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Fencing of the Playing Fields Project

Submitted by:

Teachers Advocating for Play- TAP Submitted to:The Ministry of Education and the SportsDevelopment Initiatives Foundation (SDIF

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COVER SHEET

Name of Organization: Teachers Advocating for Play- TAP 

Purpose of funding: Teachers Advocating for Play- TAP will utilize Sports

Development Initiatives in Caribbean Grant to acquire will utilize Sports

Development Initiatives in Caribbean Grant to acquire materials, equipment and

labour for the fencing and improvement of the Play grounds

Address:

12 SunValley Avenue

P.O Box 212

Kingston 10

Telephone number: 178-45-71505

Email address: TAP@ @yahoo.com

Contact Persons

Director of Project: Mrs. Bobzie Joyette

Project Manager: Jacinth Waugh

Human Resource Manager : Christine Wilson

Grant request: US$45,000

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Budget Period: April 17th 2009 to August. 30th, 2009

Total Budget: US$55,000

Project Title: Fencing of the Playing Fields Project

Re: Sports Development Initiatives in Caribbean Grant rant

Dear Sir/Madame,

Teachers Advocating for Play- TAP is pleased to present this proposal for fundingfrom your organization for review. We look forward to partnering with you to provide a this necessary intervention

Teachers Advocating for Play- TAP    proposes to conduct an intervention programme for users of the playing field. Over 500 students plus adults use the playing field on a daily basis. However the playing filed has become a dangerous place for all concerned.

Teachers Advocating for Play- TAP  has been piloting programs related to theimportance of play and exercise especially in our young students who had begun toshow signs of obesity and low energy levels and have seen dramatic improvementswith the majority of the students. .

We have seen measurable success and now we are seeking to expand our Programme to address the need for a safe environment where children can play.Our proposal request US$55,000 in funding to acquire materials, equipment andlabour for the fencing and improvement of the Play ground located in ……….

This is in concord with your organization’s focus on improving performance,increase efficiency, the improvement of education and Sports DevelopmentInitiatives in the Caribbean. Your support of this project will strengthen our resolveto provide our students and by extension our communities with same areas to play

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We sincerely appreciate The Ministry of Education and the Sports DevelopmentInitiatives Foundation (SDIF) taking an interest in helping our children in havingaccess to a safe play area

Yours truly,Bobzie JoyetteProject Director 

TABLE OF CONTENTS

Background of Organization

Executive Summary

Overview of Project

Project Abstract

Statement of Problem

Statement of Need

Goals and Objectives

Project Description

Budget

Activities of the Project

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To use a variety of media to create awareness and sensitize members in the local

community on the importance of play.

To raise funds through a variety of activities to purchase and supply local schools with

suitable equipment for play and create safe play grounds for children.

To build and maintain a network of active supporters through regular meetings and online

social groups who will advocate for the need for all schools to be provided with safe and

adequate play areas.

Project Abstract

Teachers Advocating for Play is seeking a grant to expand our programme of establishmentof suitable playground for children in communities across Jamaica. The objective is that bythe end of six months we should have fence at least three play grounds

The establishment of suitable playground is based on the current research on effective of safe environments for children to play. Funding in the amount of US$45,000.00 isrequested for purchase of the required software and hardware and for erecting of fences to

cover two playing fields

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Summary of Project

a. Goal :The main goal of the project is to fence the playing fields at …….

And ……….. and to provide equipment and facilities that is representative

of a safe playing environment

b. Clientele: caters for Students of the ……………… and the communities of 

c. Methods: The methods that will be used for this project includes:

• Use self help ( community involvement in the fencing of playing field

• Use strategies and methodologies to encourage cleanup campaigns of play area

• Provide training for facilitators

• Involvement of other government agencies, NGO,s etc

d. The Staff / Administration of Project Read to succeed

• Project Manager 

• Project Director 

• Project Coordinator 

f. Available Resources: Resources available for use by the project:

• Personnel from Ministry of Education

• Personnel from Ministry of Works

• Local experts in project management

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Needed Resources

a. Personnel .

Carpenters to build fence

Driver to deliver material to playing field

b. Facilities

two(2) fenced playing fields

c. Equipment

Specialized equipment that includes

Fencing wire

Poles

 Nails

Equipment for children plays ground: swings etc

Instructional materials

d.Budget

Items that are suggested in the budget

Fence wire

Personnel salary

Equipment

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Travel

Miscellaneous

Evaluation Plan

Stakeholders Evaluation

Users Evaluation

Project Team Evaluation

External Evaluation

Statement of Problem

Students of ………………………..School and…………………….are faced with the problem of having no where to play . The reasons being that the playing field in the area isun safe and unhealthy .This is because the playing field is exposed and is littered withgarbage.

Statement of Problem

There is a need to fence the playing fields at …………….. and ………………… withmaterials that are durable and meet the required standard of the Building Division andBuilding codes.There is also a need to equip these playing fields with suitable equipment for play and proper garbage disposal .

Project Details

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Goals and Objectives of Project

The goals of the Project are

Goal 1-To reduce the possibility of accidents occurring because of unsafe play areas by

fencing fields and providing proper equipment for play and garbage disposal .

Goal 2- To effectively use the playing field to increase children’s awareness of the

importance of physical activities

Goal 3- To provide a safe and comfortable playing environment for children and other 

users of the playing field.

