Federal Acquisition Service U.S. General Services Administration PayPort Express Gain Control Over...
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Transcript of Federal Acquisition Service U.S. General Services Administration PayPort Express Gain Control Over...
Federal Acquisition Service
U.S. General Services Administration
PayPort ExpressGain Control Over Freight and Transportation Expenses
GSA Transportation Forum
March 20, 2012
Federal Acquisition Service
Today’s Topics
PayPort Express Benefits to Agencies
PayPort Express Capability
Implementation
2
Federal Acquisition Service
Ask Yourself Some Hard Questions About Your Audit and Payment Process
Payment Process Improvement
? How can I cut costs by automating my business processes?? How much paper is part of my audit and payment process today?? Can I create efficiencies to deploy my team to other critical tasks?? How can I eliminate payment delays to my TSPs?? How efficient is my approach for assigning proper accounting?
Pre & Post Audit Performance
? Am I certain I’m catching all exceptions?? Do I routinely have challenges with Post Audit findings?
Supply Chain Cost Reduction ? How effective am I at mining data to identify cost reductions?
? What is my process for electronic record keeping?
3
Federal Acquisition Service
PayPort Express Automates Pre-Audit, Payment and Accounting
Labor and paper intensive invoice processing costs
Complex and time intensive auditing requirements
Invoices paid in error
Inaccurate Accounting Code Assignments
Disparate systems and processes
Payment delays
Business Intelligence
Agency Challenges PayPort Express: Benefits to Federal Agencies
4
1%-10% Operational Cost Savings
Seamless electronic process/workflow Automates account code assignment Expedites exception resolution Eliminates prompt payment penalties
Eliminates Audit Findings
Robust, systemic pre-audits catch exceptions GSA Audit approved for pre-audit plan
100% GSA TSP Participation
GSA TSPs are already enrolled Over 10,000 TSPs paid on the network
Transport Integrator Integrated to Transport Integrator Integrated with dozens of government and
commercial financial systems
Consolidated Billing TSP paid upon approved invoice Agency receives consolidated bill from Citi
Business Intelligence Supply Chain Network Optimization
Zero Cost to FEMA Immediate ROI to agency
Federal Acquisition Service
Transaction Process Overview
PayPort Express process overview
AgencyGSA TSP
8 - Analysis
2—Invo
ices
(electronic
or paper)
3b - Pre-Payment Audit
6—Consolidated Invoice
7—Single Payment
5—Paymentand/or DetailedRemittance acrossMultiple Buyers
1—Orders for Goods or Services
3a—Reference Doc Audits(e.g. bol, orders, tariff)
4—Invoice Approval
59 – Post Payment Audit, Data Calls
Federal Acquisition Service
PayPort Express Will Support Agency Cost Reduction Efforts
25,000 Number of Shipments
$400 Average Shipment Cost
$10,000,000 Transportation Spend
$125,000 Invoice processing savings
$300,000 Pre- Audit Savings
$125,000 Account Coding Improvement
$15,000 Early Payment Rebate
$400,000 Traffic/Network Optimization
$965,000 10% Total Transportation Savings
Eliminate invoice processing labor/cost by $5/invoice
Automate pre-payment audit process, reducing costs by 3%-4%
Eliminate invoice account coding labor by $5/invoice
Rebate available for early payment to Citi
Reduce total transportation costs by 4%-5% through traffic and network optimization
6Sources: American Shipper, Aberdeen, Industry Experience,
Federal Acquisition Service
PayPort Express is Powered by Syncada from Visa Network
Global Transportation Network facilitating 85,000 trading relationships
Over 10,000 carriers
Over 198 buyers
$20B processed volume, 120 million transactions annually
Local payments in 47 countries in 13 currencies
Customer service in 22 languages
Serve 300+ of Fortune 2000 & large Government Agencies
Extensive global patent and trademark portfolio
PayPort Express: Electronic Invoice Lifecycle
TSPAgency
7
Federal Acquisition Service
Enhanced Reporting
Enhance Your Supply Chain Effectiveness with Advanced Analytics
Custom Analytics
Network Optimization
• Cube analysis (OLAP)• Supply Chain Intelligence• Simple / ad hoc / advanced ad hoc reporting• Multifunction static reports
• Network design and simulation• Intelligent routing• Inventory storage location• Modal decisioning• Load optimization
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Supply Chain Management
PayPort Express Data Warehouse
Federal Acquisition Service
1. Order Creation 4. Accept Load
5. Tracking 6. Confirm Delivery
Online Order
Creation
Pickup Integrated Tracking
Delivery
7. Invoice Processing
8. Prepay Audit
9. Audit Exceptions
10. TSP Payment
TransPort Integrator* (Planning and Execution)
PayPort Express* (Settlement)
Validate and Approve
Citi pays approved invoices to TSPs
Rule based Match Auto Approve /
Reject
TSP Submits Invoices to Citi
2. Rate Shopping
Rate Shopping & Consolidation
Automated feed from Warehouse
3. Tender Load
Auto/ Manual Load assignment
7. Proof of Delivery
Verify & update POD
Send s BOL to PayPort
11. Invoice Agency
Consolidated invoice to Agency
from Citi
13. Post pay Audit
GSA Transportation Audits full cycle
12. Agency Payment
Agency pays Citi’s consolidated
invoice
*TransPort Integrator services provided by IBM on JDA platform; PayPort Express Services provided by Citi on Syncada Platform
Shipper
Shipper
Shipper Carrier
TSPCitiShipperCitiCiti
Shipper
GSA Audits
Integrated Customer-centric, TSP-centric reporting and analytics
Warehouse Carrier Carrier Carrier
9
How Payport Express works from Order Creation through Post-Payment Audit diagram
Federal Acquisition Service
PayPort Express Implementation: 60-90 days
Apr May Jun Jul Aug
• Agency Approval• Sign-up Form• Client Readiness• Executive Sponsor Call
Client Approval
• Workshop Meetings• Project Plan• Agency Processes• Financial Systems
Project Scope • Execute Plan• Testing• User Training• TSP On-boarding
Implementation
• Account Manager• Help Desk • Begin Transacting• Ongoing Training
Program Launch
ApprovalKickoff
ImplementationTestingTraining
Launch
10
Optimize
Federal Acquisition Service
Think About Your Answers to These Questions
Payment Process Improvement
? How can I cut costs by automating my business processes?? How much paper is part of my audit and payment process today?? Can I create efficiencies to deploy my team to other critical tasks?? How can I eliminate payment delays to my TSPs?? How efficient is my approach for assigning proper accounting?
Pre & Post Audit Performance
? Am I certain I’m catching all exceptions?? Do I routinely have challenges with Post Audit findings?
Supply Chain Cost Reduction ? How effective am I at mining data to identify cost reductions?
? What is my process for electronic record keeping?
11
Federal Acquisition Service
Conclusion
Adam Jackson
Citi Account Manager, GSA Transportation Management
Vice President, Citi Global Transaction Services
Public Sector, Federal
703.234.7306