AGENDA

(http://todaysmeet.com/FFLABoard)

7:30-8:00 Breakfast pastries and coffee 8:00 a.m. Call to order and welcome Linda Markley

Notes/reminders from Pam Benton, Parliamentarian regarding procedures President Linda reminded us that the minutes from each Board meeting are on the FFLA web site

Approval of minutes from meeting 1/22/11 Website. Moved to approve by Pam Benton; seconded by Gale Jones

Overview of today’s agenda Recognitions: Best of SCOLT: Michelle Olah, Catalin Bohorquez; TOY:Lisa Podbilski Board vacancies that need to be filled:

o Regions 1, 2, 4, 11, 12 NEW = Reg 2 is Annamarie Tijerino; Reg 4 is Grisell Santiago; Reg 11 is Vivian Bosque

o Early Language Learners (ELL): Sylvia Amaya retired; new is Colleen Walpole

Student Award Winners and procedures Pam Benton Scholar of Year Ambassador of Year: Ashley Neumister, Timbercreek HS; Teacher Rongli Sun Elementary Scholar of Year: Monye Ford, Cunningham Creek; Teacher Donna Guzzo Middle School: Katherine Ackerman, Sagemont School, Teacher Catherine Armand High School Award: Michael Grew, Creekside High, Teacher Linda Villadoniga

Discussion of Awards Committee members: Suggestion for Regional directors to serve on committee odd/even years. Cheryl Thingvolt suggested having a table at Conference for members to sign up for a committee and to have a list of awards and current winners.

Executive Director’s Report Gudrun MartynyFinancial report.

Gudrun explained Income Tax forms required of FFLA. Report is available for members to see. She explained that no taxes are required since we are designated as a non-profit organization. This brought into question the amount of money spent on lobbying via our sending a representative to annual JNCL conference. (Referred to tax report line 47)To remain non-profit we are required to spend more on scholarship awards that on lobbying. The amount spent by representatives has varied in the past. A motion was made by Gudrun to limit expenses and/or create a budget for future representatives with a suggested cap on the amount. Motion made by Jackie Cinotti to accept purposal; seconded by John Fields.

FFLA, Inc. Board Meeting

The Radisson Resort – Cape Canaveral – Jamaica Room

Saturday, May 21, 2011, 8:00am – 4:00 pm

2011 Conference – President, Linda Markley

Historian’s Report Betty Green

Betty mentioned the need to be able to access past copies of Board minutes and the necessity of recording all motions and seconds in the meetings. She requested any old FFLA journals for information and advertisers..

SCOLT Report Cheryl Thingvold

Cheryl reported that due to budget restraints in all districts there will be no pre-conference workshops at SCOLT conference.Cheryl showed postcards distributed at SCOLT. She previewed and highly recommended the documentary “Speaking in Tongues” that will be presented at FFLA Conference.A highlight: The FFLA teacher was chosen as SCOLT “Teacher of the Year” and “Best Presenter Award” was given to Florida presenter Michelle Olah and Catalina Bohorquez for their technology workshop.

JNCL Report Fernando Mayoral

Fernando Mayoral, FFLA representative to the JNCL conference in Washington, was not present but had submitted a report and summary which President Linda read. Fernando was able to meet many of Florida legislators including Ander Crenshaw, Mario Rubio, Bill Nelson and Arnie Duncan, who Fernando described as very supportive of World Language programs throughout the U.S. After the report, David Gurney reminded the Board of the power of social media and the possible connections of WL issues in FL to current lobbying groups that are supportive of Florida.

President’s Report ~ 2011 Conference Update Linda Markley

Brevard local committee situation update and district date change/complications – BPS change in state in-service date to Oct. 7th means financial challenges to support BPS teachers to help/attend.

Conference needs from Board members – o Board committees need to volunteer for Conference successo Importance of educational language and terms mentioned in all presentations o No College Board AP workshops will be presented due to cost, however, there will be

some workshops that are geared toward the AP examso Meet and Greet Committee, Mary Risner, Chair Equipment/supplies/ screens needed. Board members need to help Hall of Fame will be Saturday morning Teacher of Promise. Applications need to be made to Region Directors Visit to Space Center will take place Thursday full day. Attendees can use voice recorders

for interviews Grants and baskets – Report by Jacki Cinotti, Chair

…President of each league is responsible for donations, large or small accepted …Flame generic basket will try to get gift certificates. Students can donate for service hours or suggested to get honor societies or service clubs to donate/help …Keep any receipts for taxes. Remember that baskets generate $ for grants. Jacki will do poster and examples of past grants for exhibit hall …Baskets also fund scholarships for future teachers

New Incentive: Linda mentioned the first 200 people to register will have opportunity to win free registration for next year’s conference

Friday night Gala change - The Teacher of the Year awards will be presented. Conference Technology – Michelle Olah

New web designer O’Neill Martin was introduced, and he explained new web page design.

