Federal Grants For Tribes

© 2011 SparrowHawk Consulting Company, Inc.

NAVIGATING THE MAZE OF

FEDERAL GRANTS

Anne Chalmers, Associate

Agenda

Copyright 2008 SparrowHawk Consulting

Introduce topic

Introduce SparrowHawk

Overview of how Federal Grants fit into bigger funding picture

Strong Organization

Strategic Planning

Variety of sources

Federal grant

The Process

Getting started

managing proposal preparation

submissions

Tips and tricks

funding climate

changes in requirements

Examples of Successful Projects

SparrowHawk Consulting

30 years of experience in development and

advancement.


At SparrowHawk Consulting, we empower our clients through creative, highly

professional consulting services so they may better accomplish their missions

and enhance the communities of the Pacific Northwest.

About SparrowHawk

Established in 1984 by Don Chalmers to serve non-profits and

Tribes

Offers full range of services

Located in Tumwater, Washington

Demonstrated success in organizational development,

fundraising and planning

Extensive experience working with Tribes and Tribal

communities


Federal Grants & the bigger picture

Securing funding requires key elements to

be in place

Organizational Strength

Strategic Planning

Serving the Community

Changes in Funding


Fundraising for a Specific Project


Strong Organization

Behind the most compelling grant proposals, there are strong

organizations with clearly defined goals.


Key Elements Organizational Planning Mission, Purpose, and Vision

Values and Goals

Action Plans

Environmental Assessment

Organization’s Strengths, Weaknesses, Opportunities and Threats

Strategic Plan


Comprehensive

Long Term Plan

Annual Fund

Prospect Research &

Donor Relations

Special Events

Corporate/Foundation Relations

Endowment Campaigns

Planned Giving

Major Gifts

Capital Campaigns

Sources for Funding

Private Funding Corporations Bank of America & PacifiCorp

Foundations Gates Foundation, M.J. Murdock Charitable Trust

Associations Junior League, Rotary

Federal Funding United States Dept of Agriculture (USDA) Rural Development

Housing & Urban Development (HUD) Community Dev. Block Grants

Consolidated Tribal Assistance Solicitation (CTAS)

Environmental Protection Agency (EPA)

State Funding Housing Finance Commission

Building for the Arts CTED

Capital Projects for Heritage HRC

Individuals


Grant Writing Guidance

Federal Grants Process

Proposal Writing

Planning the Program

Proposal Planning

Include Supporting Documents

Research Early

The 4 Secrets

Changing Requirements


Federal Grant Process

Notice of Funding

Availability (NOFA)


Grant Proposal

Preparation

Submission

Award

Tracking/Reporting

Proposal Writing

Eight Components of a Generic Grant

1. Summary

2. Introduction

3. Need or Problem Statement

4. Objectives

5. Methodology

6. Evaluation – Logic Model

7. Future and Other Necessary Funding

8. Budget


Planning the Program

Maintain focus on the objective

Match strategies to outcomes

Develop a realistic timeline

Engage Participants, share the vision

Identify resources available

Identify resources needed


Every grant proposal is designed to fund an identified Program.

Reviewers are looking for a clear and well supported description

of all aspects of the proposed program.

Proposal Planning

Keys to Success for Federal Grants


Identify the Key Players who will be

impacted by the Proposal

Form a Grants Council - Include your

Chief Financial Officer or designee

Make a Deadlines Calendar by

working back from the due date

Plan Ahead: Deadlines are often annual

Supporting Documents

Identify These Early

Address the Broadest Community Served

Label Clearly


ExamplesLetters of Support

Quotes from Vendors

Regional Planning Documents

Strategic Plans

Evidence of Activity

Research All Resources Early


The Four Secrets


Secret 1

Always have a

Viable Strategic

Plan

Secret 2

Never ignore

any element of

a Grant

Application

Secret 3

Follow

the 50/50 Rule

Secret 4

Diversify Your

Ways of Asking

Changes in Requirements

Increasingly, funders are looking for applicants who can

demonstrate:


Capacity to raise

funds from a variety

of sources

Support at the

community level

Cooperation and

collaboration with

other organizations

or agencies

Fiscal resources to

sustain projects over

time

Submitting the Proposal

Review submission requirements

When you first start the project

Midway through – changes happen

A week before the deadline


Have a backup plan

More than one person has the password

The submission files are backed-up

More than one person knows how to upload the proposal

Plan to submit a few days before the deadline

You will be a day late, so make sure you don’t miss the deadline

Reduce the risk of getting caught in the rush

Allows time for last minute tasks

Examples of Successful Projects


$3.1 Million Squaxin Island Museum Library and Research Center

$5 Million Campaign Port Gamble S’ Klallam Tribe

$19 Million Campaign Suquamish Tribe/Foundation

Port Gamble S’ Klallam Tribe

The dream …


Longhouse

Elder’s Center

Education Center

Little Boston Library

Port Gamble S’ Klallam Tribe


The results …

Successful completion of the first stage of the

House of Knowledge

Longhouse

Career and Education Center

Successful grant requests for tribal submission totaling

over $1.1 M, including:

$500,000 - U.S. Housing and Urban Development

$250,000 - The Bill and Melinda Gates Foundation

$100,000 - Paul G. Allen Family Foundation

These buildings have been truly inspiring to both tribal and community members as they have passed by and watched the project take shape.”

Colville Confederated Tribes - CTAS


Seven unique areas of need

• Law Enforcement

• Domestic Violence

• Drug and Alcohol Prevention

• Juvenile Courts

• Jail Improvements

$3.6 Million

Awarded

Squaxin Island Tribe

SparrowHawk served as campaign counsel for the Squaxin Island

Tribe in its successful $3.1 Million capital campaign to build the

Museum, Library, & Research Center.


Suquamish Tribe/Foundation

Sample Grants

$550,000 CTED Recommendation

$1 million WA State Heritage Capital Projects Fund Recommendation

$350,000 and $500,000 Bill and Melinda Gates Foundation Grants

$1 million earmark


Building for Cultural Resurgence

Campaign Components

Early Learning Center

Community House (longhouse)

Museum and Arts Center

Welcoming Pole, Restoration of

Chief Seattle’s grave, baseball field,

dock and heritage trail



Discussion

&

Questions

510 Bates Street Southeast

Tumwater, WA 98501

Thank You

Anne Chalmers, Associate

(800) 398-9048

[email protected]

www.sparrowhawkco.com

Federal Grants For Tribes

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