Federal implementation guideline for electronic data interchange...51IR-Requisition Detail: MustUse...

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NIST Special Publication 881-70

4

IMliHKIimiliniRRIlM

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100

.U57

NO. 881 -70

1998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 51IRRequisition

Implementation Convention

U.S. DEPARTMENT OF COMMERCETechnology Administration

National Institute of

Standards and Technology

rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry inthe development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific

discoveries."

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competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of

measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal

Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic andapplied research in the physical sciences and engineering, and develops measurement techniques, test

methods, standards, and related services. The Institute does generic and precompetitive work on new and

advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.Major technical operating units and their principal activities are listed below. For more information contact the

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• Time and Frequency'• Quantum Physics'

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'At Boulder, CO 80303.^Some elements at Boulder, CO.

NIST Special Publication 881-70

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 511RRequisition

Implementation Convention

Electronic Commerce Acquisition Program Management OfficeStandard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

August 1998

U.S. DEPARTMENT OF COMMERCEWilliam M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director

Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conductingelectronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets toyield the implementations to be used for practical EDI. These ICs are made available to federal agenciesand industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-70Natl. Inst. Stand. Technol. Spec. Publ. 881-70, 50 pages (Aug. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICEWASHINGTON: 1998

511 Requisition

Functional Group ID=

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Requisition

Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This

transaction set can be used to requisition needed material and equipment fi-om a supply distribution system for

immediate consumption or stockage against projected requirements. The originator can also use this transaction set

to inquire about the status of, amend, or terminate the original requisition. This transaction set may be used toconvey a description and quantity of the required material, delivery and billing information, and other logistics

information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to

establish a contractual relationship between trading partners, and may precede the use of a purchase order.

Notes:

i|. Organizations use this transaction set to order items ofsupply, to refer transactions to another supply source

forprocessing, and to transmit misrouted transactions between supply sources.

X Requisitionsfor material to beprovided as Government Furnished Material (GFM) to commercial contractors,requisitionsfor excess government ownedplantproperty, and requisitionsfromforeign governmentsfor material

io beprovided in support ofSecurity Assistance (SA) contain distinguishing requirements which do not apply to

non-GFM or non-SA requisitions.

3. Use a single occurrence ofthis transaction set to transmit single or multiple requisitions to one or more supplysources.

4. A single transaction set may contain a combination ofrequisitionsfor standard and nonstandard material.

5. Users operating under the Defense Logistics Management System (DLMS) must reference the Unit ofIssueand Purchase Unit Conversion Table and the Accounting Classification Appendix which can befound on theNational Institute ofStandards and Technology (NIST) World Wide Web site.

Heading:

Must Use

Pos.

No.

010

Seg.

IEST

NameTransaction Set Header

Req.

Pes.

MMax.Use

1

LoopRepeat

Notes and

Comments

Must Use 020 BR Beginning Segment for Material Management M 1Not Used 030 G62 DateATime 0 10

Not Used 040 NTE Note/Special Instruction 0 10

LOOP ID - LM 50

Not Used 050 LM Code Source Information 0 I nl

Not Used 060 LQ Industry Code M 100

LOOP ID-Nl 20

Must Use 070 Nl Name M 1 n2Not Used 080 N2 Additional Name Information 0 2

Not Used 090 N3 Address Information 0 2

Not Used 100 N4 Geographic Location 0 1

110 G61 Contact 0 5

003060F511R0 21 April 1998

51 IR - Requisition

Detail:

Must Use

Not Used

Not Used

Not Used

Not Used 150 QTY

Not Used 160 LM

Not Used 170 LQ

LOOP ID - QTY

Quantity

LOOP ID - LM

Code Source Information

Industry Code

180

190

200

210

215

220

230

240

250

260

Not Used 270

Not Used 280

Must Use 290

Nl

N2

N3

N4

G61

REF

G62

N9

Nl

R4

LM

LQ

SE

LOOP ID -Nl

Name

Additional Name Information

Address Information

Geographic Location

Contact

LOOP ID - REF

Reference Identification

Date/Time

Reference Identification

Name

Port

LOOP ID - LM


Industry Code

Transaction Set Trailer

No. ID NameReq.

Des. Max.UseLoopRepeat

Notes and

Comments

LOOP ID - LX >1

Must Use 010 LX Assigned Number 0 1

Must Use 020 N9 Reference Identification M >1

Must Use 030 POl Baseline Item Data O >1

040 AT Financial Accounting o >I

Not Used 050 PWK Paperwork 0 1

060 DD Demand Detail 0 100

070 GF Furnished Goods and Services 0 1AOA080 062 Date/Time r\\J

Not Used 090 MAN Marks and Numbers 0 5

100 LIN Item Identification 0 >1

1 f\<1 Uj Measurements

110 G69 Line Item Detail - Description 0 >1

120 NTE Note/Special Instruction 0 >1

Must Use

Must Use

130

140

LM

LQ

LOOP ID -LM


Industry Code

0

M1

100

50

o

o

M

O

o

o

o

o

o

o

o

o

o

o

M

M

1

100

1

10

>1

1

1

1

100

1

>1

n3

50

100

n4

>1

n5

50

Transaction Set Notes

1. The LM loop identifies logistic data common to the entire transaction set.2. The N 1 loop identifies name and or address information common to the entire transaction set.3. Each iteration of the QTY loop qualifies a portion of the total quanity ordered with particular logistics

information codes.

003060F5nR0 2 21 April 1998

51 IR - Requisition

4. The Nl loop identifies the name and address information unique to each use of the LX loop.

5. The REF loop conveys serial and lot number inventory data.

003060F511R0 3 21 April 1998

511R- Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header010

Heading

Mandatory

1

To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STO 1 ) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Ref.

Pes.

STOl

Data

Element

143

Must Use ST02 329

Data Element Summary

Name AttributesM ID 3/3Transaction Set Identifier Code

Code uniquely identifying a Transaction Set

511 XI 2.225 Requisition

Transaction set for ordering equipment and material

from a supply distribution system; this can also be used

to inquire about, amend, or terminate the original order

Transaction Set Control Number M AN 4/9Identifying control number that must be unique within the transaction setfunctional group assigned by the originator for a transaction set

A unique number assigned by the originator ofthe transaction set, or theoriginator's application program.

003060F511R0 4 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BR Beginning Segment for Material Management020

Heading

Mandatory

1

To indicate the beginning of a material management transaction and transmit identifyingnumbers and dates

1 IfBROS is present, then BR04 is required.2 If either BR07 or BROS is present, then the other is required.3 If either BRIO or BRl 1 is present, then the other is required.1 BROS is the date of the transaction set preparation.2 BR09 is the time of the transaction set preparation

Must Use

Ref.

Pes.

BROl

Must Use BR02

Must Use

Not Used

Not Used

BR03

BR04

BROS

Data

Element

353

640


Name AttributesTransaction Set Purpose Code M ID 2/2Code identifying purpose of transaction set

00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set. Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must use extreme caution to

ensure that individual transactions do notprocess as

action documents which affect accountable records.

