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File Import SpecificationsFor County District Information Form (CDIF) and School Information Form (SIF)

School Year 2018–19Collected through the California Basic Educational Data System (CBEDS) Online Reporting Application (ORA)Version 11.0.1July 12, 2018

California Department of Education

California Department of Education File Import Specifications for CDIF and SIF – School Year 2018–19 Version 11.0.1

DOCUMENT INFORMATIONThis document is in the public domain. Authorization to reproduce it in whole or in part is granted.

Row Description

Title File Import Specifications for County District Information Form (CDIF) and School Information Form (SIF)

Version Version 11.0.1

Issue Date July 12, 2018

Document HistoryVersion Date Summary of Change

11.0.0 May 11, 2018 Type A records have been modified as follows:o Added additional rows and valid values for the Form Row Number data element to include

gender information.o Modified the racial/ethnic data elements and descriptions to remove gender.

Type B records have been modified as follows: o CDIF Section C has been added for the collection of county/district level Work Visa

Applications.o SIF Section C has been changed from Parental Exception Waivers to Work Visa Applications

(for charter schools). o SIF Section F has been changed from Increased Learning Time to Multilingual Instructional

Programs.o SIF Section G has been changed from School Year Minutes to Languages of Instruction. o SIF School Improvement Grant (SIG) related sections have been removed.o Changed some data element descriptions and the layout to break out information regarding

row number and row value to provide clarity and improve readability. Samples of the SIF and CDIF forms were removed from the Appendix. A list of reportable languages of instruction for multilingual instructional programs was added to the

Appendix.

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Revision HistoryVersion Date Summary of Change

11.0.1 July 12, 2018 Updated SIF Section F.

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DESCRIPTION OF IMPORT FILESThere are two different types of electronic data files described in this document. These files are used to import CDIF and/or SIF data into the Internet-based CBEDS-ORA. Both files may include both school and district level data.

Format of the Import Files

Import files are tab delimited text files. Each row of data (one record) consists of a predefined number of fields, and each field is separated by a tab character. Each row must end with a carriage return and line feed. The import file should only contain data and no additional information.

Please DO NOT add any of the following to the import file:

Do not include headers (i.e. Male Classified Staff CDIF, Female Classified Staff CDIF). Do not include field headers/description (i.e. Row Indicator, County-District-School (CDS) Code, Year, etc.). Do not pad (left or right) data with leading zeros or blank spaces. Do not use quotation marks in the data files.

Level of Import Data

The system will support uploading more than one file, although the lowest level of data a file can contain is school-section level data. In other words a data file may contain data for only one school and one section and if data was previously submitted for that school and section, the old data will be overwritten with the new data. Any county/district office section-level file data in either record type will also overwrite any county/district office section-level data previously submitted.

IMPORTING FILES INTO CBEDS-ORAImport files containing CDIF and/or SIF data should be uploaded into CBEDS-ORA using the import option on the Advanced Features page.

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TYPE A RECORD: FIELD DEFINITIONSFile structure for submitting electronic data for Section A – Full-Time Equivalent of Classified Staff of the CDIF and SIF CBEDS forms. Each Type A record has a total of 16 fields.

When submitting Type A data for import, include only those rows that contain data. It is not necessary to submit records where all values in fields 8–15 are zero. For example, if you do not have any male paraprofessionals at a school, you do not need to submit a record containing zero values for each race/ethnicity data element (fields 8–15).

Field # Data Element Description

DataType

DataSize Description Valid Values

1 Row Indicator C 1 Indicates a row of data. D

2 Source C 4 Source of data:“CDIF” –County/District Information Form.“SIF” –School Information Form.

CDIF or SIF

3 Year C 4 Year of submission for October 2018 CBEDS. 1819

4 Record Type C 1 Type of record. A

5 CDS Code C 14 14 digit CDS Code.

District level records should have 2-digit county code plus a 5-digit district code plus seven zeros. (i.e. 12345670000000; Used when SOURCE = CDIF and LEVEL = D).

School level records should have a 2-digit county code plus a 5-digit district code plus a 7-digit school code. (i.e. 12345671234567; Used when SOURCE = SIF and LEVEL = S).

Valid 7 digit CD code with 7 zeroes for a District-level record.ORValid 14 digit CDS code for a school-level record.

i.e. 12345670000000or12345671234567

6 Form Section C 1 Form section letter related to the section of data. A

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DataType


7 Form Section Row Number

C 3 CDIF (district level) and SIF (school level) Section A. Full-Time Equivalents of Classified Staff

Single-school districts are NOT to report FTEs on the CDIF. Instead, they are to report them on the SIF.

Use the following row numbers to specify the type of classified staff and use the appropriate race/ethnicity fields to specify the count (fields 8–15).

Row # and Description1. Male Paraprofessionals2. Male Office/Clerical Staff3. Male Other Classified Staff 4. Female Paraprofessionals 5. Female Office/Clerical Staff6. Female Other Classified Staff

WHEN SOURCE = CDIF or SIFAND FORM SECTION = A

THEN VALID VALUES are: 1, 2, 3, 4, 5, or 6

8 American Indian or Alaska Native Not Hispanic

N 7 Number of American Indian or Alaska Native Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.

