008 $45,3682009 $82,8752010 $151,8412011 $222,0362012 $109,0412013 $95,099Total $941,387

Rate & Fee Adjustments Water rates are being adjusted to move the $3.90 Department of Water Resources (DWR) loan fee into the fixed monthly water service charge and adding an additional $0.75 per month to the monthly fixed water rate. This rate adjustment is needed in order to fund several deferred Capital Improvement Projects (CIP), to replace aging infrastructure and to fund cash reserves to the

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levels set forth in the District’s Cash Reserve Policy. Landscape Irrigation and Fire Service Water Meter Monthly Base Charges are proposed to increase by up to 4%. The Residential and Commercial Sewer Monthly Base Charge is proposed to increase by $2.80 per month. The increase in wastewater rates is primarily due to the loss of the non-operating revenue that has been collected since 2002 from the County of San Bernardino for the disposal of leachate from the Heap’s Peak landfill. The loss of this non-operating revenue along with the need to move forward with several Capital Improvement Projects that were identified in the District’s Wastewater Master Plan including the replacement of aging infrastructure that has been deferred is the driving force for this rate adjustment. A copy of the Proposition 218 Notice of Public Hearing that was mailed to all District property owners and customers notifying them of the proposed rate and fee adjustments for fiscal year 2013/2014 is in included in Appendix A. The notice contains a table that lists the specific rate and fee adjustments for the Water and Wastewater Divisions. Other miscellaneous rates and fees are included in Appendix B. A copy of the Ambulance Fees for fiscal year 2013/2014 is also included in Appendix C. Operating Expenses The District’s goal is to maintain the highest level of service at the lowest possible cost. Precipitation this past wet season was below normal which typically results in diminished local groundwater supplies and thus increased costs to purchase imported water from Crestline Lake Arrowhead Water Agency (CLAWA) and Arrowbear Park County Water District (APCWD). Utility costs are also increasing. Operating expenses are the on-going day to day costs of providing water, fire, emergency medical service, sewer and other beneficial services to the community and are funded by rates, fees and property taxes. The total combined District budget for all Divisions for fiscal year 2013/2014 represents a 3.3% increase in operating expenses from the prior year’s budget. Detailed lists of operating expenses for each division are included in the subsequent sections of this budget document. Capital Programs The District plans to expend $1,050,375 on capital improvement projects in fiscal year 2013/2014. Significant capital improvement projects include sewer lift station improvements, sewer easement repairs, wastewater treatment plant improvements, SCADA system improvements and the Ayers Acres groundwater well infrastructure. A significant portion of these projects will be funded by the Capital Improvement Funds which are supported by rates and fees. Several capital improvement projects that were recommended in the 2010 Water and Sewer Master Plans are being deferred due to lack of available funding. In this fiscal year 2013/2014 budget the total deferred CIP amount is $295,000 for the Collection System and $47,500 for the Treatment System. There are also several key water system improvement projects that continue

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to be deferred such as replacing aging back yard steel water mains and rehabilitating or replacing water storage tanks. Debt At the beginning of Fiscal Year 2013/2014, the District will have approximately $752,000 in principal and interest payments remaining on the Wastewater Treatment Plant Filtration Project loan, which will be incrementally paid off over the next 4 years. Assessment District No. 10 has a principal and interest balance of approximately $1.2 million in limited obligation improvement bonds outstanding with the final payment due in 2023. No new debt issuances have been included in this budget. Division Budget Documents The remainder of this this budget document is divided into three sections and includes the following for each division:

Vision Statement List of Core Functions and Fiscal Year 2013/2014 Goals and Objectives Revenue and Expense Summary Capital Improvement Projects Designated and Reserve Fund Balances Budgeted Operating Expense Details

o The 2012/2013 Fiscal-Year-To-Date (FYTD) actual for each budget item is the

amount expended for that item as of May 31, 2013. Public Outreach The District held a Public Outreach Meeting on Saturday, June 8, 2013. A copy of the presentation that was given in included in Appendix E.

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Fire Department & Ambulance Services

Fiscal Year 2013/2014 Budget

Fire and Emergency Medical Service Vision: The Running Springs Fire Department will be an exemplary organization dedicated to community service and acclaimed for our hometown attentiveness as we provide fire protection and life safety services whenever called to duty.

Fire Department Core Functions & FY 2013/2014 Goals & Objectives

Core Functions Fiscal Year 2013/2014 Goals & Objectives

Fire Department The protection of life & property within the

boundaries of the Fire District.

The prevention of public losses by education, public awareness & an active fire suppression & prevention program.

Maintaining the safety & welfare of the Firefighters that work for the Fire Department.

The pre-planning of emergencies to reduce losses in the event of a local disaster.

To be an active participant in the Fire Service & with other emergency service agencies, to meet the needs of the public.

Maintaining a positive involvement within the community by the Fire Department.

To reduce cost of maintaining the programs of the Fire Department whenever possible.

Maintain staffing numbers to meet the needs of the community & to maintain the mission of the Fire Department.

Reduction of job related injuries.

Conduct 2 to 5 community functions such as an Open House, Christmas Function, Community Emergency Response Team (CERT) Meetings, Senior Blood Pressure Testing, etc. during the fiscal year.

Ambulance Service The protection of life & bodily harm by

rendering aid to the sick & injured.

Maintaining a highly efficient staff to provide pre-hospital medical attention to the public we provide service to.

Maintaining & using medical emergency equipment to serve the needs of the public.

Continue to pursue & support cost recovery efforts to support the expenditures to maintain the Ambulance Service.

Continue to pursue cost cutting measures of medical emergency equipment & supplies.

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Fire Department Core Functions & FY 2013/2014 Goals & Objectives (continued)

Core Functions Fiscal Year 2013/2014 Goals & Objectives Hazard Abatement Program

Reduce the potential harm to human life & the destruction of property by the abatement of hazardous fire receptive fuels that would pose a threat within the Fire District.

Awareness to the public of the dangers of not abating & decreasing fire hazards on their property.

Advocate fire safe communities by education & enforcement of the Hazard Abatement Program.

Continue to be an active member of the interagency efforts of hazardous fuels reduction.

Compliance of 100% of the reduction of fire fuel hazards & needed abatement in the Community of Running Springs.

Inspect 100% of the properties within the Fire District for compliance with the hazard abatement program.

Continue to pursue & support cost recovery efforts to support the expenditures of management of non-compliant properties of the hazard abatement program.

Vehicle Maintenance To have & maintain a fleet of vehicles to

meet the demands of the Fire Department’s mission.

To have vehicles with suitable equipment, to provide for the safety & needs of the public & the Fire Department’s employees.

To pursue cost cutting measures for the operation & the owning of vehicles needed for the operations of the Fire Departments mission.

To pursue cost cutting measures for maintaining & owning emergency equipment needed in the operations of the Fire Departments mission.

Training Continued training & maintaining skills of

the fire staff to provide the best & safest service possible to the public & the emergency service employees of the Fire Department.

Continued learning of new skills & technology to enhance the ability to protect life & property, while protecting Fire Department employees from hazards.

Train & maintain skills & abilities of staff to 100% of current standards.

Recruit & train 2 to 5 new Paid Call Firefighters (PCFs) during the fiscal year.

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The following analysis identifies the changes between the approved fiscal year 2012/2013 budget and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent with the budget document categories, are as follows: Revenue and Expense Summary Operating Revenue Operating Expenses, Fire Protection Operating Expenses, Ambulance Capital Improvement Expenses Designated Fund Contributions 1. REVENUE AND EXPENSE SUMMARY a) Total Operating Revenue, Page 1

Total operating revenue increase from $1,960,597 to $1,983,716 Total operating revenue increase of $23,119 or 1.2%

b) Total Operating Expenses, Page 1

Total operating expense increase from $1,863,897 to $1,938,044 Total operating expense increase of $74,147 or 4%

As explained in the operating expenses analysis sections below, this increase is primarily due to the increase in expenses associated with operating wages, benefits and the Hazard Abatement Program. There is an increase in personnel related costs due to merit based step increases and a 2% Cost of Living Adjustment (COLA) in salaries.

c) Total Capital Improvement Expenses, Page 1 and Designated Fund Contributions

Capital Improvement Expense / Designated Fund decrease from $96,700 to $3,599 Capital Improvement Expense / Designated Fund decrease of $93,101 or 96%

This decrease is due primarily to a reduction in capital improvement expenses.

d) Total Difference, Revenue and Expenses, Page 1

Total net difference between operating revenue and total expenses (Operating Revenue / Operating & Capital Expenses), remains the same at $0.

This budget’s revenue over expenses results from the District’s plan to create a balanced budget for the Fire Department. This year, all of the property taxes have been allocated to the Fire Department. Due to the anticipated amount of overall property taxes expected to be received by the District, there will not be an allocation of tax dollars made to the Water and Wastewater Departments this fiscal year.

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2. OPERATING REVENUE a) Property Tax Revenue, Page 1

Property tax revenue increase of $50,230 or 3.7%

While the overall property tax revenue the District anticipates receiving increases from $1,339,770 to $1,390,000, the total amount will be allocated to the Fire Department and Ambulance Service to satisfy their necessary expenses as described above.

b) Ambulance Revenue, Page 1

Ambulance revenue is projected to be $350,000 based on the average actual cash receipts for the last three fiscal years. This is a decrease of $50,000 or 12.5%.

c) Fire Availability Charges, Page 1

Fire availability charge revenue is estimated at $200,000 based on the average of the last three fiscal years.

No significant change in fire availability charges is projected but staff is recommending that the Board of Directors consider increasing the fire availability charge from $65 per year to $130 per year including an annual inflationary increase based on the Consumer Price Index (CPI) as suggested in the District’s 2010 Financial Master Plan. This charge was put into effect on March 11, 1980 by Ordinance No. 9.

d) Transfer from Designated Funds, Page 1

Transfer from Designated Funds is $8,444 A total of $8,444 will be transferred from the Workers Compensation Reserve Fund into the FY 2013/14 Fire Department Budget to cover the anticipated costs of workers compensation claims.

3. OPERATING EXPENSES, FIRE PROTECTION a) Administrative Salaries, 62410, Page 4

Expense increase of $725 or 2.9%

This projected increase is based on existing wages, potential merit based increases and a 2% COLA.

b) Operating Wages (Fire), 62420, Page 5-6 & 42

Expense increase of $271,917 or 56.2%

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This projected increase is due to the reallocation of salaries between the Fire and Ambulance services, merit based salary increases where warranted and a 2% COLA.

c) Office Reimbursement, 64210, Page 7


This projected increase is due to the overall increase in operating expenses and the reallocation of salaries between Fire and Ambulance. The formula for office reimbursement is 2% of budgeted operating expenses and is intended to reimburse the Water Division a proportionate share for items such as: payroll, accounting, Board of Directors expenses, benefits administration, planning, budget, audit and financial administration, investment and fund balance management, human resources, public outreach and community relations.

d) Group Insurance, 63110, Page 9


This projected increase is based on general increases to medical and life insurance and the reallocation of wages between the Fire and Ambulance services.

e) CalPERS Retirement, 63120, Page 10


This projected increase is due to the increase in the CalPERS contribution rate for safety members, a slight increase in wages and the reallocation of wages between the Fire and Ambulance services.

f) Office Supplies/Materials, 62610, Page 12

Expense decrease of $600 or 37.5%

This decrease is the result of adjusting the anticipated expense to more closely match the actual expense.

g) Office Equipment Repair & Maintenance, 62620, Page 13

Expense decrease of $2,450 or 71%

This projected decrease is the result of adjusting the anticipated expense to more closely match the actual expense.

h) Hazard Abatement, 64010, Page 14

Expense increase of $34,272 or 3,427%

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The projected increase is due to the fees that will be generated from the new Hazard Abatement Program which will offset the program’s expenses.

i) Dispatching, 62710 Page 17

Expense decrease of $1,700 or 4.2%


j) Workers Compensation Insurance, 63820, Page 19


The premium charged by SDRMA remains the same at $63,604. The projected decrease is based on the existing workers compensation claims amount being reduced.

k) Medicare Hospital Tax, 63210, Page 20


This projected increase is based on the increase in payroll wages. l) Professional Services, 63410, Page 24


This projected increase is the result of adjusting the anticipated expense to more closely match the actual expense.

m) Repair/Maintenance Station Interior, 63320, Page 27



n) Gas, Fuel, and Oil, 62720, Page 28



o) Truck Repair/Maintenance, 62810, Page 29


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p) Radio Repair/Maintenance, 63910, Page 31

Expense decrease of $600 or 48%


q) Fees & Permits, 64030 & 64040, Page 33



r) Small Tools/Equipment, 63610, Page 34

Expense decrease of $500 or 50%


s) Safety Clothing/Devices, 62120, Page 35



t) Safety Equipment, 63620, Page 36



u) Education & Seminars, 63710, Page 37



v) Training, 63720, Page 38


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4. OPERATING EXPENSES, AMBULANCE a) Administrative Salaries, 60110, Page 4

Expense Increase of $725 or 2.9%

This projected increase is based on existing wages, potential merit based increases and a 2% COLA.

b) Operating Wages, 60120, Page 5-6 & 42


This projected decrease is due to the reallocation of salaries between the Fire and Ambulance services, merit based salary increases where warranted and a 2% COLA.

c) Office Reimbursement, 61410, Page 7


This projected decrease is due to the reallocation of Ambulance service operating expenses and the reallocation of salaries between Fire and Ambulance. The formula for office reimbursement is 2% of budgeted operating expenses and is intended to reimburse the Water Division a proportionate share for items such as: payroll, accounting, Board of Directors expenses, benefits administration, planning, budget, audit and financial administration, investment and fund balance management, human resources, public outreach and community relations.

d) Office Supplies/Materials, 60220, Page 12



e) Professional Services, 60810, Page 25



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f) Gas, Fuel, Oil, 60410, Page 29



g) Vehicle Repair/Maintenance, 60610, Page 30



h) Special Purpose Equipment, 60630, Page 33



5. CAPITAL IMPROVEMENT EXPENSES a) Structures and Improvements, 12410, Page 39



b) Equipment, Paramedics, 12440, Page 40

Expense increase of $1,349 or 100%

This increase is due to the planned purchase of cellular mobile hot spots for ambulances. c) Tools/Equipment Shop & Station, 12460, Page 41



6. DESIGNATED RESERVE FUND CONTRIBUTIONS AND BALANCES

Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash Reserve Policy. The cash fund balance for the Fire Department Operating Fund has a target

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of six (6) months of budgeted operating expenses. Once this target level is reached any remaining cash would be placed into the various designated funds. The reserve fund balance target for fiscal year 2013/2014 is $969,022. The following designated fund balances as of March 31, 2013 total $379,373.

a) Breathing Apparatus Equipment Replacement, 30420, Page 3

This designated fund was established by Resolution No. 18-11 to accumulate the funds necessary to pay for 22 replacement breathing apparatus units. Additional funds into this account will be deferred this year. The fund balance is $76,000.

b) Limited Term Firefighters, 30430, Page 3

This designated fund was established by Resolution No. 18-11 to accumulate the funds necessary to help pay for limited term firefighters. Additional funds into this account will be deferred this year. The fund balance is $48,623.

c) Future General Equipment Replacement, 30420, Page 3

$42,073 is being designated to this reserve fund this fiscal year.

This designated fund was established by Resolution No. 18-11 to accumulate the funds necessary to help pay for future general equipment replacement needs. Additional funds into this account in the amount of $42,073 are being budgeted this year. The current fund balance is $85,228 and with the additional $42,073 the new fund balance would be $127,301.

d) Fire Designated Fund, 30420, Page 3

This designated fund balance is currently $108,077. Additional funds into this account will be deferred this year.

e) Workers Compensation Reserve Fund, 63820, Page 3

In August 2010, the District received a refund from its previous workers compensation insurance carrier, Public Agency Self-insurance System (PASIS) in the amount of $249,821.06 which was allocated to Water ($65,927.62), Sewer ($53,626.55) and Fire ($130,266.89). The Fire Department share of this refund was designated on the District’s internal cash summary document to track outstanding workers compensation claims. This designated fund balance is currently $61,979.

f) New Fire Station Designated Fund, 61230, 63650, Page 3

This designated fund balance is currently $0. Additional funds into this account will be deferred this year.

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Fire Department & Ambulance Services


Revenue & Expense Details

Projected Budgeted % OPERATING REVENUE: 2013-14 2012-13 Change Property tax (Fire Department Share) $1,390,000 $1,339,770 3.7% Ambulance Service (Average of last 3 FY actual cash received) $350,000 $400,000 -12.5% Fire Availability Charges (Average of last 3 FY actual) $200,000 $199,615 0.2% Transfer From Capital Improvement Fund $0 $0 0.0% Transfer from Fire Designated Fund $0 $4,377 -100% Transfer from Workers Comp. Fund $8,444 $16,835 -49.8% Grant Revenue Limited Term Firefighters $0 $0 0.0% Hazard Abatement Program (Carryover) $35,272 $0 100%

TOTAL OPERATING REVENUE: $1,983,716 $1,960,597 1.2% OPERATING EXPENSES: Total Operating Expenses (Fire) $1,589,394 $1,270,389 25.1% Total Operating Expenses (Ambulance) $348,650 $593,508 -41.3%

TOTAL OPERATING EXPENSES: $1,938,044 $1,863,897 4.0%

CAPITAL IMPROVEMENT EXPENSES AND DESIGNATED FUND CONTRIBUTIONS: Total Capital Improvement Expenses $3,599 $96,700 -96.3% Total Designated Funds $42,073 $0 100.0% TOTAL CAPITAL IMPROVEMENT EXPENSES & DESIGNATED FUND CONTRIBUTIONS: $45,672 $96,700 -52.8%

TOTAL PROJECTED REVENUE: $1,983,716 $1,960,597 1.2% TOTAL PROJECTED EXPENSES: $1,983,716 $1,960,597 1.2% Difference between revenue/expenses (Fire & Ambulance) $0 $0 Total Net Difference: $0 $0

RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGETREVENUE AND EXPENSE SUMMARY

FY 2013/2014 Budget 6/12/2013 Page 1

ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #

62410 ADMINISTRATIVE SALARIES $26,000 $25,275 2.9% 462420 OPERATING WAGES $755,565 $483,648 56.2% 5,6 & 4264210 OFFICE REIMBURSEMENT $31,165 $24,909 25.1% 762510 DIRECTOR'S COMPENSATION $4,517 $4,516 0.0% 863110 GROUP INSURANCE $110,409 $88,164 25.2% 963120 CALPERS RETIREMENT $378,440 $352,273 7.4% 1062110 UNIFORM ALLOWANCE $7,250 $7,250 0.0% 11

SALARIES, WAGES & BENEFITS SUB-TOTAL: $1,313,345 $986,035 33.2% $0


62610 OFFICE SUPPLIES/MATERIALS $1,000 $1,600 -37.5% 12OFFICE EQUIPMENT REPAIR/

62620 MAINTENANCE $1,000 $3,450 -71.0% 1364010 HAZARD ABATEMENT $35,272 $1,000 3427.2% 1462910 UTILITIES/HEAT & LIGHTS $12,564 $12,564 0.0% 1563010 TELEPHONE $4,346 $4,346 0.0% 1662710 DISPATCHING $38,500 $40,200 -4.2% 1763810 LIABILITY INSURANCE $11,020 $11,020 0.0% 1863820 WORKERS COMP INSURANCE $56,812 $80,439 -29.4% 1963210 MEDICARE HOSPITAL TAX (FICA) $15,190 $14,759 2.9% 2062630 POSTAGE $840 $840 0.0% 2162310 COMMUNITY RELATIONS $3,100 $3,100 0.0% 2263510 MEMBERSHIPS & SUBSCRIPTIONS $2,600 $2,600 0.0% 2363410 PROFESSIONAL SERVICES $27,249 $24,912 9.4% 2462010 MEDICAL SUPPLIES $7,400 $7,400 0.0% 25

GENERAL MAINTENANCE 63310 STRUCTURES/GROUNDS $2,500 $2,500 0.0% 26

REPAIR/MAINTENANCE 63320 STATION INTERIOR $1,500 $2,500 -40.0% 2762720 GAS, FUEL, OIL $9,117 $8,251 10.5% 2862810 TRUCK REPAIR/MAINTENANCE $14,700 $16,000 -8.1% 29

SPECIAL PURPOSE 64020 SUPPLY EXPENSE $2,000 $2,000 0.0% 3063910 RADIO REPAIR/MAINTENANCE $650 $1,250 -48.0% 31

SPEC. PURPOSE EQUIP. 63920 REPAIR/MAINTENANCE $3,025 $3,025 0.0% 32

64030 & 64040 FEES & PERMITS $7,164 $9,598 -25.4% 3363610 SMALL TOOLS/EQUIPMENT $500 $1,000 -50.0% 3462120 SAFETY CLOTHING/DEVICES $5,000 $7,500 -33.3% 3563620 SAFETY EQUIPMENT $3,500 $6,500 -46.2% 3663710 EDUCATION & SEMINARS $5,000 $7,000 -28.6% 3763720 TRAINING $4,500 $9,000 -50.0% 38

SERVICES & SUPPLIES SUB-TOTAL: $276,048 $284,354 -2.9% $0

TOTAL FIRE OPERATING EXPENSES: $1,589,394 $1,270,389 25.1% $0

SALARIES, WAGES & BENEFITS (FIRE SERVICE)

SERVICES & SUPPLIES (FIRE SERVICE)

RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGET

FY 2013/2014 Budget 6/12/2013 Page 2


60110 ADMINISTRATIVE SALARIES $26,000 $25,275 2.9% 460120 OPERATING WAGES $240,030 $483,647 -50.4% 5,6 & 4261410 OFFICE REIMBURSEMENT $6,836 $11,637 -41.3% 7

SALARIES, WAGES & BENEFITS SUB-TOTAL: $272,866 $520,559 -47.6% $0

60220 OFFICE SUPPLIES/MATERIALS $1,000 $1,600 -37.5% 1260510 TELEPHONE $4,346 $4,346 0.0% 1661110 LIABILITY INSURANCE $7,934 $7,934 0.0% 1860240 POSTAGE $840 $840 0.0% 2260910 MEMBERSHIP & SUBSCRIPTIONS $400 $400 0.0% 2460810 PROFESSIONAL SERVICES $24,514 $22,412 9.4% 2561010 MEDICAL SUPPLIES $9,250 $9,250 0.0% 2660410 GAS, FUEL, OIL $13,675 $13,642 0.2% 2960610 VEHICLE REPAIR/MAINTENANCE $7,350 $8,000 -8.1% 3061210 MISCELLANEOUS SUPPLIES $1,500 $1,500 0.0% 31

SPEC. PURPOSE EQUIP.60630 REPAIR/MAINTENANCE $4,975 $3,025 64.5% 33

SERVICES & SUPPLIES SUB-TOTAL: $75,784 $72,949 3.9% $0TOTAL AMBULANCE OPERATING EXPENSES: $348,650 $593,508 -41.3% $0


12410 STRUCTURES & IMPROVEMENTS $2,000 $3,000 -33.3% 3912440 EQUIPMENT, PARAMEDICS $1,349 $0 100.0% 40

TOOLS / EQUIPMENT SHOP12460 & STATION $250 $2,500 -90.0% 41

TOTAL CAPITAL IMPROVEMENTS: $3,599 $5,500 -34.6% $0


30420 BREATHING APPARATUS EQUIPMENT REPLACEMENT $0 $0 0.0% $76,000 n/a

30430 LIMITED TERM FIREFIGHTERS $0 $0 0.0% $48,623 n/a

30420 FUTURE GENERAL EQUIPMENT REPLACEMENT $42,073 $0 100.0% $127,301 n/a

30420 FIRE DESIGNATED FUND $0 $0 0.0% $108,077 n/a

63820

WORKERS COMPENSATION (PASIS) OUTSTANDING CLAIMS RESERVE FUND $0 $0 0.0% $61,979 n/a

61230 NEW FIRE STATION FUND (AMBULANCE) $0 $0 0.0% $0 n/a

63650 NEW FIRE STATION FUND (FIRE) $0 $0 0.0% $0 n/aTOTAL DESIGNATED FUND CONTRIBUTIONS: $42,073 $0 100.0% $421,980

TOTAL BUDGET: $1,983,716 $1,869,397 6.1%

RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGET

DESIGNATED FUNDS

SALARIES, WAGES & BENEFITS (AMBULANCE SERVICE)

SERVICES & SUPPLIES (AMBULANCE SERVICE)

CAPITAL IMPROVEMENTS

FY 2013/2014 Budget 6/12/2013 Page 3

G/L ACCOUNTNUMBER DESCRIPTION REQUEST

62410 Fire Department ADMINISTRATIVE SALARIES $26,00060110 Ambulance Service ADMINISTRATIVE SALARIES $26,000

Total: $52,000

SALARY ALLOCATION: 33% Water Department 33% Sewer Department 16.5% Fire Department $26,000 16.5% Ambulance Department $26,000

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $45,788 $48,148 $48,848 $50,550 $52,000Actual $54,005 $55,366 $54,690 $47,733 $0

Budgeted

Actual

Actual FYTD

FY 2013/2014 Budget 6/12/2013 Page 4


62420 Fire Department OPERATING WAGES $755,56560120 Ambulance Service OPERATING WAGES $240,030

Total: $995,595

FULL TIME: Personnel Salaries (Fire & Ambulance) $800,485

OT FOR DRILLS, MEETINGS, VACATION, HOLIDAY & SICK LEAVE COVERAGE: 1300 HRS. @ AVG. $40.50 = $52,650

Sub Total: $853,135 PAID CALL: 24 Hr. Shifts X 1 (365 x $10.50 x 24 hrs.) $91,980 Training (88 hrs. x 20 P/C x $10.50) $18,480 Alarms 750 x 2 P/C x $10.50 x 2 hrs.) $31,500 Employee Recognition $500

Sub Total: $142,460

Grant Funded Limited Term Firefighters $0 Total: $995,595 WAGE RECOMMENDATION: 2.0% cost of living adjustment Earned merit step raises (where appropriate) (Account # 60120: 381 avg. transports X 3.5 hrs. avg. = 1,333.5 hrs. X 2 staff X $90/hr. all inclusive wage)

FILLED POSITIONS: PAID CALL WAGE SCALE: EMT PARAMEDIC 1 Full Time Chief Entry Level Firefighter $9.00 $9.90 1 Full Time Battalion Chief Firefighter I $10.00 $11.00 3 Full Time Captain / Paramedics Firefighter II $11.00 $12.10 2 Full Time Firefighter-Engineer / Paramedics Engineer $12.00 $13.20 1 Full Time Firefighter-Paramedic Captain $13.00 $14.30 1 Full Time Administrative Assistant Battalion Chief $15.00 $16.50

SUMMARY OF REQUEST

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $929,160 $1,053,10 $966,040 $967,295 $995,595Actual $1,050,7 $1,001,5 $1,053,4 $896,002 $0

Operating Wages (Fire & Ambulance)

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 5

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $464,580 $526,551 $483,020 $483,648 $755,565Actual $673,819 $544,470 $615,608 $494,260 $0

Operating Wages (Fire)

Budgeted

Actual

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $464,580 $526,551 $483,020 $483,647 $240,030Actual $376,967 $457,092 $437,886 $401,742 $0

Operating Wages (Ambulance)

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 6


64210 Fire Department OFFICE REIMBURSEMENT $31,16561410 Ambulance Service OFFICE REIMBURSEMENT $6,836

Total: $38,001

ADMINISTRATIVE SUPPORT (2% of Operating Budget) $38,001 Payroll Accounts Payable/Receivable Miscellaneous Office Support Board of Directors Administration Benefits Administration Planning & Budget Administration Audit & Financial Statement Administration Investment & Fund Balance Management Human Resources/Personnel Medical Reimbursement & Health/Life/Disability Insurance Administration Property/Liability Insurance, Workers Compensation Administration & Loss Control Coordination Public Information & Outreach/Community Relations

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $36,750 $38,165 $38,057 $36,546 $38,001Actual $36,750 $38,165 $38,057 $33,501 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 7


62510 DIRECTOR'S COMPENSATION $4,517

Total: $4,517

BOARD OF DIRECTOR'S SERVICES: Fourteen (14) Board Meetings annually x 5 Directors x $100 each Divided equally between 3 departments = $2,333

Eleven (11) Special District meetings x 1 Director x $50 Divided equally between 3 departments, $550/3 = $183

Ten (10) Committee meetings x 2 Directors x $100 = $2,000 (Fire Department Budget)

Total $4,517

SUMMARY OF REQUEST

$-

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,716 $4,516 $4,517 $4,516 $4,517Actual $3,377 $3,384 $4,168 $2,384 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 8


63110 GROUP INSURANCE $110,409

Total: $110,409

HEALTH, DENTAL, VISION & LIFE INSURANCE 9 employees + 33% Administrative $104,123 Standard Life Insurance $1,056 PCF Injury Compensation Insurance $5,230

Total $110,409

SUMMARY OF REQUEST

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $80,815 $84,408 $86,396 $88,164 $110,409Actual $78,057 $80,972 $73,600 $59,438 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 9


63120 PERS RETIREMENT $378,440

Total: $378,440

PUBLIC EMPLOYEES RETIREMENT SYSTEM:

Classic Safety Members District's contribution percentage (34.542% x $733,314) $253,301 Employer Paid Member Contribution (EPMC) (9% x $733,314) $65,998 Paying and Reporting the Value of EPMC (0.81%x $733,314) $5,940 Paid Call Firefighters (PCFs) ($35,000 x 44.36%) $15,526

Classic Miscellaneous Members (Administrative Assistant + 1/3 General Manager) District's contribution percentage (22.974% x $119,171) $27,378 Employee contribution percentage paid by District(8% x $119,171) $9,534 EPMC (0.64%x $119,171) $763

Total $378,440

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $279,167 $352,023 $350,180 $352,273 $378,440Actual $329,322 $342,124 $292,188 $351,555 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 10


62110 UNIFORM ALLOWANCE $7,250

Total: $7,250

FULL-TIME EMPLOYEE UNIFORMS: 8 Full Time Employees x 500 = $4,000 10 PCF Employees x $325 = $3,250

Total $7,250

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $7,775 $12,250 $7,250 $7,250 $7,250Actual $5,465 $13,219 $6,430 $3,905 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 11


62610 OFFICE SUPPLIES/MATERIALS (FIRE) $1,00060220 OFFICE SUPPLIES/MATERIALS (AMBULANCE $1,000

Total: $2,000

MISCELLANEOUS SUPPLIES: $2,000 Computer hard and software, and funds to upgrade internal components on existing equip. Binders, printed forms, ambulance bills, envelopes, pencils, pens, stationary

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $4,700 $4,700 $2,600 $3,200 $2,000Actual $1,651 $2,122 $1,917 $2,220 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 12


62620 OFFICE EQUIPMENT REPAIR/MAINTENANCE $1,000

Total: $1,000

OFFICE EQUIPMENT REPAIR/MAINTENANCE: $1,000 Calculators, typewriters, copy machine, computers & printers

Total: $1,000

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,450 $3,450 $1,000 $3,450 $1,000Actual $2,054 $576 $560 $1,607 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 13


64010 HAZARD ABATEMENT PROGRAM $35,272

Total: $35,272

HAZARD ABATEMENT PROGRAM $35,272

In fiscal year 2011-12 the Running Springs Fire Department assumed the hazard abatement program from San Bernardino County.The fiscal year 2011-12 budget included $45,720. No warrant work or bills were issued this year ($183 was used for administration).The funds were rolled over to fund the program in 2012-13. The expenses including warrant work totaled $15,497.We have $30,040 remaining and have collected $5,232 in revenue. $30,040 + $5,232 = $35,272.