Transaction Type Code M ID 2/2Code specifying the type of transaction

AO Requisition

A request for equipment or materialUse to indicate the transaction set contains one or

more requisitions.BM Requisition Passing Order

An order passing an erroneously routed requisition tothe appropriate source of supply

Use to indicate the transaction set contains one or

morepassing orders.BN Requisition Referral Order

An order forwarding a requisition to another source ofsupply when the original source cannot provide therequested material

Use to indicate the transaction set contains one or

more referral orders.

373 Date M DT 6/6Date (YYMMDD)This date corresponds to the Universal Time Coordinate (UTC).

67 Identification Code X AN 2/20Code identifying a party or other code

66 Identification Code Qualifier O ID 1/2Code designating the system/method of code structure used for IdentificationCode (67)

003060F511R0 5 21 April 1998

51 IR - Requisition

Not Used BR06 306 Action Code O ID 1/2Code indicating type of action

Not Used BR07 128 Reference Identification Qualifier X ID 2/3Code qualifying the Reference Identification

Not Used BR08 127 Reference Identification X AN 1/30Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

Must Use BR09 337 Time O TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal secondsare expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)1. Express the originating activity's time in UTC.

Not Used BRIO

Not Used BRll

Z Express time in afour-position (HHMM) format.128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30Reference information as defmed for a particular Transaction Set or as


003060F511R0 6 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name070

Nl MandatoryHeading

Mandatory

1

To identify a party by type of organization, name, and code1 At least one ofN102orN103 is required.2 If either N 103 or N 104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) mustprovide a key to the table maintained by the transaction processing party.

2 N 1 05 and N 1 06 further define the type of entity in N 1 0 1

.

Must use this l/Nl/070 loop to identify the organization originating the transaction set


Must Use

Ref.

Pes.

NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Data

Element

98

Name Attributes

Must Use N106

Entity Identifier Code M ID 2/2Code identifying an organizational entity, a physical location, or an individual

%Jse only one ofcodes OB or ZL.OB Ordered By

Use in requisitions to identify the requisitioner.

ZL Party Passing the Transaction

The party forwarding a transaction

Use in passing orders and referral orders to identifythe organizationforwarding the transactionfor

furtherprocessing.

93 Name X AN 1/35Free-form name

66 Identification Code Qualifier X ID 1/2Code designating the system/method of code structure used for Identification

Code (67)1 D-U-N-S Number, Dun & Bradstreet9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)A2 Mihtary Assistance Program Address Code (MAPAC)

Contained m the Military Assistance Program AddressDirectory (MAPAD); represents the location of anentity

Use to indicate the Security Assistance (SA) structuredaddress data. Interpretation ofthis data may requireadditional codes cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)An integral and predetermined participant in anestablished logistical system performing general logistic

control, distribution, and storage functions

67 Identification Code X AN 2/20Code identifying a party or other code

706 Entity Relationship Code O ID 2/2Code describing entity relationship

98 Entity Identifier Code O ID 2/2

003060F511R0 21 April 1998

51 IR - Requisition

Code identifying an organizational entity, a physical location, or an individual

FR Message From

Must use with the appropriate l/NlOl/070 code toindicate the organization cited in N104 is originatingthe transaction set

003060F511R0 8 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

G61 Contact110

Nl MandatoryHeading

Optional

5

To identify a person or office to whom communications should be directed1 If either G6103 or 06 104 is present, then the other is required.

1 06 103 qualifies 06 104.1. Use under exceptional circumstances when requiring direct communication wilh the

party originating the transaction set.

2. Use multiple repetitions to identify multiplepoints ofcontact or communication

numbers. When using multiple repetitions to identic different communicationnumbers (rfconiact^ repeat the nqn^

Must Use

Ref.

Pes.

G6101

Must Use G6102

Must Use G6103

Data

Element

366

93

365


Name AttributesContact Function Code M ID 2/2Code identifying the major duty or responsibility of the person or group named

AA Authorized RepresentativeUse to identify the individual who authorized therequisition.

IC Information Contact

Use to identify the point ofcontact

Name M AN 1/35Free-form name

Provide the last name, first name, middle initial and rate/rank/title, asrequired, ofthe individual named as point ofcontact. Include blank spacesbetween name components andperiods after initials. Do not includeNMNorNMI when a middle initial is not available.Communication Number Qualifier X ID 2/2Code identifying the type of communication number

1. Use to identify thepreferred method ofcommunication in thefirstrepetition. Use additional repetitions when identifying alternatecommunication methods.

2, D^^ blank spaces, dashes or parentheses between numbers.

AU Defense Switched NetworkDepartment of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)Use to identify the DSN telephone number.

EM Electronic MailEX Telephone Extension

Use immediatelyfollowing codes A U, IT or TE toidentify a telephone extension.

FX Facsimile

Use to identify thefacsimile (FAX) telephone number.

IT International Telephone

Include country and city code.

TE Telephone

003060F511R0 9 21 April 1998

51 IR - Requisition

Use to identify the commercial telepltone number.

Ifinclude the area code and number.TL Telex

TX TWXMust Use G6104 364 Communication Number X AN 1/80

Complete communications number including country or area code whenapplicable

G6105 443 Contact Inquiry Reference O AN 1/20Additional reference number or description to clarify a contact number

pse to indicate tite office symbol or activity codefor theparty identified.

003060F511R0 10 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

Ref.

Pes.

Must Use LXOl

LX Assigned Number010

LX Optional (Must Use)Detail

Optional (Must Use)

1

To reference a line number in a transaction set

Use as a counter to identify the number of2/LX/OlO loop iterations in the transactionset

Data Element SummaryData

Element Name Attributes554 Assigned Number M NO 1/6

Number assigned for differentiation within a transaction set

In thefirst 2/LX/OlO loop iteration, cite numeric 1. In each subsequent loop

iteration, increase incrementally by I.

003060F511R0 11 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

N9 Reference Identification020


Mandatory

>1

To transmit identifying information as specified by the Reference Identification Qualifier1 At least one ofN902 or N903 is required.2 IfN906 is present, then N905 is required.3 If either C04003 or C04004 is present, then the other is required.

4 If either C04005 or C04006 is present, then the other is required.

1 N906 reflects the time zone which the time reflects.2 N907 contains data relating to the value cited in N902.

I. Use to identify the transaction number. The transaction number defines eachfequisition included in the transaction set. The composition ofeach transaction

fiumber within the 511 transaction set is asfollows: (1) the DoDAAC (or SecurityAssistance (SA) identification data), (2) afour position date consisting ofthe last digit

ofthe calendaryear and the ordinal day ofthe calendaryear, and (3) the requisitionserial number.