WHENSOURCE = CDIF or SIF ANDFORM SECTION = A ANDROW = 1, 2, 3, 4, 5, or 6

THENVALID VALUES are:0–99999.99

9 Asian Not Hispanic N 7 Number of Asian Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.

See current table row 8 Valid Values field.

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DataType


10 Pacific Islander Not Hispanic

N 7 Number of Pacific Islander Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.


11 Filipino Not Hispanic

N 7 Number of Filipino Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.


12 Hispanic or Latino of Any Race

N 7 Number of Hispanic or Latino of Any Race full-time equivalent (FTE) classified staff. Report to two decimal places.


13 African American Not Hispanic

N 7 Number of African American Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.


14 White Not Hispanic N 7 Number of White Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.


15 Two or More Races Not Hispanic

N 7 Number of Two or More Races Not Hispanic full-time equivalent (FTE) classified staff. Report to two decimal places.


16 Level C 1 Level of data:“D” for district (CDIF) “S” for school (SIF)

WHEN SOURCE = CDIFTHEN VALID VALUE is: D

WHENSOURCE = SIFTHEN VALID VALUE is: S

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TYPE A RECORD: DATA FILE EXAMPLESThe following examples are provided to assist with the creation of the data file for Type A records. Note that field headers are used as a reference in the below sample to show the order of fields. DO NOT include field headers in the actual data file. The greater than symbol “>” in the examples represents a TAB character. Do not submit data with the “>” symbol as a field separator as the data will fail to load correctly. The TAB character must be used to separate fields.

Data File Set Up

Field Order for One Row of Data (This is only for reference, do not include in actual import file.)

Row Indicator>Source>Year>Record Type>CDS Code>Form Section>Form Row Number>American Indian or Alaska Native Not Hispanic>Asian Not Hispanic>Pacific Islander Not Hispanic>Filipino Not Hispanic>Hispanic or Latino of Any Race>African American Not Hispanic>White Not Hispanic>Two or More Races Not Hispanic>Level¶

CDIF Section A Classified Staff – FTE Examples

D>CDIF>1819>A>99999990000000>A>1>13.75>0.75>10.00>0>0.50>0>2.25>10.50>D¶D>CDIF>1819>A>99999990000000>A>2>0>0>3.5>0>0>0>0>0>D¶

SIF Section A Classified Staff – FTE Examples

D>SIF>1819>A>99999991234567>A>5>3>4.25>0>0>0>10.50>0>1>S¶D>SIF>1819>A>99999991234567>A>6>1>1>0>6.25>0>2>0>4.75>S¶

Data File ExampleBelow is an example of how the actual data rows will look within the data file, assuming the space between each field is a TAB character and each data row terminates with a carriage return and line feed.

D CDIF 1819 A 99999990000000 A 1 13.75 0.75 10.00 0 0.50 0 2.25 10.50 DD SIF 1819 A 99999991234567 A 6 1 1 0 6.25 0 2 0 4.75 S

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TYPE B RECORD: FIELD DEFINITIONS File structure for submitting electronic data for Sections B and C of the CBEDS CDIF and/or Sections B through G of the CBEDS SIF.Each Type B record has a total of 9 fields.

When submitting data for import, include only those rows that contain data. It is not necessary to submit records with zero values. For example, if you do not have data to report for one of the subjects in that section (e.g., you don’t plan to hire art teachers), you do not need to submit a record containing a zero value for the row that corresponds to art.

Type B Record: Standard Fields

Fields #1–6 are standard fields found in all Type B records.


Data Type

Data Size Description Valid Values

1 Row Indicator C 1 Indicates a row of data. D

2 Source C 4 “CDIF” – County/District Information Form.“SIF” – School Information Form.

CDIF or SIF

3 Year C 4 Year of submission for October 2018 CBEDS. 1819

4 Record Type C 1 Type of record. B

5 CDS Code C 14 This is your LEA’s 14 digit CDS Code.

District level records should have a 2-digit county code plus a 5-digit district code plus seven zeros. (Used when SOURCE = CDIF and LEVEL = D).

School level records should have a 2-digit county code plus a 5-digit district code plus a 7-digit school code. (Used when SOURCE = SIF and LEVEL = S).

Valid 7 digit CD code with 7 zeroes for a District-level recordORValid 14 digit CDS code for a school-level record

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Data Type


6 Form Section Letter

C 3 The section letter related to the form. Provides information as to whether or not the section is required and if the section applies to a specific type of school.

CDIF Sections Section B Section C

SIF Sections Section B (Required) Section C (for charter schools only) Section D (Required) Section E

(for independently reporting charter schools only) Section F (Required) Section G

WHEN SOURCE = CDIF THEN VALID VALUES: B or C

WHEN SOURCE = SIF THEN VALID VALUES:B, C, D, E, F, or G

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Type B Record: Form Section Row Number Field

CDIF Form Section Row Numbers

The Form Section Row Number (field #7) is dependent on the Source (field #2) and the Form Section Letter (field #6). Each section has its own set of row numbers and only specific combinations of section letters and row numbers are allowed. The table below provides information on the valid form section and row number combinations for submitting district level (CDIF) Type B records.