Accounts receivable balance is $17,500

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $0 $0 $45,720 $1,000 $35,272Actual $- $185 $1,183 $15,497 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 14


62910 UTILITIES/HEAT & LIGHTS $12,564

Total $12,564

STATION UTILITIES: Station #50 monthly average ($454.67 x 12 months) $5,456 Station #51 monthly average ($518.08 x 12 months) $6,217 Trash Service Station 50 ($74.21 X 12 months) $891

Total $12,564

SUMMARY OF REQUEST

$-

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $15,410 $15,410 $12,891 $12,564 $12,564Actual $10,644 $10,920 $12,046 $11,759 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 15


63010 TELEPHONE (FIRE) $4,34660510 TELEPHONE (AMBULANCE) $4,346

Total: $8,692

TELEPHONE SERVICE: 867-2630 & 867-2306 $490 x 12 months = $5,880 Sat Ph. $30 x 12 = $360 911 TELEPHONES AT STA. 50 & 51 $492 DSL Line Sta. 50, 51 and Web site $1,960

Total $8,692

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $8,692 $8,692 $8,692 $8,692 $8,692Actual $9,456 $8,430 $5,668 $4,626 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 16


62710 DISPATCHING $38,500

$38,500

DISPATCHING SERVICES (CONFIRE) $38,500

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $40,200 $40,200 $38,500 $40,200 $38,500Actual $38,282 $35,959 $34,438 $33,342 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 17


63810 LIABILITY INSURANCE (FIRE) $11,02061110 LIABILITY INSURANCE (AMBULANCE) $7,934

$18,954

GENERAL LIABILITY AND PROPERTY INSURANCE COVERAGE:

Special District Risk Management Authority (SDRMA) Fire Department Share = $18,954

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $21,213 $21,072 $18,900 $18,954 $18,954Actual $20,563 $18,954 $20,542 $20,381 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 18


63820 WORKERS COMP INSURANCE $56,812

Total $56,812

JPA SELF INSURANCE: Special District Risk Management Authority (SDRMA) $48,368 Fire Departments share based on yearly bill

Existing Workers Comp. Claims $8,444

Total $56,812

SUMMARY OF REQUEST

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $78,679 $75,838 $107,911 $80,439 $56,812Actual $55,005 $97,800 $91,086 $65,914 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 19


63210 MEDICARE HOSPITAL TAX (FICA) $15,190

Total $15,190

FEDERAL REQUIREMENT: Employees Hired After April 1986 Rate: 1.45% of payroll Full-Time share including O.T.: 1.45% x $853,198= $12,371

PCF's share: 1.45% x $142,460 = $2,065 GMs share: 1.45% x $52,000 $754 GRANT FUNDED - LIMITED TERM FIREFIGHTERS $0

Total $15,190

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $12,886 $14,671 $13,220 $14,759 $15,190Actual $13,535 $13,509 $13,240 $11,779 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 20


62630 POSTAGE (FIRE) $84060240 POSTAGE (AMBULANCE) $840

Total $1,680

GENERAL POSTAGE: $1,680 Ambulance Bills Ambulance Statements Bill & Letter Mailing Special Letter Mailing

Total $1,680

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,680 $1,680 $1,680 $1,680 $1,680Actual $1,680 $1,680 $1,680 $0 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 21


62310 COMMUNITY RELATIONS $3,100

Total $3,100

FIRE PREVENTION: $1,250 School, Home and Business material Smoke Detector Program, Public Education GENERAL: $850 Earthquake preparedness material Fire Department Informational Literature 911 material, Disaster Preparedness Supplies CERT Training $500 Employee Recognition - Anniversary Lunch $500

Total $3,100

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $4,250 $4,250 $4,750 $3,100 $3,100Actual $3,425 $3,052 $3,033 $1,866 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 22


63510 MEMBERSHIPS & SUBSCRIPTIONS (FIRE) $2,60060910 MEMBERSHIPS & SUBSCRIPTIONS (AMBULA $400

Total $3,000

SUBSCRIPTIONS: $1,000 Fire Chief, Fire Journal, Fire Command, Fire Engineer National Fire Protection Association Medical Services, Journal of Emergency Care and Transportation MEMBERSHIPS: $2,000 CSDA EMS Officers Assoc. Calif. Fire Chief's Assoc. S. B. County Fire Chief's Assoc. S. B. County Fire Prevention Officers Assoc. S. B. County Fire Training Officers Assoc. Physical Training (Gym) (increased 2013 re. personnel manual update)Other Misc. Memberships for Fire Department personnel & Board Members

Total $3,000

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,650 $2,650 $2,650 $3,000 $3,000Actual $1,852 $2,325 $2,537 $2,604 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 23


63410 PROFESSIONAL SERVICES (FIRE) $27,24960810 PROFESSIONAL SERVICES (AMBULANCE) $24,514

Total $51,763

ENGINEERING: Engineering Resources Inc. 75 X 12 $900 LEGAL: Best, Best & Krieger $16,000 AUDITING: Teaman, Ramirex & Smith $9,000 FINANCIAL CONSULTANT: Rogers, Anderson, Malody & Scott $15,000 Cost of Collecting Property Taxes $900 Fire Dept. Share Of Security System Expenses $150 Collect-Tech Ambulance Billing Collections Service $2,200 IT Support $2,000 DMV Physicals/EMS Licensing $2,675 2013 Board of Directors Election Cost ($8,813/3) $2,938

Total $51,763

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $44,825 $44,825 $52,048 $47,324 $51,763Actual $48,689 $45,595 $44,507 $35,542 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 24


62010 MEDICAL SUPPLIES (FIRE) $7,40061010 MEDICAL SUPPLIES (AMBULANCE) $9,250

Total $16,650

EMS SUPPLIES: Ambulance, Engine, Truck Medical Supplies $5,400 Disaster Preparedness Medical Cache $2,000 Paramedic Restocking Supplies $8,250 Ten (10) New Backboards $1,000

Total $16,650

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

$18,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $15,000 $15,000 $15,000 $16,650 $16,650Actual $15,392 $16,596 $14,531 $14,167 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 25


63310 GENERAL MAINTENANCE $2,500STRUCTURES/GROUNDS

Total $2,500

OUTSIDE MAINTENANCE: Includes Driveway Repair, Walkways, Roof Repair, $2,500 Sprinklers & Landscape, Painting

Total $2,500

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,500 $3,500 $3,500 $2,500 $2,500Actual $2,056 $1,820 $4,047 $421 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 26


63320 REPAIR/MAINTENANCE STATION INTERIOR $1,500

Total $1,500

INTERIOR MAINTENANCE: $1,500 Includes Drywall, Touch-up Painting, Carpet Cleaning, Cleaning Supplies, Plumbing, Faucets, Electrical Garage Door Repair and Maintenance etc.

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,500 $3,500 $3,500 $2,500 $1,500Actual $1,948 $894 $922 $286 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 27


62720 GAS, FUEL, OIL (FIRE) $9,11760410 GAS, FUEL, OIL (AMBULANCE) $13,675

Total $22,791

EQUIPMENT FLUIDS: Unleaded Gasoline (1,875 X $4.50) $8,438 Diesel Fuel (2,805 gal. x $4.50) $12,623 Motor Oil (65 gal. @ $15.00) $975 Automatic Transmission Fluid (19 gal. @ $8.79) $167 Gear Oil (30 gal. @ $14.26) $428 Anti-Freeze (19 gal. @ $8.50) $162

Total $22,791

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $15,508 $17,412 $21,891 $21,893 $22,791Actual $13,487 $21,803 $20,225 $19,448 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 28


62810 TRUCK REPAIR/MAINTENANCE (FIRE) $14,70060610 TRUCK REPAIR/MAINTENANCE (AMBULANC $7,350

Total $22,050

ANNUAL MAINTENANCE: Fire Engines (2 @ $550) = $1,100 Brush Engine & Squad (2 @ $550) = $1,100 Ambulances (3 @ $400) = $1,200 Snow Cat (3 @ $83.33) = $250 Staff Vehicles(3 @ $200) = $600 Ladder Tests & Gurney Maintenance Contract $2,000 DAILY MAINTENANCE: Repairs, Tune ups, servicing of 13 vehicles $5,000 TIRES: Ambulance (16 @ $150) = $2,400 Engines (12 @ $350) = $4,200 Snow Chains (12 @ $150) = $1,800 Staff Vehicles(12 @ $100) = (3 vehicles) $1,200 Pump Test Engine $1,200

Total $22,050

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $26,000 $26,000 $26,000 $24,000 $22,050Actual $26,343 $22,037 $16,256 $27,345 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 29


64020 MISCELLANEOUS SUPPLIES (FIRE) $2,00061210 MISCELLANEOUS SUPPLIES (AMBULANCE) $1,500

Total $3,500

MINOR PROPERTY: $3,500 Snow Plowing, Hydrant Stakes, Painting, Welding Services, Steel Stock, Oxygen Filling Fire Extinguishers Parts and Refills Flashlights, Batteries, Bedding Paper Towels, Toilet Paper, Yard Hose Lumber, Pipe, etc.

Total $3,500

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $6,000 $6,000 $6,000 $3,500 $3,500Actual $2,652 $2,163 $2,395 $10,231 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 30


63910 RADIO REPAIR/MAINTENANCE $650

Total $650

REPAIR/MAINTENANCE OF RADIOS & PAGERS: $650

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,250 $1,250 $650 $1,250 $650Actual $919 $363 $651 $729 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 31


63920 SPECIAL PURPOSE EQUIPMENT $3,025 REPAIR/MAINTENANCE (FIRE)

60630 SPECIAL PURPOSE EQUIPMENT $4,975 REPAIR/MAINTENANCE (AMBULANCE)

Total $8,000

SPECIAL EQUIPMENT: $8,000 Self Contained Breathing Apparatus Generator Extrication tools Air Generator Electronic PCR warranty Suction Defibrillators/Monitors annual maintenance Lights Breathing support annual maintenance Tough book software license and updates for EMS reporting

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $6,050 $6,050 $6,050 $6,050 $8,000Actual $4,465 $4,370 $4,454 $4,635 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 32


64030 FEES & PERMITS $7,16464040

Total $7,164

Fire Departments Share of Permits (Including Special Districts Fee) $1,000 Ambulance Permit Fee $2,728 San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts $103 LAFCO Dues (Fire Departments 1/3) $3,333

Total $7,164

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $5,265 $5,265 $8,598 $8,598 $7,164Actual $4,747 $5,303 $4,187 $3,791 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 33


63610 SMALL TOOLS/EQUIPMENT $500

Total $500

MISCELLANEOUS TOOLS: Misc. Vehicle and Station Maintenance Equipment $500

SUMMARY OF REQUEST

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

$1,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,000 $1,000 $500 $1,000 $500Actual $361 $492 $34 $204 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 34


62120 SAFETY CLOTHING/DEVICES $5,000

Total $5,000

SAFETY GEAR: $5,000 Ongoing Repair and Replacement of Turnout Gear, Gloves, Goggles, Suspenders Pants, Coats, Boots, Hoods, Helmets and Wild land Gear

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $7,500 $7,500 $7,500 $7,500 $5,000Actual $8,960 $5,251 $2,609 $464 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 35


63620 SAFETY EQUIPMENT $3,500

Total $3,500

SAFETY EQUIPMENT: Infection Control Gowns $1,000 Face Shields & Eye Protection I.V. Protection Latex Gloves Replacement BA Bottles $1,500 DISASTER PREPAREDNESS Misc. Supplies $1,000

Total $3,500

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $6,500 $6,500 $6,500 $6,500 $3,500Actual $4,344 $2,652 $888 $0 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 36


63710 EDUCATION & SEMINARS $5,000

Total $5,000

EDUCATION: $750 S. B. County Fire Chief's Assoc. California Fire Chief's Assoc. Misc. Associations and Educational Seminars EMT/P Training for PCFs (Reimbursable) $2,000 SEMINARS: $250 Inland Counties Trauma Symposium Journal of Emergency Medicine Conf. Misc. Scheduled and Unscheduled Seminars For FD Personnel and Board Member Training Workshops $2,000

Total $5,000

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $5,500 $7,000 $5,000 $7,000 $5,000

Actual $5,457 $2,025 $2,608 $874 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 37


63720 TRAINING $4,500

Total $4,500

TRAINING: $4,500 One Fire Training Officer Workshop Level 1 Regional Fire Classes Driver/Operator Training Hazardous Materials Training Classes State Fire Officer Academy Classes District Safety Training Program Rope Rescue Systems Confined Space Entry & Rescue S.E.M.S Training Trench Rescue Training Misc. Mandated Training Programs Fire Academy/ Paramedic School

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $8,000 $9,000 $4,500 $9,000 $4,500Actual $4,455 $5,858 $2,948 $1,276 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 38


12410 STRUCTURES & IMPROVEMENTS $2,000

Total $2,000

STATION IMPROVEMENTS:

Miscellaneous Projects and Facilities Improvements $1,000 Paint and supplies $1,000

Total $2,000

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,000 $3,000 $3,000 $3,000 $2,000Actual $2,900 $- $- $0 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 39


12440 EQUIPMENT, PARAMEDICS $1,349

Total $1,349

Cellular Hot Spot for ambulances $1,349

Total $1,349

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

2009-10

2010-11

2011-12

2012-13

(FYTD)

2013-14

Budgeted $0 $11,460 $- $0 $1,349Actual $- $- $11,460 $0 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 40


12460 TOOLS / EQUIPMENT SHOP & STATION $250

Total $250

Miscellaneous Tools $250

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $0 $0 $- $2,500 $250Actual $400 $- $- $1,910 $-

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 41

RUNNING SPRINGS WATER DISTRICTFIRE DEPARTMENT

2013-14 EMPLOYEE CLASSIFICATION

CURRENT CLASSIFICATION PROPOSED CLASSIFICATION

Fire Chief Fire ChiefStep F $137,176 Step F $139,927

Battalion Chief Battalion ChiefStep B $94,245 Step C $100,947

Captain/Paramedic Captain/ParamedicStep F $92,854 Step F1 $97,079

Engineer/Paramedic Captain/ParamedicStep F1 $85,721 Step E $90,147

Engineer/Paramedic Captain/ParamedicStep F1 $85,721 Step E $90,147

Firefighter/Paramedic Engineer/ParamedicStep E $73,079 Step C1 $75,395

Firefighter/Paramedic Engineer/ParamedicStep E $73,079 Step C1 $75,395

Firefighter/Paramedic Firefighter/ParamedicStep A $59,979 Step B $64,276

Administrative Assistant Administrative AssistantStep F1 $65,854 Step F-1 $67,171

FY 2013/2014 Budget 6/12/2013 Page 42

Fire Department Vehicle Equipment Replacement Schedule

Projected **Annual Total Projected

Equipment Year Number Estimated Years Replacement w/ Replacement Replacement

Description Purchased Purchased Cost/New In Service Cost Increases Cost Year

2003 KME Pumper 2003 1 348,659 18 30,211 543,789 2021

2005 BME Engine 2005 1 205,916 18 17,842 321,159 2022

1999 KME Pumper 2000 1 235,000 18 20,362 366,520 2018

1997 Ford Squad 1 45,000 8 6,854 54,828 2008

1969 Snow Cat 1969 1 11,952 20 979 19,585 1989

1981 Water Tender 1991 1 34,000 8 5,178 41,426 1999

1995 Ford A51A 1995 1 73,802 8 11,240 89,921 2003

2007 Chevy A50 2007 1 140,000 8 21,322 170,576 2015

2007 Chevy A51 2009 1 100,000 8 15,230 121,840 2017

***1989 Chevrolet Utility 1989 1 18,000 7 3,458 24,208 1996

***2000 Dodge 3600 2000 1 29,000 7 4,925 34,472 2007

***2003 Dodge 2003 1 29,000 7 4,925 34,472 2010

2005 Chevrolet Utility 2005 1 33,700 7 5,723 40,059 2012

*Breathing Support 2002 1 24,000 12 2,690 32,277 2014

*1999 Panther SCBA's 1999 20 39,630 12 4,441 53,298 2011

SCBA Bottles Varied 45 500 ea. 15 Variable Variable ongoing

*2000 PAS for SCBAs 2000 20 8,836 12 990 11,883 2012

2001 TNT Rescue Tool 2000 1 Set 13,873 15 1,339 20,092 2015

Power Hawk Rescue Tool 1993 1 7,794 15 752 11,287 2008

CAFS in Squad 51 2006 1 7,920 15 765 11,471 2016

Snow Blower - Sta. 50 1993 1 1,358 15 131 1,966 2008

*Zoll M SER MONITORS 2004 3 36,999 7 6,283 43,980 2011

Sparky Suit 1991 1 1,358 15 131 1,966 2006

Personal Computer 2011 1 800 5 181 905 2016

Personal Computer 2010 1 2,300 5 520 2,602 2015



Lap Top Computer 2000 1 1,200 5 272 1,358 2005

Lap Top Computer 2007 1 1,400 5 317 1,584 2012

Washing Machine Sta.50 2013 1 446 15 43 646 2019

Washing Machine Sta. 51 1989 1 446 15 43 646 2004

Clothes Dryer Sta. 50 1989 1 400 15 39 579 2004

Clothes Dryer Sta. 51 1989 1 400 15 39 579 2004

Continental Extractor 2008 1 7,500 15 724 10,862 2023

* If still in compliance - no replacement

**Annual cost increases based on 2.5%

***7 year or 100,000 mile replacement depending on condition.

FY 2013/2014 Budget 5/8/2013 Page 43

Administration & Water Division


Administration Services Vision: The Running Springs Administration Department will provide exceptional customer service to the community and support services to all District departments in a manner that demonstrates professionalism, utilizing advanced levels of technology.

Administration Division Core Functions & FY 2013/2014 Goals & Objectives


General Administration Administrative Costs (District-Wide) Administrative Support to all Divisions Professional Services (Engineering &

Financial Consultants, Legal Counsel) Automated Data Processing (Payroll) Public Notices Copiers/Phone/Postage/Equipment Lease &

Purchase Insurance/Property Liability/Workers Comp Computer Technical Support Office Supplies & Materials/Furniture &

Equipment Printing & Publications Memberships & Subscription Office Utilities & Janitorial Service

Legal Compliance Staffing Plans Manage Consultants Project Coordination

Review & Update District Policies Develop & Maintain Short & Long Range

Plans Obtain Funds to Support Plans Evaluate Outside Funding & Grant Options

Board Administration Public Records Act Requests Board Meeting Administration Form 700 Statements of Economic Interest Maintain Resolutions, Ordinances &

Minutes Registrar of Voters/Board Election

Coordination

Records Management/Retention Program Implement & Enforce Board Policy Recommend New Policies & Procedures Records Retention Implementation

Customer Service Customer Relations Customer Correspondence Customer Payments Billing Accounts Payable Accounts Receivable Customer Account Analysis

Continue to Improve Customer Service Evaluate Alternative Billing/Payment

Methods Research Accounting & Billing Software Cross Training Staff Refine & Document all Administration

Procedures Records Retention Implementation

WA-1

Administration Division Core Functions & FY 2013/2014 Goals & Objectives (continued)

Core Functions Fiscal Year 2013/2014 Goals & Objectives Public Outreach & Information

Provide Public Outreach Support to all Divisions

Design/Distribution of Public Outreach Materials/District Newsletters District Representation at Community

Events

Fine Tune District Website Inform Customers on District Core

Functions

Budget & Finance Prepare Annual Budget Annual Financial Audit Payroll Processing Accounts Payable Accounts Receivable Investment & Fund Balance

Administration Availability/Standby Charges to Tax Roll Maintain General Ledger Billing Cash Management & Projections Financial Reporting & Analysis

Improve Financial Reporting Capabilities Continue to Explore Investment Options Refine Budget & Investment Policies Implement ADP Time & Attendance Recommend/Develop Policies &

Procedures Records Retention Implementation

Personnel & Risk Management Human Resources Succession Planning Benefits Administration Medical Reimbursement Administration Health/Life/Disability Insurance Admin. Property & Liability Insurance Admin. Workers Compensation Administration CalPERS (Pension Administration) Risk Management & Loss Control Employee Recruitment & Retention Employee Development, Orientation &

Training Employee & Labor Relations

Continue to Administer Employee/Labor Relations & Benefits

Records Retention Implementation

Information Technology Administer Computer Support Services

Continue to Administer Support Services/Liaison for Computer Technical

Issues and Upgrades

WA-2

Water Services Vision: The Running Springs Water Division will provide excellent water quality that consistently meets or exceeds regulatory and customer requirements and water quantity that recognizes the limited availability of supply in our area yet satisfies the essential needs of our customers.

Water Division Core Functions & FY 2013/2014 Goals & Objectives


Operations & Maintenance Administration Manage safe & reliable water supplies Operation & Maintenance (O&M) of over

43 miles of water pipelines Manage security in the distribution system Public health protection Maintain a good relationship with

customers & employees Operate efficiently & meet customer

expectations Technical advice & training of system

operators Day to day management of the system Reporting to State & Local regulatory

agencies

Improve safety & emergency response programs

Manage backflow prevention & cross connection program for 60 devices

Access source & storage facilities to meet today’s standards

Reduce power for pumping costs

Regulatory Compliance Monitor State Health regulatory

requirements Monitor South Coast Air Quality

Management District (AQMD) requirements

Monitor Certified Unified Program Agency (CUPA) requirements

Monitor disinfection, treatment, sampling & lab analysis

Update, revise & review safety practices & programs within the District

Continue monitoring updates & requirements from State & Local regulatory agencies to maintain compliance in the District

Repair & Maintenance Preventative maintenance of water system Annual valve maintenance Leak detection program & repairs Service orders, closing reads, collections,

repairs & investigating customer complaints

Annual dead end main flushing program Conduct weekly distribution sampling

Review emergency response program Replace old steel mains Underground Service Alert (USA) Relocate back lot water mains & service

connections

WA-3

Water Division Core Functions & FY 2013/2014 Goals & Objectives (continued)

Core Functions Fiscal Year 2013/2014 Goals & Objectives Groundwater Wells

O&M of 10 vertical & 16 horizontal groundwater wells

O&M of 4 remote treatment plants Monitor well head protection Monitor source water protection plan Conduct weekly sampling of sources

Complete Ayers Acres groundwater well Continue researching sources for future

water well development

Pump Stations & Storage Tanks O&M of 7 booster pump stations O&M of 11 water storage tanks O&M of 4 fore bays & 2 hydro-pneumatic

systems O&M of 3 standby generators

Annual inspection & cleaning of a minimum of two water storage tanks

Improve security, safety & access to storage tanks

Replacement of Nob Hill hydro tank Installation of fire flow valve in Rimwood

SCADA System

O&M of Supervisory Control & Data Acquisition (SCADA) system for remote management of storage tanks & pump stations

Upgrade front end processor Install new Win911 dialer program Upgrade system to include remote

controlled fire flow valves at Rimwood Booster Station, Enchanted Forest Tank & Booster station #9

Vehicle Maintenance Maintain safe operating vehicles for all

weather conditions O&M of snow cat & backhoe O&M of main office generator & portable

emergency generator

-Continue current maintenance schedule

Safety, Training & Certifications Maintain required certifications Emergency operations training Safety training

Provide opportunities for training & classes to maintain District approved certifications

Provide monthly, bi-annual & annual training for emergency response & preventative maintenance

Provide safety training at least weekly to minimize injuries & to ensure a safe work environment

Work closely with District Compliance Safety Officer to improve Safety Program

WA-4

The following analysis identifies the changes between the approved fiscal year 2012/2013 budget and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent with the budget document categories, are as follows: Revenue and Expense Summary Operating Revenue Operating Expenses Capital Improvement Revenue Capital Improvement Expenses Designated and Reserve Fund Balances 1. REVENUE AND EXPENSE SUMMARY 1.1) Total Operating Revenue, Page 1

Revenue increase from $1,564,620 to $1,759,284 Revenue increase of $194,664 or 12.4% Assumes $3.90/mo. Department of Water Resources (DWR) loan fee is rolled into the fixed monthly base rate plus a $0.75/mo. increase to base rate and a 4% increase in the water consumption charge. Approximately $190,000 generated to fund Capital Improvement Projects (CIP).

The following analysis explains the proposed changes to the revenue, expenditures and designated/reserve funds for Fiscal Year 2013/14.

1.2) Total Operating Expenses, Page 1

Operating expense increase from $1,547,640 to $1,569,304 Operating expense increase of $21,664 or 1.4%

As explained in more detail in the Operating Expenses analysis section below, we have scrutinized each category of operating expense and have made adjustments where we were able so the overall operating expenses would not exceed the operating revenue available, allowing operating revenue in excess of operating expenses to fund capital improvement projects.

1.3) Total Capital Improvement Revenue, Page 1

Capital improvement revenue increase from $158,469 to $418,156 Capital improvement revenue increase of $259,687 or 164%

As explained in the Capital Improvement Revenue analysis section, the net revenue increase is due to various factors which will be discussed in more detail below but primarily due to the transfer from operating revenue and designated reserve funds.

WA-5

1.4) Total Capital Improvement Expenses, Page 1 Capital improvement expense increase from $175,449 to $608,136 Capital improvement expense increase of $432,687 or 247%

As explained in more detail in the Capital Improvement Expenses analysis section below, this increase is due to the addition of the proposed capital improvement projects in the budget specifically the Ayers Acres groundwater development project.

1.5) Total Difference, Revenue and Expenses, Page 1

Operating revenue in excess of operating expenses, increase from $ $16,980 to $189,980. Capital improvement revenue in excess of capital improvement expenses decrease from ($16,980) to ($189,980) with a total net difference of $0.

2. OPERATING REVENUE 2.1) Monthly Service Charges, Page 1

Revenue increase from $692,618 to $859,361 Revenue increase of $166,743 or 24.1% This is the monthly base service charge per water connection. We are projecting approximately the same number of service connections in fiscal year 2013/2014 compared to the prior year. The increase in revenue is due to the rate adjustment that includes the transfer of the $3.90 per month DWR loan fee to the fixed monthly base charge in addition to a $0.75 per month increase.