2. For Military Assistance Program/Grant Aid (MAP/GA) transactions, theSAidentification data is a six position number consisting ofService Assignment Code inthefirst position. Country or International Organization Code in the second and thirdpositions, Customer-Within-Country Code in thefourth position, zero in thefifthposition, and Type ofAssistance and Financing Code in the sixth position,

3. For Foreign Military Sales (FMS) transactions, the SA identification data is a sixposition number consisting ofService Assignment Code in thefirst position. Countryor International Organization Code in the second and thirdpositions, Customer-Within-Country Code in thefourth position, Delivery Terms Code in thefifth position,and Type ofAssistance and Financing Code in the sixth position. For Canada only,identify the customer-within-country with a two position code in thefourth andfifthpositions.

% Use additional repetitions to identify ancillary information related to the requisition.

Data Element SummaryRef. Data

Des. Element Name AttributesMust Use N901 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

3H Case Number

Use to identify the case number ofunique excess plantproperty. This number, in conjunction with the

Schedule Reference Number and Line Item ControlNumber in N907, establishes a digital referencenumber to completely identify the excess plantproperty. Use only when requisitioning excess plantpropertyfrom the Defense Contract ManagementCommand (DCMC).

TN Transaction Reference NumberMust use to identify the transaction number oftherequisition.

W6 Federal Supply Schedule NumberIdentifies an item with a two-digit group number, two-

digit part number, and one-character section letter

003060F511R0 12 21 April 1998

51 IR - Requisition

Must Use N902

Not Used N903

Not Used N904

Not Used N905

Not Used N906

N907

Must Use C04001

WO Work Order NumberNumber assigned for work including material and laborbeyond normal work required to fulfill a service order

Use to identify a maintenance work order number.

Ill Reference Identification X AN 1/30Reference information as defined for a particular Transaction Set or as


369 Free-form Description X AN 1/45Free-form descriptive text

373 Date O DT 6/6Date (YYMMDD)

337 Time X TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal secondsare expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is arestricted character, + and - are substituted by P and M in the codes that follow

C040 Reference Identifier OTo identify one or more reference numbers or identification numbers asspecified by the Reference Qualifier

128 Reference Identification Qualifier M ID 2/3Code qualifying the Reference Identification

43

72

IX

ss

Wl

W8

Supporting Document Number

Supports or clarifies information and values represented

in a document

Use N901 code TN to identify the Special ProgramRequirement (SPR) transaction number and establishan audit trail between the draw-down requisition andthe originalSPR against which the requirement wasestablished

Schedule Reference Number

Identifies a number for a program schedule (for

example, a logic type of network) or working schedule

to complete a specific task or set of tasks

Use with N901 code 3H to identify the excess plantproperty reference number.

Item Number

Use with N901 code W6 to indicate the Federal SupplySchedule Special Item Number.Split Shipment Number

Defense Turn-In Document Number

Identifies material submitted for reutilization and

marketing

Use with N901 code TN to identify the transactionnumber under which material was shipped to aDefense Reutilization and Marketing Office (DRMO).Use only when requisitioning materialfrom theDefense Reutilization and Marketing Service (DRMS).Suffix

Differentiates between partial actions taken on the

original transaction

Use with N901 code TNto identify the transaction

003060F511R0 13 21 April 1998

5 1 1 R - Requisition

Must Use C04002

C04003

C04004

C04005

C04006

number suffix. Use is limited to a requisition referredto another supply sourcefor a quantity less than the

original requisitioned quantity.

127 Reference Identification M AN 1/30Reference information as defined for a particular Transaction Set or as


128 Reference Identification Qualifier X ID 2/3Code qualifying the Reference Identification

FJ Line Item Control Number

A unique number assigned to each charge line used fortracking purposes

Use with N901 code 3H to identify the excess plantproperty reference number.

SS Split Shipment Number

Use with N907-1 code Wl to identify the DisposalTurn-In Document (DTID) transaction number

suffix.

127 Reference Identification X AN 1/30Reference information as defined for a particular Transaction Set or as


128 Reference Identification Qualifier X ID 2/3Code qualifying the Reference Identification

127 Reference Identification X AN 1/30Reference information as defmed for a particular Transaction Set or as


003060F511R0 14 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

POl

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Not Used POlOl

Must Use PO102

Must Use POl 03

PO104

PO105

Baseline Item Data

030


Optional (Must Use)

>1

To specify basic and most frequently used line item data1 IfPO 1 03 is present, then PO 1 02 is required.2 IfPO 1 05 is present, then PO 1 04 is required.3 If either POl 06 or POl 07 is present, then the other is required.4 If either POl 08 or POl 09 is present, then the other is required.5 If either POl 10 or POl 1 1 is present, then the other is required.6 If either POl 12 or POl 13 is present, then the other is required.7 If either P0114 or P0115 is present, then the other is required.8 If either POl 16 or P0117 is present, then the other is required.9 If either PO 11 8 or PO 1 1 9 is present, then the other is required.10 If either PO120 or P0121 is present, then the other is required.11 If either POl 22 or P0123 is present, then the other is required.12 If either P0124 or POI25 is present, then the other is required.

1 See the Data Element Dictionary for a complete list of IDs.

2 POlOl is the line item identification.

3 POl 06 through POl 25 provide for ten different product/service IDs per each item.For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Must use this 2/PO1/030 segment to identify the material and other informationrequired to p^cgsg^ihe requisition.


Element

350

330

Name Attributes

355

212

639

Assigned Identification O AN 1/20Alphanumeric characters assigned for differentiation within a transaction set

Quantity Ordered X R 1/9Quantity ordered

1. Must use to identify the requisitioned quantity.

2. Express as a whole number with no decimal.Unit or Basis for Measurement Code O ID 2/2Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Use to identify the unit of issuefor the material requisitioned. DLMS userssee the DLMS Unit ofIssue and Purchase Unit Conversion Tableforavailable codes.

Unit Price X R 1/17Price per unit of product, service, commodity, etc.

Usefor nonstandard and nonreimbursable material For nonstandardmaterial, express the estimated dollar amount in whole dollars. Do notinclude decimals or cents. For nonreimbursable material, indicate 0 dollars.Basis of Unit Price Code O ID 2/2Code identifying the type of unit price for an item

Usefor nonstandard and nonreimbursable material For nonstandardmaterial, use to identify an estimated unit price.

ES Estimated

JJse to indicate an estimated unitpricefor thenonstandard material

NC No Charge

003060F511R0 15 21 April 1998

51 IR - Requisition

Must Use PO106

Must Use PO107

PO108

Use to indicate nonreimbursable materiaL

235 Product/Service ID Qualifier X ID 2/2Code identifying the type/source of the descriptive number used inProduct/Service ID (234)

Use only one ofcodes Al, A2, A4, FB, FS, FT, MG, or YP to identify thematerial requisitioned. Must use the National Stock Number (NSN) whenknown, except, when appropriate, for brandname subsistence itemsidentified by a Subsistence Identification Number.

Al Plant Equipment Number

Item identifier is a plant equipment number

Use to identify plant equipment

Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Use to identify ammunition items.

Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

Use to identify subsistence items.

Form Number

Use to identify theform stock number.

National Stock Number

Federal Supply Classification

Use to identify the FSC ofthe nonstandard materialwhen a part number is not available and material canonly be ordered by description (e.g., non-NSN lumberproducts).

Manufacturer's Part Number

Use to identify nonstandard materiaL

Publication Number

Use to identify thepublication stock number.

234 Product/Service ID X AN 1/40Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

/. Use only one ofcodes CN orZB tofully identify the material.

A2

A4

FB

FS

FT

MG

YP

2. Use POllO and POlll when both one ofCN or ZB and JP is needed.CN

JP

ZB

PO109 234 Product/Service ID

Commodity Name

Use only with PO106 code FT to identify the materialname or description.Package Type Code

Packaging method used for manufacturer product

Must use to indicate Outside Continental United States

(OCONUS) shipment. When used, the paired dataelement 234 will cite 1 indicating thatpackaging must

meet OCONUS specifications.Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractorauthorized to do business with the U.S. government

Use only with PO106 codeMG to identify amanufacturer's part number. '

X AN 1/40

003060F511R0 16 21 April 1998

51 IR - Requisition

POUO

POlll

Not Used P0112

Not Used P0113

Not Used P0114

Not Used P0115

Not Used P0116

Not Used P0117

Not Used P0118

Not Used P0119

Not Used PO120

Not Used P0121

Not Used P0122

Not Used P0123

Not Used P0124

Not Used P0125

Identifying number for a product or service

235 Product/Service ID Qualifier

Code identifying the type/source


234 Product/Service ID



Code identifying the fype/sourceProduct/Service ID (234)
















234 Product/Service IDIdentifying number for a product or service






235 Product/Service ID QualifierCode identifying the type/source


234 Product/Service IDIdentifying number for a product or service






X ID 2/2of the descriptive number used in

of the descriptive number used in


X





AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2of the descriptive number used in

X AN 1/40

003060F511R0 17 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Financial Accounting

Must Use

Ref.

Pes.

ATOl

AT02

AT03

Not Used

Not Used

Not Used

AT04

AT05

AT06

AT07

Not Used AT08

AT09

Must Use ATIO

AT040


Optional

>1

To transmit financial accounting data1 IfATIO is present, then ATOl is required.

1 AT09 identifies unique local activity financial accounting information.1. Use multiple repetitions to identify thefundpurpose code, appropriations, and/or

fund codefor goods, services, and related adjustments.

2. DLMS users see the Accounting Classification AppendixforAT02, AT07 andA T09.

Data

Element

1271

1282

1283

1284

1285

1286

1287

1288

352

1270


Name AttributesX AN 1/30Industry Code

Code indicating a code from a specific industry code list

Use any code except "CR" or "DR".

Treasury Symbol Number O AN 7/21Number identifying a department, fiscal year, treasury account number, andappropriation limit for a standard accounting classification coding structure

Use to identify the basic appropriation number.

Budget Activity Number O AN 1/16Number identifying an administrative subdivision of funds against which atransaction is to be charged for a standard accounting classification coding

structure

Use to identify thefund code.

Object Class Number O AN 3/12Number identifying the nature of the goods or services acquired and a specificoffice or organization using resources for a standard accounting classification

coding structure

Reimbursable Source Number O AN 1/3Number identifying the source of an appropriation or fund reimbursement for astandard accounting classification coding structure

Transaction Reference Number O AN 4/20Number identifying an original request for goods and services to the matchingfinancial transaction for a standard accounting classification coding structure

Accountable Station Number O AN 3/8Number identifying an office responsible for entering a financial transactioninto the applicable accounting system for a standard accounting classification

coding structure

UseATOJto identify the Authorized Accounting Activity (AAA)/AccountingDisbursing Station Number (ADSN)/Fiscal Station Number (FSN).Paying Station Number O AN 8/14Number identifying an office responsible for making a payment or collectionand the corresponding voucher number under which the action was taken for a

standard accounting classification coding structure

Description O AN 1/80A free-form description to clarify the related data elements and their contentCite supplemental accounting classification data.

Code List Qualifier Code O ID 1/3Code identifying a specific industry code list

003060F511R0 18 21 April 1998

51 IR- Requisition

FP Fund Purpos

003060F511RO 19

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

DD Demand Detail060


Optional

100

To describe the type of demand and the intended use of material1 IfDD02 is present, then DDOl is requu-ed.2 If any ofDD03 DD04 or DD05 is present, then all are required.3 IfDD06 is present, then DD05 is required.4 IfDDI 0 is present, then DD09 is required.1 DD08 transmits the stock level indicator. A "Y" indicates that the material is

normally carried in stock; an "N" indicates that the material is not normally stocked.

1. Use to convey the demand code associated with the requisition and, as appropriate,to identify the applicable weapon systemfor which the item is being requisitioned.

2. As an option, use multiple repetitions to stratify the quantity requisitioned byweapon system and associated demand code. The total quantity identified in allrepetitions must equal the quantity in PO102.

Must Use

Must Use

Ref.

Des.

DDOl

DD02

DD03

DD04

DD05

DD06

DD07

Data

Element

1271

1270

128

127

1271

1270

380

Attributes

X AN 1/30


NameIndustry CodeCode indicating a code from a specific industry code list

Code List Qualifier Code O ID 1/3Code identifying a specific industry code list

74 Demand Code

Identifies whether or not a material demand is recurring

Reference Identification Qualifier X ID 2/3Code qualifying the Reference Identification

W2 Weapon System NumberIdentifies a weapon system

Use to identify the applicable weapon system

designator code.

Reference Identification X AN 1/30Reference mformation as defined for a particular Transaction Set or as


Industry Code X AN 1/30Code indicating a code from a specific industry code list

Use to identify the Service associated with the weapon systemfor which this

demand is reported.Code List Qualifier Code O ID 1/3Code identifying a specific industry code list

71 Service and Agency Code

Military services, defense agencies, and certain civilian

agencies of the United States Government

Use to identify the Service/Agency code associated

with the stratified demand data.Quantity O R 1/15Numeric value of quantity

Use to identify the quantity associated with the weapon system and associateddemand code.

003060F511R0 20 21 April 1998

51 IR - Requisition

DD08 1073 Yes/No Condition or Response Code O ID 1/1Code indicating a Yes or No condition or response

N NoY Yes

DD09 1271 Industry Code X AN 1/30Code indicating a code from a specific industry code list

DDIO 1270 Code List Qualifier Code O ID 1/3Code identifying a specific industry code list

98 Reason for Requisitioning Code

Explains why material is needed

003060F511R0 21 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

GF Furnished Goods and Services070


Optional

1

To specify information related to furnished material, equipment, property, information,and services

1 If either GFOl or GF02 is present, then the other is required.2 If either GF05 or GF06 is present, then the other is required.3 If either GF08 or GF09 is present, then the other is required.1 GF04 is the value of government-furnished property.