Data Type

Data Size

Description Valid Values


C 3 CDIF Section B. Estimated Number of Teacher Hires at the district-level

Report the estimated number of teacher hires (specified in the VALUE field below) by subject (subject specified in this field ROW) for classroom teaching and specialist positions only. Report in full-time equivalents (FTEs) to one decimal place. (Do not include administrative, guidance, media, library, health service, or classified positions.)

Please see the next row in this table on the next page for descriptions of valid values.

WHENSOURCE = CDIF AND FORM SECTION = B

THENVALID VALUES are:1–21

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Data Type

Data Size



C 3 CDIF Section B. Estimated Number of Teacher Hires at the district-level (continued from previous page)

Row Number and Description

1. Agriculture 2. Art3. Multilingual Education 4. Business 5. Dance 6. English 7. Foreign Language8. Health 9. Home Economics 10.Life Science 11.Mathematics12.Music 13.Physical Education14.Physical Science15.Reading 16.Self-Contained Classes 17.Special Education 18.Social Science/Studies 19.Theater20.Trades and Industrial Arts21.Other Specializations

WHENSOURCE = CDIF AND FORM SECTION = B


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Data Type

Data Size



C 3 CDIF Section C. Work Visa Applications

Report the number of H-1B work visas applied for on behalf of potential LEA and school employees, and the number of those applications that were granted.

Do not to include visa application data from charter schools on the CDIF. Visa data for charter schools are to be reported on the charter school’s SIF.

Row Number and Description1. Number of H-1B work visa applications submitted.2. Number of H-1B work visa applications granted.

WHENSOURCE = CDIF ANDFORM SECTION = C

THENVALID VALUES are1 or 2

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SIF Form Section Row Numbers

The Form Section Row Number (field #7) is dependent on the Source (field #2) and the Form Section Letter (field #6). Each section has its own set of row numbers and only specific combinations of section letters and row numbers are allowed. The table below provides information on the valid form section and row number combinations for submitting school level (SIF) Type B records.


Data Type



C 3 SIF Section B. Kindergarten Program Types

Kindergarten Program TypesIndicate the row number that represents the type of kindergarten program that is offered at the school.

Row Number and Description1. Full-day2. Part-day3. Both full-day and part-day4. None

Transitional Kindergarten Program Types

Indicate the row number that represents the type of transitional kindergarten program that is offered at the school.

Row Number and Description5. Full-day6. Part-day7. Both full-day and part-day8. None

WHENSOURCE = SIF ANDFORM SECTION = B

THEN VALID VALUES are:1, 2, 3, 4, 5, 6, 7, or 8

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Data Type



C 3 Note: This section is ONLY to be completed by charter schools.

SIF Section C. Work Visa Applications

Report the number of H-1B work visa applications applied for on behalf of potential employees, and the number of those visa applications that were granted.

Row Number and Description1. Number of H1-B work visa applications submitted.2. Number of H1-B work visa applications granted.

WHENSOURCE = SIF ANDFORM SECTION = C

THENVALID VALUES are1 or 2


C 3 SIF Section D. Educational Calendar

Calendar TypeIndicate the type of calendar on which your school operates.

Row Number and Description1. Traditional2. Single-Track3. Multitrack

WHENSOURCE = SIF AND FORM SECTION = D

THEN VALID VALUES are:1, 2, or 3

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Data Type



C 3 SIF Section D. Educational Calendar (continued)

Year Round Calendar TypeIf single-track (specified in ROW as 2 in a separate record) or multitrack (specified in ROW as 3 in a separate record) – also submit a separate record that specifies one of the following year-round calendar types:

Row Number and Description4. 60/205. 90/306. Modified Concept7. Custom8. 60/159. 45/15

WHENSOURCE = SIF ANDFORM SECTION = D (AND a record exists with a value of 2 (single track) or 3 (multi track)

THEN VALID VALUES are:4, 5, 6, 7, 8, or 9



Start and End DatesReport the school’s start date (first day of school) and end date (last day of school). Submit a separate record for start and end dates.

Row Number and Description10.Start Date11.End Date

WHENSOURCE = SIF ANDFORM SECTION = D

THEN VALID VALUES are: 10 or 11

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Data Type



C 3 Note: This section is ONLY to be completed by Independently Reporting Charter schools.

SIF Section E. Estimated number of teacher hires (2019–20) (at the school-level for independently reporting charter schools only)

Report the estimated number of teacher hires (specified in the VALUE field below) by subject (subject specified in this field ROW) for classroom teaching and specialist positions only. Report in full-time equivalents (FTEs) to one decimal place. (Do not include administrative, guidance, media, library, health service, or classified positions.)

Please see the next row in this table on the next page for descriptions of valid values.