2.2) Water Sales, Page 1 Revenue increase from $672,620 to $699,424 Revenue increase of $26,804 or 4.0% This is the revenue generated from the sale of water to customers. The water sales volume is projected to remain the same with a 4% increase in the water consumption charge from $0.0338 per cubic foot to $0.0352 per cubic foot.

2.3) Delinquent Fees, Page 1

Revenue projected to remain the same at $41,100 This is the revenue received from fees assessed on past due accounts. This revenue varies from year to year, so the amount budgeted is based on the most recent trend in late fees paid. The delinquency fee is $6.00 or 3% of the unpaid balance, whichever is greater.

WA-6

2.4) Meter Installations, Page 1 Revenue increase from $1,022 to $1,063 Revenue increase of $41 or 4% This is the revenue received from the physical connection of a new water service to the District’s water distribution system. We are projecting the number of new connections will be one for the fiscal year. There is a projected 4% increase in the meter installation fee.

2.5) Interdepartmental Reimbursements, Page 1

Revenue increase from $63,604 to $66,380 Revenue increase of $2,776 or 4.4% This is the reimbursement received from the Fire Department and the Wastewater Department for various services that are budgeted through the Water Department Budget. Fire and Wastewater Departments pay an amount equal to 2% of their operating expenses to the Water Department for services such as payroll, accounts payable & receivable, miscellaneous office support, Board of Directors administration, benefits administration, planning and budget administration, audit and financial statement administration, investment and fund balance management, human resources and personnel issues, medical reimbursement program, health/life/disability insurance administration, property/liability and workers compensation administration and management, public information and community outreach . The net increase in this revenue source is a result of an increase in Fire Department and Wastewater Department operating expenses.

2.6) Meter Unlocking Charges, Page 1 Revenue decrease from $8,200 to $6,500 Revenue decrease of $1,700 or 20.7% This is the revenue received from requests to unlock meters that have been shut off due to delinquent fee payments. This revenue varies from year to year, based on the trend in fee payment. The afterhours unlocking charge is $70 and the working hours unlocking charge is $35.

2.7) Meter Reconnection Charges, Page 1 Revenue projected to remain at $10,500 This is the charge for reestablishing service for a customer that has requested the deactivation of their account. This revenue varies from year to year, based on the trend in fee payment. The charge per reconnection is $150.

2.8) Customer Service Fees, Page 1 Revenue projected to remain at $2,200

WA-7

These are the fees charged when a customer requests that a service person come to their address to provide service. The service is generally a customer request to turn a meter on or off. This revenue varies from year to year and is based on the trend in fee payment.

2.9) Availability Charges, Page 1 Revenue projected to remain at $41,066 This is the Water Standby or Availability Charge that is billed to undeveloped property within the District. The charge is $30 per year per acre, or $30 per parcel smaller than one acre.

2.10) Interest Income, Page 1 Revenue projected to remain at $3,000 This is the interest revenue derived from the District’s Local Agency Investment Fund (LAIF) minus the interest paid to restricted funds.

2.11) Miscellaneous Income, Page 1

Revenue projected to remain at $26,190 This is the revenue from a variety of sources including non-sufficient fund (NSF) check charges and lien fees. This revenue varies from year to year, based on the trend in fee payment.

2.12) Cost of Sales, Page 1

Revenue projected to remain at $2,500 This is the revenue from the services billed out and the sales of parts. This revenue varies from year to year, based on the trend in payment received.

2.13) Transfer from General Fund, Page 1

Revenue projected to remain at $0 There is no planned transfer from the general fund to supplement operating revenue.

3. OPERATING EXPENSES 3.1) Administrative Salaries, 50510, Page 4

Expense increase of $1,450 or 2.9% This projected increase is based on a 2% cost of living adjustment (COLA) and projected merit adjustments.

WA-8

3.2) Operating Wages, 50520, Page 5

Expense decrease of $31,830 or 8.7% This projected decrease is primarily due to the transfer of one water operator position to the Wastewater Collections Division. There is a 2% COLA adjustment and earned merit increases proposed for this budget year.

3.3) Administration Office Wages, 50530, Page 6

Expense increase of $14,818 or 6.4% This projected increase is based on projected merit and promotional increases and a proposed 2% COLA.

3.4) Directors Compensation, 50610, Page 7

Expense is projected to remain at $4,517

3.5) Group Insurance, 51410, Page 8

Expense increase of $3,542 or 3.3% The majority of the projected increase is based on a 2% increase to the medical insurance cap. Due to the change in insurance broker the premiums will be reduced for long term disability, accidental death and dismemberment and life insurance.

3.6) CalPERS Retirement, 51420, Page 9

Expense increase of $3,067 or 1.6% The majority of the projected increase is based on CalPERS increasing the Classic Miscellaneous Members Employer Contribution Rate from 22.591% of wages to 22.974% of wages for the fiscal year.

3.7) Uniforms, 51430, Page 10

Expense decrease of $511 or 16.2% The projected decrease is primarily due to the transfer of one water operator to the Wastewater Collections Division.

3.8) Office Supplies and Materials, 50720, Page 11

Expense is projected to remain at $18,000 based on the current trend.

WA-9

3.9) Office Equipment, Repair & Maint, 51610, Page 12

Expense decrease of $600 or 26.1% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.10) Office Equipment, Maint Agreements, 51620, Page 13 Expense increase of $1,965 due to the Priority Mail Systems three station folder, inserter billing machine maintenance agreement.

3.11) Office Equipment, Rental and Leases, 50730, Page 14

Expense increase of $1,220 or 20.4% This projected increase is based on more closely matching the budgeted expense to the actual expense.

3.12) Office Janitorial Service, 51630, Page 15 Expense is projected to remain at $6,050

3.13) Computer Technical Support, 50910, Page 16 Expense increase of $5,985 or 29.4% This projected increase is primarily based on the need for an increase in computer technical support labor, mobile devise management, VPN tunnel reconfigurations and workstation upgrades.

3.14) Utilities, Heat and Lights, 51210, Page 17


3.15) Utilities, Power for Pumping, 50110, Page 18

Expense increase of $500 or 0.6% This projected increase is based on more closely matching the budgeted expense to the actual expense.

3.16) Telephone, 51310, Page 19


WA-10

This projected increase is based on adjusting budgeted expenses to more closely match actual expenses.

3.17) Liability Insurance, 52210, Page 20

Expense projected to remain at $23,663

3.18) Workers Comp Insurance, 52220, Page 21 Expense decrease of $6,763 or 28% This projected decrease is the result of a transfer of staff.

3.19) Medicare Hospital Tax, 51510, Page 22

Expense decrease of $219 or 2.3% This projected decrease is the result of a transfer of staff.

3.20) Postage, 50750, Page 23

Expense increase of $2,736 or 11.5% This projected increase is due to the U.S. Postal Service increase in first class postage from $0.45 to $0.46 and also based on adjusting budgeted expenses to more closely match actual expenses.

3.21) Community Relations, 50760, Page 24


3.22) Printing and Publication, 50780, Page 25

Expense decrease of $1,000 or 28.8% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.23) Memberships and Subscriptions, 51910, Page 26 Expense decrease of $271 or 5.1% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

WA-11

3.24) Professional Services, 51810, Page 27

Expense increase of $12,129 or 20.3% This projected increase is based primarily on the 2013 Board of Directors mail ballot election and an anticipated need for additional financial consulting services based on the current fiscal year expenses.

3.25) Purchased Water, 50020, Page 28

Expense increase of $21,605 or 12.9% This projected increase is based on the mild 2012/2013 wet season and an anticipated increase in customer water consumption, which will increase the need to purchase imported water.

3.26) Water Quality Testing, 50220, Page 29

Expense increase of $3,838 or 15.6% This projected increase is based on a detailed projection of the required testing and related costs for water quality analysis in Fiscal Year 2013/14.

3.27) General Maint. Office and Grounds, 51640, Page 30


3.28) Repair & Maint, Source of Supply, 50030, Page 31


3.29) Maintenance Mains, 50320, Page 32 Expense decrease of $100 or 2.9% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.30) Repair & Maint, Pumps & Motors, 50120, Page 33


WA-12

3.31) Repair & Maint, Pump Buildings, 50130, Page 34 Expense projected to remain at $1,000

3.32) Repair & Maint, Storage Tanks, 50330, Page 35 Expense projected to remain at $5,500

3.33) Maint. Fuel Storage Tanks, 50340, Page 36

Expense projected to remain at $700

3.34) Gas, Fuel, Oil and Grease, 51010, Page 37 Expense decrease of $675 or 4.7% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.35) Truck Repair and Maintenance, 51110, Page 38


3.36) Tractor & Equip, Repair & Maint, 51120, Page 39 Expense projected to remain at $4,000

3.37) Radio, Repair & Maintenance, 52310, Page 40 Expense decrease of $900 or 90% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.38) Blacktop, Street Repair, 50350, Page 41


3.39) Meters & Services, Repair & Maint, 50420, Page 42 Expense projected to remain at $1,012

3.40) Fire Hydrants, Repair & Maint, 50360, Page 43 Expense projected to remain at $600

WA-13

3.41) Fees and Permits, 51710, Page 44 Expense projected to remain at $20,306

3.42) Small Tools & Equipment, 52410, Page 45


3.43) Safety Clothing & Devices, 52420, Page 46


3.44) Safety Equipment, 52430, Page 47


3.45) Education and Seminars, 52110, Page 48


3.46) Misc Supplies and Expenses, 52010, Page 49 Expense decrease of $623 or 29.8% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

4. CAPITAL IMPROVEMENT REVENUE 4.1) Water Facilities Capacity Charge, Page 1

Revenue increase from $4,171 to $4,338 Revenue increase of $167 or 4.0% This is the new water service connection fee used to purchase capacity in the existing water system. This number is based on one new connection projected for fiscal year 2013/2014.

WA-14

4.2) Property Tax Revenue, Page 1

Revenue Remains at $0 This year, all of the property tax revenue has been allocated to the Fire Department. With the recent reduction of the annual property tax allocation, there were no surplus taxes to distribute to the Water Department.

4.3) DWR Loan Fee, Page 1

Revenue is projected to be $0 This was the revenue generated for payment of the Department of Water Resources (DWR) loan. The District elected to pay off this loan early by utilizing cash from the general fund. The fee is expected to pay back the General Fund by approximately September 2013. The $3.90 per month fee applied to each water connection will be rolled into the fixed monthly water base charge.

4.4) Transfer to CIP from Operating Revenue, Page 1 Transfer $189,980 from operating revenue to fund CIP.

4.5) Transfer to CIP from Designated & Reserve Funds, Page 1 & 3 In order to fund the proposed CIP projects $214,238 is proposed to be utilized from the designated and reserve funds.

4.6) Transfer from Capital Improvement Funds (AD 9 & 10), Page 1 & 3 Assessment District (AD) Nos. 9 & 10 are restricted accounts that are used to fund projects exclusively in these ADs. As the need for O&M and other CIP projects in these ADs arises staff will recommend utilizing these funds.

4.7) Interest Income, Page 1

This year the Water Department will not be using Interest Income as Capital Improvement Revenue.

4.8) Transfer from San Bernardino County Lease Revenue, Page 1

Revenue projected to remain at $9,600 This is the County lease payment funding that is collected annually for the property lease to house the local library.

WA-15

5. CAPITAL IMPROVEMENT EXPENSES 5.1) Pumping Equipment, 12165, Page 3 & 50


5.3) Office Equipment and Furniture, 12205, Page 3 & 51 Expense decrease of $3,850 or 33.8% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

5.4) Special Purpose Equipment, 12225, Page 3 & 52 Expense increase of $39,800 or 390.2% This projected increase is based on the need for Phase 2 of the SCADA and telemetry system upgrade.

5.5) Water Department Inventory, 11310, Page 3 & 53 Expense decrease of $6,000 or 33.1% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

5.6) DWR Loan General Fund Reimbursement, 52820, Page 3 & 54 Approximately $32,976 is expected to remain for the first three months of fiscal year 2013/2014 in order to fully reimburse the General Fund for the early payoff of this loan.

5.6) AD #9 O&M and CIP, 10410, Page 3 No projects have been identified at this time.

5.7) AD #10 O&M and CIP, 10445, Page 3 Approximately $115,000 in O&M and CIP projects have been identified in AD 10. Staff is prioritizing and will recommend a course of action to the Board of Directors at the appropriate time.

5.8) Ayers Acres Groundwater Development, 12615, Page 3 & 54 Proposed groundwater booster station and pipeline to connect the Ayers Acres groundwater well to the District’s water distribution system. Estimated cost is $500,000.

WA-16

6. DESIGNATED/RESERVE FUND CONTRIBUTIONS AND BALANCES Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash Reserve Policy. The cash fund balance for the Water Division Operating Fund has a target of four (4) months of budgeted operating expenses. Once this target level is reached any remaining cash would be placed into the Water Capital Improvement Fund with a minimum annual allocation amount of annual budgeted depreciation plus 10%. Allocation of cash to the Rate Stabilization Fund occurs after pooled cash has first been allocated to the Operating Fund and the Capital Improvement Fund. The maximum target for the Rate Stabilization Fund is 20% of budgeted revenue. The reserve fund balance target for fiscal year 2013/2014 is $523,101. The following designated fund balances as of March 31, 2013 total $379,562 (not including assessment district funds) which is $143,539 short of the reserve fund target. The projected reserve fund balance at the end of fiscal year 2013/2014 is $0. This does not include the restricted assessment district funds which total $204,906.

a) Water Capital Improvement Fund, NEW, Page 3

This designated reserve fund is a new proposed fund for Water Division CIP projects. This new fund would consolidate all of the existing water designated funds.

b) San Bernardino County Lease Payments, 41710, Page 3

This reserve fund was established to accumulate the funds from the lease of District property to San Bernardino County. Approximately $9,600 is expected to be collected this fiscal year. The fund balance as of March 31, 2013 was $22,907 which is proposed to be used to fund a portion of the Ayers Acres Groundwater Development project.

c) Zone 3 Reservoir, N/A, Page 3

Additional funds into this account will be deferred this year. The fund balance as of March 31, 2013 was $4,377. The fund balance is projected to be $0 at the end of fiscal year 2013/2014.

d) Water Development, 12615, Page 3

This reserve fund was established to accumulate funds for future groundwater development. Additional funds into this account will be deferred this year. The fund balance as of March 31, 2013 was $11,267 which is being used to fund the groundwater investigation by Thomas Harder and Company that was approved by the Board of Directors on January 16, 2013. The fund balance is projected to be $0 in June 2013.

e) Water Treatment, 12170, Page 3

This reserve fund was established to accumulate funds for water treatment and/or future groundwater development. Additional funds into this account will be deferred this year. The

WA-17

fund balance as of March 31, 2013 was $277,215 which is being used to fund the Ayers Acres Groundwater Development Project. The fund balance is projected to be $0 at the end of fiscal year 2013/2014.

f) Water Facility Capacity Fees & Charges, 12615, Page 3

This restricted reserve fund was established to accumulate funds from new water service connection fees used to purchase capacity in the existing water system. Additional funds into this account will be deferred this year. The fund balance as of March 31, 2013 was $63,795 which is being used to fund the Ayers Acres Groundwater Development Project. The fund balance is projected to be $0 at the end of fiscal year 2013/2014.

g) Assessment District No. 9 Construction Funds, 10410, Page 3

This restricted reserve fund is for construction, operations and maintenance of water system facilities within the boundary of Assessment District No. 9 (AD 9). The fund balance as of March 31, 2013 was $71,091. AD 9 funds is a restricted account that is used to fund projects exclusively in AD 9. As the need for O&M and other CIP projects in AD 9 arises staff will recommend utilizing these funds.

h) Assessment District No. 10 Construction Funds, 10410, Page 3

This restricted reserve fund is for construction, operations and maintenance of water system facilities within the boundary of Assessment District No. 10 (AD 10). The fund balance as of March 31, 2013 was $30,104. AD 10 funds is a restricted account that is used to fund projects exclusively in AD 10. As the need for O&M and other CIP projects in AD 10 arises staff will recommend utilizing these funds.

i) Assessment District No. 10 O&M Funds, 10445, Page 3

This restricted reserve fund is for operations and maintenance (O&M) of water system facilities within the boundary of Assessment District No. 10 (AD 10). The fund balance as of March 31, 2013 was $103,710. AD 10 funds is a restricted account that is used to fund projects exclusively in AD 10. As the need for O&M and other CIP projects in AD 10 arises staff will recommend utilizing these funds.

j) DWR Loan Payback to General Fund, 52820, Page 54

The District took out a $1.5 million loan that was originally obtained through the State Department of Water Resources (DWR) for water main replacement. This loan was to be paid off by the fiscal year ending 2014. The District paid the loan off in December 2010 and will continue collecting the DWR loan fee until approximately September 2013 when the General Fund has been reimbursed. The balance as of March 31, 2013 was ($69,243).

WA-18

Administration & Water Division



Projected Rate Increase Budgeted %OPERATING AND MAINTENANCE REVENUE: 2013-2014 ($/month) 2012-2013 Change Total Monthly Base Charges: $859,361 $692,618 24.1% Monthly Base Charges for 3/4" Meters (2,895 x 12 mos. x $23.50) $816,529 $4.65 24.7% Monthly Base Charges for 3/4" Irr. Meters (2 x 12 mos. x $13.71) $329 45.4% Monthly Base Charges for 1" Meters (30 x 12 mos. x $52.93) $19,053 12.3% Monthly Base Charges for 1" Fire Meter (1 x 12 mos. x $36.49) $438 16.4% Monthly Base Charges for 1.5" Meters (1 x 12 mos. x $101.93) $1,223 8.1% Monthly Base Charges for 2" Meters (5 x 12 mos. x $160.76) $9,646 6.6% Monthly Base Charges for 3" Meters (1 x 12 mos. x $347.01) $4,164 5.2% Monthly Base Charges for 4" Fire Meter (1 x 12 mos. x $88.43) $1,061 8.8% Monthly Base Charges for Smiley Park (1 x 12 mos. x $576.50) $6,918 0.0% Water Sales (19.87 MCF x $.0352) $699,424 $1.40 $672,620 4.0% Delinquent Fees $41,100 $41,100 0.0% Meter Installations ($1,063 x 1) $1,063 $1,022 4.0% Interdepartmental Reimbursements $66,380 $63,604 4.4% Meter Unlocking Charges $6,500 $8,200 -20.7% Meter Reconnect Charges $10,500 $10,500 0.0% Customer Service Fees $2,200 $2,200 0.0% Availability Charges (100%) $41,066 $41,066 0.0% Interest Income (100% of total available interest) $3,000 $3,000 0.0% Miscellaneous Income $26,190 $26,190 0.0% Cost of Sales $2,500 $2,500 0.0% Transfer From General Fund $0 $0 0.0%

$1,759,284 $1,564,620 12.4%$1,569,304 $1,547,640 1.4%

CAPITAL IMPROVEMENT REVENUE: Water Facilities Capacity Charge ($4,338 x 1) $4,338 $4,171 4.0% Property Taxes $0 $0 0.0% DWR Loan Fee (Rolled Into Fixed Monthly Base Rate) $0 $139,698 -100.0% Transfer from Operating Revenue $189,980 $0 100.0% Transfer from Designated Reserve Funds (See Page 3) $214,238 $0 100.0% Transfer from Capital Improvement Reserve Funds (AD #9 & 10) $0 $5,000 -100.0% Interest Income (0% of total available interest) $0 $0 0.0% San Bernardino County Lease Revenue $9,600 $9,600 0.0% TOTAL CAPITAL IMPROVEMENT REVENUE: $418,156 $158,469 163.9% TOTAL CAPITAL IMPROVEMENT EXPENSES (See Page 3): $608,136 $175,449 246.6%

$2,177,440 $1,723,089 26.4%$2,177,440 $1,723,089 26.4%

Difference Between Operating Revenue/Expenses $189,980 $16,980 Difference Between Capital Improvement Revenue/Expenses ($189,980) ($16,980) Total Net Difference: $0 $0

TOTAL OPERATING REVENUE: TOTAL OPERATING EXPENSES (See Page 2):

TOTAL PROJECTED REVENUE:TOTAL PROJECTED EXPENSES:

RUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGETREVENUE AND EXPENSE SUMMARY

FY 2013/2014 Budget 6/12/2013 Page 1

ACCOUNT REQUESTED APPROVED % APPROVED DETAIL NUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #

50510 ADMINISTRATIVE SALARIES $52,000 $50,550 2.9% 450520 OPERATING WAGES $334,360 $366,190 -8.7% 550530 ADMINISTRATION OFFICE WAGES $246,158 $231,340 6.4% 650610 DIRECTORS' COMPENSATION $4,517 $4,516 0.0% 751410 GROUP INSURANCE $111,255 $107,713 3.3% 851420 CALPERS RETIREMENT $200,190 $197,123 1.6% 951430 UNIFORMS $2,641 $3,152 -16.2% 10

$951,121 $960,584 -1.0% $0


50720 OFFICE SUPPLIES/MATERIALS $18,000 $18,000 0.0% 1151610 OFFICE EQUIPMENT REPAIR/MAINTENANCE $1,700 $2,300 -26.1% 1251620 OFFICE EQUIPMENT MAINT AGREEMENTS $1,965 $0 100.0% 1350730 OFFICE EQUIPMENT RENTALS & LEASES $7,190 $5,970 20.4% 1451630 OFFICE JANITORIAL SERVICE $6,050 $6,050 0.0% 1550910 COMPUTER TECHNICAL SUPPORT $26,355 $20,370 29.4% 1651210 UTILITIES - HEAT & LIGHTS $12,000 $12,960 -7.4% 1750110 UTILITIES - POWER FOR PUMPING $88,500 $88,000 0.6% 1851310 TELEPHONE $5,916 $5,868 0.8% 1952210 LIABILITY INSURANCE $23,663 $23,663 0.0% 2052220 WORKERS COMP INSURANCE $17,415 $24,178 -28.0% 2151510 MEDICARE HOSPITAL INSURANCE TAX (FIC $9,391 $9,610 -2.3% 2250750 POSTAGE $26,484 $23,748 11.5% 2350760 COMMUNITY RELATIONS $1,000 $1,500 -33.3% 2450780 PRINTING & PUBLICATION $2,472 $3,472 -28.8% 2551910 MEMBERSHIPS & SUBSCRIPTIONS $5,049 $5,320 -5.1% 2651810 PROFESSIONAL SERVICES $71,921 $59,792 20.3% 2750020 PURCHASED WATER $189,035 $167,430 12.9% 2850220 WATER QUALITY TESTING $28,392 $24,554 15.6% 2951640 GENERAL MAINTENANCE OFFICE & GROUN $2,250 $5,350 -57.9% 3050030 REPAIR/MAINTENANCE (SOURCE OF SUPPL $2,480 $2,480 0.0% 3150320 MAINTENANCE MAINS $3,350 $3,450 -2.9% 3250120 REPAIR/MAINTENANCE PUMPS & MOTORS $2,000 $2,000 0.0% 3350130 REPAIR/MAINTENANCE PUMP BUILDINGS $1,000 $1,000 0.0% 3450330 REPAIR/MAINTENANCE STORAGE TANKS $5,500 $5,500 0.0% 3550340 MAINTENANCE FUEL STORAGE TANKS $700 $700 0.0% 3651010 GAS, FUEL, OIL & GREASE $13,575 $14,250 -4.7% 3751110 TRUCK REPAIR & MAINTENANCE $6,400 $6,400 0.0% 3851120 TRACTOR & EQUIPMENT REPAIR/MAINT $4,000 $4,000 0.0% 3952310 RADIO REPAIR/MAINTENANCE $100 $1,000 -90.0% 4050350 BLACKTOP/STREET REPAIRS $4,000 $4,000 0.0% 4150420 METERS & SERVICES REPAIR/MAINT $1,012 $1,012 0.0% 4250360 FIRE HYDRANT REPAIR/MAINTENANCE $600 $600 0.0% 4351710 FEES & PERMITS $20,306 $20,306 0.0% 4452410 SMALL TOOLS/EQUIPMENT $1,500 $1,837 -18.3% 4552420 SAFETY CLOTHING/DEVICES $1,945 $2,445 -20.4% 4652430 SAFETY EQUIPMENT $1,000 $2,250 -55.6% 4752110 EDUCATION & SEMINARS $2,500 $3,000 -16.7% 4852010 MISCELLANEOUS SUPPLIES & EXPENSES $1,468 $2,091 -29.8% 49

$618,183 $586,456 5.4% $0

$1,569,304 $1,547,040 1.4% $0

SALARIES, WAGES & BENEFITS SUB-TOTAL:

SERVICES & SUPPLIES SUB-TOTAL:

TOTAL OPERATING EXPENSES:

SALARIES, WAGES & BENEFITSOPERATION AND MAINTENANCE ACCOUNTS

RUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET

SERVICES & SUPPLIES ACCOUNTS

FY 2013/2014 Budget 6/12/2013 Page 2


12165 PUMPING EQUIPMENT $5,500 $5,500 0.0% 5012205 OFFICE FURNITURE & EQUIPMENT $7,540 $11,390 -33.8% 5112225 SPECIAL PURPOSE EQUIPMENT $50,000 $10,200 390.2% 5211310 WATER DEPARTMENT INVENTORY $12,120 $18,120 -33.1% 5352820 DWR LOAN PAYMENT (P&I) $32,976 $123,489 -73.3% 5410410 ASSESSMENT DISTRICT #9 $0 $5,000 -100.0% n/a10445 ASSESSMENT DISTRICT #10 $0 $0 0.0% n/a12615 CIP AYERS ACRES GROUNDWATER WELL $500,000 $0 0.0% 54

11116.20 PURIFICATION SYSTEM $0 $1,750 -100.0% n/a$608,136 $175,449 246.6% $0

$2,177,440 $1,722,489 26.4% $0

ACCOUNT REQUESTED APPROVED 6/30/14 FUND 3/31/13 FUND % NUMBER DESCRIPTION THIS YEAR LAST YEAR BALANCE BALANCE CHANGE

NEW Water Capital Improvement Fund $041710 San Bernardino County Lease Payments $22,907 $22,907 0%

Zone 3 Reservoir $4,377 $4,377 0%12615 Water Development $11,267 $11,267 0%12170 Water Treatment $214,238 $62,977 $277,215 -77%12615 Water Facility Capacity Fees & Charges $63,795 $63,795 0%10410 Assessment District No. 9 Construction Funds $71,091 $71,091 0%10410 Assessment District No. 10 Construction Funds $30,104 $30,104 0%10445 Assessment District No. 10 O&M Funds $103,710 $103,710 0%

$214,238 $0 $370,230 $584,468 -37%

TOTAL BUDGET:

TOTAL CAPITAL IMPROVEMENTS:

CAPITAL IMPROVEMENT ACCOUNTSRUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET

DESIGNATED & RESERVE FUNDS

TOTAL DESIGNATED RESERVE FUND BALANCE:

FY 2013/2014 Budget 6/12/2013 Page 3

G/L ACCOUNT NUMBER DESCRIPTION REQUEST

50510 ADMINISTRATIVE SALARIES 52,000$

33% Water Department 52,000$ 33% Sewer Department 16.5% Fire Department 16.5% Ambulance Department

SUMMARY OF REQUEST

$42,000

$43,000

$44,000

$45,000

$46,000

$47,000

$48,000

$49,000

$50,000

$51,000

$52,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $45,788 $48,148 $48,848 $50,550 $52,000

Actual $51,050 $49,068 $48,848 $48,423

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 4


50520 OPERATING WAGES 334,360$

ALLOCATION OF WAGES:Water Division:Supervision Division Supervisor + 3 Certification Incentives 101,301$ Operations Compliance & Safety Officer / Operator 3 + 2 Certification Incentives * 54,509$ Distribution Operator 2 (2 positions) + 8 Certification Incentives 110,988$ Meter Reader 38,055$ Overtime On-Call Time - 292 Days X 1Hr. Ea. Night X $43.39/Hr.= Average OT Rate 12,671$ Holiday Coverage - 13 Days X 3 Hrs. X $43.39/Hr. = 43.39 1,692$ Weekend Coverage - 83 Days X 3 Hrs. X $43.39/Hr. = 10,805$ After Hours and Emergency Call-Outs - 100Hrs. X $43.39/Hr. = 4,339$

Certification Incentive Pay = $0.50 per hour for each approved certificate Total: 334,360$ Wages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable. *Does Not Include Estimated Wages ($15,016) Paid by Fire and Wastewater Departments.

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $394,080 $347,008 $366,201 $366,190 $334,360

Actual $396,302 $356,086 $356,690 $313,483

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 5


50530 ADMINISTRATION OFFICE WAGES 246,158$

ALLOCATION OF WAGES: Administration Supervisor 108,245$ Administration Staff (3 Fulltime Positions) 126,913$ Overtime (Other than Administration Supervisor) 1,000$ Temporary Records Retention Employee 10,000$

Wages include 2.0% Cost of Living Adjustment (COLA) and Total: 246,158$ earned merit raises where applicable.