1. Use in all GFM-related transactions.

2. Use either the Manufacturing Directive Number (MDN) or contract number (but notboth) to identify theprocurement sourcefrom which the commercial contractor isauthorized to requisitiorumterM

. ,^

Ref.

Pes.

GFOl

GF02

GF03

Not Used GF04

Not Used GF05

Not Used GF06

GF07

Not Used GF08

Not Used GF09

Data

Element

128

127

367

782

128

127

328

128

127


Name AttributesReference Identification Qualifier X ID 2/3Code qualifying the Reference Identification

W3 Manufacturing Directive NumberIdentifies the Management Control Activity andcontract associated with government furnished material

transactions

Reference Identification X AN 1/30Reference information as defined for a particular Transaction Set or as


Contract Number O AN 1/30Contract number

Monetary Amount O R 1/15Monetary amount




Release Number O AN 1/30Number identifying a release against a Purchase Order previously placed bythe parties involved in the transaction

Use to identify the call or order number, or the call or order numberincluding the respective call or order modification, as applicable, when usingGF03.


Reference Identification X AN 1/30Reference information as defmed for a particular Transaction Set or as


003060F511R0 22 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

Ref.

Pes.

Must Use G6201

G62 Date/Time080


Optional

20

To specify pertinent dates and times1 At least one of G620 1 or G6203 is required.2 If either G6201 or G6202 is present, then the other is required.

3 If either G6203 or G6204 is present, then the other is required.

Use multiple repetitions to identify unique dates or delivery periods associated with the

requisitioner's requirements.


Element Name Attributes432 Date Qualifier X ID 2/2

Code specifying type of date

53 Deliver Not Before Date

Use to identify the earliest acceptable delivery datefor

the material requisitioned. For conventional

ammunition requirements, it defines the earliest

acceptable delivery datefor the required delivery

period.

54 Deliver No Later Than Date

Use to identify the latest acceptable delivery datefor

the material requisitioned. For conventional

ammunition requirements, it defines the latest

acceptable delivery datefor the required delivery

period.

85 Date Issued

'Use only when requisitioning nonstandard materialCite the effective date ofthe drawing number (whenonly using code PT) or the drawing revision number(when using code DR with code PT) identified in2/LINOl/lOO.

BC Publication DateThe date when a document was published

Use only when requisitioning nonstandard material tocite the manufacturer's catalog publication date whena catalog is identified in the 2/LIN/lOO segment.

BD Required ByThe date when material is required to be on a siteavailable for use

For FMS andMAP/GA requirements, use to identifythe required availability date. For all other uses, it is

the required delivery date.

LD Last Demand

The date when the last request for material wasrecorded

Use when transmitting misrouted requisition or whenreferring a requisition to another supply source to

identify the date of receipt ofthe requisition as

recorded by the initial supply source in the supply

003060F511R0 23 21 April 1998

51 IR- Requisition

Must Use G6202

Not Used G6203

Not Used G6204

Not Used G6205

G6206

distribution system; otherwise, do not use.

X DT 6/6373 DateDate (YYMMDD)

176 Time Qualifier X ID 1/2Code specifying the reported time

337 Time X TM 4/8Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, orHHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal secondsare expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is arestricted character, + and - are substituted by P and M in the codes that follow

624 Century O NO 2/2The fnst two characters in the designation of the year (CCYY)

003060F511R0 24 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Not Used

Ref.

Pes.

LINOl

Must Use LIN02

LIN Item Identification100


Optional

>1

To specify basic item identification data1 If either LIN04 or LFNOS is present, then the other is required.2 If either LIN06 or LIN07 is present, then the other is required.

3 If either LINOS or LIN09 is present. then the other is required.

4 If either LINIO or LINll is present. then the other is required.5 If either LIN12 or LIN13 is present, then the other is required.

6 If either LIN14 or LIN15 is present, then the other is required.7 If either LIN16 or LIN17 is present, then the other is required.8 If either LIN18 or LIN19 is present, then the other is required.

9 If either LIN20 or LrN21 is present. then the other is required.10 If either LIN22 or LIN23 is present, then the other is required.

11 If either LIN24 or LIN25 is present, then the other is required.

12 If either LIN26 or LIN27 is present. then the other is required.13 If either LIN28 or LrN29 is present. then the other is required.14 If either LIN30 or LINSl is present. then the other is required.

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of IDs.

2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

1. Use to provide a detailed description ofthe nonstandard material identified in

PO106 with code FT or MG. Use with the MEA, G62 (2/LX/OlO loop, position 080),Nl (2/N1/180 loop), and G69 segments tofully identify the nonstandard material

2. Use data element 235/234 pairs to identify data pertinent to the transaction. Present

the information in any sequential order. Unless otherwise specified, the multiple codes

listedfor a single qualifier data element identify the range ofpossible data

requirements. When needed, use the next available combination ofdata element235/234 pairs to provide the necessary data.


Element

350

235

Name AttributesAssigned Identification O AN 1/20Alphanumeric characters assigned for differentiation within a transaction set

Product/Service ID Qualifier M ID 2/2Code identifying the type/source of the descriptive number used in


AB AssemblyUse to identify the assembly associated with the

material.

BH Finish/Hand Standard ReferenceFabrics can be finished in many types of finish: waterrepellent, Scotch Guard, etc.; within each finish a mill

can create a degree of softness or hardness depending

on how fabric should feel to the customer; this degree isassigned a reference number for reordering purposes

Use to identify thefabric ofthe nonstandard material

ordered under Federal Supply Schedule.

CL Color

CN Commodity Name

003060F511R0 25 21 April 1998

51 IR - Requisition

CR

DRFl

F2

F3

F4

F7

GS

MF

MN

MSPR

PT

PW

Use to identify the nomenclature ofthe nonstandard

material

Contract Number

Use when specifying a Federal Supply Schedulecontract number.

Drawing Revision Number

Catalog Number

Item identifier specifies a manufacturer's catalog that

applies to an item

Use to identify the manufacturer's catalog which

references the nonstandard material. Cite the

effective catalog publication date, ifapplicable, in the

2/G62/080 segment

Technical Order Number

Item identifier specifies a technical order that applies to

an item

Technical Manual Number

Item identifier specifies the technical manual listing the

item

Series Identifier

An identification of equipments having the same basicdesign but not necessarily identical configurations

(within the equipment model)

Use to identify the manufacturer's series number ofthe nonstandard material.

End-Item Description

Item identifier describes an end-item associated with the

use of the required material

Use to identify the applicable end item which applies

to the nonstandard material. Description may includethe NSN and/or nomenclature.General Specification Number

Use to identify a specification number, other than a

Military Specification (MILSPEC), associated with the

nonstandard material

Manufacturer

Use to identify the manufacturer's make oftheapplicable end itemfor the nonstandard material.

Model Number

Use to identify the manufacturer's model number ofthe nonstandard material.

