FEDERAL AID PLAN DEVELOPMENT

Federal Aid Group

MN/DOT METRO DISTRICT STATE AID STAFF

Colleen VanWagner Project Manager 651-234-7779

colleen.vanwagner@state.mn.us

Jim Deeny Construction Specialist

651-234-7762 jim.deeny@state.mn.us

Scott Eue Project Manager 651-234-7764

scott.eue@state.mn.us

Dmitry Tomasevich Project Manager 651-234-7778

dmitry.tomasevich@state.mn.us

Michelle Moser Project Manager 651-234-7775

michelle.moser@state.mn.us

Dan Erickson Federal Aid Engineer

651-234-7763 dan.erickson@state.mn.us

Federal Aid and State Aid Construction

FEDERAL AID

PROCESS OVERVIEW(steps to complete a Federal Aid project)

State Transportation Improvement Program (STIP)

Project Kick Off Meeting Project Development Report Construction Plan Review and Approval Authorization of Federal Funds Letting, Contract Award, & Approval Contract Administration

State Transportation Improvement Program (STIP)

Projects are awarded federal funding Regional Solicitation, High Priority, Safe Routes

to School, Non-Motorized All federal funded projects must be listed

in or amended into the current approved STIP.

Projects added when new STIP is created Formal STIP Amendment

2-3 month approval process

Project Kick Off Meeting

Federal Aid Project Manager meets with Local Agency

Items for discussion include: Project Schedule/Sunset Date Project proposed vs. project application Type of Project Development Report needed Project Issues

R/W 4(f) Historic Railroad

Funding; total dollars/local match Regulatory Agencies (CRU, Environmental Serv., DNR)

Project Development ReportInitial Review Submit 4 signed, unbound copies to Federal Aid Project

Manager Document will be reviewed and comments forwarded to

SALT LPA will receive Metro and SALT comments LPA makes correctionsFinal Review LPA submits 5 copies signed, unbound copies to

Federal Aid Project Manager Federal Aid Project Manager submits to SALT for

approval.

Construction Plan SubmittalInitial Review Unbound Copies of the plan

(please keep the originals) 1 copy for Project Manager review 1 additional copy if Storm Sewer is proposed 1 additional copy if project includes a RR crossing 1 additional copy if bridge is proposed 15 additional copies if project contains a Trunk

Highway endpoint or x-ing

Construction Plan SubmittalInitial Review (continued) DCP Form 01 Plan Review Checklists (State Aid and Federal Aid)

See Samples Engineers Estimate Laboratory Testing Services Form Parking Resolutions Drainage Area Maps & Computations R Value/ESAL documentation (pavement design calcs) SJRs and/or Warrant Analysis

Construction Plan SubmittalFinal Review and Approval (DCP 02 Form) Signed original plan and 3 copies Revised Engineer’s Estimate R/W Certificate #1 and checklist or #1A Utility Relocation Certificate Permits Special Provisions Resolution for City Approval (County projects)

Required if City signature is not on plan

Plan Review and Approval Log plan into data base

Route to TH functional areas if applicable Route to State Aid Hydraulics, RR or other agencies if

applicable

Compare plan to Project Development Report Project Termini Construction Elements/Scope Typical Section

Project Cost Significant increases in cost may require a formal STIP

Amendment

Plan Review and Approval Review Preliminary Plan

Format and Plan Content Conformance to State Aid Rules/Standards

Hierarchy: State Aid Rules, Road Design Manual, AASHTO

Federal Eligibility (see handouts) Check for required Permits/Documentation Forward R/W Certificate for Review and Approval Prepare Review Letter and/or Red Line Prints and

Send to Designer or Local Agency for plan revisions

Plan Review and Approval Review Final Plan

Verify all Comments have been addressed Request DBE Goal Check for Required Documentation

Revised Eng. Estimate, R/W Certificate, etc.

Obtain State Aid Engineer Signature for Approval Request Federal Authorization

Plan FormatTitle Sheet (see sample) Minnesota Department of Transportation Construction Plan For

Work description (pay item level of detail) Located on ___________ from _______ to _________ SP # lower right corner Minn. Proj. No. in upper right corner Length Blocks for each roadway

Length must agree with stationing on index map Bar Scales Sheet numbers in lower right corner

Numerical sequencing

Plan FormatTitle Sheet (continued) Index Map

Label major roadways Begin and end SP and stationing Proposed Signals and Bridges

Unless a general layout is included in the project

Governing Specifications Note Utility Quality Level (see handout) Index of Sheets

List A & B sheets separately Include “This plan contains XX Sheets” below index

Plan FormatTitle Sheet (continued) Design Designation Block (roadway)

Must match Approved Proj. Development Report Present (year to be let) and 20 year projected ADT Design Speed and exceptions (must be in approved PDR) Structural Design Strength Soil Factor and HCADT or R Value and ESAL (must

match supporting documentation) Number of Traffic Lanes (thru lanes only) Number of Parking lanes or shoulder width

Plan FormatTitle Sheet (continued) Design Designation Block (bikeway)

Must match approved Proj. Development Report Design Speed Height of Eye/Height of Object Design Exceptions (must be in approved PDR)

Plan Preparation Certification Required on all sheets except x-sections Required on Standard Plan sheets that have been

modified

Plan FormatTitle Sheet (continued) Signature Block (see handout)

County Signature – County Funds City Signature – City Funds Agency receiving funds if not City or County Mn/DOT Signatures if Trunk Highway Funded Signature or permit required if project impacts

another agencies R/W State Aid Signatures

Plan FormatStatement of Estimated Quantities TRNS*PORT list

Match item numbers and units; descriptions vary Trunk Highway funded; match TRNS*PORT exactly

Funding Columns All federal participating items in one column Separate column for Storm Sewer Separate column for federal non-participating (but CSAH

or MSA eligible) Separate column for Local Funds (not state aid or federal

aid eligible.

