FIMS Workshop June 2-6, 2008 Jolie Macier. A subcommittee of individuals comprised of Field Office...

FIMS WorkshopJune 2-6, 2008

Jolie Macier

A subcommittee of individuals comprised of Field Office users,

including DOE contractor personnel, that recommend continuous improvement to the system.

All FAC recommendations are presented to the FDDC

for final approval/disapproval.

FAC Update, June 2008

People who are willing to take the

Time to be sure FIMS is

most useful to the

widest possible audience while maintaining the

intent of the database


A corporate board that represents the Headquarters program secretarial offices that funded the development of FIMS. FDDC provides the guidance and direction of FIMS by making all final decisions regarding system policy and enhancements.

Dan Sze, Energy Efficiency and Renewable Energy Ray Won, Environmental Management Gary Horn, Office of Management Ann Walls, National Nuclear Security Administration John Yates, Science


Requestor completes

Change Request

Form

Submit RFC to FAC chair

FAC Action via monthly conference

calls

FDDC Action

Implementation


15 requests Data elements added Data elements removed Definition changes

HQ, 7FE, 1

EE, 1SC, 1

LM, 1

NNSA, 4


07-08 – Add data element “Lease Authority Indicator”◦ FRPC requirement

07-10 – Remove “Design Use” data element◦ FRPC requirement

07-11 – Modify Energy Consuming fields◦ EO 13423


07-07 – Nuclear Facility Maintenance ◦ DOE O 433.1A

07-09 – “Status Utilization” “Utilization”◦ To match FRPC intent


The ratio of occupancy to design capacity based on the current usage code, expressed as a percentage.

Note that utilization is independent of status and must be reported for all status designations. Facilities that are fully shutdown will generally have a utilization of zero. However, because the reported “Status” is the predominate status, a facility that is 51 percent shutdown and 49 percent operating would be properly be reported as “Shutdown” but the “Utilization” would be 49 percent (if the operating portion is fully utilized).


The ratio of occupancy to design capacity based on the current usage code, expressed as a percentage.

Note also that utilization is not a reflection of space assignment but rather a measure of how “full” the space is. As an example, if a building with four floors is fully assigned to an organization but one floor is empty with the other three floors fully utilized, the utilization would be 75 percent.

For programmatic facilities such as laboratories or accelerators, the utilization can be considered to be 100 percent if the mission requires 100 percent of the facility, even though there may be times when the facility is not fully utilized, or even unutilized.


Non-programmatic facilities with intermittent use

◦ “For property that is required to support the mission but whose use might be irregular or periodic, the utilization can be considered to be 100 percent if the mission requires 100 percent of the facility. These special use properties may experience periods of down time, yet continue to be considered 100 percent utilized.”

Occupancy does not necessarily mean people; change to:

◦ “The ratio of actual usage to design capacity based on the current usage code, expressed as a percentage.”

or add a note:

◦ “Occupancy refers to the use capacity and does not have particular relevance to human occupants.”


Asset Utilization Index (AUI) calculation impact (references: RPAM, the Jul 28, 2004, Rispoli memo, “Guidance – Asset Utilization Guidance,” the FIMS Data Element Dictionary, dated 04/24/07, and FIMS Reports such as 082 and 093)

“Optimum use” notion is not addressed (references: 41 CFR Chapter 102, 102-75.40 through 102-75.55 and the 2004 Rispoli memo)

The FAC acknowledges that the definition allows discretion with respect to the calculation method, as suggested by the FRPC.


08-01 – NNSA Transformation Activities◦ Funding Source◦ FY Priority Score◦ FY Priority Rank◦ Total Estimated Cost – Disposition◦ Excess Deferred Maintenance Reduction◦ Excess Yearly S&M Costs◦ Candidate for Transfer◦ Contaminated

08-04 – Remove Summary/Detail Indicator


08-02 – New Usage Code “Training Venue”

08-05 – Add Costworks indicator to RPV flag

08-03 – New usage code for Greenhouse


08-07 – NNSA “Enduring” field◦ Facilities and infrastructure that are projected to

remain operational beyond the planning period FY2018

08-08 – NNSA Transformation fields for new construction◦ Add selection choices to Building Status◦ Project Number◦ Construction Funding Type◦ Planned Year Occupancy◦ Planned Year Acquired◦ Total Project Cost


07-12 – 1-click report for SC TYSP

07-13 – RPV model for small buildings◦ < 500 sqft ◦ Metal framed◦ Prefabricated◦ On a concrete slab or raised foundation, with

or without utilities◦ Used to protect equipment or house mission

critical communication devices


FAC Not Approved, 5

Withdrawn, 2

FAC Approved, 4

Implemented, 4


Mark Gordy&

Gayle Smith


Jolie Macier, Fermilab, Chairperson Carol Booth, SPRO Sharon Campbell, Savannah River Roger Johnson, ORISE Jane Nations, Y-12 Laura Troche, Chicago Service Center Jerome Williams, SPRO


Carol BoothSharon Campbell

Laura TrocheJerome Williams


Represent FIMS community interests 2-year term Monthly conference call Minutes preparation & distribution


Questions?Volunteers?Volunteers?Thank You!


FIMS Workshop June 2-6, 2008 Jolie Macier. A subcommittee of individuals comprised of Field Office...

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