Military Specification (MILSPEC) Number

Process Number

Use to identify a general operating specification which

cannot be identified by use ofthe 2/MEA/105 segment.For example, theMEA use is primarily to identifyphysical sizes and dimensions ofnonstandardmaterial Code PR use is to indicate specificationssimilar to output rated wattageand horsepower.Print or Drawing

Use to identify the applicable drawing numbersfor the

nonstandard material

Part Drawing

Use to identify the applicablefigure numbersfor thenonstandard material

003060F511R0 26 21 April 1998

511R - Requisition

Surface Finish

Use to identify thefinish ofthe nonstandard material

ordered under Federal Supply Schedule.

Serial Number

Use to identify the manufacturer's serial number ofthe nonstandard material

Must Use LIN03

LIN04

LINOS

LIN06

LIN07

LINOS

LIN09

LINIO

LINll

LIN12

LIN13

LIN14

LIN15

LIN16

LIN17

LIN18

LIN19

LIN20

SF

SN

VN Vendor's (Seller's) Item NumberYP Publication Number

Use to identify publications or catalogs.

234 Product/Service ID M AN 1/40Identifying number for a product or service























235 Product/Service ID Qualifier X ID 2/2

003060F511R0 27 21 April 1998

51 IR - Requisition

Code identifying the type/source of the descriptive number used in


LIN21 234 Product/Service ID X AN 1/40Identifying number for a product or service

LIN22 235 Product/Service ID Qualifier X ID 2/2Code identifying the type/source of the descriptive number used inProduct/Service ID (234)


LIN24 235 Product/Service ID Qualifier X ID 2/2Code identifying the type/source of the descriptive number used inProduct/Service ID (234)


LIN26 235 Product/Service ID Qualifier X ID 2/2Code identifying the fype/source of the descriptive number used inProduct/Service ID (234)


LIN28 235 Product/Service ID Qualifier X ID 2/2Code identifying the type/source of the descriptive number used in



LIN30 235 Product/Service ID Qualifier X ID 2/2Code identifying the type/source of the descriptive number used in



003060F511R0 28 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Not Used MEAOl

Must Use MEA02

105


Optional

>1

To specify physical measurements or counts, including dimensions, tolerances, variances,and weights (See Figures Appendix for example of use of COOl)

1 At least one ofMEA03 MEA05 MEA06 or MEA08 is required.2 IfMEA05 is present, then MEA04 is required.3 IfMEA06 is present, then MEA04 is required.4 IfMEA07 is present, then at least one ofMEA03 MEA05 or MEA06 is required.5 Only one ofMEA08 or MEA03 may be present.1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or

any measurement where a positive (+) value carmot be assumed, use MEA05 as thenegative (-) value and MEA06 as the positive (+) value.

Use multiple repetitions to identify any measurements/dimensions related to the

nonstandard material identified in PO106 only with code FTorMG.


Element

737

738

Name AttributesMeasurement Reference ID Code O ID 2/2Code identifying the broad category to which a measurement applies

Measurement Qualifier O ID 1/3Code identifying a specific product or process characteristic to which a

measurement applies

Use to identify the specific dimension/measurement quantified in MEA03andMEA04.

Diameter

Density

Depth

Frequency

Gross Weight

Gloss

Height

Inside Diameter

Length

Line Pressure

Fluid pressure of the production line between the well

and the separator unit or gathering line

Measurement Voltage

The reference voltage level on AC waveforms fordetermining AC performanceOutside Diameter

Pressure

Tensile

Thickness

Cube

The external cubic dimensions of a specified product

VO VoltageVOL Volume

DI

DNDP

FQ

GGLHTID

LNLPR

MD

ODPB

TF

THUCB

003060F511R0 29 21 April 1998

51 IR- Requisition

Must Use MEA03

Must Use MEA04

Must Use COOlOl

WD WidthWT Weight

739 Measurement Value X R 1/20The value of the measurement

COOl Composite Unit of Measure XTo identify a composite unit of measure (See Figures Appendix for examplesof use)

Use to identify the value ofthe units expressed in MEA03. For example, ifthe height ofthe nonstandard material was sixfeet, cite 6 in MEA03 and FTmMEA04.

355 Unit or Basis for Measurement Code M ID 2/2Code specifying the units in which a value is being expressed, or manner inwhich a measurement has been taken

2G

2H

21

2N

70

82

AD

AZBO

B7

CI

CMCRCYFT

GAHJ

IN

KGLB

LT

MROZPI

P2

PT

QTR4

Volts (Alternating Current)

Measure of electrical potential

Volts (Direct Current)

Measure of electrical potential

British Thermal Units (BTUs) Per Hour

British thermal units per hour

Decibels

A unit for expressing the relative intensity of sounds ona scale of 0 for the least perceptible sound to about 130

for the average pain level

Volt

Ohm

Unit of resistance

Bytes

Number of bytes of data transmitted

British Thermal Units (BTUs) per Pound

British Thermal Units (BTUs) per Cubic Foot

Cycles

Cubic Inches

Centimeter

Cubic Meter

Cubic Yard

Foot

Gallon

Horsepower

Inch

Kilogram

Pound

Liter

Meter

Ounce - Av

Percent

Pounds per Foot

Pint

Quart

Calorie

The amount of heat it takes to raise the temperature of

one gram of water one degree Centigrade at a pressure

003060F511R0 30 21 April 1998

5 1 1 R - Requisition

Not Used C00102 1018

Not Used COO 103 649

Not Used C00104 355


Not Used C00106 649

Not Used C00107 355


Not Used C00109 649

Not Used COOllO 355

Not Used COOlll 1018

Not Used C00112 649

Not Used C00113 355


Not Used C00115 649

Not Used MEA05 740

Not Used MEA06 741

Not Used MEA07 935

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

of one atmosphere

or Square Foot

olVl oCjUare ivieier

OC|UarC 1 oTU

1 vj vjroaa 1 on

TTVT1 IN iNei ion (_z,uuu l,d).

V 1 Voltage

WT WattageYD Yard

ExponentPower to which a unit is raised

Multiplier

O R 1/15

O R 1/10Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2Code specifying the units in which a value is being expressed, or manner in


Exponent O R 1/15Power to which a unit is raised

Multiplier O R 1/10Value to be used as a muhiplier to obtain a new value




Multiplier O R 1/10Value to be used as a multiplier to obtain a new value









Range Minimum X R 1/20The value specifying the minimum of the measurement range

Range Maximum X R 1/20The value specifying the maximum of the measurement range

Measurement Significance Code O ID 2/2Code used to benchmark, qualify or fiirther define a measurement value

Measurement Attribute Code X ID 2/2Code used to express an attribute response when a numeric measurement valuecannot be determined

Surface/Layer/Position Code O ID 2/2Code indicating the product surface, layer or position that is being described

Measurement Method or Device O ID 2/4The method or device used to record the measurement

003060F511R0 31 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

G69 Line Item Detail - Description110


Optional

>1

To describe an item in free-form format

Use to describe nonstandard material identified in PO106 only with code FT orMGwhen the 2/LIN/lOO and 2/MEA/105 segments do notprovide adequate descriptive

capability. Use multiple repetitions to provide the narrative descriptive information.