WHENSOURCE = SIF ANDFORM SECTION = E


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Data Type



C 3 SIF Section E. Estimated number of teacher hires (2019–20) (continued)

Row Number and Description1. Agriculture 2. Art3. Bilingual Education 4. Business 5. Dance 6. English 7. Foreign Language8. Health Education9. Home Economics 10.Life Science 11.Mathematics12.Music 13.Physical Education14.Physical Science15.Reading 16.Self-Contained Classes 17.Special Education 18.Social Science/Studies 19.Drama/Theater20.Trades and Industrial Arts 21.Other Specializations

WHENSOURCE = SIF ANDFORM SECTION = E


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Data Type



C 3 SIF F. Multilingual Instructional Programs

Specify whether or not the school offers a multilingual/biliteracy instructional program.

Row Number and Description

1. Yes2. No

WHENSOURCE = SIF ANDFORM SECTION = F

THENVALID VALUES = 1 or 2


C 3 SIF F. Multilingual Instructional Programs (continued)

If the school offers a multilingual instructional program, report the type(s) of program(s) offered. Report all that apply.

Row Number and Description3. Dual Immersion or Two-Way4. Developmental Bilingual5. Transitional Bilingual6. One-Way Immersion7. Heritage Language8. FLEX: Foreign Language Elementary Experience9. FLES: Foreign Language in Elementary Schools10.Native Speakers Courses

WHENSOURCE = SIF ANDFORM SECTION = F

THENVALID VALUES are: 3, 4, 5, 6, 7, 8, 9, or 10

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Data Type



C 3 SIF G. Language(s) of Instructions

If the school offers a multilingual instructional program, report the target language(s) in which multilingual instructional programs are offered.

The Form Section Row Number for this section corresponds to the language code for the language being reported. A list of reportable languages and codes is available in the appendix. Report one language per record (data row).

Please note that leading zero are required for numbers 1–9 (i.e. 01, 02, 03, 04, 05, 06, 07, 08, 09).

WHENSOURCE = SIF ANDFORM SECTION = G

THENVALID VALUES are: 01–99

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Type B Record: Form Section Valid Values Field

CDIF Form Section Valid Values

Valid values for the Form Section Row Value (field #8) are dependent on the Source (field #2), Form Section Letter (field #6), and Form Section Row number (field #7). The table below provides information on the valid values for submitting district level (CDIF) Type B records based on valid section and row number combinations.


Data Type


8 Form Section Row Value

C 500 CDIF Section B. Estimated Number of Teacher Hires (2018–19)

Report the estimated number of teacher hires (specified in this field, Form Section Row Value) by subject (specified in the Form Section Row Number field) for classroom teaching and specialist positions only. Report in full-time equivalents (FTEs) to one decimal place. (Do not include administrative, guidance, media, library, health service, or classified positions.)

Data Format: Numeric, 5 digits, report to one decimal place. For example if hiring ten FTE, submit 10.0 as the value.

WHENSOURCE = CDIF ANDFORM SECTION = B ANDROW NUMBER = 1–21


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Data Type



C 500 CDIF Section C. Work Visa Applications

Report the number of H-1B work visas applied for on behalf of potential LEA and school employees, and the number of those applications that were granted.

Do not to include visa application data from charter schools on the CDIF. Visa data for charter schools are to be reported on the charter school’s SIF.

Data Format: Numeric, 5 digits. For example if 10 H-1B work visa applications were submitted, submit 10 as the value.

WHENSOURCE = CDIF ANDFORM SECTION = CANDRow Number = 1 or 2

THENVALID VALUES are0–99999

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SIF Form Section Valid Values

Valid values for the Form Section Row Value (field #8) are dependent on the Source (field #2), Form Section Letter (field #6), and Form Section Row number (field #7). The table below provides information on the valid values for submitting school level (SIF) Type B records based on section and row number combinations.


Data Type



C 500 SIF Section B. Kindergarten Program Types

Submit a “True” value for the type of kindergarten and transitional kindergarten program offered at the school based on the type of program specified in the Form Section Row Number field.

Data Format: TRUE. If your LEA has no kindergarten program then you would report row number 4 with a Form Section Row Value of TRUE.

WHENSOURCE = SIF ANDFORM SECTION = B ANDROW NUMBER = 1, 2, 3, 4, 5, 6, 7, or 8

THENVALID VALUE isTRUE


C 500 Note: This section is ONLY to be completed by charter schools.


Report the number of H-1B work visa applications applied for on behalf of potential employees, and the number of those visa applications that were granted.

Data Format: Numeric, 5 digits. For example if 7 visa applications were granted, then report for row number 2 with 7 as the row value.

WHENSOURCE = SIF ANDFORM SECTION = CANDRow Number = 1 or 2

THENVALID VALUES are0–99999

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Data Type



C 500 SIF Section D. Educational Calendar

Calendar Type (Section Row Numbers 1–3)

When reporting a calendar type, do not report both single-track and multitrack. If ANY part of the school is year-round, select more than one type of calendar: Traditional and single-track, or traditional and multitrack.