Project Budget

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Organization: TAP Year: 2009

Department: Literacy Submitted by: B. Joyette Project Manager 

Annual training allotment:  

1M Budget: $31,970 2M Budget: $7,700 Total Budget: $47,370

3m Budget: $7,700

1 Months Budget

e Item Description/Justification Qty. Unit Cost/Rate ToCourseware purchase Fence Wire 10 $196 $1

Courseware purchase Poles Needed to hole fence in place 10 $149 .00 $1

Courseware purchase Cement Needed to anchor poles 10 $149.00 $1

Driver 1 $2,500 2

Nails Needed to hold fence in place 10 $945 9

Instructional materials Signs and Posters for safety uses 10 $60

Garbage Bins Bins needed for Garbage disposal 10 $ 400.00 4

Travel Shipping of materials and delivery to playgroundsand reimbursement to Helpers

1 $2,000 2

Per diem Incentive for Main volunteers $25 3

Grand Total $31

2 Months Budget

e Item Description/Justification Qty. Unit Cost/Rate ToCourseware purchase Playground equipment 0 Per Kit 2

Courseware purchase 0

1 $500

Hardware purchase 0

10 $10

10 $400.00 4

Travel Travel to monitor project 10 $10 Per diem Incentive for Main volunteers $ 25.00 3

Grand Total $7

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3rd Months Budget

e Item Description/Justification Qty. Unit Cost/Rate ToCourseware purchase 0

Courseware purchase 0

1 $500

Hardware purchase 0

Instructional materials 10 $ 10.00

Instructor fees Facilitators stipend 10 $400 4

Travel Travel to monitor project 10 $ 10.00

Per diem Incentive forMain Volunteers 120 $25.00 3

Grand Total $7

484 $10,814 $47

SCHEDULE 1The proposed schedule for the project is shown in the below table. Please note that anincidental week will be given but is not depicted below. Therefore, the entire project shouldspan four Months.

Component Date (2008) Personnel Outcome

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1. Selection of 

equipment and

materials

2. Procurement of 

equipment

3. Installation of 

equipment

4. Exhibition

April

May

June

August

MOW and TAP

MOE and TAP

MOW andCommunityVolunteers

Suitable materials

Suitable equipment

Furnished andfenced Playgrounds.

Purchasing of photo products.

LIST OF DELIVERABLES

Tasks and Subtasks DeliverableSchedule

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Task 1

1.1 Meeting with Project Officer, Staff, and MOEFoundation representative

1.4 Work plan for study sites

Task 2 

Acquiring of equipment and materials to fenceand furnish playing field

2.1 Evaluation Summaries

Task 3

Foundation work on Field

3.2 Fencing of playing field

3.3 Equipping playing area with new equipment3.43.5 Development of information packet

3.6 Ad hoc reports based on data from grantreports

Within 1 week of signed Task Order 

Within 3 months from date of signed Task Order 

With in 1 month

End of each month

By the 15th day of beginning project

By 2 months of Task Order 

40 days after completion of the

Task Order 

Three months

As requested

Human Resources Planning Schedule

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Item fromWBS 

Skills Required HoursRequired 

When

Required 

Source

(Department or 

External)

Responsibility/ 

Contact Details

Builders Ability to buildFence

168 Throughout project

BuildingDivision

Mr. CecilCharles SEOMOE

Driver Ability to driveT licensevehicle

24 Start of  project

Ministry Of Transport

Mr. Monty Bob

Supervisor of GovtTransportation

Playing

Filed caretaker 

168 Throughout

 project

ACED Msr Frances

Palmer 

ProjectManager 

ProjectManagementSkills and risk management

168 Throughout project

MOE

ProjectDirector 

Direct andmonitor project

Throughout project

MOE

ProjectCoordinator 

Coordinate theday to activity

Throughout project

MOE

Project Risk : In any unforeseen eventualities we are prepared to take action

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Risk Management Plan

Risk Likelihood(H/M/L)

Impact(H/M/L)

Risk response(Containment or contingency strategies)

Responsiblity

Late Shipment M H Order well in advance of  installation

ProjectManager 

Unavailability

of mostsuitablematerials

M H Order From USA Project

Director 

Volunteers L H Advocacy / PTA HRM

Affected byweather 

L L

Evaluation

Evaluation of project will be done monthly using the following format

EvaluationIssued By: Date:

Key Project Stakeholders Consulted:

.

Milestone/Phase What Worked What Didn’t Work Ways to Improve

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Sustainability: The project will be sustained because of the following

1. Management team to manage playing fields.

2. Interventions by Ministry of Works and Sports.

3. Interventions by Principals of surrounding schools.

4. Interventions by other community groups.

5. Interventions by TAP .

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Appendix

Items in the Playground Kit and sample Pictures

[ JUNGLE FORT SWING SETS ]  [ JUNGLE FORT ]  [ JUNGLE FORT CAMPUS ]

[ JUNGLE FORT SWINGSET + TOWER ]

[ JUNGLE FORT + TOWER ] [ JUNGLE FORT CAMPUS + TOWER  

] 

[ FORT SWING SET + ROCK WALL ] [ JUNGLE FORT + BUBBLE PANEL

]  [ JUNGLE FORT + PICNIC TABLE ] 

[ FORT SWINGSET + MONKEY BARS ] [ SWING SET + 2nd A-FRAME ]  [ JUNGLE FORT + MEGA TOP ] 

[ SWINGSET + TIRE SWING ] 

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Sample Site Plans

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