Ref. Data

Pes. Element

Must Use G6901 369


NameFree-form Description

Free-form descriptive text

Attributes

M AN 1/45

003060F511R0 32 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

NTE Note/Special Instruction120


Optional

>1

To transmit information in a free-form format, if necessary, for comment or specialinstruction

1 The NTE segment permits free-form information/data which, under ANSI X12standard implementations, is not machine processable. The use of the NTE segmentshould therefore be avoided, if at all possible, in an automated environment.

Use to identify exception data associated with the transaction. Use during

extraordinary situations requiring manual intervention in the requisition processingroutine.

Ref. Data

Pes. Element

Must Use NTEOl 363

Must Use NTEOl 352


Name AttributesNote Reference Code O ID 3/3Code identifying the fiinctional area or purpose for which the note applies

ORI Order Instructions

Description M AN 1/80A free-form description to clarify the related data elements and their content

003060F511R0 33 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use LMOl

Not Used LM02

LM Code Source Information130

LM Optional (Must Use)Detail

Optional (Must Use)

1

To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.Mustme this 2/LM/130 loop to identify coded information maintained in departmentor agency documentation.

Data

Element

559

822


NameAgency Qualifier CodeCode identifying the agency assigning the code values

DF Department of Defense (DoD)

Source Subqualifier

Attributes

M ID 2/2

O AN 1/15A reference that indicates the table or text maintained by the Source Qualifier

003060F511R0 34 21 April 1998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

Ref.

Pes.

Must Use LQOl

Industry Code

140

LM Optional (Must Use)Detail

Mandatory

100

Code to transmit standard industry codes

1 . IfLQO 1 is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information£i^urem£in^.


Element Name Attributes1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

0 Document Identification Code

Codes that subclassify a transaction

67 Type of Assistance Code

Codes that distinguish between types of military

assistance transactions

For SA transactions, use when the coded address inthe transaction number does not identify the type ofassistance andfinancing.

1 1 Service and Agency Code

Military services, defense agencies, and certain civilian

agencies of the United States Government

Must use in FMS transactions to identify the custotriercountry's requisitioning Service Code: B, D, K, P orT. For allSA transactions, repeat a second time toidentify the Service ILCO managing the case orprogram line when the ILCO is not identified in thecoded address in the transaction number.

78 Project Code

Codes that relate a transaction to special programs,

exercises, projects, operations, or other purposes

Use to identify specialprograms, exercises, projects,

operations, and otherpurposes,79 Priority Designator Code

The priority of a transaction

Recommend using in all requisitions.

80 Advice Code

Instructions to transaction recipients when narrativescannot be transmitted

pse to convey information to the supply source whichis considered essential to the supply action.

83 Supply Condition Code

Classifies material by readiness for issue and use,

describes actions underway to change the status of

material, or identifies material as excess or not

serviceable

Use to indicate the conWtion oj^ttiateriai whenrequisitioningfrom DRMS.

003060F511R0 35 21 April 1998

51 IR - Requisition

85 Country and Activity Code

Countries, international organizations, and accounts that

could receive material or services under the Foreign

Military Sales System and through Military Assistance

Program Grant Aid

ForMAP/GA transactions, use when the transactionnumber does not identify the country or activity.

87 Subsistence Type of Pack Code

A certain level of protection from the packing or outsideshipping container for perishable and nonperishable

subsistence items

Use with subsistence items.

89 Cooperative Logistics Program Support Code

Indicates whether or not a Foreign Military Sales

transaction is a programmed or unprogrammed

requirement

For FMS transactions, nitist use to identifyprogrammed, nonprogrammed, andtermination/drawdown requirements.

95 Offer and Release Option Code

Allows countries participating in the Foreign Military

Sales Program to advise supply sources whether or not

prior notice to country representatives or freight

forwarders is required before shipment

For FMS transactions, must use to advise the supplysource ofthe type ofnotice requiredprior to shipping

the material

97 Ultimate Recipient Code

The ultimate receiver or buyer of material for

reimbursement purposes

Use to identify the buyer ofDoD material to allowfullpaymentfor material supplied to a non-DoD customer.

A2 Customer Within Country Code

The receiving country and place of discharge within the

country for Military Assistance Program Grant Aid or

the country's mark-for or ship-to addresses in Foreign

Military Sales transactions

For SA transactions, use when the coded address inthe transaction number does not identify the customer-within-country.

A3 Delivery Term Code

The delivery term for a Foreign Military Sales shipment

For FMS transactions, use when the coded address inthe transaction number does not identify the delivery

term,

A4 Case Designator Number

The case that a Foreign Military Sales transaction

supports

Must use in FMS transactions to identify the FMScase number. For Cooperative Logistics Supply

Support Arrangements (CLSSAs), repeat up to two

times to identify the FMS Foreign Military ServicesOrder (FMSO) landFMSOH case numbers. In thisinstance, thefirst occurrence will cite the FMSO Icase number, and a second occurrence, ifapplicable,^iUjre^§gt0eJ^^

003060F5nR0 36 21 April 1998

511R - Requisition

A5 Subcase Number

The line item or subcase that a Foreign Military Sales

transaction supports

Use in FMS transactions based on Servicerequirements.

A6 Freight Forwarder Number

Representatives designated by a country to accomplish

or control shipments of Foreign Military Sales material

Must use in FMS transactions to identify the countryrepresentative orfreightforwarder to receive

shipments and documentation.A7 Record Control Number

A line item of the International Logistics ProgramMust use in MAP/GA transactions to identify theprogram line item number.

A8 Program Year Code

Number defining the fiscal year in which theInternational Logistics Program Item is to be planned

Must use in MAP/GA transactions to indicate theprogram year in which the requisitioned item was

approved andfunded.A9 Supplementary Address

Identifies the originating organization's unique logistics

information

t/sefor intra-service or agency transactions to identify

service or agency-unique data as required.

AJ Utilization Code

Code identifying the purpose of the transaction

Use to identify a specializedpurposefor which the

requisition is submitted.

AK Distribution CodeCode identifying activities eligible to receive additional

status

AL Special Requirements CodeIdentifies special requirements impacting the processing

of the transaction

Use to identify any special handling andprocessingrequirements.

BD Transportation Priority CodeIndicates the order of handling and the recommmendedmethod of material movement

Use to identify a transportation priority which is

different than that associated with the requisition

priority.

DE Signal Code

DF Media and Status Code

EJ Disposal Condition Code

Identifies action to change status, classifies readiness

for issue, and describes the physical condition of

material

Use to indicate the minimum acceptable disposalconditionfor all material requisitionedfrom Defensereutilization and marketing.

