FI Config Trng
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SAP Financial Accounting Course
June 2006
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Course Overview
Course Objectives
Course Content
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Course Objectives
At the conclusion of this course, you will be able to:
Create financial accounting organization units
Maintain financial accounting master data
Influence creation and display of financial transactions Generate automatic financial data transactions
Perform financial data analysis
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Main Business Scenario
ABEAM is bidding for a consulting contract. In order to do this,ABEAM has to prepare a prototype to present to theprospective clients steering committee
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Course Content
Unit 1Unit 2Unit 3Unit 4
Basic Settings General Ledger Accounts Payable Accounts Receivable
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Course Content
Unit 1Unit 2Unit 3Unit 4
Basic Settings General Ledger Accounts Payable Accounts Receivable
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Unit 1: Basic Settings
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Basic Settings
Contents
Organizational Elements for Financial Statements The Variant Principle The Fiscal Year Variant Currencies
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Organizational Unit in FI R/3
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Creating Company Code
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The Variant Principle
The variant principle is a three step method used in R/3 to
assign special properties to one or more R/3 objects. Thesteps are:
1) Define the variant
2) Populate the variant with values
3) Assign the variant
This principle is used for:
- Field status group
- Posting period
- Fiscal years
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Fiscal Year: Objectives
Explain the necessity and use of fiscal year variant andthe different types of posting period
Define a fiscal year variant that matches your client
requirement
Assign the fiscal year variant to a company code
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Fiscal Year
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Currencies: Objectives
Define currencies in SAP system
Maintain exchange rate type
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Currencies
n Every currency which will be used has to be identified by a currency code. Most of theworld's currencies are already defined in the SAP R/3-System. Each currency code can
have a validity date.n For every combination of two currencies, different exchange rates can be maintainedwhich are distinguished by an exchange rate type. These different exchange rates canbe used for various purposes such as: valuation, translation, conversion, planning, etc.
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Maintaining the Exchange Rates
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System Walkthrough
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Define Company Code
D fi C C d
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Define Company Code
D fi C C d
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Define Company Code
D fi C C d
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Define Company Code
D fi C C d
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Define Company Code
Define Compan Code
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Define Company Code
Define Company Code
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Define Company Code
Update Exchange Rate
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Update Exchange Rate
Update Exchange Rate
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Update Exchange Rate
Questions?
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Questions?
Course Content
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Course Content
Unit 1Unit 2Unit 3Unit 4
Basic Settings General Ledger Accounts Payable
Accounts Receivable
General Ledger: Objectives
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General Ledger: Objectives
Describe how GL accounting is set up in R/3
Maintain and view GL accounts
Complete daily accounting transactions in the GeneralLedger
Chart of Accounts
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Chart of Accounts
Define Chart of Accounts
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Define Chart of Accounts
Assign Chart of Account
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Assign Chart of Account
One Chart of Accounts, Several Company Codes
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One Chart of Accounts, Several Company Codes
Every company code that needs to use an account from the assigned chart ofaccounts has to create its own company code segment. Because the number andname of the account is maintained at the chart of account level, the account willhave the same name and number in all assigned company codes.
Balance Sheet & P + L Accounts
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Balance Sheet & P + L Accounts
The Account Groups for the GL accounts
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The Account Groups for the GL accounts
The Field Status
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e e d Status
Reconciliation Accounts
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Method for Creating GL Accounts
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g
Financial Statement Version
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GKRFinancial statement
GermanyAssets Liab . & OE
Items- Sub - items
- ...Items
- Sub - items- ...
P&LItems
- Sub - items- ...-
...
CAUSFinancial statement
USAAssets Liab . & OE
Items- Sub - items
- ...Items
- Sub - items- ...
P&LItems
- Sub - items- ...- ...
and many additional financial statement versions
System Walkthrough
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y g
Chart of Accounts
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Chart of Accounts
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Chart of Accounts
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Chart of Accounts
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Chart of Accounts
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Assignment of COAto company code
Account Group
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Account Groups
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Field Status Variant
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Field Status Variant
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Field Status Variant
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Field Status Variant
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Field Status Variant
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FS Version
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FS Version
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Click this copy
function for FSversion
FS Version
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Questions?
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The R/3 FI Document
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SAP Document Principle
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Document Type
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Important Standard Document Types
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Posting Key
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The posting key (PK) has a
control function pertaining to
the document line items.It determines the following:1. Account type for the
posting of the line item2. Posting of line items as
debit or credit postings3. Field status of additional
information
Additional info .Business area
Cost center
Text...
Item 1 / PKAccount
AmountTax ID
Detail view
1. S, D, K, A, M ?
3. Field status?
2. Debit or
Credit?
Standard Posting Key
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010203040506070809
Customers111213141516171819
313233343536373839
Vendors212223242526272829
50909193949596
General Ledger40808183848586
75Assets
70 99Material
89
For postings to G/L accounts
from MM
Field Status Group
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Account Information
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Line item list
ORIGINALDOCUMENT
Opticallyarchived
Account 100000JanuaryFebruary
MarchApril
...
100000+400000+300000 -100000+
...