Board viewed and voted to accept layout number 3 with color change. Motion made by Jacki Cinotti and seconded by Alysse Rasmussen. Suggested uses of new web site:

o link to web site to submit future proposals. o add Facebook and Twitter to website and create blogging/sharing capabilities o use by Regional directors to distribute info and recruit new members

Site will display a new visitor overview, calendar format and a traffic report.Idea presented to enhance conference technology usage by offering some “How To” training in small group interaction.Linda emphasized concept of bringing outside world into the conference and into classroom via technology. Other ideas included:

o sending out pre-conference “Class” to teach how to use the Twitter and additional social media

o suggested tweets about upcoming conference info o use of phone barcode to exchange information instead of laptopo use for exhibitors: visitors to use passport to scan for a “big” prizeo use to distribute presenter infoo conference workshops used for professional development via Podcast or live

streaming o including list of exhibitors and their web sites o evaluations completed on line

Exhibit hall – need more exhibitors; Gudrun and Linda are working on this Presenters - proposals due by June 1st; notified by June 30th

Keynotes and special guests will include a panel discussion Sponsorships and donations would be appreciated to help defray conference cost Registration – Gudrun

Information for Board members/General Registration o Wednesday night meeting for Board members. Hotel expense covered for Wednesday if Board members have roommate. The additional night(s) hotel expenses are the responsibility of Board member.o Registration forms posted. Each Board member must make their own hotel

reservation o Early bird registration is Sept. 1st-Sept. 15th o a presenter’s discount if register by August 1st

o future registration: Ideas were presented that included requiring earlier proposals and registration forms. SCOLT model suggested.

o Motion by Betty Green to require proposals by March 15 th . Seconded by Linda Markley. Approved.

First-timer meet & greet – Mary Risner TOY plaques, awards – Associated Leagues

Plaques awards must be in by SEPT. 15TH. Jacki announced that summer FFLAN will include all pertinent dates for Conference.

Events: Thursday will not include a president’s reception. Advocacy is the purpose. Postcards will be sent to dignitaries to attend. A reception will follow the screening of “Speaking in Tongues”, followed by a Panel Discussion by selected guests. Continue to send names to Linda to be invited.

Friday: panel to include audience participation

TOY awards moved to GalaThe Space Center has offered to sponsor astronaut John McBride as a key speaker. His message will be “Creating New Cultures in Space, so Why not Here on Earth?”Recorded messages from the International Space Station rather than live streaming due to technology and money restraintsKey note speaker will be Daniel Scott, Assistant Commandant Language Institute in D.C.Other speakers will be Manny Mencia: Senior VP and Chief Operating Officer International Trade and Business development unit of Enterprise Florida, Inc.And Robert Peek, Director Of Marketing Development of the Jacksonville Port Authority and current President of Jax. Sister Cities organization.Saturday Keynote: Emily Spinelli, National Pres. AATSP Discussion will include National Standards in classroomGala: Grant baskets and Teacher of the Year presentationsEntertainment to be decided - DJ for Gala…

Proposals – deadline June 1st; promote and encourage presenters Pre-conference workshops – what we have and what we need Keynotes and panel guests Thursday reception and documentary screening

Post card advocacy winners 503c non-profit postage application and savings; other 503c requirements

FFLAN and website – conference information – summer Additional support, ideas, recommendations? Tour of hotel at appointed time

Old business: Ad-hoc committee reports

Publications: Jacki Cinotti-DirmannFFLAN: Jacki needs info sooner and some regions never send in report. Future FFLAN will be 2 issues yearly. A post-Conference issue will be available in December with all winners listedA motion was made by Marcella VanOluphen to remove number of issues required by FFLAN in the constitution to require only 2 issues. Jackie 2 nd the motion, approved.

Constitution and procedures Pam BentonAd –hoc committee voted to revise the procedures and time-line for presidential nominations. Alysse Raussemen moved to accept, Ester Gonzalez-Wright 2 nd , motion passed. Revisions will be published in summer FFLAN and presented at the October meeting to be approved by general membership.

World Golf Village Renaissance Resort update for 2012, 2014 conferencesFormal letter was sent to director in November. A new contract now exists for the 2012 conference at $129 room per room.Teachers must register early. Conference must fill block by date designated. We have reserved 300 rooms instead of 400 in 2008. Board members will absolutely be required to stay at Conference Hotel.

New business:

Advocacy - Linda stressed current state of WL and the need to be in contact with congressman and senators; she sent letters to all of them with documentation of research of benefits of learning a language, but no replies.

NEW ~ NGSSS and Course descriptions; RTTT and EOC exams

Report by Linda who served on New Standards meeting committee. She stated that counties will be selected to field test end-of-course exams. Spanish is separate. Annamarie Tijerino is now working with RTTT and DOE in Tallahassee to help with these. Much more to come…

Conference luncheons, awards, Associated LeaguesLeague Presidents need to work with Gudrun. All meals will cost $20.00Associated League reps were asked to bear the cost of plaques presented to “Teacher of the Year”, approximately $50.

Number of Board positions. Linda suggested to consider reducing number of Board members Luis mentioned FL is a unique state in the quality of Conference offered.

Issue to be discussed at October meeting. Any new business, news, reports – none

Meeting adjourned at 4:00. Moved by Gudrun and seconded by Sherry.

SPECIAL THANK YOU TO HOLT FOR SPONSORING OUR BOARD LUNCHEON TODAY