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NATO UNCLASSIFIED Releasable to NOM/EAPC/MDIICI/AFGIIRQ/PAKlMNG/JPN/KOR/COL/AUS/NZL

B-7010 SHAPE, BELGIUM

SUPREME HEADQUARTERS ALLIED POWERS EUROPE

GRAND QUARTIER GÉNÉRAL DES PUISSANCES ALLIÉES EN EUROPE

Our Ref: SH/STREN/JMED/AK/20-07

Date: /fg February 2020 Tel: +32-(0)65-44-4877 (Admin) NCN: 254-4877 Fax: +32-(0)65-44-3922

TO: See Distribution

SUBJECT: INVITATION LETTER FOR THE ACO MEDICAL RESILIENCE WORKSHOP WITH PARTNER NATIONS, 16-18 JUNE 2020, POZZUOLl, ITALY ACO.3307.24 REFERENCE:

1. This is the invitation letter for the ACO Medical Workshop (WS) with Partner Nations to be held at POllUOU, ITALY from 16-18 June 2020. PNMRs/POCs are kindly requested to forward this invitation to their respective Ministries of Defence (MODs) and to confirm their participation no later than 15 May 2020. PNMRs/POCs are also asked to register their participation in ePRIME.

2. Financial support may be given to Partner Nations in accordance with the financial guidance in force (for details see Enclosure 1).

3. The ACO Medical Advisor, Brigadier-General Dr Laszlo FAZEKAS will chair the meeting, the event will be supported by JFCNP Medical Advisor, Colonel Dr. Axel WESSEL.

4. Resilience is a core element of collective defence and supports civil preparedness. Consequently, the theme of 'resilience' has become a leading topic after NATO Summit in Warsaw. The Workshop (WS) will focus on several medical aspects of resilience defined during the Warsaw Summit.

5. Programme and call for presentations. The WS will consist of Auditorium Briefings in the morning and Syndicate Work in the afternoon as outlined in para 10 of this invitation. Please be aware that the entire WS is in English and translation will not be available. Should you wish to provide a briefing on your Services' lessons identified in the context of the syndicate topics listed below, please contact [email protected] or telephone my office. We are looking forward to your valuable contribution to the workshop. The agenda will be finalised in mid-May and published no later than 29 May 2020.

Syndicate1: Increasing attractiveness for medical personnel to serve in the armed forces (recruitment, working conditions).

Syndicate 2: Civil-military cooperation to compensate the lack of military medical personnel (cooperation, HNS, outsourcing).

Syndicate 3: Alternative means to compensate for the lack of military medical personnel (new technologies, trained non-medical personnel as first responders).

6. Timings. The meeting will start with an Ice Breaker on Monday, 15 June 2020 at 1930hrs and the workshop program will commence on Tuesday 16 June 2020 at 0900hrs. The meeting will end

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with a hosted farewell dinner on Thursday 18 June 2020. Additionally, there will be a social event on the afternoon of 17 June 2020. A dedicated spouses program will be available throughout the duration of the WS. Please be aware that costs related to spouses will not be covered by NATO.

7. Classification. All presentations need to be without classification.

8. Registration. All participants need to register via https:l/shape.nato.intlupcoming-events/aco- medical-resilience-workshop-2020.

9. Administrative Instructions. Please refer to Enclosure 1 for detailed instructions, especially regarding the hotel reservation procedures. Deadline for hotel reservation is 15 May 2020.

10. Outline Agenda:

Mon, 15 June 2020 Travel day Ice Breaker 1930 - 2100

Tue, 16 June 2020 Breakfast 0800 - 0900 Registration 0900 - 0945 Auditorium Briefings 0945 -1200 Lunch Break 1200 -1300 Workshop Session 1300 - 1630

Wed, 17 June 2020 Breakfast 0800 - 0900 Auditorium Briefings 0900 -1200 Lunch Break 1200 -1300 Social Event 1300 -1930

Thu, 18 June 2020 Breakfast 0800 - 0900 Auditorium Briefings 0900 -1200 Lunch Break 1200 - 1300 Workshop Session 1300 - 1630 Farewell Dinner 2000 - 2230

