Fedora Users’ Conference Rutgers University May 14, 2005 Researching Fedora's Ability to Serve as...

Fedora Users’ Conference Rutgers UniversityMay 14, 2005

Researching Fedora's Ability to Serve as a Preservation System

for Electronic University Records

Kevin L. Glick Electronic Records Archivist Manuscripts and ArchivesYale University

Eliot WilczekUniversity Records ManagerDigital Collections and ArchivesTufts University

Robert DockinsFedora Project AnalystDigital Collections and ArchivesTufts University

Preservation System forElectronic University Records

Fedora Users’ ConferenceRutgers University

May 14, 2005

Records

data or information in a fixed form created or received in the course of individual or institutional activity and set aside (preserved) as evidence of that activity for future reference

• Form

• Content

• Fixity

• Structure

• Context



May 14, 2005

Electronic Recordkeeping Systems

Institution Recordkeeping Systems

composed ofPeopleRequirements

Practices

Procedures

Infrastructure

Applications

Responsibilities

Policies

Recordkeeping Controls

include



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Definition of Preservation

• The whole of the activities and processes involved in the technical stabilization and physical and intellectual protection of resources through time

• Not possible to preserve an original electronic record

• The initial act of storage through reproduction

• Appraisal of enduring value & technical feasibility of preservation

• Determination of preservation strategy



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Recordkeeping System Requirements

1. Compliance

2. Creation & Capture

3. Maintenance

4. Recordkeeping Framework

5. Retention & Disposition

6. Protection from Loss or Corruption

7. Preservation

8. Use Rights

9. Discover & Delivery

10. Design & Performance



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Digital Preservation System Requirements

1. Ingest

2. Archival Storage

3. Data Management

4. Administration

5. Preservation Planning

6. Access

7. Security

8. Design & Performance



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Reference Model for an Open Archival Information System (OAIS)

January 2002

Consultative Committee for Space Data Systems (CCSDS)

ISO 14721:2003

OAIS Overview



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Producer

OAIS Archive

Consumer

SIP

ManageStore

Preserve AccessIngest

OAIS Overview



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Producer

OAIS Archive

Consumer

ManageStore


AIP

OAIS Overview



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Producer

OAIS Archive

Consumer

ManageStore


DIP

OAIS Overview



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Producer-Archive Interface Methodology Abstract Standard

May 2004


OAIS Overview

Preliminary Phase

Formal Phase

Validation

Transfer



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OAIS Overview

Submission Agreement

Producer-Archive Interface Methodology Abstract Standard

May 2004


Preliminary Phase

Formal Phase

Validation

Transfer



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Negotiate Submission Agreement


Agreement between Archive & Producer

Instructions for Ingest Process

Standards for Validation

Documentation of Ingest Process



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Ingest Guide

A: Negotiate Submission Agreement

B: Transfer and Validation

Ingest Guide



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Ingest Guide



A: Negotiate Submission AgreementA1: Establish Relationship

A2: Collection Appraisal

A3: Feasibility Forecast

A4: Format Appraisal

A5: Record Type Appraisal

A6: Identifier Rules

A7: Use Rights and Security

A8: Finalize Submission Agreement

Ingest Guide



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Ingest Guide



B: Transfer and ValidationB1: SIP Creation and Transfer

B2: Automated Validation

B3: Normalize and Attach Metadata

B4: Human Appraisal

B5: Formal Accession

B6: SIP to AIP Transformation

Ingest Guide



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Ingest Guide

Trustworthy Ingest Process

Maintained Level of Authenticity



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A1: Establish Relationship










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First Appraisal

Should we accession?



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Define Records

Creator

Record Type

Format

Dates

Identification Rules

Extent



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Second Appraisal

Can we accession?



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Standing Resources

Preservation Formats

Record Types

Identifier Rules

Creators

Security Procedures

System Capacities



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Resources

Creators

Record Types

Preservation Formats

Identifier Rules

Security Procedures

System Capacities

Records

Creator

Record Type

Format

Identification Rules

Dates

Extent



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Finalize Submission Agreement

Sign paper version

Code electronic version



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Transfer and Validation

B1: SIP Creation and Transfer



B4: Human Appraisal





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B4: Human Appraisal




Guides SIP Preparation

Supplies Validation Rules

Dictates Normalization

Defines Target Repository



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B4: Human Appraisal



Content Preparation

SIP Format Rules

Record Format Rules

Metadata Standards

Transfer Procedures



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B4: Human Appraisal



Automated Processing

Technical Validation

Format Normalization

Stock Metadata



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B4: Human Appraisal



Final Appraisal

Intellectual Review

Normalization Review

Metadata Review

Last Chance to Reject



May 14, 2005





B4: Human Appraisal



To Repository

Issue Receipt

Create AIP

Submit to Repository

Post-processing



May 14, 2005

Thank You

Fedora and the Preservation of University Recordshttp://dca.tufts.edu/features/nhprc/index.html

Ingest Guidehttp://dca.tufts.edu/features/nhprc/reports/3_1_draft.html

http://dca.tufts.edu/features/nhprc/index.html

http://dca.tufts.edu/features/nhprc/index.html

http://dca.tufts.edu/features/nhprc/reports/3_1_draft.html

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