Federal Acquisition Service U.S. General Services Administration GSA’s Short-Term Vehicle Rental...
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Federal Acquisition Service U.S. General Services Administration GSA’s Short-Term Vehicle Rental Programs Dan Reichmann STR Program Manager GSA Fleet
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Transcript of Federal Acquisition Service U.S. General Services Administration GSA’s Short-Term Vehicle Rental...
Federal Acquisition Service
U.S. General Services Administration
GSA’s Short-Term Vehicle Rental ProgramsGSA’s Short-Term Vehicle Rental Programs
Dan ReichmannSTR Program ManagerGSA Fleet
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U.S. General Services Administration
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Agenda
Background Rental Supplemental Vehicle Program GSA Fleet
Short Term Rental Program Existing process Upcoming enhancements
Legislative Considerations Questions
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Program to supplement federal fleet requirements
Official business vehicular needs only
Rental vehicles for other than TDY needs
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Fleet replacement due to maintenance/accident
Special events
Transportation Support for National / Natural disasters
Emergencies and continuity of operational needs
Deployment of Incident Management Teams
Rental Guidelines
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Reservation Services On-line Booking tools Volume Discounts Centrally Billed Accounts
SmartPay® Cards Account Reconciliation Tools Reporting and Internet Tools Off Airport Locations No additional driver fees
Services Include
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Pricing Daily, weekly, and monthly
Insurance Government is self insured No insurance required to purchase
Billing No Pre-Billing Allowed Can bill contract in 30 day increments
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Reporting – Quarterly – Electronic
Government-wide Agency Wrap Up Ordering Agency reports
– Name– Locations - Rental City and State – Size and Number of Vehicles– Average Miles Per Day– Total Dollar Volume
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Other Schedule 48 Items Disaster Recovery
Available for emergency procurements Enabled for State and Local purchasing
Ground Transportation Services– Buildings, Driver Services, Airport transport, and VIP
transport within or between cities.– Shuttle Transportation between housing locations and
medical facilities or grocers.– Transportation for COOP and Emergency Evacuation
needs
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Established Feb. 2007
Issued own solicitations and BPAs with same provisions as RSVP
STR Program office in Chicago
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STR Program Basics
Currently available to GSA Fleet customers NOT for TDY travel – only mission related activities
Surge/special event requirements Accident/maintenance replacements
60 Day Limit Pass-through billing onto monthly GSA Fleet
customer bill
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Current Vendors Sedans, Light Trucks,
Minivans & Passenger Vans Enterprise Rent a Car Dollar/Thrifty Rent a Car Ace Rent a Car Avis Rent a Car
Box/Stake Trucks, Medium & Heavy Trucks and Trailers Enterprise Rent a Truck Budget Truck Penske Truck Rental Ryder Truck Rental
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STR Program Selling Points
GSA Fleet will handle entire rental procurement process
All requests competed among available vendors STR rentals are generally tax exempt and GARS does
not apply Use of off-airport locations provides additional costs
savings
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Other Items
Fuel Cards Available upon request Delivery within 48 hours
Modifications Can only be made by STR Program Office Should be cleared by customer POC
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Damage
Accidents/Violations GSA Fleet is NOT involved in resolution of
fault/liability Customer responsible for any subsequent charges
Insurance Government is self-insured Canada/Mexico
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How It Works
Customer contacts Short Term Rental program office (STR)
STR obtains price quotes from vendors Customer accepts quote STR places rental order with vendor Rental car company contacts driver to arrange
vehicle transfer
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Billing
GSA Fleet Monthly Bill No tag (unless replacement) Line item description
Invoice package Can provide charges by Rental Agreement
number Fuel charges
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What you need to know
STR Program Office 1-866-886-1232 [email protected] Most requests quoted within 48 hours 7:00 AM – 5:00 PM CST M-F After-hours emergency response
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What to Provide POC Name and Contact Info GSA Fleet Customer Number
Reg – FMC – 00 – BOAC – Serial (e.g. 03-11-00-213XXX-001) Type(s), and quantity(s), of vehicle being requested Date and time of vehicle need (60 day maximum) Location (address) of vehicle need Do you require delivery of the vehicle or will you pick-up Best value criteria (if desire other than low bid)
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Best Value Selection
Must provide criteria Location Past Performance Service Hours Specific vehicle or service requirement(s)
If not, must take low-bid
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Summary of Rental Activity (ITD) Average size of rental – 4 vehicles Average length of rental – 32 days Average cost per day – $38.60
Type of VehicleNumber of Vehicles
Total Rental Days
Avg Days/
Vehicle
Total Est. Costs
Avg Cost/ Day
Van Minivan 2,901 87,070 30.0 $3,002,734.10 $34.49
Van 15 Pass 2,485 51,200 20.6 $3,128,863.56 $61.11
Lgt Truck 1/2 Ton 2,328 94,421 40.6 $3,680,169.34 $38.98
Sedan Mid Size 2,195 76,387 34.8 $2,050,299.03 $26.84
Sedan Compact 1,776 61,819 34.8 $1,566,485.21 $25.34
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Future Enhancement
Web-based Application
Target date is Fall, 2010
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Legislative Considerations
60 Day Limitation 41 CFR 102-34.35
Conspicuous Identification 41 C.F.R. 102-34.85 41 C.F.R. 102-34.110 41 C.F.R. 102-34.115
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Thank you!
Dan Reichmann
STR Program Manager
703-605-2950