Fri, 19 June 2020 Breakfast 0830 Check-out, Departure

11. The OPR for the workshop will be LTC Andreas KNOERINGER, [email protected], please put the following address in all communications: [email protected]. The local event coordinator will be LTC Andreas Valentiner, Andreas. [email protected]

~/~ Dr Laszlo FAZEKAS Brigadier General HUN-A ACO Medical Advisor

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Enclosures:

1. Administrative Instructions 2. E-ticket Request Form 3. Financial Assistance Claim Form (E-Prime) 4. Financial Reimbursement Claim Form (E-Prime)

Distribution:

Internal:

Action: SHAPEJMED

Information: DCOS STREN SEM SDP FINAC PD

External:

Action: ACT JFC HO Naples JFC HO Brunssum JFC HO Norfolk MARCOM Northwood LANDCOM Izmir AIRCOM Ramstein NSHO HO STRIKFORNATO HOARRC HO EUROCORPS HO 1 GE/NL CORPS HO NRDC IT HO NRDC SP HO NRDC TU HO RRC FRANCE HO GRC CORPS HO MNC NE HO MND SE HO USEUCOM USAREUR MN JHO Ulm

(through NMR USA) (through NMR USA) (through NMR DEU)

Through NMR to Surgeon General of: Albania Belgium Bulgaria Canada

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Croatia Czech Republic Denmark Estonia France Germany Greece Hungary Iceland Italy Latvia Lithuania Luxembourg Montenegro Netherlands Norway Poland Portugal Romania Slovakia Slovenia Spain Turkey United Kingdom United States

Through Deputy Chief Of Staff for the Partnerships Directorate (PO) - for distribution to Partner Nations:

Afghanistan Algeria Armenia Australia Austria Azerbaijan Bahrein Belarus Bosnia and Herzegovina Columbia Egypt Finland Georgia Iraq Ireland Israel Jordan Kazakhstan Republic of Korea Kuwait Kyrgyz Republic Mauritania Moldova Mongolia Morocco New Zealand

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North Macedonia Pakistan Qatar Serbia Sweden Switzerland Tajikistan Tunisia Turkmenistan Ukraine United Arab Emirates Uzbekistan

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ENCLOSURE 1 TO SH/STREN/JMED/AK/20-07 DATED ,~FEB 20

ADMINISTRATIVE INSTRUCTION FOR THE ACO MEDICAL RESILIENCE WORKSHOP WITH PARTNER NATIONS, 16-18 June 2020, POZZUOLl, ITALY (ACO.3307.24)

This is the Administrative Instruction for the ACO Medical Workshop (WS) with Partner Nations to be held at POZZUOLl, ITALY from 16-18 June 2020.

The ACO Medical Advisor, Brigadier General Dr Laszlo FAZEKAS will chair the meeting. The event will be supported by JFCNP Medical Advisor, Colonel Dr. Axel WESSEL.

Please read all instructions carefully, paying particular attention to the booking procedures described and register via https:l/shape. nato. intlupcoming-events/aco-medical-resilience-workshop-202O. You will receive a confirmatory email on successful completion of the registration process.

1. Funding for Partner Nations

In accordance with financial guidance, the requested financial assistance form (FARF - enclosure 3) has to be submitted to the competent PO Partnerships Budget Manager (LTC ITA A Paolo GIOVALE ALET, Business phone: +32 (0)65 44 4236 - E-mail: [email protected]) no later than 15 May 2020. Subsequently, financial support will be provided from 80% to 100% according to NATO funding policy. Participants' accommodation (with breakfast included and no reimbursement for any "incidental" charges, i.e. pay-TV, telephone calls, room mini-bar etc) will be paid by PO directly to the supplier (Hotel Villa AVELLINO and Miramare Residence). Direct payment in cash to participants for their non-hosted meals will be provided for by PD. The per diem covers the entire course period. Financial support will be provided for a maximum one day prior and one day after to the official period of the event.