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $197,351 $204,448 $216,170 $231,340 $246,158

Actual $198,300 $216,106 $226,986 $215,488

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 6


50610 DIRECTORS' COMPENSATION $4,517



Ten (10) Committee meetings x 2 Directors x $100 = $2,000

Total: $4,517

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,716 $4,516 $4,516 $4,516 $4,517

Actual $3,377 $3,883 $4,166 $2,383

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 7


51410 GROUP INSURANCE $111,255

Medical, Dental and Vision1 ($930/mo. x 12 mos. x 9.33 employees) $104,123

Long Term Disability2 ($632,518 x 0.62%) $3,922

Accidental Death and Dismemberment3 ($1,274,000 x 0.048%) $612

Life Insurance4 (1,274,000 x 0.204%) $2,599

Total $111,255

1 Monthly Cap on Medical, Dental and Vision Premiums.

2 0.62% of annual base salaries plus certification incentive pay for 9.33 employees.

3 0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for 9.33 employees.

4 0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for 9.33 employees.

SUMMARY OF REQUEST

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $114,890 $101,617 $104,746 $107,713 $111,255

Actual $81,574 $81,853 $71,022 $52,769

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 8


51420 CALPERS RETIREMENT $200,190


Classic Miscellaneous Members1

District's Contribution Percentage (22.974% x $632,518) $145,315 Employer Paid Member Contribution (EPMC) (8% x $632,518) $50,601 Paying and Reporting the Value of EPMC (0.64% x $632,518) $4,048 Survivor Benefit ($0.93 per employee per pay period) $226

1 One new miscellaneous members contribution rate will be less than the 22.974% Total $200,190 under Assembly Bill (AB) 340, Public Employees' Pension Reform Act (PEPRA).

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $185,870 $162,298 $179,817 $197,123 $200,190

Actual $191,033 $174,525 $142,349 $172,934

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 9


51430 UNIFORMS $2,641

Uniform Service (5 employees x $8.67/week x 52 weeks) 2,254$ District Logo Silk Screen T-Shirts (3 per employee x $20 x 5 employees) 300$ District Logo Silk Screen Golf Style Shirts (4 x $21,75/shirt) 87$

Total: $2,641

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,176 $3,204 $3,276 $3,152 $2,641

Actual $3,507 $3,485 $3,432 $2,428

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 10


50720 OFFICE SUPPLIES/MATERIALS 18,000$

Copy & Computer Paper, Ribbons, Printer Cartridges & Miscellaneous Items. 6,000$ Miscellaneous Supplies, Pencils, Pens, Folders, Binders, Notepads, Office Items, etc. 7,000$ Water Bills & Envelopes (1yr. Supply). 5,000$

Total: 18,000$

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10

2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $27,000 $27,250 $27,250 $18,000 $18,000

Actual $21,983 $22,578 $19,376 $13,916

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 11


51610 OFFICE EQUIPMENT REPAIR/MAINTENANCE 1,700$

Miscellaneous Repairs to Office Equipment 500$ Sensus Metering System Maintenance Agreement 1,200$

Total: 1,700$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,000 $2,185 $2,300 $2,300 $1,700

Actual $1,623 $1,958 $1,588 $1,868

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 12


51620 OFFICE EQUIPMENT MAINT AGREEMENTS 1,965$

Priority Mail Systems three station folder, inserter, billing machine parts & labor ($1,965/yr.) 1,965$

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

$2,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,353 $1,488 $1,000 $0 $1,965

Actual $1,353 $1,488 $0 $0

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 13


50730 OFFICE EQUIPMENT RENTALS & LEASES 7,190$

Pitney Bowes Postage Machine ($497.52 X 4 Quarters) - Contract Expires in 2016 1,990$ Lease of Xerox Color Cube Copier for 12 Months 3,200$ Xerox Copies Excess Print Charge 2,000$

Total: 7,190$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

2009-10

2010-11

2011-12

2012-13

(FYTD)

2013-14

Budgeted $2,000 $2,000 $2,000 $5,970 $7,190

Actual $1,980 $1,980 $1,653 $5,540

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 14


51630 OFFICE JANITORIAL SERVICE 6,050$

Janitorial Services to clean District office - 4 Times/Mo. ($450 x 12) 5,400$ Annual Carpet Cleaning 400$ Annual Window Cleaning 250$

Total: 6,050$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $5,450 $5,450 $5,450 $6,050 $6,050

Actual $4,969 $5,348 $5,929 $4,950

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 15


50910 COMPUTER TECHNICAL SUPPORT 26,355$

Software Systems Associates: Comet Software Tech Support, Annual Fee 1,780$ Comet Software General Support 30 Hrs. X $100/Hr. 3,000$ Comet Renewal & Anywhere License 900$

California Computer Options: Computer Technical Support - Labor 8,500$ Managed Service Contract - Maintenance & Monitoring 4,860$ Managed Endpoint Protection Subscription - anti-virus & spyware 1,035$ Cloud Backup Solution (off site backup) 1,800$ Sonic Wall Content Filtering/VPN Subscription 495$ MDM Mobile Device Management 985$ VPN Tunnel Reconfigurations 1,500$ Upgrade Workstations 1,500$

Total: 26,355$

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $12,860 $14,740 $12,790 $20,370 $26,355

Actual $15,614 $25,691 $22,686 $24,822

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 16


51210 UTILITIES - HEAT & LIGHTS 12,000$

Heat and Lights for District Office and Shops: 12,000$

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $11,400 $12,000 $12,000 $12,960 $12,000

Actual $12,131 $11,143 $10,193 $9,142

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 17


50110 UTILITIES - POWER FOR PUMPING 88,500$

Cost of Power to Operate Pumps at Wells and to Transfer 88,500$ Water in the Distribution System.

Cost of Power in 2012-13 Per Acre Foot is Approximately: $275

Anticipated Cost Per Acre Foot for 2013-14 is: $295

Estimated District Production for 2013-14 is 300 Acre Feet 300AF X $295/AF = $88,500

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $89,280 $89,900 $88,000 $88,000 $88,500

Actual $82,938 $87,789 $89,781 $67,577

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 18


51310 TELEPHONE 5,916$

Telephone Service Charges for District Office and Shops: Current Monthly Average = $ 392 x 12 Months 4,704$

Service & Toll Charges for 1 Cellular Phone: Current Monthly Average for 1 Phone = $ 25 x 12 Months 300$ Verizon Internet Services Average = $ 76 x 12 Months 912$

Total: 5,916$

SUMMARY OF REQUEST

$4,800

$5,000

$5,200

$5,400

$5,600

$5,800

$6,000

$6,200

$6,400

$6,600

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $6,448 $6,160 $6,036 $5,868 $5,916

Actual $5,931 $5,583 $5,741 $5,478

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 19


52210 LIABILITY INSURANCE 23,663$

General Liability and Property Insurance Coverage 23,663$ Special District Risk Management Authority (SDRMA) Water Department Annual Premium = $23,663

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $20,331 $20,260 $23,916 $23,663 $23,663

Actual $20,410 $24,354 $23,812 $22,322

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 20


52220 WORKERS COMP INSURANCE 17,415$

SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY 17,415$ Estimated Premiums for Water Department, Administration, and 33% GM

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $38,580 $25,806 $23,002 $24,178 $17,415

Actual $23,198 $26,456 $23,969 $20,888

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 21


51510 MEDICARE HOSPITAL INSURANCE TAX (FICA) 9,391$

Federal Requirement for Employees Hired After April 1986 Rate: 1.45% of Payroll (Includes Base Pay and All Overtime)

1.45% x $647,624 (GM+Ops+Admin+$15,106) 9,391$

* 33% General Managers Salary, Administration Office wages and Operating wages including 100% of Compliance / Safety Officer.

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $8,338 $7,996 $8,549 $9,610 $9,391

Actual $9,373 $8,394 $8,445 $9,855

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 22


50750 POSTAGE 26,484$

Water Bills - 36,000 @ $0.46 Ea. 16,560$ Shut-Off Notices - 7,200 @ $0.46 Ea. 3,312$ Availability Bills 552$ Postage Meter 6,060$ (Based on Actual Postage for 2012)

Total: 26,484$ Cost of Postage for Mailing Water Bills and General Business Mail.

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $23,213 $23,213 $23,213 $23,748 $26,484

Actual $20,600 $22,701 $24,597 $20,332

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 23


50760 COMMUNITY RELATIONS 1,000$

Water Conservation Handout Materials & Other Unanticipated Expenses 1,000$

Total: 1,000$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,500 $2,800 $1,500 $1,500 $1,000

Actual $980 $1,690 $946 $447

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 24


50780 PRINTING & PUBLICATION 2,472

Letterhead Stationery, Envelopes, Service Applications, Door Tags, Business Cards & Special Printings 1,500$ Legal Advertisements & Classified Advertisements 600$ Pre-Printed Checks 372$

Total: 2,472

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,450 $3,450 $3,450 $3,472 $2,472

Actual $3,194 $3,657 $2,011 $1,490

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 25


51910 MEMBERSHIPS & SUBSCRIPTIONS 5,049$

Chamber of Commerce 125$ American Waterworks Association (AWWA) 500$ California Special Districts Association ($4,576/3 Departments) 1,525$ San Bernardino County Special Districts ($840/3 Departments) 280$ AWWA Publications Standards Updating 450$ Cross-Connection Control Foundation 125$ Alpenhorn Newspaper 20$ Mountain News Newspaper 30$ Top Health & Top Performance Newsletter ($674/3 Departments) 225$ Unanticipated Additional Memberships/Subscriptions 250$ Fair Labor Standards Act Updating Service ($537/2 Water-Wastewater Departments) 269$ Employee Health Club Memberships 1,250$

Total: 5,049$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,533 $3,909 $5,331 $5,320 $5,049

Actual $3,917 $3,584 $4,049 $4,919

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 26


51810 PROFESSIONAL SERVICES 71,921$

Engineering (Engineering Resources) 3,000$ Legal (Best, Best & Krieger) $1500/Mo. Average 18,000$ Financial Advisers (Rogers, Anderson, Malody & Scott) 20,000$ Auditing (Teaman, Ramirez & Smith) 8,333$ ADP Payroll Service: 26 Pay Periods 17,200$ C.N.A. Surety Bond (Administration) 150$ Inland Desert Answering Service 400$ Recording Lien Fees 600$ ACH Debit Fee $25/Mo. 300$ Misc. Services and Unanticipated Costs 1,000$ 2013 Board of Directors Election Cost ($8,813/3) 2,938$

Total: 71,921$

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

$100,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $67,836 $70,563 $70,000 $59,792 $71,921

Actual $76,448 $92,482 $63,817 $55,018

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 27


50020 PURCHASED WATER 189,035$

2013-14 Estimated Water Consumption = 485 Acre Feet (AF) All District Sources: 300 AF

Purchased Water: 185 AF CLAWA: 100 AF X $1,150/AF= 115,000$ Arrowbear: 85 AF x $871/AF= 74,035$

2012-13 Estimated Purchased Water - 165 AF Total: 189,035$ 2012-13 Estimated District Production - 320 AF 2012-13 Total - 485 AF

(1) CLAWA Rate Estimated to Remain Unchanged at $1,150/AF (+0%) (2) APCWD Rate Estimated to Remain Unchanged at $871/AF (+0%)

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $388,550 $255,422 $220,051 $167,430 $189,035

Actual $211,415 $132,300 $115,013 $216,464

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 28


50220 WATER QUALITY TESTING 28,392$

Routine Bac-t System Samples (22 Samples/Wk. X 52/Wks. @ $7.00 Ea.) 8,008$ Bac-t Rechecks/Special Samples (60 Samples @ $7.00 Ea.) 420$ General Physical System Samples (10 Samples/Mo.X 12 Mo. @ $4.00 Ea.)(+4 Sources @$4 Ea.) 496$ Plate Count Samples (6 Samples/Mo. X 12 Mo. @ $4.00 Ea.) 288$ Gross Alpha Samples (27 Samples/Year @ $40.00 Ea.) 1,080$ Nitrate as NO3 (8 @ $10.00 Ea.) 80$ Uranium Samples (40 @ $75.00 Ea.) 3,000$ Inorganic Samples (2 @ $140.00 Ea.) 280$ General Mineral Samples (2 @ $90.00 Ea.) 180$ Rimwood & Weiss Canyon Well Chemical Treatment for Corrosivity 3,600$ Liquid Chlorine (500 Gallons @ $3.50/Gal.) 1,750$ TTHM Samples (16 @ $30.00 Ea.) 480$ Radium 226 Samples (16 @ $115.00 Ea.) 1,840$ Corrosivity (26 @ $40.00 Ea.) 1,040$ HAA5 (16 @ $100.00 Ea.) 1,600$ Additional Unanticipated Sampling 2,500$ LMI Replacement Pumps 1,750$

Total: 28,392$

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $28,224 $25,969 $25,194 $24,554 $28,392

Actual $24,233 $19,240 $24,621 $15,307

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 29


51640 GENERAL MAINTENANCE OFFICE & GROUNDS 2,250$

Monitoring of District Office Alarm System 450$ Maintenance at District Complex (Lights, Landscaping, Miscellaneous Repairs & Supplies) 1,800$

Total: 2,250$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,650 $1,250 $1,250 $5,350 $2,250

Actual $1,121 $3,723 $1,326 $2,086

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 30


50030 REPAIR/MAINTENANCE (SOURCE OF SUPPLY) 2,480$

Backflow Assembly Testing (8 @ $60.00 Ea.) 480$ Miscellaneous Repairs and Maintenance 2,000$

Total: 2,480$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,480 $2,480 $2,480 $2,480 $2,480

Actual $5,830 $726 $6,894 $627

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 31


50320 MAINTENANCE MAINS 3,350$

Miscellaneous Maintenance and Repairs to Telemetry System 2,000$ Underground Service Alert Location Request Charges: 50$ Marking Paint for USA Location Requests (6 cases @ $50/case) 300$ Repair Costs for the Pressure Regulating Valves 500$ Valve Maintenance Program Unanticipated Repairs 500$

Total: 3,350$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,800 $2,800 $4,750 $3,450 $3,350

Actual $5,424 $2,864 $3,362 $710

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 32


50120 REPAIR/MAINTENANCE PUMPS & MOTORS 2,000$

Miscellaneous Repairs to Pumps and Motors 2,000$

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,000 $1,000 $2,000 $2,000 $2,000

Actual $1,282 $2,418 $10,117 $1,495

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 33


50130 REPAIR/MAINTENANCE PUMP BUILDINGS 1,000$

Miscellaneous Repair/Maintenance to Pump Buildings 1,000$

SUMMARY OF REQUEST

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

$1,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,000 $1,000 $1,000 $1,000 $1,000

Actual $97 $502 $858 $47

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 34


50330 REPAIR/MAINTENANCE STORAGE TANKS 5,500$

Wet Inspection and Cleaning of Two Tanks 4,500$ Miscellaneous Repairs to Storage Tanks 1,000$

Total: 5,500$

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $4,500 $79,500 $4,500 $5,500 $5,500

Actual $59 $5,251 $32 $712

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 35


50340 MAINTENANCE FUEL STORAGE TANKS 700$

Miscellaneous Repairs 500$ Annual Tank Testing 200$

Total: 700$

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $600 $1,000 $1,600 $700 $700

Actual $515 $657 $352 $654

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 36


51010 GAS, FUEL, OIL & GREASE 13,575$

2,500 Gallons of 87 Octane Gas @$4.50/Gal. 11,250$ 250 Gallons Diesel Fuel for Backhoe & Generators @$4.50/Gal. 1,125$ 70 Gallons 15/40W Motor Oil @ $15.00/Gal. 1,050$ 10 Gallons Hydraulic Fluid (Tractors) @ $15.00/Gal. 150$

Total: 13,575$

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

$18,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $16,600 $11,960 $14,250 $14,250 $13,575

Actual $8,709 $11,288 $13,554 $11,061

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 37


51110 TRUCK REPAIR & MAINTENANCE 6,400

12 Tires for Service Trucks 2,000$ Campbell #2821 Truck Tire Chains (4 sets @ $100 ea.) 400$ Repairs, Tune-Ups, Servicing and Miscellaneous Repairs 4,000$

Total: 6,400

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $4,960 $4,960 $5,960 $6,400 $6,400

Actual $3,460 $5,227 $6,890 $3,994

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 38


51120 TRACTOR & EQUIPMENT REPAIR/MAINT 4,000$

Miscellaneous Repair/Maintenance to Tractors, Thiokol & Equipment (Welder, Jack Hammers, Compressor, etc.) 4,000$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,000 $2,000 $4,000 $4,000 $4,000

Actual $3,073 $3,163 $3,761 $1,268

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 39


52310 RADIO REPAIR/MAINTENANCE 100$

Repair/Maintenance of Radios: 100$ 1 - Base Station 8 - Pagers & Paging System 11 - Mobiles

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,000 $1,000 $1,000 $1,000 $100

Actual $250 $0 $0 $1,220

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 40


50350 BLACKTOP/STREET REPAIRS 4,000$

Routine Paving, Service Installations, Main Repairs (600 SF @ $5/SF) 3,000$ (SC 800) Temporary Asphalt 1,000$

Total: 4,000$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $6,900 $5,500 $4,000 $4,000 $4,000

Actual $4,900 $3,976 $2,352 $0

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 41


50420 METERS & SERVICES REPAIR/MAINT 1,012$

Miscellaneous Repairs (Gaskets, Meter Chambers, Registers, etc.) 500$ Repairs to Existing Services for Erosion and Meter Protection 200$ Padlocks for Locking Meters 312$

Total: 1,012$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,012 $1,012 $1,012 $1,012 $1,012

Actual $998 $681 $9,637 $371

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 42


50360 FIRE HYDRANT REPAIR/MAINTENANCE 600$

Repair Parts; Gaskets, Caps, Couplings, Flanges, Bolts, Paint, Etc. 600$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $600 $600 $600 $600 $600

Actual $597 $421 $3,730 $111

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 43


51710 FEES & PERMITS 20,306$

Annual Permit Fees to County, State & Federal Regulatory Agencies: San Bernardino County Fire Dept. Permit Fees (Generators, Hazardous Waste, Fuel Dispensing) 1,832$ Equipment - South Coast Air Quality Management District 2,120$ Excavating Permit - San Bernardino County Road Department ($150/2 departments + Inspection fees 6 x $150) 975$ Water System Service Fee - State Department of Health Services 10,000$ Forest Service Permit (Owl Rock Well) (Renew in Dec. 2015) -$ San Bernardino County LAFCO Funding - Estimated at $10,000/3 Depts. 3,333$ State Water Resources Control Board Permit 1,943$ San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts.) 103$

Total: 20,306$

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $18,447 $19,936 $19,057 $20,306 $20,306

Actual $13,475 $12,511 $14,406 $27,863

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 44


52410 SMALL TOOLS/EQUIPMENT 1,500$

Miscellaneous Hand Tools, Wrenches, Shovels, Pry Bars, Hand Pumps, Etc. 1,500$

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

$2,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,000 $1,500 $1,500 $1,837 $1,500

Actual $1,170 $1,435 $1,494 $398

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 45


52420 SAFETY CLOTHING/DEVICES 1,945$

35 Pair Leather Work Gloves @ $12.00 Ea. 420$ Steel Toed Safety Boots, 6 @ $100 Ea. 600$ One Pair of Insulated Safety Coveralls 135$ Employee Radiation Detection Badges 290$ Additional Safety Items 500$

Total: 1,945$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,895 $1,895 $1,895 $2,445 $1,945

Actual $1,460 $1,342 $2,010 $1,582

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 46


52430 SAFETY EQUIPMENT 1,000$

Annual Fire Extinguisher Inspection 250$ Miscellaneous Equipment - Barricades, Batteries, Flashlights, Etc. 750$

Total: 1,000$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,000 $1,000 $1,000 $2,250 $1,000

Actual $931 $739 $1,102 $139

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 47


52110 EDUCATION & SEMINARS 2,500$

Travel, lodging, meals and registration expenses for various conferences and training 2,500$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $3,500 $4,000 $3,000 $3,000 $2,500

Actual $4,381 $104 $1,572 $2,399

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 48


52010 MISCELLANEOUS SUPPLIES & EXPENSES 1,468$

Miscellaneous Supplies, Business Meeting Expenses, Etc. 100$ Miscellaneous Supplies Purchased at Home Depot, Costco, Etc. 400$ Trash Pick Up and Disposal Fees ($80.66 x 12 months) 968$

Total: 1,468$

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,088 $2,088 $2,091 $2,091 $1,468

Actual $960 $956 $1,458 $1,151

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 49


12165 PUMPING EQUIPMENT 5,500$

Purchase of a Replacement Pump for Groundwater Well 5,500$

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $4,500 $6,800 $8,000 $5,500 $5,500

Actual $3,560 $6,103 $0 $4,123

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 50


12205 OFFICE FURNITURE & EQUIPMENT 7,540$

Ink Jet 6500 Printer & Ink Cartridges (3 x $200) 600$ Laptop For Administration Supervisor 750$ Computer Tablet For Daily Water Operations 600$ Five replacement workstations 3,245$ Five Microsoft Office Software Licenses 1,245$ Upgrade Server RAM to 16GB 500$ LCD Monitor Replacements 600$

Total: 7,540$

SUMMARY OF REQUEST

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $1,600 $1,600 $4,860 $11,390 $7,540

Actual $1,981 $1,745 $0 $9,780

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 51


12225 SPECIAL PURPOSE EQUIPMENT 50,000$

SCADA and Telemetry system Upgrade Phase 2 ($100,000 / 2 Departments) 50,000$

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $2,950 $2,700 $0 $10,200 $50,000

Actual $756 $2,572 $0 $2,826

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 52


11310 WATER DEPARTMENT INVENTORY 12,120$

Miscellaneous Fittings, Clamps and Replacement Parts 9,000$ 30 - Christy Meter Lid Sets @ $36 Ea. 1,080$ 60 - Christy Meter Boxes @ $34 Ea. 2,040$

Total: 12,120$

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2009-10 2010-11 2011-12 2012-13(FYTD)

2013-14

Budgeted $14,587 $21,720 $21,720 $18,120 $12,120

Actual $9,930 $15,826 $10,257 $7,607

Budgeted Actual

FY 2013/2014 Budget 6/12/2013 Page 53


52820 DWR LOAN PAYMENT (P&I) 32,976$

$1.5 Million loan was originally obtained through the State Department of Water Resources for water 32,976$ main replacement. This loan was to be paid off by the fiscal year ending 2014. The District paid theloan off in December 2010 and will continue collecting the DWR loan fee until approximately September2013 when the General Fund has been reimbursed.


12615 CIP AYERS ACRES GROUNDWATER WELL 500,000$

Equip groundwater well, design and construction of pump station and pipeline. 500,000$

SUMMARY OF REQUEST

SUMMARY OF REQUEST

FY 2013/2014 Budget 6/12/2013 Page 54

CLASSIFICATION A B C D E FDIVISION SUPERVISOR

SUPERVISOR 3 Hourly $47.20 $49.56 $52.04 $54.64 $57.37 $60.24Monthly $8,182 $8,591 $9,020 $9,471 $9,945 $10,442Annual $98,181 $103,090 $108,245 $113,657 $119,340 $125,307



Cost of Living Adjustment (COLA): 2.0%

Water Division Supervisor (3 CI's) $101,301Administration Division Supervisor $108,245

STEP

RUNNING SPRINGS WATER DISTRICTDIVISION SUPERVISORS

2013-14 HOURLY WAGE SCHEDULEExempt Positions

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications,but in no case less than the Federal or State minimum wage.

FY 2013-2014 Budget 5/8/2013 Page 55

CLASSIFICATION A B C D E

SENIOR BILLING CLERK Hourly $23.06 $23.64 $24.23 $24.84 $25.46Monthly $3,997 $4,097 $4,200 $4,305 $4,412Annual $47,969 $49,169 $50,398 $51,658 $52,949

BILLING CLERK 3 Hourly $20.91 $21.43 $21.97 $22.52 $23.08Monthly $3,624 $3,715 $3,808 $3,903 $4,001Annual $43,493 $44,580 $45,695 $46,837 $48,008



RECEPTIONIST / Hourly $18.92 $19.39 $19.88 $20.38 $20.89SECRETARY 3 Monthly $3,280 $3,362 $3,446 $3,532 $3,620

Annual $39,356 $40,340 $41,348 $42,382 $43,441


Annual $34,815 $35,686 $36,578 $37,492 $38,430


Annual $30,806 $31,576 $32,365 $33,174 $34,004

UTILITY CLERK Hourly $14.81 $15.18 $15.56 $15.95 $16.35Monthly $2,567 $2,631 $2,697 $2,765 $2,834Annual $30,806 $31,576 $32,365 $33,174 $34,004


Senior Billing Clerk (1 CI) $53,989Receptionist/Secretary 3 $41,348Receptionist/Secretary 1 $31,576

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's

STEP

RUNNING SPRINGS WATER DISTRICTADMINISTRATION DIVISION

2013-14 HOURLY WAGE SCHEDULENon-Exempt Positions

FY 2013-2014 Budget 5/8/2013 Page 56


COMPLIANCE/SAFETY OPERATOR 3 Hourly $29.38 $30.11 $30.86 $31.63 $32.43(Grade 3 Distribution & Grade 2 Treatment) Monthly $5,092 $5,219 $5,350 $5,483 $5,620

Annual $61,102 $62,630 $64,195 $65,800 $67,445

OPERATOR 3 Hourly $26.70 $27.37 $28.06 $28.76 $29.48(Grade 3 Distribution & Grade 2 Treatment) Monthly $4,629 $4,744 $4,863 $4,985 $5,109

Annual $55,543 $56,932 $58,355 $59,814 $61,310


Annual $49,433 $50,669 $51,936 $53,234 $54,565


Annual $43,663 $44,754 $45,873 $47,020 $48,195

METER READER/CUSTOMER Hourly $16.58 $16.99 $17.41 $17.85 $18.30SERVICE REPRESENTATIVE Monthly $2,873 $2,945 $3,018 $3,094 $3,171

Annual $34,476 $35,338 $36,221 $37,127 $38,055

OPERATIONS ASSISTANT Hourly $15.09 $15.46 $15.85 $16.25 $16.65Monthly $2,615 $2,680 $2,747 $2,816 $2,886Annual $31,378 $32,163 $32,967 $33,791 $34,636


Operator 2 (3 CI's) $56,354Compliance/Safety Operator 3 (2 CI's) $69,525Operator 2 (5 CI's) $54,633Meter Reader/CSR $38,055

RUNNING SPRINGS WATER DISTRICTWATER DIVISION

2013-14 HOURLY WAGE SCHEDULENon-Exempt Positions

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and

STEP

FY 2013-2014 Budget 5/8/2013 Page 57

Vehicle Description Year Mileage Use Status Planned Estimated CostHours Retirement Date of Replacement

Nissan 4x4 Truck 1995 63,256 Daily 2015 (20 Yrs. Old) 24,500$ Unit #52

Nissan 4x4 Truck 1998 60,543 Reserve 2015 (17 Yrs. Old) 24,500$ Unit #60

Ford 555 Backhoe 1990 3465 Hrs. Treatment 2015 (25 Yrs. Old) 100,000$ Unit #42 Plant

Thiokol - Snow Cat 1965 797 Hrs. Winter 2015 (50 Yrs. Old) 100,000$ Unit #36 Activities

Ford 4x4 Ranger Truck 2001 50,444 Daily 2016 (15 Yrs. Old) 24,500$ Unit #68

Ford 4X4 Plow Truck 1997 123,726 Utility 2017 (20 Yrs. Old) 35,000$ Unit #58 Vehicle

Ford 575E Backhoe 1998 3659 Hrs. Special 2020 (22 Yrs. Old) 125,000$ Unit #59 Projects

Ford 4X4 Ranger Truck 2007 23,809 Daily 2022 (15 Yrs. Old) 24,500$ Unit #76



Portable Compressor 1998 525 Hrs. Limited 2018 (20 Yrs. Old) 18,000$

Portable Welder 2002 140 Hrs. Limited 2022 (20 Yrs. Old) 10,000$

Portable Cat Generator 1996 97 Hrs. Limited 2021 (25 Yrs. Old) 40,000$

Water Division Vehicle Replacement Schedule

FY 2013/2014 Budget 5/8/2013 Page 58


GENERAL MANAGER Hourly $60.69 $63.72 $66.91 $70.26 $73.78 Monthly $10,520 $11,045 $11,598 $12,178 $12,788 Annual $126,235 $132,536 $139,177 $146,136 $153,455


Hourly Monthly AnnualProfessional Engineering License, B.S., M.S., BCEE $1.50 $260 $3,120Certification Incentive Water Treatment Grade 2 $0.50 $87 $1,040Certification Incentive Water Distribution Grade 3 $0.50 $87 $1,040Certification Incentive Wastewater Collection Grade 4 $0.50 $87 $1,040Certification Incentive Mechanical Technologist Grade 2 $0.50 $87 $1,040Certification Incentive Plant Maintenance Grade 1 $0.50 $87 $1,040Certification Incentive Backflow Prevention & CCC $0.50 $87 $1,040Telecommunications Allowance $0.46 $80 $960

Total $4.96 $860.00 $10,320

Hourly $75.22Biweekly $6,017.53

Monthly $13,038 Annual $156,456

Additional Compensation

Total Compensation

RUNNING SPRINGS WATER DISTRICTGENERAL MANAGER

2013-14 WAGE SCHEDULEExempt Position

Salary shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the Federal or State minimum wage.

