FILE MANAGEME

NT

Computer Basics

1.3

FILE EXTENSIONS

.txt

.pdf

.jpg

.bmp

.png

.zip

.wav

.mp3

.doc

.docx

.xls

.xlsx

.ppt

.pptx

.accdb

SECTION SKILL OVERVIEW

Create folders, copy files, and rename files in WindowsConnect a USB thumb drive to a desktop computer and copy files from the drive to your local file systemRemove USB devices properlyShare a Windows folder with other users and grant them specific access to files within the folderCopy files from the local Windows file system to OneDrive

KEY TERMS

File Folder File Format

File Extension Hard Drive Optical

Drive

Flash Drive

Cloud Storage OneDrive

KEY DEFINITIONS

File: A collection of data created on a computer that can be opened, modified, saved, and deleted.Folder: A directory element that can contain one or more files. Folders are used to organize files so that they are easier to find and access.File Format: The standard for how a software application or computer program stores information in a file.File Extension: An identifier at the end of a file name that indicates its format and the program used to create and open it. File extensions are separated from the file name by a period (e.g., .docx, .pdf, .html, .txt, .mdb, .kls).

KEY DEFINITIONS (CONTINUED)

Hard Drive: A hardware device that uses magnetic disks to store electronic data. Computers use hard drives as their main storage device and read and write data on the disks.Optical Drive: A computing device that uses laser light and electromagnetic waves to read and write data on optical discs. Examples include CD-ROM, DVD, and Blue-ray Drives.Flash Drive: A small, portable storage device that uses flash memory to store information. Typically, flash drives connect to computers through a USB port. (Often referred to as a thumb drive.)Cloud Storage: A data storage service provided by a hosting company that makes stored data available on any device via the Internet.

KEY DEFINITIONS (CONTINUED)

OneDrive: A cloud storage service provided by Microsoft.Shared Storage: Data storage that is made available to multiple users by creating a shared folder on a network server.Network Drive: A storage device, typically a hard drive, that is connected to a network and allows multiple users, computers, applications, and computing devices to read from and write to it.User Account: Created for a user so that the operating system, website, or application software can authenticate that the user is a valid user and is authorized to access specific resources.

DATA STORAGE OPTIONS

Busi

ness

Use

r

Local Storage

Hard DriveOptical DriveFlash Drive

Network Storage

Server 1

Server 2Cloud

Storage Internet

IN-CLASS PRACTICE

Complete the first lab in this section, Applied Lab 1.3.9 – Manage Files.Let me know if you need help on a task.

CLASS DISCUSSION

What are the advantages and disadvantages of different file storage options?How is cloud storage different from local file storage?When is it appropriate to share file storage with other users?

CLASS ACTIVITIES

Demonstrate and compare other cloud storage options to Microsoft OneDrive. Examples include:

Google DriveDropboxAmazon Cloud Drive

Explore the file system on your local computer:Observe the default Windows operating system files in C:\WindowsExplore the folders associated with your user profile in C:\UsersCheck free space on local drives (right-click each drive and select Properties)

SUMMARY

Saving files to a network driveShared files and foldersCloud storage optionsFile extensions Safely removing a USB storage device

Complete the labs in this section:

Applied Lab 1.3.9 – Manage FilesApplied Lab 1.3.10 – Copy Files from a USB Thumb DriveApplied Lab 1.3.11 – Use Shared StorageApplied Lab 1.3.11 – Use OneDrive Storage

Prepare for the next class:

Video 1.4.1 – Wired and Wireless NetworksVideo 1.4.3 – Windows User AccountsVideo 1.4.5 – Windows Update

HOMEWORK ASSIGNMENTS