Submit a TRUE value for the type of educational calendar that the school operates on based on the type of calendar specified in the Form Section Row Number field.

WHENSOURCE = SIF ANDFORM SECTION = D ANDROW NUMBER = 1, 2, or 3

THENVALID VALUE is: TRUE



Year-Round Calendar Type (Section Row Numbers 4–9)

For schools on a single-track or multitrack calendar, report the type of year-round calendar on which the school operates.

Submit a TRUE value for the type of year-round calendar that the school operates on based on the type of year-round calendar specified in the Form Section Row Number field.

WHENSOURCE = SIF ANDFORM SECTION = D ANDROW NUMBER = 4, 5, 6, 7, 8, or 9

THENVALID VALUE is: TRUE

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Data Type



C 500 SIF Section D: Educational Calendar (continued)

School Start and End Dates (Section Row Numbers 10 and 11)

Report the school’s start date (first day of school) and end date (last day of school). If on a multi-track calendar, report the first day of the earliest track and last day of the latest track.

Data Format

Eight digits max length; Value = Date in the format of CCYYMMDD (Century, Year, Month with leading zero, Day with leading zero). For example, if the first day of school is September 3, 2018, report the date as 20180903.

WHENSOURCE = SIF and FORM SECTION = D andROW NUMBER = 10 or 11

THENVALID VALUES are:Valid date in the format of CCYYMMDD (CC = Century, YY = Year, MM = month, and DD = day; i.e. 20180903)


C 500 This section is ONLY to be completed by Independently Reporting Charter schools.

SIF Section E. Estimated Number of Teacher Hires (2019–2020)

Report the value of the estimated number of teacher hires (specified in this field, Form Section Row Value) by subject (specified in the Form Section Row Number field) for classroom teaching and specialist positions only. Report in full-time equivalents (FTEs) to one decimal place. (Do not include administrative, guidance, media, library, health service, or classified positions.)

Data Format: Numeric, 5 digits, report to one decimal place. For example if hiring ten FTE, submit 10.0 as the value.

WHENSOURCE = SIF ANDFORM SECTION = EANDROW NUMBER = 1–21


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Data Type



C 4 SIF Section F. Multilingual Instructional Programs

Specify whether or not the school offers a multilingual/biliteracy instructional program by reporting a TRUE value for either row 1 (yes) or row 2 (no). Do not report TRUE values for both Rows 1 and 2.

WHENSOURCE = SIFAND FORM SECTION = FANDROW NUMBER = 1 or 2

THENVALID VALUES is: TRUE


C 4 SIF Section F. Multilingual Instructional Programs (continued)

If the school offers a multilingual instructional program, report the type(s) of program(s) offered.

Submit a TRUE value for each program offered in rows 3-11 based on the Form Section Row Number field. Report a data row for each type of program offered.

WHENSOURCE = SIFAND FORM SECTION = FANDROW NUMBER = 3–10



C 4 SIF Section G. Language(s) of Instruction

If the school offers a multilingual instructional program, report the target language(s) in which multilingual instructional programs are offered.

Submit a TRUE value for each language offered based on the Form Section Row Number field.

Report a data row for each language offered.

WHENSOURCE = SIFAND FORM SECTION = GANDROW NUMBER = 01–99


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Type B Record: Level of Data Field

This is the last field of the Type B record. It specifies the level of data. A carriage return with line feed should follow this field.


Data Type


9 Level C 1 Level of DataIf you are reporting district data then use “D”. If you’re reporting school data then use “S”.

“D” for district (CDIF)“S” for school (SIF)

D or S

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TYPE B RECORD: DATA FILE EXAMPLESThe following examples are provided to assist with the creation of the data file for Type B records. Note that field headers are used as a reference in the below example to show the order of fields. DO NOT include field headers in the actual data file. The greater than symbol “>” in the examples represents a TAB character. Do not submit data with the “>” symbol as a field separator as the data will fail to load correctly. The TAB character must be used to separate fields.

Data File Set Up

Field Order for One Row of Data (This is only for reference, do not include in actual import file.)

Row Indicator>Source>Year>Record Type>CDS Code>Form Section Letter>Form Section Row Number>Form Section Row Value>Level¶

CDIF Section B. Estimated Number of Teacher Hires

Reporting Multilingual Education with an FTE of 4.0 and Dance with an FTE of 2.5.D>CDIF>1819>B>12345670000000>B>3>4.0>D¶D>CDIF>1819>B>12345670000000>B>5>2.5>D¶

SIF Section B. Kindergarten Program Type

Reporting full-day kindergarten and both full-day and part-day transitional kindergarten.D>SIF>1819>B>12345670000004>B>1>TRUE>S¶D>SIF>1819>B>12345670000004>B>7>TRUE>S¶


Reporting 15 H1-B work visa applications submitted and 10 H1-B work visa applications granted.D>SIF>1819>B>12345670000004>C>1>15>S¶D>SIF>1819>B>12345670000004>C>2>10>S¶