Account 100000
Balance display
400000 -300000 -100000+500000+
200000+
200000 -200000 -
1.3.200010.3.200012.3.200015.3.200018.3.200020.3.200025.3.2000
Line items
Document
03/18/200001 100000 200000 -02 113100 200000+
Optional
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Posting Periods: Objectives
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At the conclusion of this topic, you will be able to:
Open and close posting periods for one or several company codes
Describe how certain account types can be open and closeddifferently
Posting Periods
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Posting Period Variant
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n Several company codes can use the same posting period variant. The closingand opening of periods is then done at the same time for all assigned companycodes, thus making period maintenance easier.
Period Check by Account Type
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System Walkthrough
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Document Number Range
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Document Number Range
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Document Number Range
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Document Type
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Document Type
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Document Type
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Posting Keys
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Posting Keys
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Posting Keys
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Posting Periods
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Posting Periods
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Posting Periods
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Posting Periods
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Posting Periods
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Exercises
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Basic FI Documents: Objectives
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At the conclusion of this topic, you will be able to:
Post Basic FI Documents
Basic FI Postings
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n The R/3 Financial module uses one document posting transaction for a lot ofdifferent postings, e.g.
General Ledger Account Postings Accounts Receivable Invoice Postings Accounts Receivable Credit Memo Postings Accounts Payable Invoice Postings Accounts Payable Credit Memo Postings
Basic FI Posting: Header and 1st Line Item
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Basic FI-Posting: Additional Line Items
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User Defaults
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Systems and Accounting Defaults
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Payment Terms
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Cash Discount
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Open Item Clearing: Objectives
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At the conclusion of this topic, you will be able to:
Describe the clearing process
Clear an account
Post with clearing
Open Item Clearing
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Posting with Clearing (1)
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Posting with Clearing (2)
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Posting with Clearing (3)
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Posting Clearing (4)
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System Walkthrough
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Set of Default Values
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Set of Default Values
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Set of Default Values
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Maintain Payment Terms
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Maintain Payment Terms
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Maintain Payment Terms
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Maintain Payment Terms
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Bank Master Data: Objectives
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At the conclusion of this topic, you will be able to:
Create bank master data
Define your house banks
Define your accounts within your house banks
Maintain the link between bank and GL accounts
Bank Master Data
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Bank Master Data
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n In the customer/vendor master record, the field Bank Type is used to distinguishbetween different banks. When processing invoices, if the customer/vendor hasmore than one bank, the user can choose from the different banks by using thematch code in the partner bank field.
n The house bank-IDs and the bank types can be used by the payment program todetermine the banks to be used.
Bank Accounts
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n Bank accounts that are managed by house banks have to be defined as well.The accounts can be identified by an account-ID, which is unique per house bank.The bank account data contains the number of the account at your bank, theaccount currency and the G/L account which reflects the postings on your bankaccount in the general ledger.
n For every bank account, a G/L account must be created. This G/L account is assignedto the bank account and vice versa. Both accounts have to have the same account currency.
System Walkthrough
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Incoming and Outgoing Payments: Objectives
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At the conclusion of this topic, you will be able to:
Post various incoming and outgoing payments
Reset cleared documents
The Payment Process
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Document Header: Payment Header
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Document Header: Bank Data
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Document Header: Open Item Selection
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Process Open Items
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Post the Payments
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Course Content
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Unit 1Unit 2Unit 3Unit 4
Basic Settings General Ledger Accounts Payable Accounts Receivable
Accounts Payable
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Contents Vendor Master Data Accounting Transactions Integration with Materials Management Closing Operations in Accounts Payable
Accounts Payable: Objectives
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At the conclusion of this topic, you will be able to:
Describe how accounting payables is set-up in the system
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Vendor Account in SAP FI
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Account Groups for Vendors
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Daily Accounting Transactions in AP
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Enjoy Invoice / Credit Memo Entry
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The Recurring Entry Program
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Element of Payment Transactions
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Parameters
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Proposal Run
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Edit Proposal
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Payment Run
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Print Payment Media
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Purchasing Data in the Vendor Master Data
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Three Stage Verification (Standard)
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Overview of Accounts Payable Closing
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Foreign Currency Valuation
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Foreign Currency Valuation
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System Walkthrough
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Account Groups
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Account Groups
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Account Groups
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Account Groups
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Account Groups
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Forex Valuation
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Forex Valuation
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Forex Valuation
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Forex Valuation
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Forex Valuation
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Forex Valuation
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Forex Valuation
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Forex Valuation
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Exercises
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Course Content
Unit 1 Basic Settings
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Unit 2Unit 3Unit 4
General Ledger Accounts Payable Accounts Receivable
Accounts Receivable
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Contents Customer Master Data Daily Accounting Transactions in Accounts Receivable Integration with SD Credit Management Closing Operations in Accounts Receivable
Accounts Receivable: Objectives
At the conclusion of this topic, you will be able to: Describe how accounting receivables is set-up in the systems
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Describe how accounting receivables is set up in the systems
Maintain and view master data
Describe how SAP supports the financial statement preparations inaccounts receivable
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Customer Account in SAP FI
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Account Group for Customers
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Enjoy Invoice/Credit Memo Entry
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Incoming Payment
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Credit Control Area
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Credit Management Master Record
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Overview: Accounts Receivable Closing Operations
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Account Group
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Account Group
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System Walkthrough
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Congratulations!
You have just completed the FI configuration Course.
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