STEP

FY2013/2014 Budget 6/19/13 Page 59

Wastewater Collection & Treatment Division


Wastewater Collection and Treatment Service Vision: The Running Springs Wastewater Division will provide extraordinary wastewater collection service for the Running Springs area and wastewater transmission and treatment service for the Running Springs, Arrowbear, and Green Valley Lake areas that protects the environment, complies with regulatory requirements, satisfies the needs of our customers, and provides beneficial uses for our reclaimed water. Wastewater Collection Division Core Functions & FY 2013/2014 Goals & Objectives

Core Functions Fiscal Year 2013/2014 Goals & Objectives Operations & Maintenance Administration

Manage, repair & replacement of wastewater collection system

Ensure the California Integrated Water Quality System (CIWQS) requirements pertaining to Sanitary Sewer Overflow (SSO) reporting procedures are adhered to

Customer service related to service orders Ensure Fats, Oils & Grease (FOG) program

is administered

Respond to USA to accurately mark sewer mains to prevent contractors, or agencies from exposing or destroying infrastructure

Maintain accurate records of all preventative maintenance, maps & improvements

-Inspect all Food Service Establishments (FSE’s) to ensure full compliance with FOG. ordinance

Maintain compliance with state, regional & local requirements of sewer collection system

Ensure a safe, efficient & educated work force

Maintain an outstanding level of customer service

Repair & Maintenance

Preventative maintenance Inspection & maintenance of 60 miles of

sewer collection pipeline Clean 1.75 miles per year of sewer

collection pipeline identified hot spots Inspection of sewer manholes & lift station

wet wells for infiltration & inflow (I&I) & degredation

Investigate smoke testing program to minimize illegal connections & I&I

Clean & video inspect 3.3 miles of sewer collection pipeline & all manholes in Assessment District No. 6 (AD6)

Repair several mainline deficiencies identified in CCTV work throughout the District

Repair broken mortar on sewer manhole grade rings throughout the District

Sewer Collection System O&M of over 60 miles of sewer collection

pipeline O&M of 2.25 miles of sewer force mains O&M of over 2,000 sewer manholes Raise manholes to ensure proper

accessibility Control odors to minimize harmful &

corrosive gasses & customer complaints

-Reduce I&I by sealing manhole & cleanout lids throughout the District

Prevent sewer backups or spills by cleaning known hot spots every three months

Install locking manhole covers at key inspection & hot spot locations

Repair sewer easement in interceptor pipeline in Little Mill Canyon

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Wastewater Collection Division Core Functions & FY 2013/2014 Goals & Objectives (continued)


Sewer Lift Stations O&M of 9 sewer lift stations O&M of 7 standby generators

Control odors to minimize harmful & corrosive gasses & customer complaints

Upgrade control panels at Sewer Lift Stations 1 & 2

General maintenance, monthly testing, inspection & repairs of lift station generators

Inspect pumps for performance, efficiency & premature wear to prevent failures

SCADA System

O&M of Supervisory Control & Data Acquisition (SCADA) system

Testing at least monthly of SCADA alarms to ensure proper performance

Testing at least monthly of AD 2000 back up alarms to ensure proper performance

SCADA Upgrade Phase 2 project

Vehicle Maintenance O&M of District vehicles & equipment

General maintenance of all Division

vehicles & equipment Inspections weekly, monthly & annually of

all vehicles & equipment to ensure maximum operation & efficiency






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Wastewater Treatment Division Core Functions & FY 2013/2014 Goals & Objectives

Core Functions Fiscal Year 2013/2014 Goals & Objectives Operations & Maintenance Administration

Manage treatment plant & disposal facilities

Maintain compliance with Santa Ana Regional Water Quality Control Board (SARWQCB) Waste Discharge Requirements (WDR)

Maintain United States Forest Service (USFS) Special Use Permit (SUP)

Train staff on new processed & procedures Review & implement staff recommended

process & procedure changes Reporting to regulatory agencies

Successfully complete Huber Screw Press dewatering project

Complete installation of 14 Kubota EK300 Submerged Membrane Units (SMUs)

Implement changes identified by continued process evaluation

Repair & Maintenance Preventative maintenance Perform necessary repairs revealed by

routine / preventative maintenance Respond to equipment / machinery failures

500 new 510 Membrane Bioreactor (MBR) cartridges

Rebuild 2 MBR recycle pumps Perform Annual MBR take down &

mechanical inspection

Wastewater Treatment Plant O&M of 1MGD MBR plant Perform process control laboratory analysis Manage disposal of 648 wet tons per year

of biosolids Continue to evaluate treatment processes to

maintain an efficient operation Respond to after hour emergencies &

equipment failures Complying with unfunded mandates from

regulatory agencies

Complete Huber Screw Press dewatering project

Continue to evaluate effluent reuse options Complete upgrade to headworks aeration Complete installation of 14 Kubota EK300

SMUs

Treated Wastewater Disposal Facilities O&M of 1.58 miles of outfall pipeline O&M of 18 acre disposal site O&M of 13 percolation ponds

-Complete Habitat Mitigation & Monitoring Plan (HMMP)

Replace the remaining 4 pond isolation valve assemblies

Grade roads & scarify ponds to maintain access & pond performance

Complete repairs to spray irrigation telemetry

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Wastewater Treatment Division Core Functions & FY 2013/2014 Goals & Objectives (continued)


SCADA System O&M of Supervisory Control & Data

Acquisition (SCADA) system to provide remote monitoring & operation of treatment plant processes & disposal facilities

Log, analyze & archive operational data Continued improvement of process

automation

Evaluate SCADA system Upgrade SCADA based on the continuing

treatment process evaluation






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The following analysis identifies the changes between the approved fiscal year 2012/2013 budget and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent with the budget document categories, are as follows: Revenue and Expense Summary Operating Revenue Operating Expenses Capital Improvement Revenue Capital Improvement Expenses Designated and Reserve Fund Balances 1. REVENUE AND EXPENSE SUMMARY 1.1) Total Operating Revenue, Page 1

Revenue increase from $1,402,510 to $1,447,378 Revenue increase of $44,868 or 3.2% Includes a $2.80 per month increase in the residential base charge.

As explained in more detail in the Operating Revenue analysis section below, the major changes to revenue for fiscal year 2013/2014 include: Projected water consumption remains the same. Projected number of commercial customers to remain the same. Projected water consumption for commercial service system usage to remain the same. Fixed residential base charge would be increased by $2.80 per month or $33.60 per year

per average customer. Revenue from CSA 79 and Arrowbear Park County Water District (APCWD) has been

adjusted based on anticipated flows to determine their percentage share of Treatment Plant Operations & Maintenance (O&M) expenses.

1.2) Total Operating Expenses, Page 1 & 2

Operating expense increase from $1,379,966 to $1,447,378 Operating expense increase of $67,412 or 4.9%

As explained in more detail in the Operating Expenses analysis section below, we have continued to scrutinize each category of operating expenses and have made adjustments where we were able, so the overall operating expenses would stay within the limits of the operating revenue available.

1.3) Total Capital Improvement Revenue, Page 1

Capital improvement revenue increase from $301,496 to $438,640 Capital improvement revenue increase of $137,144 or 45.5%

As explained in more detail in the Capital Improvement Revenue analysis section below, this increase is primarily due to the transfer of funds from the Facility Capacity Charge Account

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and Leachate Reserve Fund for Capital Improvement Projects (CIP). In order to fund only a portion of the recommended CIP projects $44,095 would be transferred from the Wastewater Facility Capacity Charge Reserve Fund and $167,151 from the Leachate Reserve Fund.

1.4) Total Capital Improvement Expenses, Page 1 & 3

Capital improvement expense increase from $324,040 to $438,640 Capital improvement expense increase of $114,600 or 35.4%

As explained in more detail in Capital Improvement Expenses analysis section below, this increase is due to a net expansion in overall capital improvement projects and expenses planned for the year. Pages 56 and 57 of the budget document lists the proposed Collection and Treatment System CIP projects and also those that are proposed to be deferred due to lack of funding. The total deferred CIP amount is $295,000 for the Collection System and $47,500 for the Treatment System.

1.5) Total Difference, Revenue and Expenses, Page 1

Operating revenue in excess of operating expenses, decrease from $22,544 to $0. Capital improvement revenue less capital improvement expenses, increase from ($22,544) to $0.

Net Difference, Total Revenue in Excess of Total Expenses, remains at $0. A total of $44,095 would be transferred from the Facility Capacity Charge Reserve Fund and $167,151 from the Leachate Reserve Fund to cover the proposed Capital Improvement Projects.

2. OPERATING REVENUE 2.1) Residential Base Service Charges, Page 1

This is the monthly sewer charge per residential connection. Revenue increase from $971,091 to $1,068,027 Revenue increase of $96,936 or 10% Increase in the fixed monthly sewer base charge of $2.80 per month or $33.60 per year for an average customer compared to last year.

2.2) Residential Sewer System Usage Charge, Page 1 This is the additional sewer charge for residential customers, which is 15% of a residential customer’s water consumption charge. An average customer typically uses 1,000 cubic feet of water per month. Revenue increase from $92,274 to $95,964 Revenue increase of $3,690 or 4%

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The increase in the residential sewer system usage charge would by $0.21 per month or $2.52 per year for an average use customer.

2.3) Commercial Base Service Charge, Page 1 The Commercial Base Service Charge is the monthly sewer charge per commercial connection. There are 59 commercial connections this year which is consistent with the previous year. The Commercial Base Service Charge is the same amount as the Residential Base Service Charge. Revenue increase from $19,859 to $21,842 Revenue increase of $1,983 or 10%

2.4) Commercial Sewer System Usage Charge, Page 1 The Commercial Service Sewer System Usage Charge is the additional sewer charge for commercial customers, which is 33.3% of a commercial customer’s water consumption charge. The commercial water consumption is projected to be 0.75 million cubic feet (MCF), which is the same as the prior year. Revenue increase from $8,442 to $8,779 Revenue increase of $337 or 4%

2.5) Arrowbear O&M Reimbursement Charge, Page 1 Revenue increase from $104,196 to $104,569 Revenue increase of $373 or 0.4% This is the reimbursement received from Arrowbear Park County Water District (APCWD) for the O&M of joint use facilities which includes a portion of the sewer interceptor pipeline, Sewer Lift Station #2, the wastewater treatment plant and effluent disposal facilities. The estimated joint use O&M expense has been increased from the fiscal year 2012/2013 budget. APCWD reimburses the District based on the percentage of flow contributed to the treatment plant.

2.6) CSA-79 O&M Reimbursement Charge, Page 1

Revenue decrease from $178,448 to $121,997 Revenue decrease of $56,451 or 31.6% This is the reimbursement received from San Bernardino County Special District’s County Service Area 79 (CSA-79) for the O&M of joint use facilities which primarily includes a portion of the sewer interceptor pipeline, the wastewater treatment plant and effluent disposal facilities. The estimated joint use O&M expense has been decreased from the fiscal year 2012/2013 budget. CSA-79 reimburses the District for a percentage of the total joint use facilities O&M expenses based on flow which has been reduced from 20% to 14%.

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2.7) CSA 79 Odor Control Reimbursement, Page 1 Revenue projected to remain at $8,700 This is reimbursement received from CSA 79 for the operating costs, primarily chemical purchase, related to the odor control system installed at the CSA 79 pump station.

2.8) Leachate, Page 1

Due to the anticipated start-up of the Heap’s Peak Leachate Treatment System additional revenue is expected to be $0. The rate adjustment for fiscal year 2013/2014 will allow operating revenue to cover operating expenses without utilizing the Leachate Reserve Fund. This is the revenue from the disposal of the Heaps Peak landfill leachate into the District wastewater system. This revenue can be used for operating or capital expenses depending on where the revenue is most needed. A total of $941,387 has been collected since 2002. Page 3 of the budget document lists the accounting of the Leachate Reserve Fund.

2.9) Sewer Service Availability Charges, Page 1 Revenue projected to remain at $14,000 This is the Sewer Standby or Availability Charge that is billed to undeveloped property within the District. The charge is $10 per year per acre or $10 per parcel smaller than one acre.

2.10) SCE Demand Response Program, Page 1

Revenue expected to remain at $3,500 The District is enrolled in the Southern California Edison (SCE) EnerNOC program to reduce power consumption at the District’s wastewater treatment plant by at least 50% when requested to do so to help reduce the overall SCE system power demand in our area. We can safely do this by modifying our operation at the plant for the anticipated time period for such requests. We estimate the District will receive approximately $3,500 from SCE for participating in this program.

2.11) Assessment District No. 7 Surplus Funds, Page 1

Revenue expected to be $0

3. OPERATING EXPENSES 3.1) Administrative Salaries, 55320.90, Page 4

Expense increase of $1,450 or 2.9%.

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This projected increase is based on a 2% Cost of Living Adjustment (COLA), additional certification incentive pay and potential merit based increase to the existing General Manager’s salary.

3.2) Operating Wages (Collections), 55330.00, Page 5 Expense increase of $60,141 or 30%. This projected increase is primarily due to the transfer of an employee from the Water Division to the Collections Division. There is also a 2% COLA, additional certification incentive pay and earned merit raises proposed for this budget year.

3.3) Operating Wages (Treatment), 55340.90, Page 6 Expense decrease of $25,940 or 9.5%. This projected decrease is primarily due to the transfer of the vacant operator position to the Collections Division due to the employee transfer. There is also a 2.0% COLA, additional certification incentive pay and earned merit raises proposed for this budget year. Overall operating wages in the Wastewater Division are projected to increase by $34,201 or 7.2%.

3.4) Office Reimbursement, 56910.90, Page 7

Expense increase of $1,322 or 4.9%. This projected increase is based on the projected overall increase of the Wastewater Operating Expenses. The office reimbursement expense is calculated as 2% of each department’s budgeted operating expenses.

3.5) Director’s Compensation 55410.90 Page 8

Expense is expected to remain at $4,517.

3.6) Employee Benefits (Collections), 55910.00, Page 9

Expense increase of $10,295 or 27.7% This projected increase is primarily due to the transfer of an employee from the Water Division to the Collections Division. The projected increase is also based on adjustments to the base salaries used for benefit calculations and a proposed 2.0% COLA.

3.7) Employee Benefits (Treatment), 55920.90, Page 10


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This projected decrease is primarily due to the transfer of the vacant operator position to the Collections Division due to the employee transfer. Overall employee benefits in the Wastewater Division are projected to decrease by $7,517 or 8.2%.

3.8) CalPERS Retirement (Collections), 55930.00, Page 11

Expense increase of $19,023 or 32.4% This projected increase is primarily due to the transfer of an employee from the Water Division to the Collections Division. The projected increase is partly a result of the CalPERS Employer Contribution Rate being increased from 22.591% to 22.974% of wages. The increase is also partly due to earned merit raises and a 2.0% COLA.

3.9) CalPERS Retirement (Treatment), 55940.90, Page 12

Expense decrease of $7,358 or 7.6% This projected decrease is primarily due to the transfer of the vacant operator position to the Collections Division due to the employee transfer.

3.10) Uniform Allowance, 55950.90, Page 13

Expense increase of $40 or 0.9% The projected increase is due to the expected minor increase in uniform costs.

3.11) Office Supplies, 55620 & 55110.90, Page 14

Expense increase of $2,200 or 64.7% Based on the District’s financial consultant recommendations and journal entries the cost for this item is projected to increase to more closely match the upcoming fiscal year expenditures. A new Collections Division account has also been added to more closely track this expense.

3.12) Utilities, Lift Stations, 55120.00, Page 15

Expense is expected to remain at $30,609

3.13) Utilities, Joint Use / Plant, 55130.90, Page 16 Expense is expected to remain at $85,433

3.14) Telephone, 55820.90, Page 17 Expense increase of $1,200 or 20.9%

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This projected increase is based on more closely matching the budgeted expense to the actual expense and also the potential addition of some cellular data plans.

3.15) Liability Insurance, 56710.90, Page 18 Expense is expected to remain at $23,663 based on letter from SDRMA dated February 22, 2013.

3.16) Workers Comp Insurance (Collections), 56720.00, Page 19 Expense decrease of $1,281 or 8.5% The projected decrease is a result of a lower premium being charged by SDRMA to provide Workers Comp Insurance coverage for the Collection Division.

3.17) Workers Comp Insurance (Treatment), 56730.90, Page 20


3.18) Medicare Hospital Tax, 56010.90, Page 21 Expense increase of $517 or 6.8% This projected increase is based on a projected increase in the base salary as a result of merit raises and a 2% COLA.

3.19) Postage, 55550.90, Page 22

Expense is expected to remain at $400

3.20) Community Relations, 55560.90, Page 23 Expense decrease of $525 or 46.7%. This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.21) Printing and Publication, 55570.00, Page 24 Expense decrease of $300 or 37.5%. This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.22) Memberships and Subscriptions, 56410.90, Page 25 Expense decrease of $587 or 8.1%

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This projected decrease is based on the addition of several membership and subscription services being included with this year’s budgeted items.

3.23) Professional Services (Collections), 56310.00, Page 26


3.24) Professional Services (Treatment), 56320.90, Page 27

Expense increase of $4,869 or 8.8% This projected increase is based on more closely matching the budgeted expense to the actual expense.

3.25) Wastewater Analysis, 55140.90, Page 28

Expense is expected to remain $4,750.

3.26) Maintenance Plant Structures, 55140.90, Page 29 Expense increase of $1,000 or 18.2% This projected increase is based on the addition of $1,000 to replace exterior doors on the operations building.

3.27) Maintenance Lift Station Roads, 55220.00, Page 30

Expense is expected to remain $4,000.

3.28) Maintenance Plant Road, 55230.90, Page 31 Expense increase of $5,000 There are significant repairs required at the wastewater treatment plant sludge bin loading area. There was nothing budgeted last year.

3.29) Maintenance Collection System, 55010 & 55010.90, Page 32

Expense increase of $2,760 or 4% This projected increase is for routine maintenance activities as listed on Page 32 of the budget document. A new account number has also been added for sewer interceptor maintenance.

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3.30) Lift Station Maintenance, 55020.00, Page 33 Expense decrease of $977or 2.4% This projected decrease is based on the need to perform decreased levels of maintenance at many of the lift stations and the reduction in the use of Bioxide used for odor control.

3.31) Plant Equipment Maintenance, 55250.90, Page 34

Expense decrease of $10,615 or 22.4% This projected decrease is based on the anticipated maintenance needs for this fiscal year.

3.32) Effluent Disposal, 55260.90, Page 35


3.33) Maintenance - Solids Handling, 55270.90, Page 36

Expense increase of $26,800 or 41.4% This increase is based on the actual expense for the last two years and also conservatively assumes that half of fiscal year 2013/2014 biosolids dewatering will be accomplished with the existing belt press and the second half of fiscal year will be using the new screw press process. This expense is expected to be reduced by approximately $47,000 annually once the new system is online.

3.34) Gas, Fuel & Oil (Collections), 55710.00, Page 37 Expense increase of $900 or 17% This projected increase is based on an anticipated increase in the cost associated with gas, fuel, oil and waste oil disposal.

3.35) Gas, Fuel & Oil (Treatment), 55720.90, Page 38


3.36) Vehicle Maintenance (Collections), 55730.00, Page 39 Expense is expected to remain at $4,740.

3.37) Vehicle Maintenance (Treatment), 55740.90, Page 40


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3.38) Misc. Equipment Maintenance (Collections), 55750.00, Page 41 Expense is expected to remain at $820.

3.39) Misc. Equipment Maintenance (Treatment), 55760.90, Page 42 Expense is expected to remain at $2,000.

3.40) Radio Maintenance, 56110.90, Page 43 Expense decrease of $400 or 80% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.41) Special Purpose Equipment R&M, 55280.90, Page 44

Expense decrease of $250 or 33% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.42) Permits/Fees (Collections), 56210.00, Page 45

Expense decrease of $326 or 3.4% This projected decrease is based on the anticipated cost of obtaining regulatory permits.

3.43) Permits/Fees (Treatment), 56220.90, Page 46

Expense increase of $3,303 or 14.8% This projected increase is based on the increased cost of obtaining regulatory permits.

3.44) Small Tools (Collections), 56510.00, Page 47

Expense increase of $2,800 or 175% The projected expense is anticipated to increase because of the need for additional manhole entry and line cleaning tools.

3.45) Small Tools (Treatment), 56520.90, Page 48


3.46) Safety Clothing/Devices (Collections), 56530.00, Page 49 Expense increase of $400 or 38.8%

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This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.47) Safety Clothing/Devices (Treatment), 56540.90, Page 50

Expense increase of $250 or 15.7% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.48) Safety Equipment (Collections), 56550.00, Page 51


3.49) Safety Equipment (Treatment), 56560.90, Page 52 Expense is expected to remain at $2,500.

3.50) Education/Seminars (Collections), 56610.00, Page 53 Expense decrease of $70 or 4.5% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

3.51) Education/Seminars (Treatment), 56620.90, Page 54

Expense increase of $330 or 14.5% This projected inrease is based on more closely matching the budgeted expense to the actual expense.

3.52) Mileage & Travel, 55580.90, Page 55

Expense decrease of $1,000 or 100% This projected decrease is based on more closely matching the budgeted expense to the actual expense.

4. CAPITAL IMPROVEMENT REVENUE 4.1) Property Tax Revenue, Page 1

Revenue Remains at $0

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This year, all of the property tax revenue has been allocated to the Fire Department. With the reduction of the annual property tax allocation, there were no surplus property taxes to distribute to the Wastewater Department.

4.2) Transfer from Facilities Capacity Charge Account, Page 1

Revenue increase from $0 to $44,095 A total of $44,095 is being proposed to be transferred from the Facility Capacity Charge Reserve Fund to cover the cost of the recommended Capital Improvement Projects.

4.3) Arrowbear Capital Improvement Reimbursement, Page 1

Revenue increase from $17,129 to $23,238 Revenue increase of $6,109 or 35.7% This is the reimbursement received from APCWD for capital improvements to joint use facilities which primarily includes a portion of the sewer interceptor pipeline, Sewer Lift Station #2, the wastewater treatment plant and effluent disposal facilities. These are improvements not otherwise paid for by the Water Pollution Control Plan (WPCP) loan. The increase is based on the need to go forward with needed capital improvement projects as listed on Pages 55 of the budget document. APCWD reimburses the District for 13.9147% of the total joint use facilities capital improvement expense which is based on assessed value.

4.4) CSA-79 Capital Improvement Reimbursement, Page 1 Revenue increase from $5,890 to $16,217 Revenue increase of $10,327 or 175.3% This is the reimbursement received from CSA-79 for capital improvements to joint use facilities which is primarily a portion of the sewer interceptor pipeline, the wastewater treatment plant and effluent disposal facilities. These are improvements not otherwise paid for by the WPCP loan. The increase is based on the need to go forward with needed capital improvement projects as listed on Page 55 of the budget document. CSA-79 reimburses the District for 18.6407% of the total joint use facilities capital improvement expense based on assessed value.

4.5) Leachate Reserve Fund, Page 1

Increase from $95,099 to $167,151 Increase of $72,052 or 75.8% This is the revenue derived from the disposal of the Heaps Peak landfill leachate into the District wastewater system. This revenue can be used for operating or capital expenses; depending on where the revenue is most needed. A total of $167,151 from the Leachate

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Reserve Fund is being proposed to be transferred to cover the proposed Capital Improvement Projects.

4.6) Arrowbear Payment for Filtration Plant, Page 1 & 57

Revenue is projected to be $32,832 based on the APCWD’s proportionate share payment of the WPCP loan.

4.7) CSA-79 Payment for Filtration Plant, Page 1 & 57 Revenue is projected to be $49,350 based on CSA-79’s proportionate share payment of the WPCP loan.

4.8) District Payment for Filtration Plant, Page 1 & 57

District’s share of the WPCP loan payment is $105,758. This is the District’s proportionate share payment of the WPCP loan. We collect this payment through a $3.00 per month charge applied to each sewer connection. Those accounts that are disconnected from sewer are accumulating the $3.00 per month fee which will be collected when re-connection is requested.

5. CAPITAL IMPROVEMENT EXPENSES 5.1) Collection Facilities, 12245.00, Page 55

Expense increase of $56,700 or 48.7% This projected expense is based on the identified cost to perform needed projects throughout the collection system. A total of $295,000 in CIP projects are being deferred due to lack of funding.

5.2) Treatment Facilities, 12250.00, Page 55 Expense increase of $75,000 or 100% This projected expense is based on the identified cost to perform needed projects throughout the treatment system. A total of $47,500 in treatment system CIP projects are being deferred due to lack of funding.

5.3) Disposal Facilities, 12255.00, Page 55

No CIP projects are proposed.

5.4) Special Purpose Equipment 12270.00, Page 55

No CIP projects are proposed.

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5.6) Tools & Equipment 12275.00, Page 55 No CIP projects are proposed.

5.7) Sewer Division Inventory 11430.20, Page 56 Expense increase of $500 or 25% Increase due to the need for additional sewer collection system inventory such as repair

clamps, couplings, manhole frames and covers, etc.

5.8) Filtration Project Loan Payment 22230.00/56825.00, Page 57 Refer to Page 57 of the Budget document. Annual payments for $2,000,000, 4.75% interest rate, 15 year loan for Filtration Project at Treatment Plant (Resolution 12-01). Each sewer account is charged $3.00 per month for loan payments. Those accounts that are disconnected from sewer are accumulating the $3.00 per month which will be collected when re-connection is requested. The loan matures in 2016/2017 and the total payments remaining as of February 2013 are $845,729.19.

6. DESIGNATED/RESERVE FUND CONTRIBUTIONS AND BALANCES Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash Reserve Policy. The cash fund balance for the Wastewater Division Operating Fund has a target of four (4) months of budgeted operating expenses. Once this target level is reached any remaining cash would be placed into the Wastewater Capital Improvement Fund with a minimum annual allocation amount of annual budgeted depreciation plus 10%. Allocation of cash to the Rate Stabilization Fund occurs after pooled cash has first been allocated to the Operating Fund and the Capital Improvement Fund. The maximum target for the Rate Stabilization Fund is 20% of budgeted revenue. The operating reserve fund balance target for fiscal year 2013/2014 is $482,459. The following designated fund balances as of March 2013 total $752,104 (not including assessment district funds). The projected reserve fund balance at the end of fiscal year 2013/2014 is $366,766 which is $115,693 short of the operating reserve fund target. This does not include the assessment district funds which total $39,329.

a) Wastewater Operating Reserve Fund, NEW, Page 3

The Operating Reserve Fund established by Resolution No. 7-13 has a target balance equal to four months of budgeted operating expenses.

b) Wastewater Capital Improvement Fund, NEW, Page 3

This designated reserve fund is a new reserve fund for Wastewater Division CIP projects. This new fund would consolidate all of the existing wastewater designated funds. This

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reserve fund has a minimum annual allocation amount of annual budgeted depreciation plus 10%.

c) Assessment District No. 5, 10410, Page 3

This restricted reserve fund is for construction, operations and maintenance of wastewater system facilities within the boundary of Assessment District No. 5 (AD 5). The fund balance as of March 31, 2013 was $6,704. AD 5 funds is a restricted account that is used to fund projects exclusively in AD 5. As the need for O&M and other CIP projects in AD 5 arises staff will recommend utilizing these funds.

d) Assessment District No. 7, 10425, Page 3

This restricted reserve fund is for construction, operations and maintenance of wastewater system facilities within the boundary of Assessment District No. 7 (AD 7). The fund balance as of March 31, 2013 was $32,625. AD 7 funds is a restricted account that is used to fund projects exclusively in AD 7. As the need for O&M and other CIP projects in AD 7 arises staff will recommend utilizing these funds.

e) Leachate Reserve Fund, 55030, Page 3

This is the revenue from the disposal of the Heaps Peak landfill leachate into the District wastewater system. This revenue can be used for operating or capital expenses depending on where the revenue is most needed. A total of $941,387 has been collected since 2002. Page 3 of the budget document lists the accounting of the Leachate Reserve Fund. The balance as of April 30, 2013 was $447,096.