Please note that partner nations eligible for financial support may only bid for a maximum of 2 places on the course.

2. Travel costs

Travel expenses can be refunded from 80% to 100% according to NATO funding policy and based on the most economical travel fare from the participant's point of origin to Naples and return. Pre-paid tickets can be provided to participants upon request. If required, participants must submit the e-ticket template (at Enclosure 2) along with a copy of their passportto the PO Partnerships Budget Manager NL T 16 May 2020. Please note pre-paid tickets will only be issued on proof of a valid visa, as required.

3. Reimbursement travel procedure:

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The reimbursement for travel will only be done by transfer to a national MOD/GS official bank account. The following documentation has to be provided, within a month after the event, to the PD POC (PD Fund Manager LTC ITA A Paolo GIOVALE ALET, e-mail: [email protected]):

a) FRRF (financial reimbursement request form - enclosure 4) properly filled in and officially signed; b) Bank account (if different from FARF provided): Name of the official bank account, full address of

the bank and 16-digit international account number (I BAN): c) Invoice/Receipts. The original invoice/receipt, or scanned version, only will be accepted. The

invoice's currency should be in Euro. If the invoice was produced using the national currency or other than EUR, the NATO official currency exchange rate will be used.

d) The above procedure also applies to the reimbursement of local transportation costs.

4. Transfer to Accommodation and Venue

a) Pozzuoli is situated approximately 15 kilometers away from Naples in Campania, Italy.

b) Participants are requested to arrive at Naples Airport on the afternoon of 15 June 2020 in order to be able to transfer in time to the venue. Use of a taxi (rate presently around 80 EUR) is recommended; expect a travel time of approximately 30- 40 minutes. Ask for a receipt and do not hesitate to request the hotel's concierge assistance, if you are requested to pay more than the quoted sum. Please note that Joint Force Command Naples cannot provide official transportation to or from the airport.

5. Accommodation

HOTEL Villa AVELLINO

a) Participants will be accommodated on a first come first serve basis either in the conference venue Hotel Avellino, or close by at the Miramare Residence. Please quote NATO CONFERENCE when booking by email or phone. Deadline for hotel reservation is 15 May 2020. You may visit the hotels on their webpage http://www.villaavellino.itlor http://www.miramareresidence.com/to make your choice. Do not use the website to do your booking! The Website may show "no vacancies", because we blocked rooms for the WS attendees. The pre-reserved rooms can only be booked by sending an email directly to the hotel (address see below).

b) For subsidized participants only, booking will be made by POi so they will not have to follow the above mentioned procedure.

c) JFCNP has arranged a fixed NATO rate per room of 100 EUR excluding breakfast. All bookings need to be done by participants and be directed to:

[email protected], cc [email protected]

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d) All participants are requested to register at the Conference venue / Villa Avellino Hotel. The Welcome Desk will be manned from 16:00hrs onwards. The Miramare Residence is only a 5-minute walk away.

6. Conference Fee

a) In order to cover administrative costs and costs for Icebreaker, "hosted dinner", entry fee for museum/social event and transport there is a conference fee of 150 EUR which you will need to pay in cash at the welcome desk upon check-in. A receipt will be issued.

b) PO will cover the above mentioned fees for participants from eligible partner nations according to NATO funding policy.

7. Spouses' I Dependents' Program

a) A dedicated, escorted Spouses'/Partners' Program will be organised throughout the duration of the conference with excursions to Pozzuoli and Napoli City. Details will be published in your Welcome Package which you receive upon arrival in Pozzuoli.

b) The Conference Cultural Event planned during the Conference will be open to spouses and partners. The group will be escorted at all times by a JFCNP JMED Staff. Individual trips are also possible (and safe within the caveats for all large cities!). Two connecting train lines depart Naples from the same station and at Pozzuoli both arrival stations are an easy 5 minute walk back to the accommodation.

c) Please be aware that costs related to spouses will not be covered by NATO.

8. Welcome Package

a) A Welcome Package will be handed out upon arrival. It will contain dining options, instructions for the Public Transport; provide maps and emergency phone numbers and further details.

