Federal Acquisition Service

U.S. General Services Administration

A great savings to the American Taxpayer!

The Federal Surplus Personal Property Donation Program

Objectives

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Background

GSA’s Role

Role of State Agency for Surplus Property

Eligibility and Recipients

Key Players

1956- Public Law 84-655 Established that no property could be donated for use in a state except through a “State Agency for Surplus Property (SASP)”.

The Department of Health, Education and Welfare (DHEW) was designated to screen and allocate surplus property for civil defense purposes.

1976- Public Law 94-519 Transferred responsibility of the donation program from DHEW to GSA.

Placed GSA in charge of a consolidated distribution system that would fairly and equitably donate surplus to a broader selection of public agencies and nonprofits.

Established the relationship between Federal and State government as a “full” partnership.

Background

GSA’s Role Assist in locating usable surplus especially during disasters.

Fairly and equitably allocate property.

Manage non-compliance issues.

Assist in making eligibility determinations.

Conduct reviews or “audits”.

Serve as liaison between SASPs and Federal agencies.

Promote donation program.

Role of a SASP Key player in disposal process.

Partner with GSA to save taxpayer dollars.

Determine program eligibility. Screen and select usable civilian and military agency surplus.

Warehouse excess and surplus property.

“Donate” property.

Ensure program compliance.

How -- to Whom? 40 USC 549 (b)(1)

GSA transfers surplus property to a SASP

SASP donates property to Donees on a fair and equitable basis

GSA

SASP

DONEE

FEDERAL DISPOSAL CYCLE

EXCESS SURPLUS

SCREENING

InternalAgencies/Bureaus

Of your Department

Federal AgenciesCost Reimbursable Contractors

Grantees

Public AirportsState Agencies for Surplus

Property

AGENCYSCREENING

SCREENINGAnd

FEDERAL TRANSFER21 DAYS

DONATIONNOTIFICATION

5 DAYS

SALES

DONATIONREMOVAL

Public AirportsState Agencies for Surplus Property

Definitions 40 USC 549

State Agency for Surplus Property (SASP) organization or activity designated under state law as the agency responsible for the donation of Federal surplus property

Donee an eligible entity that receives Federal surplus personal property through a State Agency for Surplus Property

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56 SASPs: 50 states District of Columbia 5 Territories

Puerto Rico Virgin Islands Guam Northern Mariana Island American Samoa

Structure

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Public Agencies

Nonprofit tax exempt Health or Education Organizations ONLY

Service Educational Activities (SEAs)

Who is eligible to participate?

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LibrariesPark DistrictsPolice/Fire DepartmentsSchoolsCitiesTownshipsCounty Boards, etc.

Examples of a Public Agency

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Childcare CentersSchoolsHospitalsHomeless/Needy ProvidersMuseumsHistoric Light StationsVolunteer Fire Departments/Rescue SquadsOlder American Act fund recipients

Examples of eligible Nonprofit Organizations

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Boy and Girl Scouts of AmericaAmerican Red CrossCivil Air PatrolMarine Cadets of America

Eligibility determined by Department of Defense (DoD), not GSA

Examples of Service Educational Activities

How does the donee participate? Apply to SASP to determine eligibility

Advise SASP as to desired property

If authorized by SASP, search and request property in GSAXcess®

Agree to specific terms and conditions regarding use of the property

How – the Process?Donee submits request for property

to SASP

SASP submits request for property to GSA via gsaxcess.gov

GSA approves request from SASP

Federal holding agency releases property to SASP or Donee

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Donee Agreements CFR 102-37.465

Acquires property on an “as is, where is” basis

Will hold the Government harmless from any and all debts arising from the donation and use of the property

Place property in use within one year of donation

Keep property in use for a period of time depending on the original acquisition cost and type of property

Will pay a service fee for donated property

Will adhere to all program policies and regulations16

GSAXcess – gsaxcess.gov

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NASASP National Association of State Agencies for Surplus

Property

Motto: Pro Bono Publico (For the public good)

The purpose of NASASP and its’ 56 state members is to partner with GSA and to save taxpayer dollars by extending the useful life of surplus to public agencies and nonprofit organizations in health and education.

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GSA Key PlayersAllocating Officer for Property Located In:

IL, IN, MI, MN, OH & WIIA, KS, MO & NE

Daniel Scholl (817) 574-2354

Central OfficeBill Kemp 703.605.2879Joyce Spalding 703.605.2888Chris Willett 703.605.2873

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Questions