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SIF Section D. Educational Calendar

Reporting multitrack calendar, custom year-round calendar, a school start date of August 10, 2018, and a school end date of May 30, 2019.D>SIF>1819>B>12345670000004>D>3>TRUE>S¶ D>SIF>1819>B>12345670000004>D>7>TRUE>S¶D>SIF>1819>B>12345670000004>D>10>20180810>S¶D>SIF>1819>B>12345670000004>D>11>20190530>S¶

SIF Section E. Estimated Number of Teacher Hires

Reporting Art with an FTE of 2.0.D>SIF>1819>B>12345670000005>E>2>2.0>S¶

SIF Section F. Multilingual Instructional Programs

Reporting YES, the school offers multilingual/biliteracy education programs and the school offers a Transitional Bilingual program and a FLEX: Foreign Language Elementary Experience program.D>SIF>1819>B>12345670000004>F>1>TRUE>S¶D>SIF>1819>B>12345670000004>F>4>TRUE>S¶D>SIF>1819>B>12345670000004>F>7>TRUE>S¶

SIF Section G. Language(s) of Instruction

Reporting French, Turkish, and Vietnamese languages are offered by the school.D>SIF>1819>B>12345670000004>G>01>TRUE>S¶D>SIF>1819>B>12345670000004>G>05>TRUE>S¶ D>SIF>1819>B>12345670000004>G>33>TRUE>S¶

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Data File ExampleBelow is an example of how the actual data rows will look within the data file, assuming the space between each field is a TAB character and each data row terminates with a carriage return and line feed.

D CDIF 1819 B 12345670000000 B 3 4.0 DD CDIF 1819 B 12345670000000 B 5 2.5 D D SIF 1819 B 12345670000004 B 1 TRUE SD SIF 1819 B 12345670000004 B 7 TRUE SD SIF 1819 B 12345670000004 C 1 15 SD SIF 1819 B 12345670000004 C 2 10 SD SIF 1819 B 12345670000004 D 3 TRUE SD SIF 1819 B 12345670000004 D 7 TRUE SD SIF 1819 B 12345670000004 D 10 20180810 SD SIF 1819 B 12345670000004 D 11 20190530 SD SIF 1819 B 12345670000004 F 1 TRUE SD SIF 1819 B 12345670000004 F 4 TRUE SD SIF 1819 B 12345670000004 F 7 TRUE SD SIF 1819 B 12345670000004 G 01 TRUE SD SIF 1819 B 12345670000004 G 05 TRUE SD SIF 1819 B 12345670000004 G 33 TRUE S

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APPENDIXValid Combinations of Source, Record Type, Form Section, and Form Section Row Number (Row)

CDIF Valid Combinations

CDIF Type A Record Valid Combinations

Source RecordType

Form Section Row Level Description Section Description

CDIF A A 1 D Male Paraprofessionals Full-Time Equivalent of Classified Staff

CDIF A A 2 D Male Office/Clerical Staff Full-Time Equivalent of Classified Staff

CDIF A A 3 D Male Other Staff Full-Time Equivalent of Classified Staff

CDIF A A 4 D Female Paraprofessionals Full-Time Equivalent of Classified Staff

CDIF A A 5 D Female Office/Clerical Staff Full-Time Equivalent of Classified Staff

CDIF A A 6 D Female Other Staff Full-Time Equivalent of Classified Staff

CDIF Type B Record Valid Combinations

Source RecordType


CDIF B B 1 D Agriculture Estimated Number of Teacher Hires

CDIF B B 2 D Art Estimated Number of Teacher Hires

CDIF B B 3 D Multilingual Education Estimated Number of Teacher Hires

CDIF B B 4 D Business Estimated Number of Teacher Hires

CDIF B B 5 D Dance Estimated Number of Teacher Hires

CDIF B B 6 D English and/or Drama Estimated Number of Teacher Hires

Page 1


Source RecordType


CDIF B B 7 D Foreign Language Estimated Number of Teacher Hires

CDIF B B 8 D Health Education Estimated Number of Teacher Hires

CDIF B B 9 D Home Economics Estimated Number of Teacher Hires

CDIF B B 10 D Life Science Estimated Number of Teacher Hires

CDIF B B 11 D Mathematics Estimated Number of Teacher Hires

CDIF B B 12 D Music Estimated Number of Teacher Hires

CDIF B B 13 D Physical Education/Health/Dance Estimated Number of Teacher Hires

CDIF B B 14 D Physical Science Estimated Number of Teacher Hires

CDIF B B 15 D Reading Estimated Number of Teacher Hires

CDIF B B 16 D Self-contained Classes Estimated Number of Teacher Hires

CDIF B B 17 D Special Education Estimated Number of Teacher Hires

CDIF B B 18 D Social Science/Studies Estimated Number of Teacher Hires

CDIF B B 19 D Drama/Theater Estimated Number of Teacher Hires

CDIF B B 20 D Trades and Industrial Arts Estimated Number of Teacher Hires

CDIF B B 21 D Other Specializations Estimated Number of Teacher Hires

CDIF B C 1 D Number of H1-B work visa applications submitted.