Due to the anticipated start-up of the Heap’s Peak Leachate Treatment System additional revenue is expected to be $0. The rate adjustment for fiscal year 2013/2014 will allow operating revenue to cover operating expenses without utilizing the Leachate Reserve Fund.

f) WPCP Filtration Project Loan Reserve Fund, 40610, Page 3

District’s share of the WPCP loan payment is $105,758. This is the District’s proportionate share payment of the WPCP loan. We collect this payment through a $3.00 per month charge applied to each sewer connection. Those accounts that are disconnected from sewer are accumulating the $3.00 per month fee which will be collected when re-connection is requested. The reserve fund balanace as of March 31, 2013 was $23,351.

g) Arrowbear Share of WPCP Loan Reserve Fund, 40580 Page 3 This is a reserve fund for APCWD’s proportionate share payment of the WPCP loan. The reserve fund balance as of March 31, 2013 was $88,381.

h) CSA-79 Share of WPCP Loan Reserve Fund, 40590 Page 3 This is a reserve fund for the CSA-79 proportionate share payment of the WPCP loan. The reserve fund balance as of March 31, 2013 was $132,867.

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i) Wastewater Facility Capacity Fees & Charges, 41210, Page 3

This restricted reserve fund was established to accumulate funds from new wastewater service connection and capacity fees and can be used to expand capacity in the existing wastewater system. The fund balance as of March 31, 2013 was $74,562.

j) Arrowbear Connection, 55010, Page 3

This reserve fund was established to accumulate funds to pay for a proportionate share for an emergency sewer lift station overflow connection between ABPCWD and CSA-79 lift stations. The fund balance as of March 31, 2013 was $21,738.

k) Lift Station Improvements, Page 3

This reserve fund was established to accumulate funds to pay for District sewer lift station improvements. The fund balance as of March 31, 2013 was $6,436.

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Wastewater Collection & Treatment Division



Projected Rate Increase Budgeted %

OPERATING AND MAINTENANCE REVENUE: 2013-2014 ($/month) 2012-2013 Change

Residential Base Service Charges (2885 EDU's. x $30.85 / month x 12 mos.) $1,068,027 $2.80 $971,091 10.0%

Residential Sewer System Usage Charge (18.175 mil. cu. ft. x $0.0352 x 15%) $95,964 $0.21 $92,274 4.0%

Commercial Base Service Charges (59 EDU's. x $30.85 / month x 12 mos.) $21,842 $2.80 $19,859 10.0%

Commercial Sewer System Usage Charge (0.749 mil cu.ft. x $0.0352 x 33.3%) $8,779 $0.47 $8,442 4.0%

Arrowbear O&M Reimbursement (12% of Total $ in .90 Accounts) $104,569 $104,196 0.4%

CSA 79 O&M Reimbursement (14% of Total $ in .90 Accounts) $121,997 $178,448 -31.6%

CSA 79 Odor Control Reimbursement $8,700 $8,700 0.0%

Leachate Reserve Fund (Non-Operating Revenue) $0 $0 0.0%

Sewer Service Availability Charges (Vacant lots) $14,000 $14,000 0.0%

SCE Demand Response Program (EnerNOC) $3,500 $3,500 0.0%

Assesment District No. 7 Surplus Funds $0 $2,000 -100.0%

TOTAL OPERATING REVENUE: $1,447,378 $1,402,510 3.2%

TOTAL OPERATING EXPENSES (See Page 2): $1,447,378 $1,379,966 4.9%

CAPITAL IMPROVEMENT REVENUE:

Property Taxes $0 $0 0.0%

Transfer from Facility Capacity Charge Account $44,095 $0 100.0%

Arrowbear Proportionate Share (13.9147% AV x $167,000 Cap. Imp.) $23,238 $17,129 35.7%

CSA 79 Proportionate Share (18.6407% AV x $87,000 Cap. Imp.) $16,217 $5,890 175.3%

Leachate Reserve Fund $167,151 $95,099 75.8%

Arrowbear Payment for Filtration Project $32,832 $32,055 2.4%

CSA 79 Payment for Filtration Project $49,350 $48,183 2.4%

Water Pollution Control Plant Filtration Project Loan Payment1 $105,758 $103,140 2.5%

TOTAL CAPITAL IMPROVEMENT REVENUE: $438,640 $301,496 45.5%

TOTAL CAPITAL IMPROVEMENT EXPENSES (See Page 3): $438,640 $324,040 35.4%

TOTAL PROJECTED REVENUE: $1,886,018 $1,704,006 10.7%

TOTAL PROJECTED EXPENSES: $1,886,018 $1,704,006 10.7%

Difference Between Operating Revenue/Expenses $0.00 $22,544

Difference Between Capital Improvement Revenue/Expenses $0.00 ($22,544)

Total Net Difference: $0 $0

1 Refer to Page 60 for information on the Water Pollution Control Plant (WPCP) Loan.

RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET

REVENUE AND EXPENSE SUMMARY

FY 2013/2014 Budget 6/12/2013 Page 1

ACCOUNT O&M ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #

55320.90 ADMINISTRATIVE SALARIES $52,000 $50,550 2.9% 455330.00 OPERATING WAGES (COLLECTIONS) $260,319 $200,178 30.0% 555340.90 OPERATING WAGES (TREATMENT) $247,006 $272,946 -9.5% 656910.90 OFFICE REIMBURSEMENT $28,380 $27,058 4.9% 755410.90 DIRECTOR'S COMPENSATION $4,517 $4,517 0.0% 855910.00 EMPLOYEE BENEFITS (COLLECTIONS) $47,503 $37,208 27.7% 955920.90 EMPLOYEE BENEFITS (TREATMENT) $36,534 $54,346 -32.8% 1055930.00 CALPERS RETIREMENT (COLLECTIONS) $77,780 $58,757 32.4% 1155940.90 CALPERS RETIREMENT (TREATMENT) $89,578 $96,936 -7.6% 1255950.90 UNIFORM ALLOWANCE $4,540 $4,500 0.9% 13

SALARIES, WAGES & BENEFITS SUB-TOTAL: $848,157 $806,996 5.1% $0

ACCOUNT O&M ACCOUNT REQUESTED APPROVED % APPROVED DETAILNUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #

55110.90 OFFICE SUPPLIES (TREATMENT) $5,000 $3,400 47.1% 1455620.00 OFFICE SUPPLIES (COLLECTIONS) $600 $0 new acct 1455120.00 UTILITIES - LIFT STATIONS $30,609 $30,609 0.0% 1555130.90 UTILITIES - JOINT USE FACILITIES $85,433 $85,432 0.0% 1655820.90 TELEPHONE $6,936 $5,736 20.9% 1756710.90 LIABILITY INSURANCE $23,663 $23,663 0.0% 1856720.00 WORKERS COMP INSURANCE (COLLECTIONS) $13,865 $15,146 -8.5% 1956730.90 WORKERS COMP INSURANCE (TREATMENT) $13,913 $20,936 -33.5% 2056010.90 MEDICARE HOSPITAL INSURANCE TAX (FICA) $8,110 $7,593 6.8% 2155550.90 POSTAGE $400 $400 0.0% 2255560.90 COMMUNITY RELATIONS $600 $1,125 -46.7% 2355570.00 PRINTING AND PUBLICATION $500 $800 -37.5% 2456410.90 MEMBERSHIPS AND SUBSCRIPTIONS $6,694 $7,281 -8.1% 2556310.00 PROFESSIONAL SERVICES (COLLECTIONS) $2,475 $3,200 -22.7% 2656320.90 PROFESSIONAL SERVICES (TREATMENT) $60,283 $55,414 8.8% 2755140.90 WASTEWATER TESTING & ANALYSIS $4,750 $4,750 0.0% 2855210.90 MAINTENANCE PLANT STRUCTURES $4,500 $5,500 -18.2% 2955220.00 LIFT STATION ROAD MAINTENANCE $4,000 $4,000 0.0% 3055230.90 PLANT ROAD MAINTENANCE $5,000 $0 100.0% 3155010.00 COLLECTION SYSTEM MAINTENANCE $67,560 $69,800 -3.2% 3255010.90 INTERCEPTOR PIPELINE MAINTENANCE $5,000 $0 new acct 3255020.00 LIFT STATION MAINTENANCE $40,203 $41,180 -2.4% 3355250.90 PLANT EQUIPMENT MAINTENANCE $36,850 $47,465 -22.4% 3455260.90 EFFLUENT DISPOSAL $6,000 $6,000 0.0% 3555270.90 MAINTENANCE - SOLIDS HANDLING $91,600 $64,800 41.4% 3655710.00 GAS, FUEL & OIL (COLLECTIONS) $6,180 $5,280 17.0% 3755720.90 GAS, FUEL & OIL (TREATMENT) $4,850 $4,850 0.0% 3855730.00 VEHICLE MAINTENANCE (COLLECTIONS) $4,740 $4,740 0.0% 3955740.90 VEHICLE MAINTENANCE (TREATMENT) $2,975 $2,975 0.0% 4055750.00 MISC EQUIPMENT MAINTENANCE (COLLECTIONS) $820 $820 0.0% 4155760.90 MISC EQUIPMENT MAINTENANCE (TREATMENT) $2,000 $2,000 0.0% 4256110.90 RADIO MAINTENANCE $100 $500 -80.0% 4355280.90 SPECIAL PURPOSE EQUIPMENT R&M $500 $750 -33.3% 4456210.00 PERMITS/FEES (COLLECTIONS) $9,231 $9,557 -3.4% 4556220.90 PERMITS/FEES (TREATMENT) $25,556 $22,253 14.8% 4656510.00 SMALL TOOLS (COLLECTIONS) $4,400 $1,600 175.0% 4756520.90 SMALL TOOLS (TREATMENT) $1,200 $1,200 0.0% 4856530.00 SAFETY CLOTHING/DEVICES (COLLECTIONS) $1,432 $1,032 38.8% 4956540.90 SAFETY CLOTHING/DEVICES (TREATMENT) $1,843 $1,593 15.7% 5056550.00 SAFETY EQUIPMENT (COLLECTIONS) $2,250 $2,250 0.0% 5156560.90 SAFETY EQUIPMENT (TREATMENT) $2,500 $2,500 0.0% 5256610.00 EDUCATION/SEMINARS (COLLECTIONS) $1,500 $1,570 -4.5% 5356620.90 EDUCATION/SEMINARS (TREATMENT) $2,600 $2,270 14.5% 54

n/a MILEAGE & TRAVEL $0 $1,000 -100.0% n/aSERVICES & SUPPLIES SUB-TOTAL: $599,221 $572,970 4.6% $0

TOTAL OPERATING EXPENSES: $1,447,378 $1,379,966 4.9% $0

SERVICES & SUPPLIES ACCOUNTS

SALARIES, WAGES & BENEFITS

RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGETOPERATION AND MAINTENANCE EXPENSE ACCOUNTS

FY 2013/2014 Budget 6/12/2013 Page 2

ACCOUNT CAPITAL IMPROVEMENT REQUESTED APPROVED % APPROVED DETAILNUMBER ACCOUNT DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE #

12245.00 COLLECTION FACILITIES $173,200 $116,500 48.7% 5512250.00 TREATMENT FACILITIES $75,000 $0 5512255.00 DISPOSAL FACILITIES $0 $6,000 -100.0% 5512270.00 SPECIAL PURPOSE EQUIPMENT $0 $10,400 -100.0% 5512275.00 TOOLS & EQUIPMENT $0 $1,200 -100.0% 5511320.20 SEWER DIVISION INVENTORY $2,500 $2,000 25.0% 5656825.00 FILTRATION PROJECT LOAN PAYMENT $187,940 $187,940 0.0% 57

TOTAL CAPITAL IMPROVEMENTS: $438,640 $324,040 35.4% $0

TOTAL BUDGET: $1,886,018 $1,704,006 10.7% $0

ACCOUNT REQUESTED APPROVED 6/30/14 FUND 3/31/13 FUND

NUMBER DESCRIPTION THIS YEAR LAST YEAR BALANCE2 BALANCEnew Operating Reserve Fundnew Capital Improvement Fund

10410 Assessment District No. 5 $6,704 $6,704 0.0%10425 Assessment District No. 7 $32,625 $32,625 0.0%

55030 Leachate Reserve Fund1 $167,151 $95,099 $105,853 $447,096 -76.3%40610 WPCP Filtration Project Loan $23,351 $23,351 0.0%40580 Arrowbear Share of WWTP Filtration Project Loan $88,381 $88,381 0.0%40590 CSA 79 Share of WWTP Filtration Project Loan $132,867 $132,867 0.0%41210 Wastewater System Connection & Capacity Charges $44,095 $0 $30,467 $74,562 -59.1%55010 Arrowbear Connection $21,738 $21,738 0.0%

Lift Station Improvements $6,436 $6,436 0.0%TOTAL DESIGNATED FUND CONTRIBUTIONS: $211,246 $95,099 $448,421 $833,759

1 Leachate Reserve Fund Balanace as of April 30, 2013: $447,096Remaining Outfall Pipeline Work: ($15,000)

Biosolids Dewatering Project: ($260,000)Arrowbear & CSA 79 Reimbursement: $100,908

FY 2013/2014 O&M Shortfall: $0FY 2013/2014 CIP: ($167,151)

Leachate Reserve Fund Balance FYE 2013/2014: $105,853(Total Leachate Revenue Collected Since 2002: $941,387)

2 Projected fund balances at the end of fiscal year 2013/2014

CAPITAL IMPROVEMENT ACCOUNTS

-46.2%

RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET

DESIGNATED & RESERVE FUNDS% CHANGE

FUND BALANCE

FY 2013/2014 Budget 6/12/2013 Page 3

G/L ACCOUNT NUMBER DESCRIPTION / O & M REQUEST

55320.90 ADMINISTRATIVE SALARIES $52,000

33% Water Department 33% Sewer Department $52,000 16.5% Fire Department 16.5% Ambulance Department

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $45,788 $48,148 $48,848 $50,550 $52,000

Actual $54,005 $55,366 $54,690 $48,837

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 4


55330.00 OPERATING WAGES (COLLECTIONS) $260,319

ALLOCATION OF WAGES:

Collections Division:

Supervision

Division Supervisor (base salary + 2 certification incentives) $95,586 Operations

Three Operators (base salary + 9 certification incentives combined) $145,962 Collections Division share of Safety/Compliance operator $3,754 Overtime:

On-Call Time (244 nights x 1 hr./night x Avg OT Rate) Average OT Rate $8,561 Holidays (8 days x 1.5 hrs./day x Avg OT Rate) $35.09 $421 Emergency Time (67 hrs. x Avg OT Rate) $2,351 Weekend Coverage (70 days x 1.5 hrs./day x Avg OT Rate) $3,684

TOTAL: $260,319

Certification Incentive Pay = $0.50 per hour for each approved certificateWages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable.

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $189,181 $197,404 $213,464 $200,178 $260,319

Actual $189,311 $126,659 $214,444 $196,219

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 5


55340.90 OPERATING WAGES (TREATMENT) 247,006$

ALLOCATION OF WAGES:

TREATMENT DIVISION:

Supervision

Division Supervisor (base salary + 6 certification incentives) $104,421 Operations

2 Treatment Plant Operators (base salary + 12 certification incentives) $121,985 Treatment Division share of Safety/Compliance position $3,754 Overtime:

On-Call Time (244 nights x 1 hr./night x Avg OT Rate) Average OT Rate $10,732 Holidays (13 days x 1.5 hrs./day x Avg OT Rate) $43.98 $858 Emergency Time (67 hrs. x Avg OT Rate) $2,947 Weekend Coverage (35 days x 1.5 hrs./day x Avg OT Rate) $2,309 TOTAL: $247,006

Certification Incentive Pay = $0.50 per hour for each approved certificateWages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable.

SUMMARY OF REQUEST

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $308,045 $262,667 $268,082 $272,946 $247,006

Actual $312,472 $258,352 $237,247 $204,057

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 6


56910.90 OFFICE REIMBURSEMENT $28,380

ADMINISTRATIVE SUPPORT (2% of Operating Budget) $28,380 Payroll Accounts Payable/Receivable Miscellaneous Office Support Board of Directors Administration Benefits Administration Planning & Budget Administration Audit & Financial Statement Administration Investment & Fund Balance Management Human Resources/Personnel Medical Reimbursement & Health/Life/Disability Insurance Administration Property/Liability Insurance, Workers Compensation Administration & Loss Control Coordination Public Information & Outreach/Community Relations

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $25,654 $26,137 $28,400 $27,058 $28,380

Actual $25,645 $26,136 $28,400 $24,803

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 7


55410.90 DIRECTOR'S COMPENSATION $4,517



Ten (10) Committee meetings x 2 Directors x $100 = $2,000

Total $4,517

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $3,717 $4,517 $4,517 $4,517 $4,517

Actual $3,377 $3,383 $4,166 $2,383

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 8


55910.00 EMPLOYEE BENEFITS (COLLECTIONS) $47,503

Medical, Dental and Vision1 ($930/mo. x 12 mos. x 4 employees) $44,640


Accidental Death and Dismemberment3 ($542,000 x 0.048%) $260

Life Insurance4 (542,000 x 0.204%) $1,106

Total $47,503


2 0.62% of annual base salaries plus certification incentive pay for Division Supervisor and 3 Operators (Account #55330.00).

3 0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor and 3 Operators (Account #55330.00).

4 0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor and 3 Operators (Account #55330.00).

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

$40,000

$45,000

$50,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $34,212 $35,332 $36,163 $37,208 $47,503

Actual $36,621 $36,593 $34,791 $26,457

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 9


55920.90 EMPLOYEE BENEFITS (TREATMENT) $36,534

Medical, Dental and Vision1 ($930/mo. x 12 mos. x 3 employees) $33,480


Accidental Death and Dismemberment3 ($527,000 x 0.048%) $253

Life Insurance4 (527,000 x 0.204%) $1,075

Total $36,534


2 0.62% of annual base salaries plus certification incentive pay for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90).

3 0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90).

4 0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per employee for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90).

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $57,290 $52,134 $53,073 $54,346 $36,534

Actual $43,143 $40,961 $37,855 $34,064

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 10


55930.00 CALPERS RETIREMENT (COLLECTIONS) $77,780




Total $77,780

1Includes: - Collection Division's share for Safety / Compliance position's salary (2013-2014: $15,016/4 = $3,754) - Base and Holiday portions of Division Supervisor and 3 operator's salary

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $45,112 $50,136 $56,993 $58,757 $77,780

Actual $46,291 $38,689 $42,016 $56,322

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 11


55940.90 CALPERS RETIREMENT (TREATMENT) $89,578




1Includes: Total $89,578 - 1/3 General Manager's Salary - Treatment Division's share for Safety / Compliance position's salary (2013-2014: $15,016/4 = $3,754) - Base and Holiday portions of Division Supervisor and 2 operator's salary

SUMMARY OF REQUEST

($10,000)

$10,000

$30,000

$50,000

$70,000

$90,000

$110,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $90,334 $83,258 $89,771 $96,936 $89,578

Actual $88,162 $83,885 $58,193 $73,473

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 12


55950.90 UNIFORM ALLOWANCE $4,540

Uniforms & Laundry Service ($75/wk. x 52 wks.) $3,900 District Shirts (3 shirts per employee x $20/shirt x 7.5 employees) $450 District Hats (9.5 baseball caps w/ RSWD logo x $20/cap) $190

*Includes 7 department employee's + 50% of General Managers District Shirts & Hats Total $4,540

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $4,380 $4,380 $4,380 $4,500 $4,540

Actual $3,312 $3,579 $3,711 $2,865

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 13


55110.90 OFFICE SUPPLIES (TREATMENT) $5,000

55620.00 OFFICE SUPPLIES (COLLECTIONS) $600

Miscellaneous cleaning and office supplies: Anti-bacterial hand cleaner, glass cleaner, pens, pencils, computer paper, drinking water, Treatment $5,000 printer ink cartridges, etc. Collections $600

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,250 $1,250 $2,500 $3,400 $5,600

Actual $1,071 $3,022 $3,983 $1,758

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 14


55120.00 UTILITIES - LIFT STATIONS $30,609

CURRENT MONTHLY ENERGY CONSUMPTION AVERAGE* *Includes electric and natural gas charges at Lift Stations and Collection Division facilities. ($2,550.75 / mo. average x 12 mos.) $30,609 *Includes a projected 8% increase from Southern California Edison for electricity.

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

$35,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $21,000 $22,050 $25,358 $30,609 $30,609

Actual $29,409 $31,110 $27,671 $22,964

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 15


55130.90 UTILITIES - JOINT USE FACILITIES $85,433

PROJECTED MONTHLY POWER CONSUMPTION AT THE TREATMENT PLANT AND LIFT STATION NO. 2 ($7,119.40 * 12 months) $85,433

SUMMARY OF REQUEST

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $101,462 $92,135 $92,500 $85,432 $85,433

Actual $122,382 $93,277 $74,794 $62,152

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 16


55820.90 TELEPHONE $6,936

VERIZON LAND LINES: Current Monthly Average ($400 x 12 mos.) $4,800

CELLULAR PHONE: Monthly Charge ($48 x 12 mos.) $576 Estimate For Cellular Air-Time ($30/mo. x 12 mos.) $360 Cellular Data Plans $1,200

Total $6,936

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $4,800 $5,100 $5,436 $5,736 $6,936

Actual $5,783 $5,870 $5,509 $4,551

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 17


56710.90 LIABILITY INSURANCE $23,663

PROJECTED PREMIUM FOR YEAR: Current Wastewater Department's Share $23,663

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $22,530 $22,459 $25,467 $23,663 $23,663

Actual $23,094 $24,429 $22,997 $25,510

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 18


56720.00 WORKERS COMP INSURANCE (COLLECTIONS) $13,865

Collection Division's share of Workers Compensation Insurance $13,865

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $20,891 $14,127 $13,548 $15,146 $13,865

Actual $9,860 $13,216 $15,982 $12,362

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 19


56730.90 WORKERS COMP INSURANCE (TREATMENT) $13,913

Treatment Division's share of Workers Compensation Insurance $13,913

SUMMARY OF REQUEST

($3,000)

$2,000

$7,000

$12,000

$17,000

$22,000

$27,000

$32,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $26,378 $22,456 $19,717 $20,936 $13,913

Actual $12,898 $29,053 $21,445 $17,739

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 20


56010.90 MEDICARE HOSPITAL INSURANCE TAX (FICA) $8,110

Federal Requirement for Employees Hired After April 1986 (1.45% OF PAYROLL) (1.45% x $553,407*) $8,110 *Base, holiday and overtime portions of Account Nos. 55330.00, 55340.90 & 55320.90 and wastewater departments share of Safety/Compliance

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $6,972 $6,671 $6,982 $7,593 $8,110

Actual $6,014 $6,651 $5,916 $5,509

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 21


55550.90 POSTAGE $400

Wastewater Treatment Divisions share of postage for upcoming community relations $400

SUMMARY OF REQUEST

$0

$50

$100

$150

$200

$250

$300

$350

$400

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $150 $150 $150 $400 $400

Actual $150 $150 $150 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 22


55560.90 COMMUNITY RELATIONS $600

Community Relations $200 Employee Recognition* $300 Board Meeting Refreshments $100 *Includes service awards and plaques given at five year employment intervals.

Total $600

SUMMARY OF REQUEST

($100)

$100

$300

$500

$700

$900

$1,100

$1,300

$1,500

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,000 $1,200 $1,200 $1,125 $600

Actual $412 $355 $456 $207

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 23


55570.00 PRINTING AND PUBLICATION $500

Wastewater Department's share of letterhead stationary, envelopes, business cards, time cards and special printings, and public outreach materials $500

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $750 $1,000 $650 $800 $500

Actual $74 $373 $923 $264

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 24


56410.90 MEMBERSHIPS AND SUBSCRIPTIONS $6,694

California Water Environment Association Memberships (CWEA) $3,000 Association of San Bernardino County Special Districts $75 California Special District's Association (CSDA) $1,500 Fair Labor Standard Act (FLSA) Information $269 Top Health News (Employee Wellness) $200 State of California Wastewater Certifications $450 Gym Memberships $1,000 District Safety Information Network Subscription $100 JJ Kealler OSHA Updates $100

Total $6,694

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $5,264 $5,514 $5,330 $7,281 $6,694

Actual $5,185 $6,677 $6,475 $7,937

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 25


56310.00 PROFESSIONAL SERVICES (COLLECTIONS) $2,475

Engineering Resources of Southern California (SSMP & Update Sewer Mapping) $2,000 Exterminator for Collections Building $475

Total $2,475

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $21,500 $0 $0 $3,200 $2,475

Actual $25,451 $99,791 $2,290 $5,512

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 26


56320.90 PROFESSIONAL SERVICES (TREATMENT) $60,283

Engineering Resources of Southern California & BB&K Legal Services $29,086 Auditing and Financial Consulting $25,000 District Patrol Service $350 Exterminator for Treatment Plant $475 SSMP annual updates $2,000 SBCO Auditor Property Tax $34 Answering Service $400 2013 Board of Directors Election Cost ($8,813/3) $2,938

Total $60,283

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $41,550 $40,000 $50,350 $55,414 $60,283

Actual $34,919 $59,993 $62,775 $43,477

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 27


55140.90 WASTEWATER TESTING & ANALYSIS $4,750

WASTEWATER TREATMENT PLANT PERMEATE SAMPLES Weekly Water Quality Sampling for Regional Water Quality Control Board $2,258 Biochemical Oxygen Demand (BOD) Non Filterable Residue (NFR) Total Filterable Residue (TFR) Electrical Conductivity (EC) Chloride

POTABLE WATER SAMPLES Monthly Water Quality Sampling for Regional Water Quality Control Board $192 Total Filterable Residue (TFR) Chloride

STORM WATER SAMPLING $500 OTHER MISCELLANEOUS SAMPLING $1,800

Total $4,750

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $3,525 $4,450 $2,950 $4,750 $4,750

Actual $3,072 $2,966 $6,786 $3,378

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 28


55210.90 MAINTENANCE PLANT STRUCTURES $4,500

Building Maintenance $2,000 Replace exterior doors on Operations Building $2,500

Total $4,500

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $3,000 $8,500 $4,500 $5,500 $4,500

Actual $624 $1,547 $3,906 $3,623

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 29


55220.00 LIFT STATION ROAD MAINTENANCE $4,000

General Asphalt Repair (1,000 square feet @ $4.00/ square foot) $4,000

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $2,200 $3,150 $4,000 $4,000 $4,000

Actual $2,189 $350 $2,289 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 30


55230.90 PLANT ROAD MAINTENANCE $5,000

Significant repairs needed at sludge bin loading area $5,000

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $250 $2,575 $2,575 $0 $5,000

Actual $0 $225 $0 $0

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 31


55010.00 COLLECTION SYSTEM MAINTENANCE $67,560

55010.90 INTERCEPTOR PIPELINE MAINTENANCE $5,000

Snow plow damage, manhole cover lowering, concrete/asphalt repair and sewer main repair $12,000 Collections building maintenance (new energy efficient lighting, seal coat and driveway repair) $6,000 Underground Service Alert (USA/Digalert) $50 Miscellaneous emergency and collections system repairs $10,510 Video inspection of approximately 17,488 feet in Enchanted Forest $39,000

Collection System Maintenance Subtotal $67,560

Sewer interceptor pipeline maintenance (upstream reimburseable) $5,000

Interceptor Pipeline Maintenance Subtotal $5,000

SUMMARY OF REQUEST

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $10,000 $24,391 $140,435 $69,800 $72,560

Actual $9,815 $114,231 $52,541 $61,316

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 32


55020.00 LIFT STATION MAINTENANCE $40,203

Backflow Device Testing at Lift Station Nos. 3, 4, 5, 6, 7, 8 & 9 (7 x $40) $280 Clean and Filter Above Ground Fuel Tanks at Lift Stations $2,500 Generator Maintenance at Lift Stations (Batteries, General Maintenance, EPA Canisters, etc.) $4,000 Emergency Repairs of pumps, motors, control panels, fuses, relays, ventilation fans, etc.) $8,500 Odor Control at Wet Wells for Lift Station Nos. 1, 2, 5, 6, 7, 8, & 9 (Deodorant Blocks/De-greaser) $2,000 Bioxide for Lift Station Nos. 1,2, 4, 5, 7, 8, & 9 (1,300 gallons @ $2.27) $2,951 Bioxide System CSA 79 (3,600 gallons @ $2.27) $8,172 Wet Well Cleaning and Vacuuming $3,000 Miscellaneous Lift Station Repairs $5,000 Energy Efficient Lighting at Lift Station Nos. 1,2,7,8 & 9 $3,800

Total $40,203

SUMMARY OF REQUEST

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $40,440 $48,440 $51,690 $41,180 $40,203

