Federal Acquisition Service U.S. General Services Administration Submitting Electronic Contract...

Federal Acquisition Service

U.S. General Services Administration

Submitting Electronic Contract Offers and Modifications.

Submitting Electronic Contract Offers and Modifications.

Name: Keonia Cobbins Title: Program AnalystAgency: GSA/Federal Acquisition Service/Office of the Acquisition Management

Name: Keonia Cobbins Title: Program AnalystAgency: GSA/Federal Acquisition Service/Office of the Acquisition Management



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Agenda

Digital Certificates What is eMod? How to Prepare & Submit a eMod eSigning the eMod Accessing the Signed SF30 Questions?



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Digital Certificates



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What is a Digital Certificate?

A Digital Certificate is an electronic credential that is stored on your web browser or on a token. Asserts the identity of an individual Enables FAS to verify the identity of the individual

entering the system and signing documents. Are used to encrypt and decrypt data to ensure that it is

securely transmitted.



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Digital Certificate cont.

Currently FAS is offering two no-cost digital certificates per DUNS. If you have not yet applied for your digital certificate you may do so by going to the eOffer website and clicking on the link “Are you qualified to get an Electronic Authentication Certificate (Cert) at no cost?”

If you have received your no-cost digital certificate, but have not uploaded it to your computer, you will have to do so before you can access eOffer.



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How Does eOffer Use Digital Certificates?

To authenticate user at login To ensure that only the people authorized to work on an

eOffer are granted access To electronically sign the eOffer request



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What is a Digital Signature?A Digital Signature IS: Unique to both the document and the signer Virtually impossible to forge

A Digital Signature is NOT: A digitized handwritten signature The typed name of an individual A secret code, password, or PIN number



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Roles and Responsibilities of the Subscriber Password protect your digital certificate Do Not share it with anyone Immediately report lost or compromised digital certificate Adhere to all other terms, conditions, and obligations set forth in the

Subscriber Agreement

NOTE: You cannot share your digital certificate with someone else. If you leave the organization you obtained your certificate through, you must delete the certificate from your computer. This will prevent other people from logging on to your computer, retrieving the certificate and signing contractual documents with your certificate.



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How to get a Digital Certificates



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What is eMod



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What is eMod?eMod is a secure, web-based application that allows companies to electronically prepare and submit a modifications request to the Federal Acquisition Service (FAS).

eMod can be used for all FAS Multiple Award Schedule (MAS) contracts.

To use the eOffer/eMod system you must have a digital certificate.



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Since eMod has invoked a cultural change in how ourContracting Officers process modifications, FAS has established a service-wide performance measure on the use of the eOffer/eMod system.

Our focus is to ensure that all of our Contracting Officers become more proficient in processing eMods.

eMod and the Cultural Change



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eMods vs. Mass Mods

eMods are contractor-initiated modifications that are submitted via the web,against FAS schedule contracts. eMods can be submitted for the followingmod types: Add/Delete SINs, Add/Delete Products or Services, PriceReductions, Economic Price Adjustments and Administrative Changes.

Mass modifications are government-initiated modifications that occur whena uniform change occurs schedule-wide – meaning that the change affectsall contractors. A prime example is when refreshes to the terms and conditionsof a solicitation occur or to allow contractors to participate in new GSAinitiative, such as State and Local Disaster Recovery Purchasing.



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MAS Modification Transformation Is a GSA Imitative to streamline the modification process forvendors and contracting officers

To provide greater consistency and standardization Increase Customer and Industry partner scarification

by adding goods and service faster– Established Central Intake Desk– Mod Types and Sub types– Create Multiple Mod Types in one Mod– Split Mod Process



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Mod Type and Sub Types



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How to Prepare and Submit an eMod



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To access the eMod system go to www.eoffer.gsa.gov



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Mod Types



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Mod Sub Types



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Split Mod

Allows the CO to split a multiple mod type Mod request into Multiple Mods. Allows CO to award things they can work faster

into separate mod. Enables CO to focus on more difficult mod if

necessary.



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eSigning the eMod



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Accessing the Signed SF30



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For technical assistance contact the eOffer/eMod Helpdesk at 866-472-9114.

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Email us at [email protected]



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QUESTIONS??????

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The GSA eTools Interactive Training Lab Please visit Room 205

Tuesday June 9th: 9-11:45am and 1-4pm Wednesday June 10th: 1-4pm

Thursday June 11th: 8-9:15am and 1-4pm

This is not a presentation but a hands-on training opportunity for customers and vendors of GSA Advantage!®, eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program

(SIP) that will be led by eTools instructors and subject matter experts. Computers will be available to walk-through examples on how to use the various systems.

Space is Limited, make your reservations today!

Lab Schedule

Federal Acquisition Service U.S. General Services Administration Submitting Electronic Contract...

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