Work Visa Applications

CDIF B C 2 D Number of H1-B work visa applications granted.

Work Visa Applications

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SIF Valid Combinations

SIF Type A Record Valid Combinations

Source RecordType


SIF A A 1 D Male Paraprofessionals Full-Time Equivalent of Classified Staff

SIF A A 2 D Male Office/Clerical Staff Full-Time Equivalent of Classified Staff

SIF A A 3 D Male Other Staff Full-Time Equivalent of Classified Staff

SIF A A 4 D Female Paraprofessionals Full-Time Equivalent of Classified Staff

SIF A A 5 D Female Office/Clerical Staff Full-Time Equivalent of Classified Staff

SIF A A 6 D Female Other Staff Full-Time Equivalent of Classified Staff

SIF Type B Record Valid Combinations

Source RecordType


SIF B B 1 S Kindergarten Full-day Kindergarten Program Type

SIF B B 2 S Kindergarten Part-day Kindergarten Program Type

SIF B B 3 S Kindergarten Full and Part Day Kindergarten Program Type

SIF B B 4 S Kindergarten None Kindergarten Program Type

SIF B B 5 S Transitional Kindergarten Full-day Kindergarten Program Type

SIF B B 6 S Transitional Kindergarten Part-day Kindergarten Program Type

SIF B B 7 S Transitional Kindergarten Full and Part Day Kindergarten Program Type

SIF B B 8 S Transitional Kindergarten None Kindergarten Program Type

SIF B C 1 S Number of H1-B work visa applications Work Visa Applications (For charter

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Source RecordType


received. schools only)

SIF B C 2 S Number of H1-B work visa applications granted.

Work Visa Applications (For charter schools only)

SIF B D 1 S Traditional Educational Calendar

SIF B D 2 S Single-Track Educational Calendar

SIF B D 3 S Multitrack Educational Calendar

SIF B D 4 S 60/20 Educational Calendar


SIF B D 6 S Modified Concept Educational Calendar

SIF B D 7 S Custom Educational Calendar



SIF B D 10 S Start Date Educational Calendar

SIF B D 11 S End Date Educational Calendar

SIF B E 1 S Agriculture Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 2 S Art Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 3 S Multilingual Education Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 4 S Business Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 5 S Dance Estimated Number of Teacher Hires (for

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Source RecordType


independently reporting charter schools)

SIF B E 6 S English and/or Drama Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 7 S Foreign Language Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 8 S Health Education Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 9 S Home Economics Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 10 S Life Science Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 11 S Mathematics Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 12 S Music Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 13 S Physical Education/Health/Dance Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 14 S Physical Science Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 15 S Reading Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 16 S Self-contained Classes Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 17 S Special Education Estimated Number of Teacher Hires (for independently reporting charter schools)

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Source RecordType


SIF B E 18 S Social Science/Studies Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 19 S Drama/Theater Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 20 S Trades and Industrial Arts Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B E 21 S Other Specializations Estimated Number of Teacher Hires (for independently reporting charter schools)

SIF B F 1 S Do you offer multilingual/biliteracy education program? (YES)

Multilingual Instructional Programs

SIF B F 2 S Do you offer multilingual/biliteracy education program? (NO)