Must Use LQ02 1271 Industry Code X AN 1/30Code indicating a code from a specific industry code list

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51 IR - Requisition

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Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name180

Nl Optional (Must Use)Detail

Optional (Must Use)

1

To identify a party by type of organization, name, and code1 At least one ofN 102 or N 103 is required.2 If either N 1 03 or N 104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) mustprovide a key to the table maintained by the transaction processing party.

2 N 1 05 and N 1 06 further define the type of entity in N 1 0 1

.

1. Must use one iteration ofthis 2/N1/180 loop to identify the organization to receivethe transaction.

2. Use additional iterations to identify other organizations associated with the

transaction.


Must Use

Ref.

Des.

NIDI

Data

Element

98

Name AttributesEntity Identifier Code M ID 2/2Code identifying an organizational entity, a physical location, or an individual

BS

BT

DA

KO

MF

OB

ST

Zl

Bill and Ship To

Wse either this code, or both codes BT and ST,forreimbursable material Use to identify the

organization which receives both the material and thebillingfor the material.

Bill-to-Party

Use with code STfor reimbursable material. Use toidentify the organization to receive the billingfor

material when differentfrom the organizationreceiving the material Useprecludes the use ofCodeBS.

Delivery Address

Use with 2/N2/190, 2/N3/200, and2/N4/210 tofullyidentify in-the-clear exception ship-to address

information under authorized conditions.

Plant Clearance Officer

Use when requisitioning excessplantproperty.

Manufacturer of Goods

Use to identify the manufacturer's namefornonstandard material

Ordered By

'Use to identify the requisitioner only when they/Nl/070 uses code ZL.

Ship To

Use with code BTfor reimbursable material Use toidentify the organization to receive the material when

differentfrom the activity being billedfor the materialJUseprecludes the use ofCode BS.Party to Receive Status

An organization that will receive information about a

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51 IR - Requisition

transaction

Use to identify theparty to receive status when

differentfrom Service/Agencyprescribed statusrecipient Use multiple iterations to identify all status

recipients, as required.

Z3 Potential Source of Supply

An organization that might stock the needed material

Use when requisitioning nonstandard materialidentified in PO106 only with code FT orMG toidentify potential supply sources.

Z4 Owning Inventory Control Point

An inventory control organization responsible formanagement of a particular item

Use to identify the owning ICP.

Z5 Management Control Activity

Department of Defense organization that oversees

contractor requests for government-owned material to

be supplied for use in support of government contracts

Usefor submission ofall GFM requisitions.Z7 Mark-for Party

The party for whom the needed material is intended

Use to identify an entity located within the ship-to

address that is to actually receive the material

N102 93 Name X AN 1/35Free-form name

^. Use with NlOl codeMF to identify the manufacturer's name and address(including ZIP code) when the CAGE is not available.

2. Use with NlOl codeDA to identify the exception ship-to organization.Also use 2/N2/190 ifadditional information is required.

3. Use with NlOl code KO to identify the Plant Clearance Officer.

4. Use with codeZ7 to identify the recipient ofmaterial when coded data isnot available.

N103 66 Identification Code QualiHer X ID 1/2Code designating the system/method of code structure used for Identification

Code (67)1 D-U-N-S Number, Dun & Bradstreet9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code(DODAAC)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of anentity

Use to indicate theSA structured address data.Interpretation ofthis data may require additionalcodes cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)An integral and predetermined participant in anestablished logistical system performing general logistic

control, distribution, and storage functions

N104 67 Identification Code X AN 2/20

003060F511R0 39 21 April 1998

51 IR - Requisition

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2Code describing entity relationship

N106 98 Entity Identifier Code O ID 2/2Code identifying an organizational entity, a physical location, or an individual

TO Message To

Must use with the appropriate 2/NlOl/l80 code toindicate the organization cited in N104 is receiving thetransaction.

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Position:

Loop:

Level:

Usage:

Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:Notes:

N2 Additional Name Information190


Optional

2

To specify additional names or those longer than 35 characters in length

Use with 2/N101/180 code DA to identify additional in-the-clear exception ship-to jname information and with code ST to provide the additional ship-to informationfor iexcess plantproperty. ,|

Must Use

Ref.

Pes.

N201

N202


Element Name93 Name

Free-form name

93 Name

Free-form name

Attributes

M AN 1/35

O AN 1/35

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51 IR - Requisition

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Position:

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Semantic Notes:

Comments:Notes:

N3 Address Information200


Optional

2

To specify the location of the named party

Use with 2/N101/180 codeDA to identify additional in-the-clear exception ship-toaddress information with codeMF to identify the manufacturer's geographicallocation information, and with code ST to provide the additional ship-to addressinformationfor excess plantproperty.

Must Use

Ref.

Pes.

N301

N302

Data

Element

166

166


NameAddress Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

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Position:

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Level:

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Max Use:Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Geographic Location

Ref.

Pes.

N401

N402

N403

N404

Not Used N405

Not Used N406

N4210


Optional

1

To specify the geographic place of the named party1 IfN406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate tospecify a location.

2 N402 is required only if city name (N401) is in the U.S. or Canada.

Use with 2/N101/180 code DA to identify in-the-clear exception ship-to geographiclocation information and with code ST to provide the geographical location ship-toinformationfor excess plant property.

Data

Element

19

156

Attributes

O AN 2/30

116

26

309

310


NameCity Name

Free-form text for city name

State or Province Code O ID 2/2Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/15Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3Code identifying the country

Use codesfrom DE 1270 code 85.Location Qualifier X ID 1/2Code identifying type of location

Location Identifier O AN 1/30Code which identifies a specific location

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Segment:

Position:

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Max Use:Purpose:

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Semantic Notes:

Comments:Notes:

REF Reference Identification220

REF OptionalDetail

Optional

1

To specify identifying information1 At least one of REF02 or REF03 is required.2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

/. Use the 2/REF/220 loop to provide unique item tracking (UIT) informationforcontrolled material

2. Either a Unique Item Identifier (UII), batch number, or a lot number defines thelooping structure. Once defined, use the 2/N9/240 segmentfor other characteristics, asneeded.

Ref.

Pes.

Must Use REFOl

Data

Element

128

Must Use REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

127

352

C040

128

127

128

127

128

127


Name AttributesReference Identification Qualifier M ID 2/3Code qualifying the Reference Identification

BT Batch Number

Use to indicate the manufacturer's batch number orother number identifying the production run.

LT Lot Number

Use to indicate the manufacturer's lot number.

SE Serial Number

Use to indicate the UII.



Description X AN 1/80A free-form description to clarify the related data elements and their contentReference Identifier OTo identify one or more reference numbers or identification numbers asspecified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3Code qualifying the Reference Identification

Reference Identification M AN 1/30Reference information as defined for a particular Transaction Set or as








003060F5 11RO 44 21 April 1 998

51 IR - Requisition

Segment:

Position:

Loop:

Level:

Usage:

Max Use:Pu

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