Actual $36,446 $30,200 $26,166 $21,461

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 33


55250.90 PLANT EQUIPMENT MAINTENANCE $36,850

GENERATOR REPAIR/MAINTENANCE: Filters, Hoses, Electrical Repair Parts, Controls, etc. $1,000 Miscellaneous Generator Repairs $2,500 PROCESS EQUIPMENT REPAIR/MAINTENANCE: Motor Control Center (MCC) Panel (Fuses, Relays, Starters, etc) $2,000 Membrane Bioreactor (MBR) take down and cleaning $8,000 MPE Polymer (Cold Weather/High Flows Only) $12,000 MBR Chemical Cleaning (Performed Once A Month) $3,500 Miscellaneous Repairs $7,500 FIRE EXTINGUISHERS: Recharge $350

Total $36,850

SUMMARY OF REQUEST

($5,000)

$5,000

$15,000

$25,000

$35,000

$45,000

$55,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $28,350 $32,350 $39,350 $47,465 $36,850

Actual $31,450 $31,548 $49,689 $27,113

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 34


55260.90 EFFLUENT DISPOSAL $6,000

POND MAINTENANCE: Scarify disposal ponds as needed for routine maintenance $3,000 Repair disposal pond dikes & access roads $3,000

Total $6,000

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $5,800 $10,000 $6,000 $6,000 $6,000

Actual $8,843 $23,914 $5,230 $5,133

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 35


55270.90 MAINTENANCE - SOLIDS HANDLING $91,600

SOLIDS PROCESSING: Polymer for Sludge De-Watering $11,000 DEWATERED SLUDGE DISPOSAL: 6 months with current belt press operation $50,000 6 months with new screw press operation $30,000 DEWATERED SLUDGE SAMPLING (solids disposal facility requirement) ($600 per sample x 1 sample) $600

Total $91,600

SUMMARY OF REQUEST

($10,000)

$10,000

$30,000

$50,000

$70,000

$90,000

$110,000

$130,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $72,535 $76,910 $75,350 $64,800 $91,600

Actual $93,208 $118,569 $118,177 $107,792

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 36


55710.00 GAS, FUEL & OIL (COLLECTIONS) $6,180

LIFT STATION DAILY O&M (4 Compact 4 x 4 's) 800 Gallons Gasoline @ $4.50/Gal $3,600 Diesel Fuel - 100 gal's @ $4.50/Gal (Lift Station Generators) $450 Oil Changes $75 Gear Lube/Grease $38 Anti-Freeze $25 COLLECTION SYSTEM SUPPORT VEHICLES: 2007 Ford F350 & 1995 Ford Dump/Tank Truck 275 Gallons Gasoline @ $4.50/Gal $1,238 Oil Changes $75 Gear Lube/Grease $25 Anti-Freeze $25 HYDRO CLEANER: 50 Gallons Diesel @ $4.50/Gal $225 Oil Changes $24 Gear Lube/Grease $25 Anti-Freeze $25 WASTE OIL PICK UP: $330

Total $6,180

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $6,363 $4,975 $4,950 $5,280 $6,180

Actual $3,047 $5,715 $5,162 $6,715

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 37


55720.90 GAS, FUEL & OIL (TREATMENT) $4,850

PLANT OPERATIONS (Plant O&M, Effluent & Solids Disposal) 6 VEHICLES: 250 Gallons Gasoline @ $4.50/Gal - $1,125 Oil Changes $575 Transmission Fluid $100 Gear Lube/Grease $100 Anti-Freeze $200 Diesel / Plant standby generator - 500 Gal's @ $4.50/Gal $2,250 Waste Oil Pick-Up $500

Total $4,850

SUMMARY OF REQUEST

($1,000)

$1,000

$3,000

$5,000

$7,000

$9,000

$11,000

$13,000

$15,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $9,475 $6,925 $5,700 $4,850 $4,850

Actual $6,594 $2,926 $11,291 $3,829

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 38


55730.00 VEHICLE MAINTENANCE (COLLECTIONS) $4,740

LIFT STATION / COLLECTION SYSTEM O&M (5 Vehicles): Oil & Air Filters $90 Tires (8 @ $200) $1,600 Repairs (Brakes, Hoses, Belts, Bulbs, etc.) $1,750 Snow chains $600

2007 FORD F350 PLOW TRUCK UNIT 75: Plow maintenance $700

Total $4,740

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $3,980 $4,257 $4,540 $4,740 $4,740

Actual $2,767 $4,294 $3,761 $4,209

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 39


55740.90 VEHICLE MAINTENANCE (TREATMENT) $2,975

PLANT OPERATIONS (Plant O & M, Effluent & Solids Disposal) 5 VEHICLES: Oil & Air Filters $75 Minor Repairs (Brakes, Hoses, Belts, Bulbs, etc.) $1,500 Snow Plow Maintenance $950 Transmission Service $250 Chain Repair $200

Total $2,975

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $4,440 $5,000 $4,175 $2,975 $2,975

Actual $2,020 $484 $5,258 $1,682

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 40


55750.00 MISC EQUIPMENT MAINTENANCE (COLLECTIONS) $820

HYDRO CLEANER / AIR COMPRESSOR Oil & Hydraulic Filters $50 Hoses, Tune-up Parts, Belts, etc. $120 Tool Replacement (Tips , Nozzles, Blades) $500 Mechanical Repair $150

TOTAL $820

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $700 $700 $820 $820 $820

Actual $601 $318 $1,064 $380

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 41


55760.90 MISC EQUIPMENT MAINTENANCE (TREATMENT) $2,000

Need Maintenance on Bobcat, Backhoe and Loader at Treatment Plant $2,000

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $0 $6,500 $3,500 $2,000 $2,000

Actual $44 $6,065 $1,393 $228

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 42


56110.90 RADIO MAINTENANCE $100

RADIO REPAIR & MAINTENANCE: 8 Mobile Radios (Trucks/Tractors) $100

SUMMARY OF REQUEST

$0

$100

$200

$300

$400

$500

$600

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $500 $500 $500 $500 $100

Actual $0 $240 $0 $549

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 43


55280.90 SPECIAL PURPOSE EQUIPMENT R&M $500

PLANT LAB EQUIPMENT REPAIR & MAINTENANCE: Turbidity meter, Ovens, Balance, etc. $500

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $500 $1,500 $750 $750 $500

Actual $350 $1,094 $306 $255

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 44


56210.00 PERMITS/FEES (COLLECTIONS) $9,231

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD): Stand-by Generator permits @ Lift Station Nos. 1, 3, 4, 5, 6, 7 & 50% of portable generator $3,396 EXCAVATION PERMIT: Annual road cut permit ($150/2 + 6 road cuts at $150 each) $975 STATE REGIONAL WATER QUALITY CONTROL BOARD: State Waste Discharge Requirements (WDR) Permit $1,287 SAN BERNARDINO COUNTY CERTIFIED UNIFIED PROGRAM AGENCY (CUPA): Bioxide storage at Harris Property $450 Lift Station generator permits $2,742 Waste oil generator permit 1/3 of main office $381

Total $9,231

SUMMARY OF REQUEST

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $5,100 $5,655 $8,581 $9,557 $9,231

Actual $6,985 $6,410 $8,511 $8,913

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 45


56220.90 PERMITS/FEES (TREATMENT) $25,556

AIR QUALITY MANAGEMENT DISTRICT(AQMD): Stand-by Generators @ Lift Station No. 2 & Wastewater Treatment Plant $2,920 STATE REGIONAL WATER QUALITY CONTROL BOARD: Treatment Plant Process Permit $15,000 U.S. FOREST SERVICE: Special Use Permit (Disposal Ponds, Outfall Line & Spray Irrigation) $2,500 SAN BERNARDINO COUNTY FIRE DEPARTMENT: Waste Oil Handling / Generation $1,500 LOCAL AGENCY FORMATION COMMISSION (LAFCO) ANNUAL FEE $3,333 AQMD Above Ground Fuel Storage Tank Testing $200 San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts.) $103

Total $25,556

SUMMARY OF REQUEST

$0

$5,000

$10,000

$15,000

$20,000

$25,000

$30,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $19,505 $22,640 $20,836 $22,253 $25,556

Actual $19,798 $21,203 $22,793 $22,892

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 46


56510.00 SMALL TOOLS (COLLECTIONS) $4,400

SMALL HAND TOOL REPLACEMENT: 8 Lift Stations $800 Collection System Maintenance (hole entry tools & line cleaning tools) $2,500 Metal detector $650 Chain saw $450

Total $4,400

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $500 $750 $750 $1,600 $4,400

Actual $445 $658 $751 $1,848

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 47


56520.90 SMALL TOOLS (TREATMENT) $1,200

SMALL HAND TOOL REPLACEMENT: Treatment Plant, Solids Handling, Lift Station No. 2 & Spray Irrigation $1,200

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,000 $1,200 $1,200 $1,200 $1,200

Actual $904 $2,111 $1,239 $496

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 48


56530.00 SAFETY CLOTHING/DEVICES (COLLECTIONS) $1,432

Radiation Detection Badges (3 badges x $15.20 x 4 times per year) $182 Gloves, Safety Glasses & Hearing Protection $500 Steel Toed Safety Boots $400 Jumpsuits, Cold Weather Operations & District Jackets $350

Total $1,432

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

$2,000

2009-10 2010-11 2011-12 2012-13

(FYTD)

2013-14

Budgeted $1,000 $1,300 $1,750 $1,032 $1,432

Actual $1,086 $886 $1,808 $1,216

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 49


56540.90 SAFETY CLOTHING/DEVICES (TREATMENT) $1,843

Rain Gear & Boots (Foul Weather/Raw Sewage) $500 Gloves, Safety Glasses & Hearing Protection $450 Steel Toed Safety Boots $450 Replacement Cold Weather Jump Suit $200 Radiation Detection Badges $243.

Total $1,843

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,500 $2,100 $1,200 $1,593 $1,843

Actual $2,805 $2,978 $1,440 $1,495

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 50


56550.00 SAFETY EQUIPMENT (COLLECTIONS) $2,250

Safety equipment & supplies (8 Lift Stations) $750 Confined Space Entry Gas-Tech Calibration and Sensor Replacement $1,500

Total $2,250

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,750 $2,250 $2,250 $2,250 $2,250

Actual $2,008 $672 $1,241 $927

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 51


56560.90 SAFETY EQUIPMENT (TREATMENT) $2,500

Confined Space Entry Gas-Tech Calibration and Sensor Replacement $1,500 Safety Equipment / Supplies (Plant & 1 Lift Station) $1,000

TOTAL $2,500

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,750 $2,500 $2,500 $2,500 $2,500

Actual $1,014 $697 $619 $239

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 52


56610.00 EDUCATION/SEMINARS (COLLECTIONS) $1,500

Collection System Classes, OSHA Training, Education & Seminars $1,000 Reimbursement for use of personal vehicles for education and seminars $100 Meals and lodging $300 Special District Registration (Board Meetings) $100

Total $1,500

SUMMARY OF REQUEST

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

$2,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $1,500 $1,500 $1,500 $1,570 $1,500

Actual $667 $457 $698 $892

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 53


56620.90 EDUCATION/SEMINARS (TREATMENT) $2,600

General Manager & Board of Directors for Meetings & Seminars $1,800 Wastewater Treatment Classes, OSHA Training, Education & Seminars $800

TOTAL $2,600

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $3,000 $3,000 $2,200 $2,270 $2,600

Actual $991 $572 $513 $478

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 54

G/L ACCOUNTNUMBER Description - Capital Improvement REQUEST

12245.00 COLLECTION FACILITIES $173,200

Capital Improvement Projects in order of priority: Deferred* FY 2013/2014 1) Little Mill Canyon sewer easement bench repair $12,000 2) 2,000 watt generator for video inspection on easements $1,200 3) Lift Station Nos. 1 & 2 control panels improvements (VFDs, PLC's and Bubbler's) $160,000 4) Sewer sag repair at school trunk line $80,000 5) Seal 6 Sewer Manholes ($2,500 each) $15,000 6) SCADA and Telemetry Upgrade Phase 2 Project $50,000 7) Lift Station No. 1 Overflow Tank Project $130,000 8) Paving at Lift Station Nos. 5 & 9 (5,000 square feet x $4.00) $20,000

Total $295,000 $173,200*Deferred CIP due to lack of funding.


12250.00 TREATMENT FACILITIES $75,000

Request: Deferred* FY 2013/2014 1) 500 "510" Kubota replacement Cartridges $60,000 2) Submersible Pump Rebuilds $15,000 3) Upgrade MBR 2 scouring air diffusers $40,000 4) Upgrades to MBR SCADA $7,500

Total $47,500 $75,000*Deferred CIP due to lack of funding.


12255.00 DISPOSAL FACILITIES $0

Requested Amount: $0


12270.00 SPECIAL PURPOSE EQUIPMENT $0

Requested Amount: $0


12275.00 TOOLS & EQUIPMENT $0

Amount Requested: $0

SUMMARY OF REQUEST

SUMMARY OF REQUEST

SUMMARY OF REQUEST

SUMMARY OF REQUEST

SUMMARY OF REQUEST

FY 2013/2014 Budget 6/12/2013 Page 55


11320.20 SEWER DIVISION INVENTORY $2,500

Repair Clamps, Pipe, Couplings, Manhole Frames and Covers, etc. for system repairs $2,500

SUMMARY OF REQUEST

$0

$500

$1,000

$1,500

$2,000

$2,500

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14

Budgeted $2,000 $2,000 $2,000 $2,000 $2,500

Actual $1,485 $2,000 $2,000 $2,163

Budgeted

Actual

FY 2013/2014 Budget 6/12/2013 Page 56


56825.00 FILTRATION PROJECT LOAN PAYMENT $187,940

REQUEST: Annual payments for $2,000,000, 4.75% interest rate, 15 year loan for Filtration Project at Treatment Plant (Resolution 12-01) Both principle and interest are included in the payments. Two payments are made each year and each wastewater account is charged $3.00 per month. Those accounts that are disconnected from sewer are accumulating the $3.00 per month which will be collected when re-connection is requested. The loan matures in 2016/2017 and the total payments remaining as of February 2013 are $845,729.19.

Total $187,940

SUMMARY OF REQUEST

FY 2013/2014 Budget 6/12/2013 Page 57

CLASSIFICATION A B C D E FDIVISION SUPERVISOR





Collections Division Supervisor (2 CI's) $95,586Treatment Division Supervisor (6 CI's) $104,421

STEP

RUNNING SPRINGS WATER DISTRICTDIVISION SUPERVISORS

2013-14 HOURLY WAGE SCHEDULEExempt Positions

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications,but in no case less than the Federal or State minimum wage.

FY 2013-2014 Budget 5/8/2013 Page 58

CLASSIFICATION* A B C D E

OPERATOR 3 Hourly $26.70 $27.37 $28.06 $28.76 $29.48(Grade 3 WWTP Operator & Grade 1 Collections) Monthly $4,629 $4,744 $4,863 $4,985 $5,109

Annual $55,543 $56,932 $58,355 $59,814 $61,310


Annual $49,433 $50,669 $51,936 $53,234 $54,565


Annual $43,663 $44,754 $45,873 $47,020 $48,195

OPERATOR IN TRAINING Hourly $17.97 $18.42 $18.88 $19.35 $19.84(Entry Level / No Certification Required) Monthly $3,115 $3,193 $3,273 $3,355 $3,439

Annual $37,383 $38,317 $39,275 $40,257 $41,263

Cost of Living Adjustment (COLA): 2.0%*Requires Appropriate Wastewater Treatment and Collection System Maintenance Certification. All hourly rates in wage schedule include required certifications.

Operator 3 (6 CI's) $67,550Operator 1 (6 CI's) $54,435

RUNNING SPRINGS WATER DISTRICTTREATMENT DIVISION

2013-14 HOURLY WAGE SCHEDULE

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the Federal or State minimum wage.

STEP

FY 2013-2014 Budget 5/8/2013 Page 59

CLASSIFICATION* A B C D E

OPERATOR 3 Hourly $26.16 $26.82 $27.49 $28.17 $28.88(Grade 3 Collection System Maintenance) Monthly $4,535 $4,648 $4,765 $4,884 $5,006

Annual $54,419 $55,780 $57,174 $58,603 $60,068


Annual $48,309 $49,517 $50,754 $52,023 $53,324


Annual $42,538 $43,602 $44,692 $45,809 $46,954

OPERATOR IN TRAINING Hourly $17.97 $18.42 $18.88 $19.35 $19.84(Entry Level / No Certification Required) Monthly $3,115 $3,193 $3,273 $3,355 $3,439

Annual $37,383 $38,317 $39,275 $40,257 $41,263

Cost of Living Adjustment (COLA): 2.0%*Requires Appropriate Collection System Maintenance Certification. All hourly rates in wage schedule include required certifications.

Operator-in-training (3 CI's) $46,722Operator 1 (4 CI's) $48,852Operator 1 (2 CI's) $50,389

RUNNING SPRINGS WATER DISTRICTCOLLECTION DIVISION

2013-14 HOURLY WAGE SCHEDULE

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the Federal or State minimum wage.

STEP

2013-2014 Budget 5/8/2013 Page 60

Vehicle Year Mileage / Use Status Planned Estimated Cost Description Hours Retirement Date of Replacement

Plant Plow Truck* 1990 26,618 Seasonal/Limited 2005-06 $30,000(Unit #39) Purch. 1989 Miles Now 23 years old

Coll.Div.Hydro Tow 2007 6,410 1 - 2 times / week 2022-23 $40,000(Unit # 75) Miles Now 6 years old

Coll. Div. Utility 2001 51,378 Daily 2014-15 $25,000 (Unit # 69) Miles @ 13 years old

Plant Utility* 2008 23,162 Daily 2018-2019 $25,000(Unit # 80) Miles @ 10 years old

Plant Utility* 2011 7,876 Daily 2021-22 $25,000(Unit # 85) Miles @ 10 years old

Plant Utility* 1999 91,672 Daily 2011-12 $25,000 (Unit # 67) Miles now 14 years old


Coll. Dump Truck 1995 121,092 Limited 2014-15 $60,000 (Unit # 62) Miles @ 20 years old

Coll. Div. Utility 2007 29,099 Daily 2017-18 $21,500 (Unit # 77) Purch. 2006 Miles @ 10 years old

Sport tract/Utility* 2007 18,441 Daily 2019-20 $30,000 (Unit # 78) Purch. 2006 Miles @ 12 years old

John Deere Loader** 1992 396 3 times / week 2012-13 $125,000 (Plant) Now 21 years old

Melroe Bobcat* 1989 1750 Daily 2009-10 $75,000 (Plant) Now 24 years old

Air Compressor 1985 1230 Hrs. Limited 2014-15 $25,000Collection Div. Now 28 years old

Hydro 2010 48.1 Hrs. Limited 2030-31 $50,000Collection Div. Now 3 years old

Treatment Plant 1979 911 Hrs Limited 2007-08 $135,000Generator * Now 34 years old


Collections Building 2008 23.8 hrs Limited 2018-19 $5,000Generator @ 10 years old

* Shared Cost between Arrowbear, CSA-79 and Running Springs

Wastewater Division Vehicle Replacement Schedule

FY 2013/2014 Budget 5/8/2013 Page 61

APPENDIX A

PROP 218 NOTICE

RUNNING SPRINGS WATER DISTRICT A MULTI-SERVICE INDEPENDENT SPECIAL DISTRICT

31242 Hilltop Boulevard • P.O. Box 2206 Running Springs, CA 92382

WATER (909) 867-2766 • WASTEWATER COLLECTION (909) 867-7352 • WASTEWATER TREATMENT (909) 867-3689 • FIRE (909) 867-2630

April 18, 2013 NOTICE TO PROPERTY OWNERS

PROPOSED RATE ADJUSTMENT BY RUNNING SPRINGS WATER DISTRICT A California Supreme Court decision has mandated that under Proposition 218, water and wastewater customers must be notified of proposed rate increases. The Board of Directors of the Running Springs Water District (RSWD or District) will be considering adjusting some water and wastewater rates and fees effective July 1, 2013. The increase in wastewater rates is primarily due to the loss of the non-operating revenue that has been collected since 2002 from the County of San Bernardino for the disposal of leachate from the Heap’s Peak landfill. Water rates are being adjusted to move the $3.90 Department of Water Resources (DWR) loan fee into the fixed monthly water service charge and adding an additional $0.75 per month to the monthly fixed water rate. Landscape Irrigation and Fire Service Water Meter Monthly Base Charges are proposed to increase by up to 4%. The Residential and Commercial Sewer Monthly Base Charge is proposed to increase $2.80 per month. The actual rate and fee increases are identified in the table below.

CURRENT RATES & FEES PROPOSED RATES & FEES Water Rates & Fees DWR Loan Fee: $3.90 Residential/Commercial Monthly Base Charge: 3/4" Meter - $18.85 1" Meter - $47.14 1-1/2" Meter - $94.26 2" Meter - $150.83 3" Meter - $329.91 4" Meter - $942.65 Water Consumption Charge: $0.0338 per cubic foot (1 cubic foot = 7.48 gallons) Construction Water: $0.0676 per cubic foot Outside District Water: $0.0396 per cubic foot Landscape Irrigation Water Meter Monthly Base Charge: 3/4" Meter - $9.43 1" Meter - $23.57 1-1/2" Meter - $47.13 2" Meter - $75.42 Fire Service Water Meter Monthly Base Charge: 3/4" Meter - $18.85 1" Meter - $31.34 1-1/2" Meter - $43.83 2" Meter - $56.32 3" Meter - $68.79 4" Meter - $81.28 6” Meter - $93.77 8” Meter - $106.26 Wastewater Rates: Residential & Commercial Sewer Monthly Base Charge: $28.05 Residential Sewer Usage Charge: 15% of water usage charge Commercial Sewer Usage Charge: 1/3 of water usage charge

Water Rates & Fees DWR Loan Fee: $0 Residential/Commercial Monthly Base Charge: 3/4" Meter - $23.50 1" Meter - $52.93 1-1/2" Meter - $101.93 2" Meter - $160.76 3" Meter - $347.01 4" Meter - $984.26 Water Consumption Charge: $0.0352 per cubic foot (1 cubic foot = 7.48 gallons) Construction Water: $0.0703 per cubic foot Outside District Water: $0.0412 per cubic foot Landscape Irrigation Meter Monthly Base Charge: 3/4" Meter - $9.81 1" Meter - $24.51 1-1/2" Meter - $49.02 2" Meter - $78.44 Fire Service Water Meter Monthly Base Charge: 3/4" Meter - $19.60 1" Meter - $32.59 1-1/2" Meter - $45.58 2" Meter - $58.57 3" Meter - $71.54 4" Meter - $84.53 6” Meter - $97.52 8” Meter - $110.51 Wastewater Rates: Residential & Commercial Sewer Monthly Base Charge: $30.85 Residential Sewer Usage Charge: 15% of water usage charge Commercial Sewer Usage Charge: 1/3 of water usage charge

Continued on Page 2

of 2

NEED FOR THE RATE AND FEE INCREASE The majority of the rates and fees in the Water and Wastewater Budgets for Fiscal Year 2013/14 include an increase to generate additional revenue needed to: offset the loss of the leachate disposal revenue from the County of San Bernardino, offset lower property tax allocations, fund increases in several operating expense categories, funding for capital improvement projects and to minimize the use of designated reserves to fund expenses. The rate increases were not the only measures used to generate a balanced budget. Other measures required to balance the budget included reductions in operating expenses where possible and deferral of nonessential activities and projects. Three mid-level management positions have also been eliminated since 2007 and that workload has been absorbed and spread throughout the existing staff. WHAT THIS MEANS TO OUR AVERAGE CUSTOMERS WATER & SEWER BILL For an average District customer who uses 1,000 cubic feet of water per month the monthly impacts would be as follows:

CURRENT RATES & FEES PROPOSED RATES & FEES Water Rates

Monthly DWR Loan Fee $ 3.90 Monthly DWR Loan Fee $0 Monthly Water Base Charge $18.85 Monthly Water Base Charge $23.50 Monthly Water Usage Charge $33.80 Monthly Water Usage Charge $35.20

Total Water Charges: $56.55 Total Water Charges: $58.70 Sewer Rates

Monthly Sewer Base Charge $28.05 Monthly Sewer Base Charge $30.85 Monthly Sewer Usage Charge $ 5.07 Monthly Sewer Usage Charge $ 5.28 Monthly Treatment Plant Loan Fee $ 3.00 Monthly Treatment Plant Loan Fee $ 3.00

Total Sewer Charges: $36.12 Total Sewer Charges: $39.13 Total Water & Sewer Charges

Total Current Water & Sewer Charges: $92.67 Total Current Water & Sewer Charges: $97.83 As you can see from the information in the table above, for an average customer, the proposed rate and fee adjustments result in a $5.16 per month increase in the total bill for water and sewer. PUBLIC HEARING A public hearing to consider the water and wastewater rate and fee increases will be held at a regular meeting of the RSWD Board of Directors on June 19, 2013 at 6:00 pm at the District office, 31242 Hilltop Blvd., Running Springs, CA. At the hearing, the RSWD Board of Directors will consider adoption of a resolution that adjusts water and wastewater rates and fees as shown on the previous page. Affected property owners or tenants responsible for paying the bills for service may protest the proposed rate increases prior to the public hearing in writing. A valid protest must contain; (1) a description of the property (address or assessor’s parcel number) sufficient to identify the property, (2) state the specific rate increase for which the protest is being submitted, (3) the signature of the property owner of record as shown on the last equalized assessment roll used by the County of San Bernardino for assessing taxes or signature accompanied by written evidence that the signer is the owner if he or she is not identified as the owner of record on the last tax roll or signature of the tenant responsible for paying the bills for service. Only one written protest will be counted per parcel. Protests may be mailed, or personally delivered to: Running Springs Water District P.O. Box 2206, 31242 Hilltop Blvd. Running Springs, CA 92382 All valid protests must be received by the District prior to the June 19, 2013 public hearing being closed. A WORD ABOUT YOUR WATER BILL Please note that in the RSWD rate structure the most important impact on your bill is the amount of water you use each day. As our customer, you regulate control in lowering your bill by reducing the amount of water that you use. District staff is available to talk with you about your specific water conservation needs. Please feel free to contact us at (909) 867-2766. NOTE: This notice was mailed using information contained on the last equalized assessment roll obtained from the County of San Bernardino. You may receive more than one copy if you own multiple properties or own property under more than one name. While District policy holds property owners responsible for payment of the Districts bills for water and/or wastewater, if the property in question is occupied by a tenant that you hold directly responsible for payment of the District’s bills for water and/or wastewater service, please forward this notice to that tenant.

APPENDIX B

MISCELLANEOUS RATES AND FEES

April 12, 2013

MISCELLANEOUS FEES AND CHARGES 2013/2014

FEE

RSWD Proposed FY 13/14

Delinquent Fee $6.00 or 3% if greater

Collect in Field $17.50

Shut off/Lock Meter $35

Unlock After Hours $35 Lien Fee $30

Water Off/On Fee (due to leak or by customer request)

$17.50 each visit

Turn on After Hours

$35

Return Check Fee

$20

Meter Reconnection

$150 + unpaid Loan pmts

Collection Fee $30 Plan Check Fees

$50 water/sewer

$75 Fire

New Installation/ Capacity Fees

Water: Sewer:

$5,318 $5,579

Annual Availability Improved Parcels

Unimproved/Water Unimproved/Sewer

$65 $30 $10

B-1

BASIS FOR JULY 1, 2013 ADJUSTMENTS TO WATER CONNECTION FEES, WATER FACILITIES CAPACITY CHARGES AND SEWER FACILITIES

CAPACITY CHARGES At its regular meeting of July 19, 2006, the Board of Directors of Running Springs Water District adopted Resolution No. 10-06 adjusting the District’s Meter Installation and Reconnection Fee, the District’s Water Facilities Capacity Charge and the District’s Sewer Facilities Capacity Charge (Connection and Capacity Charges) pursuant to Government Code Section 66016. The last rate and fee adjustment occurred during the 2012/13 fiscal year. At a Public Hearing scheduled on June 20, 2012, the Board of Directors adjusted Connection and Capacity Charges to correspond to increases in actual costs, based upon the U.S. Bureau of Labor Statistics Consumer Price Index, Los Angeles Riverside Metropolitan Area for Urban Wage Earners and Clerical Workers, Percent Change Year Ending December, 2011 (CPI-W), which was 2.2%. At a Public Hearing scheduled for June 19, 2013, the Board will consider adjusting Connection and Capacity Charges to correspond to actual costs based on the February, 2013 Year Ending CPI-W which is 2.4%. The adjusted Connection and Capacity Charges, if approved, would become effective July 1, 2013 and would be as follows:

METER INSTALLATION FEE

Size of Meter Old Installation Fee New Fee 5/8” x 3/4” $1,022 $1,047 1” $1,228 $1,257 1 ½” or larger Cost of meter Cost of meter and installation, plus and installation, plus 10%, plus $679 10%, plus $695

WATER FACILITY CAPACITY CHARGE

Old Charge New Charge

$4,171 per EDU $4,271 per EDU

SEWER FACILITIES CAPACITY CHARGE

Old Charge New Charge

$5,448 per EDU $5,579 per EDU

B-2

APPENDIX C

AMBULANCE SERVICE RATES & FEES

APPENDIX D

SUPPLEMENTAL INFORMATION

WATER/SEWER RATE COMPARISON SURVEY 2012/2013

District

Monthly Base Water Rate

DWR Loan Fee

Rate per Cu. Ft.