SIF B F 3 S Dual Immersion or Two-Way Multilingual Instructional Programs

SIF B F 4 S Development Bilingual Multilingual Instructional Programs

SIF B F 5 S Transitional Bilingual Multilingual Instructional Programs

SIF B F 6 S One-Way Immersion Multilingual Instructional Programs

SIF B F 7 S Heritage Language Multilingual Instructional Programs

SIF B F 8 S FLEX: Foreign Language Elementary Experience


SIF B F 9 S FLES: Foreign Language in Elementary Schools


SIF B F 10 S Native Speakers Courses Multilingual Instructional Programs

SIF B G 01 S Spanish Language(s) of Instruction

SIF B G 02 S Vietnamese Language(s) of Instruction

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Source RecordType


SIF B G 03 S Cantonese Language(s) of Instruction

SIF B G 04 S Korean Language(s) of Instruction

SIF B G 05 S Filipino (Pilipino or Tagalog) Language(s) of Instruction

SIF B G 06 S Portuguese Language(s) of Instruction

SIF B G 07 S Mandarin (Putonghua) Language(s) of Instruction

SIF B G 08 S Japanese Language(s) of Instruction

SIF B G 09 S Khmer (Cambodian) Language(s) of Instruction

SIF B G 10 S Lao Language(s) of Instruction

SIF B G 11 S Arabic Language(s) of Instruction

SIF B G 12 S Armenian Language(s) of Instruction

SIF B G 13 S Burmese Language(s) of Instruction

SIF B G 15 S Dutch Language(s) of Instruction

SIF B G 16 S Farsi (Persian) Language(s) of Instruction

SIF B G 17 S French Language(s) of Instruction

SIF B G 18 S German Language(s) of Instruction

SIF B G 19 S Greek Language(s) of Instruction

SIF B G 20 S Chamorro (Guamanian) Language(s) of Instruction

SIF B G 21 S Hebrew Language(s) of Instruction

SIF B G 22 S Hindi Language(s) of Instruction

SIF B G 23 S Hmong Language(s) of Instruction

SIF B G 24 S Hungarian Language(s) of Instruction

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Source RecordType


SIF B G 25 S Ilocano Language(s) of Instruction

SIF B G 26 S Indonesian Language(s) of Instruction

SIF B G 27 S Italian Language(s) of Instruction

SIF B G 28 S Punjabi Language(s) of Instruction

SIF B G 29 S Russian Language(s) of Instruction

SIF B G 30 S Samoan Language(s) of Instruction

SIF B G 32 S Thai Language(s) of Instruction

SIF B G 33 S Turkish Language(s) of Instruction

SIF B G 34 S Tongan Language(s) of Instruction

SIF B G 35 S Urdu Language(s) of Instruction

SIF B G 36 S Cebuano (Visayan) Language(s) of Instruction

SIF B G 37 S Sign Language Language(s) of Instruction

SIF B G 38 S Ukrainian Language(s) of Instruction

SIF B G 39 S Chaozhou (Chiuchow) Language(s) of Instruction

SIF B G 40 S Pashto Language(s) of Instruction

SIF B G 41 S Polish Language(s) of Instruction

SIF B G 42 S Assyrian Language(s) of Instruction

SIF B G 43 S Gujarati Language(s) of Instruction

SIF B G 44 S Mien (Yao) Language(s) of Instruction

SIF B G 45 S Rumanian Language(s) of Instruction

SIF B G 46 S Taiwanese Language(s) of Instruction

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Source RecordType


SIF B G 47 S Lahu Language(s) of Instruction

SIF B G 48 S Marshallese Language(s) of Instruction

SIF B G 49 S Mixteco Language(s) of Instruction

SIF B G 50 S Khmu Language(s) of Instruction

SIF B G 51 S Kurdish (Kurdi, Kurmanji) Language(s) of Instruction

SIF B G 52 S Serbo-Croatian (Bosnian, Croatian, Serbian)

Language(s) of Instruction

SIF B G 53 S Toishanese Language(s) of Instruction

SIF B G 54 S Chaldean Language(s) of Instruction

SIF B G 56 S Albanian Language(s) of Instruction

SIF B G 57 S Tigrinya Language(s) of Instruction

SIF B G 60 S Somali Language(s) of Instruction

SIF B G 61 S Bengali Language(s) of Instruction

SIF B G 62 S Telugu Language(s) of Instruction

SIF B G 63 S Tamil Language(s) of Instruction

SIF B G 64 S Marathi Language(s) of Instruction

SIF B G 65 S Kannada Language(s) of Instruction

SIF B G 66 S Amharic Language(s) of Instruction

SIF B G 67 S Bulgarian Language(s) of Instruction

SIF B G 68 S Kikuyu (Gikuyu) Language(s) of Instruction

SIF B G 69 S Kashmiri Language(s) of Instruction

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Source RecordType


SIF B G 70 S Swedish Language(s) of Instruction

SIF B G 71 S Zapoteco Language(s) of Instruction

SIF B G 72 S Uzbek Language(s) of Instruction

SIF B G 99 S Other non-English languages Language(s) of Instruction

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Languages of Instruction

A list of reportable languages for schools offering a multilingual instructional program in a language other than English. The code listed for the corresponding language shall be used as the Form Section Row Number for reporting SIF Section G data in Type B records.

Code Language56 Albanian66 Amharic11 Arabic12 Armenian42 Assyrian61 Bengali67 Bulgarian 13 Burmese03 Cantonese36 Cebuano (Visayan)54 Chaldean20 Chamorro (Guamanian)39 Chaozhou (Chiuchow)15 Dutch16 Farsi (Persian)05 Filipino (Pilipino or Tagalog)17 French18 German19 Greek43 Gujarati21 Hebrew22 Hindi23 Hmong

Code Language24 Hungarian25 Ilocano26 Indonesian27 Italian08 Japanese65 Kannada69 Kashmiri09 Khmer (Cambodian)50 Khmu68 Kikuyu (Gikuyu)04 Korean51 Kurdish (Kurdi, Kurmanji)47 Lahu10 Lao07 Mandarin (Putonghua)64 Marathi48 Marshallese44 Mien (Yao)49 Mixteco40 Pashto41 Polish06 Portuguese28 Punjabi

Code Language45 Rumanian29 Russian30 Samoan52 Serbo-Croatian (Bosnian,

Croatian, Serbian)37 Sign Language60 Somali01 Spanish70 Swedish 46 Taiwanese63 Tamil62 Telugu32 Thai57 Tigrinya53 Toishanese34 Tongan33 Turkish38 Ukrainian35 Urdu72 Uzbek02 Vietnamese71 Zapoteco 99 Other non-English languages

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File Import Specifications for CDIF and SIF 2018 - … · Web viewThe Form Section Row Number...

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