Plan FormatStatement of Estimated Quantities Include Traffic Control Item Basis for Estimated Quantities

Bituminous mix, tack coat, fertilizer, seed mix

Construction Notes Define compaction, tapers through the base

material, topsoil stripping and stockpiling

Plan FormatTabulations Consider for fence, trees, removal, storm sewer, and

earthwork Quantities on charts must match the EQ Chart

Standard Plates These standard plates as approved by the FHWA shall

apply. Use current letter designation for each plate number Provide additional construction details for items that

do not have a Mn/DOT standard plate (ie: benches, signs, etc.)

Plan FormatTypical Sections Must match the proposed roadway section in the

Proj. Dev. Report Individual lanes widths labeled

Thru Lanes, turn lanes, shoulders, parking lanes Location of the Profile Grade labeled Pavement Cross Slope, Inslope and Backslope Ratio Specification and Depth of Roadway so GE can be

verified R/W Width Recovery Area/Clear Zone Topsoil Depth and Seed and Sod Requirements

Plan FormatConstruction Plan and Profile Horizontal Curve Data Vertical Curve Data Construction Limits Existing and Proposed Right of Way Begin and End Station with SP Numbers Bar scales and North Arrow Superelevation (if applicable) Station Equations (if applicable) Label Removal and Construction Items

Plan FormatCross Sections Cross Sections cover the entire project limits Spacing adequate to compute earthwork quantities. Right of Way and Temporary Easement Lines required Include Centerline and Entrance Culverts Station to Station Limits in lower right corner

Ad for Bid/Letting Date Local Agency Sets Letting Date

Schedules Letting Date in Consultation with State Aid

State Aid provides Local Agency with required Ad Language Local agency prepares ad

Local Agency Submits Ad to State Aid for Review and Approval Upon approval, Local Agency submits ad to Constr. Bulletin

and local paper

DO NOT PLACE AD UNTIL NOTIFIED BY STATE AID

DCP Packet/Proposal Fed. Aid Project Manager prepares DCP Packet

Contains Required Federal Components Do Not add any Special Programs that Contain a

Goal or Conflict with any of the Mn/DOT Language Local Agency submits Proposal for Review

Federal Aid Project Manager reviews Document for Required Federal Language/Documents

Final Proposal Copies Submitted to State Aid 3 Copies for our File and Distribution

Project Award Local Agency notifies State Aid of low

bidder/amount Local Agency notifies low bidder to submit Request

for DBE Certification to Civil Rights (DCP 03) Local Agency sends Pre-Award Information to Civil

Rights (DCP 04) Civil Rights certifies DBE Participation and notifies

LPA

DO NOT AWARD UNTIL NOTIFIED BY CIVIL RIGHTS OFFICE.

Bikeways State Aid Rules

8’ minimum width (10’ desired) 2’ shoulder/clear zone 20 mph design speed (30 mph for >4% and 500’) 10’ vertical clearance

Bikeways Mn/DOT Bikeway Facility Design Manual

Separation between path and roadway (Fig. 5-4) Typically 4’ urban; depends on roadway posted speed Separation/clear zone different material than trail or

striping

Safety Railing on steep slopes if separation is less than 5 ft (Figure 5-16) 3:1 or greater and drop off is 6’ or more 2:1 or greater and drop off is 4’ or more 1:1 or greater and drop off is 2’ or more

Bikeways Mn/DOT Bikeway Facility Design Manual

On Road Facilities (Chapter 4) Table 4-1 and 4-2 for bikeway design

ADT and motor vehicle speed determine design selection

Dedicated Bicycle lanes Shoulders (at least 4’ in width) Wide Outside Lanes Shared Lanes

See Chapter 4 for detailed description and guidance on the selection of on-road facilities.

Signal Justification Reports SJR is required for:

New signal installation Complete reconstruction of existing signal Major geometric change at intersection

SJL (justification letter) can be used for: Revision to existing signal Addition of EVP

ICE (intersection control evaluation) is required if any leg is a Trunk Highway.

Signal Justification Reports SJR Contents

Title/Signature Page Index Map Intersection Layout (existing and proposed) Project Description Warrant Analysis and Summary Justification Statement Appendix with counts, studies, etc.

SJL Contents Letter of description and justification with signature blocks at the end Warrant Analysis

Helpful Resources State Aid Websites

www.dot.state.mn.us/metro/stateaid/home.html

www.dot.state.mn.us/stateaid State Aid Manual – Chapter 5.4 Plans & Proposals

State Aid Rules DCP Checklist Minnesota Bikeway Guidelines