Monthly Water

Bill with 1000 Cu.

Ft. Usage

Monthly Sewer

Fee

WPCP Loan

Monthly Water/Sewer

Bill

Running Springs Water District (Proposed FY 13/14)

$23.50

$0

$0.0352

$58.70

$30.85 +

15% of usage $5.28

$3.00

$97.83

Running Springs Water District (Existing FY 12/13)

$18.85

$3.90

$0.0338

$56.55*

$28.05 +

15% of usage $5.07

$3.00

$92.67

Arrowbear Park Co. Water District

$21.50**

.0570

$44.30

$29.00

$3.00

$76.30

Crestline Village Crestline Lake Gregory

$17.50 $22.00

.042

.042

$59.50 $64.00

$35.95← $35.95←

$95.45 $99.95

Lake Arrowhead CSD

$30.60

.0118 (<400) .0224 (>400)

$85.89#

$45.50

$131.39

Crestline Lake Arrowhead Water Agency Area A Area B Area C

$15.00+ $10.00+ $15.00+

.0725

.0500

.0725

$69.38 $47.50 $69.38

$35.95← $35.95← $35.9R←

$105.33 $83.45

$105.33

Big Bear CSD

$28.83

.0148

$43.63

$29.18

$72.18

City of Big Bear/DWP

$40.66~

.0245

$45.56

$28.57

$74.13

Green Valley Lake Mutual Water Company

$30.50

.017952<869 .057970>869

$70.36***

$63.24▼

$133.60

*Includes $3.90 DWR Loan Repayment **600 Cu. Ft. allowed ***Includes $200.00 annual assessment + 250 Cu. Ft. Allowed ←Sewer provided by Crestline Sanitation ▼Sewer provided by CSA 79 ~Includes 800 Cu. Ft. #Includes $445.55 Supplemental Water Supply Fee

Updated 05/08/13

D-1

MISCELLANEOUS FEES COMPARISON SURVEY 2012/2013

FEE

RSWD Proposed FY

13/14

RSWD Current

FY 12/13

ARROWBEAR

CRESTLINE VILLAGE

LACSD CLAWA GVL

Delinquent Fee

$6.00 or 3% if greater

$6.00 or 3% if

greater

$3.00 +1.5% each

month

$15.00 or 7% if

greater

10.5% of bill

N/A $15.00

Collect in Field $17.50 $12.50 N/A N/A N/A N/A N/A

Shut off/Lock Meter

$35.00 $35.00 $30.00 $90.00

$80.00 disconnect

$50.00 $30.00

Unlock After Hours

$35.00 $35.00 $50.00

$75.00 $100.00 N/A N/A

Lien Fee $30.00 $25.00 $23.00 N/A $25.00 $21.00 N/A

Water Off/On Fee

(due to leak or by customer request)

$17.50 each visit

$17.50 each visit

No charge during

business hours

no charge during

business hours

N/A

N/A-leak $50.00 cust req

$100 fine + $30

shut-off

Turn on After Hours

$35.00 $35.00 $50.00 $75.00 $100.00 N/A N/A

Return Check Fee

$20.00 $20.00 $20.00 $35.00 $29.00 $50.00 $12.00

Meter Reconnection

$150.00 + unpaid Loan

pmts

$150.00 + unpaid

Loan pmts

$100.00

$275.00 $70.00 N/A N/A

Collection Fee $30.00 $30.00 N/A N/A N/A N/A N/A Plan Check Fees

$50.00

water/sewer

$75.00 Fire

$25.00 water/sewer

$75.00 Fire

$100.00 $50.00 water only

$172.00 N/A N/A

New Installation/ Capacity Fees

Water: Sewer:

$5318 $5579

$5192.78 $5448.28

$3450.00 $2850.00

$3010.00 water only

$20588.18 $9033.00

$4000.00 (1”

meter)

$3500.00

Annual

Availability Improved Parcels Unimproved/Wat

er Unimproved/Sew

er

$65.00 $30.00 $10.00

$65.00 $30.00 $10.00

N/A

$15.00 $30.00

N/A

$30.00 standby

fee

$200.00

stock assessme

nt

D-2

9 9 9 9 9 9 9 9 9 9 9 9

4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5

7.5 6.5 6 6 7 7 7 7 7 6 6 5

3.53.5 3.5 3.5

3.5 3.5 3 3 33 3 4

5.55.5 5.5 5.5

5.5 5.5 4 4 44 3 3

0

5

10

15

20

25

30

35

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Num

ber

of E

mpl

oyee

s

Fiscal Year Ending



30 29 28.5 28.5 29.5 29.528 28 28 27

26 26

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Million $ $1.38 $1.60 $1.71 $1.89 $1.86 $1.98 $2.05 $2.18 $2.33 $2.26 $2.12 $2.21 $2.19 $2.24

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

RSWD Wages (All)

D-3

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Admin $309,990 $291,504 $308,692 $292,420 $303,648 $336,735 $314,150 $272,335 $287,480 $283,294 $250,163 $266,593 $281,890 $298,158

Water $111,945 $179,120 $185,685 $240,275 $222,821 $218,339 $229,002 $279,864 $324,785 $340,929 $355,745 $356,690 $366,190 $334,360

Treatment $159,723 $251,016 $240,544 $260,088 $248,937 $266,981 $276,573 $260,140 $314,028 $325,412 $292,858 $268,491 $298,221 $273,006

Collections $180,742 $175,842 $177,814 $195,473 $204,377 $215,133 $221,480 $229,699 $203,263 $201,981 $161,165 $207,383 $225,453 $286,319

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

RSWD Wages (Admin, Water & Wastewater)

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Ambulance $109,400 $114,399 $130,047 $126,453 $188,229 $213,040 $318,054 $355,629 $396,055 $404,179 $487,904 $466,803 $508,922 $266,030

Fire $511,539 $592,453 $668,028 $772,500 $695,241 $724,805 $691,631 $786,487 $801,021 $707,930 $569,025 $641,380 $508,923 $781,565

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

RSWD Wages (Fire & Ambulance)

D-4

Water Rate History

Fiscal Year Ending

Actual Rate Inc.

(%)

Actual Rate Inc. ($/month)

Actual Rate Inc. ($/year)

FMP Rec. Rate Inc. (%)

Base Rate

2001 $11.53

2002 $11.53

2003 0.0% $0.00 $0.00 ‐ $11.53

2004 30.8% $3.55 $42.60 ‐ $15.08

2005 6.6% $1.00 $12.00 ‐ $16.08

2006 0.0% $0.00 $0.00 ‐ $16.08

2007 4.5% $0.72 $8.64 ‐ $16.80

2008 3.3% $0.55 $6.60 ‐ $17.35

2009 4.6% $0.80 $9.60 ‐ $18.15

2010 0.0% $0.00 $0.00 ‐ $18.15

2011 0.0% $0.00 $0.00 ‐ $18.15

2012 1.6% $0.29 $3.48 4.0% $18.44

2013 (Budgeted) 2.2% $0.41 $4.92 4.0% $18.85

2014 (Proposed) 24.7% $4.65 $55.80 4.0% $23.50

*2014 Rate adjustment includes rolling the $3.90 DWR loan fee into the fixed monthly rate. The net increase in a typical customers water rate proposed for fiscal year 2013/2014 is 4%.

D-5

Wastewater Rate History

Fiscal Year Ending Rate Inc. (%)FMP Rec. Rate Inc.

(%) Base Rate

2001 $13.90

2002 $13.90

2003 0.0% ‐ $13.90

2004 43.4% ‐ $19.93

2005 30.1% ‐ $25.92

2006 ‐7.7% ‐ $23.92

2007 4.5% ‐ $25.00

2008 3.3% ‐ $25.83

2009 4.6% ‐ $27.02

2010 0.0% ‐ $27.02

2011 0.0% ‐ $27.02

2012 1.6% 5.0% $27.45

2013 (Budgeted) 2.2% 5.0% $28.05

2014 (Proposed) 10.0% 4.0% $30.85

D-6

Actual Budget Actual Budget Actual Budget2012-2013 $1,318,739 - - $641,858 - - $1,960,597 -2011-2012 $1,400,269 $1,475,230 -5.1% $755,280 $623,286 21.2% $2,155,549 $2,098,516 2.7%2010-2011 $1,338,249 $1,349,437 -0.8% $727,289 $671,021 8.4% $2,065,538 $2,020,458 2.2%2009-2010 $1,417,690 $1,198,675 18.3% $630,172 $606,358 3.9% $2,047,862 $1,805,032 13.5%2008-2009 $1,502,770 $1,306,113 15.1% $586,387 $661,603 -11.4% $2,089,157 $1,967,716 6.2%2007-2008 $1,514,476 $1,129,055 34.1% $543,486 $593,804 -8.5% $2,057,962 $1,722,859 19.5%2006-2007 $1,368,131 $1,090,899 25.4% $477,398 $571,386 -16.4% $1,845,529 $1,662,285 11.0%2005-2006 $1,636,317 $1,001,101 63.5% $378,867 $535,613 -29.3% $2,015,184 $1,536,713 31.1%2004-2005 $1,757,611 $1,017,608 72.7% $321,412 $542,682 -40.8% $2,079,023 $1,560,289 33.2%2003-2004 $1,711,710 $936,137 82.8% $214,822 $423,226 -49.2% $1,926,532 $1,359,362 41.7%2002-2003 $1,055,759 $897,211 17.7% $276,560 $274,051 0.9% $1,332,319 $1,171,262 13.8%2001-2002 $1,005,825 $878,367 14.5% $383,389 $298,805 28.3% $1,389,214 $1,177,171 18.0%2000-2001 $918,220 $898,516 2.2% $313,878 $319,826 -1.9% $1,232,098 $1,218,341 1.1%

Fire & Ambulance Department

Fiscal YearFire Expenditures

Ambulance Expenditures

Total ExpendituresVariance (%)

Variance (%)

Variance (%)

D-7

APPENDIX E

JUNE 8, 2013 PUBLIC OUTREACH PRESENTATION

June 8, 2013Public Outreach Meeting

Running Springs Water District (RSWD)

1

• Locally Governed Independent Special District

• Administrative Services, Fire & Emergency Medical, Water, Wastewater Collection & Treatment

• Approximately 3,000 customers served

• $5 million combined annual operating budget

• $2 million in reserves

• 26 full‐time employees & 17 paid‐call firefighters

RSWD Overview

2

RSWD Mission Statement

The mission of the Running Springs Water District is to provide water, fire, emergency medical service, sewer, and other beneficial services to the community: The goal of the

District shall be to do so with the highest level of integrity and ethical principles and in the most efficient and cost effective manner possible.

3

Service Area

4

9 9 9 9 9 9 9 9 9 9 9 9

4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5

7.5 6.5 6 6 7 7 7 7 7 6 6 5

3.53.5 3.5 3.5

3.5 3.5 3 3 33 3 4

5.55.5 5.5 5.5

5.5 5.5 4 4 44 3 3

0

5

10

15

20

25

30

35

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014

Num

ber

of E

mpl

oyee

s

Fiscal Year Ending



30 29 28.5 28.5 29.5 29.528 28 28 27

26 26

6

• Each Division Supervisor will go over their

• Core Functions

• Fiscal Year 2013/2014 Goals & Objectives

7

• General Administration• Board of Directors Administration• Customer Service• Public Information & Outreach• Budget & Finance• Human Resources, Personnel & Risk Management• Information Technology

Administration Division

8

Administration Division

General Administration

Administrative Costs (District-Wide)• Administrative Support to all Divisions• Professional Services (Engineering & Financial

Consultants, Legal Counsel)• Automated Data Processing (Payroll)• Public Notices• Copiers/Phone/Postage/Equipment Lease &

Purchase• Insurance/Property Liability/Workers Comp• Computer Technical Support• Office Supplies & Materials/Furniture & Equipment• Printing & Publications• Memberships & Subscription• Office Utilities & Janitorial ServiceLegal ComplianceStaffing PlansManage ConsultantsProject Coordination

• Review & Update District Policies• Develop & Maintain Short & Long Range Plans• Obtain Funds to Support Plans• Evaluate Outside Funding & Grant Options


Board of Directors Administration

• Public Records Act Requests• Board Meeting Administration• Form 700 Statements of Economic Interest• Maintain Resolutions, Ordinances & Minutes• Registrar of Voters/Board Election Coordination

• Records Management/Retention Program• Implement & Enforce Board Policy• Recommend New Policies & Procedures• Records Retention Implementation

9

Administration Division (continued)

Customer Service

• Customer Relations• Customer Correspondence• Customer Payments• Billing• Accounts Payable• Accounts Receivable• Customer Account Analysis

• Continue to Improve Customer Service• Evaluate Alternative Billing/Payment Methods• Research Accounting & Billing Software• Cross Training Staff• Refine & Document all Administration Procedures• Records Retention Implementation


Public Outreach & Information

• Provide Public Outreach Support to all Divisions• Design/Distribution of Public Outreach• Materials/District Newsletters• District Representation at Community Events

• Fine Tune District Website• Inform Customers on District Core Functions

Budget & Finance

• Prepare Annual Budget• Annual Financial Audit• Payroll Processing• Accounts Payable• Accounts Receivable• Investment & Fund Balance Administration• Availability/Standby Charges to Tax Roll• Maintain General Ledger• Billing• Cash Management & Projections• Financial Reporting & Analysis

• Improve Financial Reporting Capabilities• Continue to Explore Investment Options• Refine Budget & Investment Policies• Implement ADP Time & Attendance• Recommend/Develop Policies & Procedures• Records Retention Implementation

10

Administration Division (continued)

Personnel & Risk Management

• Human Resources• Succession Planning• Benefits Administration• Medical Reimbursement Administration• Health/Life/Disability Insurance Admin.• Property & Liability Insurance Admin.• Workers Compensation Administration• CalPERS (Pension Administration)• Risk Management & Loss Control• Employee Recruitment & Retention• Employee Development, Orientation & Training• Employee & Labor Relations

• Continue to Administer Employee/Labor Relations & Benefits

• Records Retention Implementation


Information Technology

• Administer Computer Support Services • Continue to Administer Support • Services/Liaison for Computer Technical Issues and

Upgrades

11

Fire & Emergency Medical Services

• 2 Stations

• 600 – 800 alarms per year

• $1.94 million annual operating budget

12

Fire Department

Fire Department

• The protection of life & property within the boundaries of the Fire District.

• The prevention of public losses by education, public awareness & an active fire suppression & prevention program.

• Maintaining the safety & welfare of the Firefighters that work for the Fire Department.

• The pre-planning of emergencies to reduce losses in the event of a local disaster.

• To be an active participant in the Fire Service & with other emergency service agencies, to meet the needs of the public.

• Maintaining a positive involvement within the community by the Fire Department.

• To reduce cost of maintaining the programs of the Fire Department whenever possible.

• Maintain staffing numbers to meet the needs of the community & to maintain the mission of the Fire Department.

• Reduction of job related injuries.

• Conduct 2 to 5 community functions such as an Open House, Christmas Function, Community Emergency Response Team (CERT) Meetings, Senior Blood Pressure Testing, etc. during the fiscal year.


13

Fire Department (continued)

Ambulance Services

• The protection of life & bodily harm by rendering aid to the sick & injured.

• Maintaining a highly efficient staff to provide pre-hospital medical attention to the public we provide service to.

• Maintaining & using medical emergency equipment to serve the needs of the public.

• Continue to pursue & support cost recovery efforts to support the expenditures to maintain the Ambulance Service.

• Continue to pursue cost cutting measures of medical emergency equipment & supplies.


Vehicle & Equipment Maintenance

• (2) KME Pumper Type 2• (1) BME Engine Type 3• (3) Ambulance• (1) Snow Cat• (1) Ford Squad• (2) Staff Vehicles• (1) Utility Truck• (1) Plow Truck

• Continue current vehicle & equipment maintenance schedule

14

Water Division

• Imported water (CLAWA)

• Groundwater wells

• 45 miles of water mains

• 11 water storage tanks

• 500 acre‐feet per year consumption

• $1.57 million annual operating budget15

Water Division

Operations & Maintenance

• Manage safe & reliable water supplies• Operation & Maintenance (O&M) of over 43

miles of water pipelines• Manage security in the distribution system• Public health protection• Maintain a good relationship with customers &

employees• Operate efficiently & meet customer

expectations• Technical advice & training of system operators• Day to day management of the system• Reporting to State & Local regulatory agencies

• Improve safety & emergency response programs

• Manage backflow prevention & cross connection program for 60 devices

• Access source & storage facilities to meet today’s standards

• Reduce power for pumping costs


Regulatory Compliance

• Monitor State Health regulatory requirements• Monitor South Coast Air Quality Management

District (AQMD) requirements• Monitor Certified Unified Program Agency

(CUPA) requirements• Monitor disinfection, treatment, sampling & lab

analysis• Update, revise & review safety practices &

programs within the District

• Continue monitoring updates & requirements from State & Local regulatory agencies to maintain compliance in the District

16

Water Division (continued)

Repair & Preventative Maintenance

• Preventative maintenance of water system• Annual valve maintenance• Leak detection program & repairs• Service orders, closing reads, collections,

repairs & investigating customer complaints• Annual dead end main flushing program• Conduct weekly distribution sampling

• Review emergency response program• Replace old steel mains• Underground Service Alert (USA)• Relocate back lot water mains & service

connections


Groundwater Wells

• O&M of 10 vertical & 16 horizontal groundwater wells

• O&M of 4 remote treatment plants• Monitor well head protection• Monitor source water protection plan• Conduct weekly sampling of sources

• Complete Ayers Acres groundwater well• Continue researching sources for future water

well development

Pump Stations & Storage Tanks

O&M of:• 7 booster pump stations• 11 water storage tanks• 4 fore bays & 2 hydro-pneumatic systems• 3 standby generators

• Annual inspection & cleaning of a minimum of two water storage tanks

• Improve security, safety & access to storage tanks

• Replacement of Nob Hill hydro tank• Installation of fire flow valve in Rimwood

17

Water Division (continued)

Supervisory Control & Data Acquisition (SCADA) System

• O&M of SCADA system for remote management of water storage tanks & booster pumping stations

• Upgrade front end processor • Install new Win911 dialer program • Upgrade system to include remote controlled

fire flow valves at Rimwood Booster Station, Enchanted Forest Tank & Booster station #9



• Maintain safe operating vehicles for all weather conditions

• O&M of snow cat & backhoe• O&M of main office generator & portable

emergency generator

• Continue current vehicle & equipment maintenance schedule

Safety, Training & Certifications

• Maintain required water operator certifications• Emergency operations training• Safety training

• Provide opportunities for training & classes to maintain District approved certifications

• Provide monthly, bi-annual & annual training for emergency response & preventative maintenance

• Provide safety training at least weekly to minimize injuries & to ensure a safe work environment

• Work closely with District Compliance Safety Officer to improve Safety Program 18

Wastewater Collection Division

• 60 miles of sewer collection pipeline

• 2.25 miles of sewer force main pipeline

• 9 sewer lift stations

• 7 standby generators

• 2,000 sewer manholes

• $650,000 annual operating budget19

Wastewater Collection Division


• Manage, repair & replacement of wastewater collection system

• Ensure the California Integrated Water Quality System (CIWQS) requirements pertaining to Sanitary Sewer Overflow (SSO) reporting procedures are adhered to

• Customer service related to service orders• Ensure Fats, Oils & Grease (FOG) program is

administered

• Respond to USA to accurately mark sewer mains to prevent contractors, or agencies from exposing or destroying infrastructure

• Maintain accurate records of all preventative maintenance, maps & improvements

• Inspect all Food Service Establishments (FSE’s) to ensure full compliance with FOG. ordinance

• Maintain compliance with state, regional & local requirements of sewer collection system

• Ensure a safe, efficient & educated work force• Maintain an outstanding level of customer

service



• Preventative maintenance• Inspection & maintenance of 60 miles of sewer

collection pipeline• Clean 1.75 miles per year of sewer collection

pipeline identified hot spots• Inspection of sewer manholes & lift station wet

wells for infiltration & inflow (I&I) & degradation

• Investigate smoke testing program to minimize illegal connections & I&I

• Clean & video inspect 3.3 miles of sewer collection pipeline & all manholes in Assessment District No. 6 (AD6)

• Repair several mainline deficiencies identified in CCTV work throughout the District

• Repair broken mortar on sewer manhole grade rings throughout the District

20

Wastewater Collection Division (cont.)

Sewer Collection System

O&M of:• Over 60 miles of sewer collection pipeline• 2.25 miles of sewer force mains• Over 2,000 sewer manholes• Raise manholes to ensure proper accessibility• Control odors to minimize harmful & corrosive

gasses & customer complaints

• Reduce I&I by sealing manhole & cleanout lids throughout the District

• Prevent sewer backups or spills by cleaning known hot spots every three months

• Install locking manhole covers at key inspection & hot spot locations

• Repair sewer easement in interceptor pipeline in Little Mill Canyon


Sewer Lift Stations

• O&M of 9 sewer lift stations• O&M of 7 standby generators• Control odors to minimize harmful & corrosive

gasses & customer complaints

• Upgrade control panels at Sewer Lift Station Nos. 1 & 2

• General maintenance, monthly testing, inspection & repairs of lift station generators

• Inspect pumps for performance, efficiency & premature wear to prevent failures

SCADA System

• O&M of Supervisory Control & Data Acquisition (SCADA) system

• Testing at least monthly of SCADA alarms to ensure proper performance

• Testing at least monthly of AD 2000 back up alarms to ensure proper performance

• SCADA Upgrade Phase 2 project21

Wastewater Collection Division (cont.)


• O&M of District vehicles & equipmen • General maintenance of all Division vehicles & equipment

• Inspections weekly, monthly & annually of all vehicles & equipment to ensure maximum operation & efficiency



• Maintain required certifications• Emergency operations training• Safety training




• Work closely with District Compliance Safety Officer to improve Safety Program

22

Wastewater Treatment Division

• State of the art 1 MGD MBR treatment plant

• 1.6 mile wastewater effluent outfall pipeline

• 18 acre effluent disposal site

• 13 percolation ponds and spray irrigation

• $800,000 annual operating budget23

Wastewater Treatment Division


• Manage treatment plant & disposal facilities• Maintain compliance with Santa Ana Regional

Water Quality Control Board (SARWQCB) Waste Discharge Requirements (WDR)

• Maintain United States Forest Service (USFS) Special Use Permit (SUP)

• Train staff on new processed & procedures• Review & implement staff recommended

process & procedure changes• Reporting to regulatory agencies

• Successfully complete Huber Screw Press dewatering project

• Complete installation of 14 Kubota EK300 Submerged Membrane Units (SMUs)

• Implement changes identified by continued process evaluation


Wastewater Treatment Plant

• O&M of 1MGD MBR plant• Perform process control laboratory analysis• Manage disposal of 648 wet tons per year of

biosolids• Continue to evaluate treatment processes to

maintain an efficient operation• Respond to after hour emergencies &

equipment failures• Complying with unfunded mandates from

regulatory agencies

• Complete Huber Screw Press dewatering project

• Continue to evaluate effluent reuse options• Complete upgrade to headworks aeration• Complete installation of 14 Kubota EK300

SMUs

24

Wastewater Treatment Division (cont.)


• Preventative maintenance• Perform necessary repairs revealed by routine /

preventative maintenance• Respond to equipment / machinery failures

• 500 new 510 Membrane Bioreactor (MBR) cartridges

• Rebuild 2 MBR recycle pumps• Perform Annual MBR take down & mechanical

inspection


Treated Wastewater Disposal Facilities

O&M of:• 1.58 miles of outfall pipeline• 18 acre disposal site• 13 percolation ponds

• Complete Habitat Mitigation & Monitoring Plan• Replace the remaining 4 pond isolation valve

assemblies• Grade roads & scarify ponds to maintain access

& pond performance• Complete repairs to spray irrigation telemetry

25

Wastewater Treatment Division (cont.)Core Functions Fiscal Year 2013/2014 Goals & Objectives

SCADA System

• O&M of Supervisory Control & Data Acquisition (SCADA) system to provide remote monitoring & operation of treatment plant processes & disposal facilities

• Log, analyze & archive operational data• Continued improvement of process automation

• Evaluate SCADA system• Upgrade SCADA based on the continuing

treatment process evaluation


• Maintain required certifications• Emergency operations training• Safety training




• Work closely with District Compliance Safety Officer to improve Safety Program

26

28

ADMINISTRATION DIVISION

INSERT PHOTOS

29

FIRE DEPARTMENT

INSERT PHOTOS

30

WATER DIVISION

31

WATER DIVISION

INSERT PHOTOS

32

WASTEWATER COLLECTIONS DIVISION

33

WASTEWATER TREATMENT DIVISION

• Fixed costs to ensure services are always (24/7) available

• Lower property tax revenue

• Increasing electricity & gas costs

• Repair & replacement of aging infrastructure

• Increasing regulatory requirements

• Retaining highly skilled & qualified professional staff

• Ensuring all customers are contributing their fair share

• Potential consolidation

Challenges the District Faces

34

• On 4/17/13 the District had to write‐off $250,000 in unpaid ambulance fees

• In March 2013 we were notified by AQMD/CARB that we needed to upgrade our fuel tanks at a cost of $25,000

• Electricity Rate Increase for WWTP = 28.3% ($20,000)

• Electricity Rate Increase for RSWD = 14% ($20,000)

• Increasing regulatory requirements = $$$

• Outfall & interceptor pipeline failures ($800K)

• Wildfires

Challenges – Specific Examples

35

Fiscal Year 2013/2014 Budget• The Board adopts an annual budget each year around this time

• The budget is mainly a planning tool to help guide staff

• Ten (10) Public Meetings have been held so far including today:

• Annual Board Budget Workshop in January

• Fire Department Budget Reviewed in February

• Wastewater Budget Reviewed in March

• Water/Admin Budget Reviewed in April

• Rate & Budget Workshop was held on Saturday, April 13th

• Draft budget document was reviewed on May 15th

• Public Outreach Workshop on Saturday, June 8th

• Prop 218 Hearing is set for June 19th at 6pm36

38

3.2%4.9%

3912.4%1.4%

Proposed Rate AdjustmentsRSWD Board of Directors will be considering the following rateadjustments at a public hearing on June 19, 2013 at 6pm:

• $0.75 per month increase in the fixed monthly water rate

• Transfer of the existing $3.90 per month DWR loan fee to the fixed monthly water base charge

• $2.80 per month increase in the fixed sewer rate

• 4% increase in water usage charge, fire service & residential landscape irrigation water meter rates

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Need for Rate Adjustments*• Offset the loss of the leachate loads revenue from County• Offset lower property tax allocations ($0 to W&WW FY 13/14)

• Increases in operating expenses (electricity & gas)• Minimize use of reserve funds for operating expenses• Build reserves to target levels in Cash Reserve Policy• Big picture, strategic and long range planning

• *Rate increases were not the only measure used to generate a balanced budget.Other measures required to balance the budget included reductions in operatingexpenses where possible and deferral of nonessential activities and projects.

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Projected Monthly Water Rate Impacts

• Low Use (300cf/mo): $1.17

• Average Use (1,000cf/mo): $2.15

• High Use (2,500cf/mo): $4.25

• Very High Use (4,000cf/mo): $6.35(The existing $3.90/mo. DWR loan fee is rolled into the fixed monthlybase rate + $0.75/mo. increase to base rate & 4% increase in usagecharge. Approximately $190,000 generated to fund needed CIP.) 42

Projected Monthly Sewer Rate Impacts

Residential (Assuming 4% Water Usage Rate Increase)• Low Use (300cf/mo): $2.86• Average Use (1,000cf/mo): $3.01• High Use (2,500cf/mo): $3.33• Very High Use (4,000cf/mo): $3.64

Commercial (Assuming 4% Water Usage Rate Increase)• Low Use (300cf/mo): $2.94• Average Use (1,000cf/mo): $3.27• High Use (2,500cf/mo): $3.97• Very High Use (4,000cf/mo): $4.67 43

Combined Projected Rate ImpactsWater & Sewer Monthly Impact ($/mo) Annual Impact ($/yr)

Low Use (300cf/mo)

$4.03 $48.36

Average Use (1,000cf/mo)

$5.16 $61.92

Hi Use (2,500cf/mo)

$7.58 $90.96

Very High Use (4,000cf/mo)

$9.99 $119.8844

Questions?We welcome your input!

http://www.runningspringswaterdistrict.com/

Contact: Ryan Gross909‐867‐2766

[email protected]

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Final Budget Fiscal Year June · Final Budget Fiscal Year 2013/2014 June 19, 2013 31242 Hilltop...

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