FERPA and You By Suzanne Brown, Diana Burns, & Kate Wolfe.
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Transcript of FERPA and You By Suzanne Brown, Diana Burns, & Kate Wolfe.
![Page 1: FERPA and You By Suzanne Brown, Diana Burns, & Kate Wolfe.](https://reader035.fdocuments.us/reader035/viewer/2022062803/56649c985503460f94954bfc/html5/thumbnails/1.jpg)
FERPA and You
BySuzanne Brown, Diana Burns,& Kate Wolfe
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What is it?
•FERPA–Family Educational Rights and Privacy Act
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Federal Law• Passed in 1974• Protects privacy• Omnibus
Education Bill and General Education Provisions Act
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Rights Holders
• The right to access their records
• The right to change information in the records
• The right to limit others’ access to those records
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Changing Student Records
•Request and refusal•Formal hearing•Statement
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School Systems
•Transferring records•Directory Information
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Military Information
• National Defense Authorization Act for Fiscal Year 2002
• Schools must provide names, addresses, and phone numbers of secondary students
• Opportunity to opt-out
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•Without Consent•School Requirements•Protection of Schools
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Non-Education Records
•Notes•Papers
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FERPA or HIPAA?
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HIPAA• 1996• Health Insurance Portability and
Accountability Act
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Conflict
• National Association of School Nurses (NASN): because school health records are maintained by employees, the records are subject to FERPA
• National Committee for Vital and Health Statistics (NCVHS): health records fall under the category of “entities not covered”
• Federal funding? Probably subject to FERPA
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School Based Health Centers
• Not governed by FERPA– Administered by HIPAA
covered-entities– Employed by agency
other than a school district
– Engage in certain electronic transactions
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Correlations of FERPA and HIPAA
• Same fundamental ethical and legal principles
• School divisions can utilize HIPAA to ensure records meet FERPA and HIPAA standards for transference of information
• Guidelines currently being developed– American School Health Association– NASN– National Association of State School Nurse
Consultants– Etc..
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Seeking Clarification?
• Check out the VDOE website to see current VA law statutes
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Required Consent
• HIPAA: School-based health centers follow state regulations that allow consent of certain treatments without parental consent
• FERPA: minors do not have the right to consent to their own treatment, according to federal and state law
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Implications: Rights of the Schools
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Personal Notes
• Jogging the memory• For your eyes only
• Don’t share, or they might become records
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You Would Have Known It Anyway
• Jensen v. Reeves– Well-known
incidents
• Frasca v. Andrews– Yearbooks,
newspapers, etc.
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Not for Isolated Incidents of Released Information
• Daniel S. v. Board of Education of York Community High School
• Not every piece of information is protected by FERPA
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Non-Identifiable Information
• Bowie v. Evanston Community Consolidated School District #65– Portions of record not including FERPA
information (such as names) can be used
•Kryston v. Board of Education, East Ramapo Central School District
•Standardized test scores released under certain circumstances
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Defense Attorneys
• Ibata v. Board of Education of Edwardsville Community Unit, School District No. 7– Attorneys can look at student records in
defense of a school system
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Can Only Amend Certain Information
• U.S. Department of Education:– Don’t reflect what
grader intended or mathematically incorrect
– Can’t change a disciplinary decision
– Can’t change the opinions of others
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Note to Administrators
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Familiarize Yourselfand Others
• Know your FERPA• Require your secretaries and
teachers to understand the meaning and rights of the policy
• Hold seminars to explain the policy to parents