9. Social Program

Icebreaker 15 June, 1930-2100

17 June, 1300-1900

Villa Avellino

Cultural Event Downtown Naples

Farewell Dinner 18 June, 2030-2200 Villa Avellino

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10. Dress Code:

a) During the Conference, Class A Uniform or business attire and during the Social Program, smart casual.

11. Meals:

a) Dietary Restrictions will be accommodated; all meats will be clearly labelled:

Breakfast: 8 EUR at the hotel

Lunch: Arranged for attendees for 12 EUR from Tuesday to Thursday

Coffee Breaks / Refreshments Included

Dinner: At own cost at local venues within walking distance

Farewell Dinner: Included

The OPR for the workshop is LTC Andreas KNOERINGER, [email protected], please put the following address in all communications: [email protected]. The local event coordinator will be LTC Andreas VALENTINER, [email protected]. We look forward to welcoming you.

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ENCLOSURE 2 TO SH/STREN/JMED/AK/20-07 DATED .iYFEB 20

PD CSP e-tickets request form

Name of Event:

Reference number:

Location:

Course Start Date:

Course End date:

Requested Travel Dates:

PARTNER Departure NAME Date of Birth Gender Passport N. Place of issue Date of issue COUNTRY City (First - Last) (DD.MM.YVYY) (M or F)

Once filled in, please send to:

For ACT Events: SHAPE PD CSP, Ms PASINI Paola, [email protected].

For ACO Events: SHAPE PO CSP, LTC GIOVALE ALET Paolo, [email protected] and Ms DUARTE DE FIGUEIREDO Joana, [email protected].

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ENCLOSURE 3 TO SH/STREN/JMED/AKl20 -07 DATED 4 FEB 20

FINANCIAL ASSISTANCE REQUEST FORM (To be attached by the PfP/MD/PatG partner Nation to the official participation request)

ACTIVITY IDENTIFICATION1

Activity (Event): ACO MEDICAL Reference number: ACO.3307.24 RESILIENCE WORKSHOP WITH PARTNER NATIONS Date: 16-18 June 2020 Location: POZZUOLl, ITALY

PARTICIPANT IDENTIFICATION Partner Nation: Rank/Service: Family name: First Name: ID/Number: Tel/Number: Email: Official address:

ESTIMATE OF EXPENDITURE Travel: Tuition fee: Accommodation: Other: Meals: TOTAL:

BANK IDENTIFICATION FOR REIMBURSEMENT2 (in capital letters) Beneficiary' Currency requested Name of Bank Name of Agency SWIFT code" IBAN code Account number"

PARTNER NATION AUTHORIZATION

I Date: I Name: I Signature & stamp:

1 As it is in e-PRIME 2 Unless each cell is completed, we are not able to remit the reimbursement 3 Official name of the bank account holder 4 If IBAN code is provided, this cell can be empty 5 If IBAN code is NOT provided, indicate the bank account number in this cell

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ENCLOSURE 4 TO SH/STREN/JMED/AK/20-07 DATED_/tfFEB 20

FINANCIAL REIMBURSEMENT REQUEST FORM (To be attached by the PfP/MD/PatG partner Nation to the official request for reimbursement)

ACTIVITY IDENTIFICATION1

Activity (Event): ACO MEDICAL Reference number: ACO.3307.24 RESILIENCE WORKSHOP WITH PARTNER NATIONS Date: 16-18 June 2020 Location: POZZUOLl, ITALY

PARTICIPANT IDENTIFICATION Partner Nation: Rank/Service:

Family name: First Name:

ID/Number: Tel/Number:

Email: Official address:

BANK IDENTIFICATION FOR REIMBURSEMENT Beneficiary** Bank Account Number (IBAN) SWIFT Code Currency for Payment

EXPENDITURE

Travel: Tuition fee:

Accommodation: Other:

Meals: TOTAL:

NATION AUTHORISATION Date: Signature & Stamps: Name:

1 As it is in e-PRIME

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