February 23, 2021 6:30 p.m.

Kathryn Harrington Chair

Nafisa Fai District 1

Pam Treece District 2 Vice Chair

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Tanya Ange, County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS

Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area,

representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Nafisa Fai, District 1 Commissioner: Nafisa Fai was elected to the Washington County Commission to represent District 1 in November 2020. She has spent the majority of her career working in public health, first at the American Red Cross and then through roles in county government and at a statewide nonprofit leading chronic disease prevention programs. In addition to her work in public health, Nafisa owns a small business based in Beaverton. Through her business, she founded the Pan African Festival, where she unites Oregonians from all backgrounds to celebrate cultural, economic and social vitality and support for emerging, small businesses. Nafisa is an active member of the community and was recently named to the Portland Business Journal’s Forty Under Forty List and serves on the Board of the Five Oaks Museum

(formerly Washington County Museum). She is also a member of the Oregon Maternal Mortality and Morbidity Review Committee and serves on the Board of community-based dental services nonprofit Dental3. A refugee from Somalia, Nafisa has lived in Oregon for over 22 years. She lives in Aloha with her husband and three children.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond

Steering Committee, Portland Region Value Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII. Her current term runs through December 2022.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2024. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016. His current term runs through December 2022.

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TABLE OF CONTENTS MEETING CALENDAR 4

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chair will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATION – HEALTH AND HUMAN SERVICES

a. Acknowledge the One-Year Anniversary of the First COVID-19 Case in

Washington County 5

4. BOARDS AND COMMISSIONS

a. Appoint Clean Water Services Budget Committee Members 7

5. ACTION – HEALTH AND HUMAN SERVICES

a. Approve 2021-2024 Disability, Aging and Veteran Services Area Plan 9

6. ORAL COMMUNICATION

7. BOARD ANNOUNCEMENTS

8. ADJOURNMENT

CONSENT AGENDA

CLEAN WATER SERVICES

a. Approve Amendments to the Fiscal Year 2020-21 Position Allocation Report and

Pay Plan for Nonrepresented Employees to Add Two Positions and Redesignate Two Positions

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HOUSING SERVICES

b. Approve Housing Production Opportunity Fund (HPOF) Guidelines 19

SERVICE DISTRICT FOR LIGHTING

c. Form Assessment Area, Authorize Maximum Annual Assessment and Impose a

First Year Assessment for Gotter Partition (CPO 4M) 23

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BOARD OF COMMISSIONERS MEETING CALENDAR

Tuesday, March 2, 2021 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Thursday, March 4, 2021 Roundtable – 9:00 a.m.

Tuesday, March 9, 2021 Work Session – 8:30 a.m.

Tuesday, March 16, 2021 Work Session – 1:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, March 23, 2021 CANCELLED

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation – Health and Human Services

Agenda Title: ACKNOWLEDGE THE ONE-YEAR ANNIVERSARY OF THE FIRST COVID-19 CASE IN WASHINGTON COUNTY

Presented by: Marni Kuyl, Director of Health and Human Services

Agenda Item No. 3.a.Date: 02/23/21

SUMMARY:

Community Feedback (Known Support/Opposition): None

Legal History/Prior Board Action: The Board renewed the Emergency Order February 2, 2021

Budget Impacts: Not applicable

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Acknowledge the one-year anniversary of the first COVID-19 case in Washington County. Hear from staff and community partners impacted by COVID-19, honor those who have died and look forward with hope.

Click here to view presentation slides.

ADDITIONAL INFORMATION:

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Agenda Item No.

Date: 02/23/21

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Boards and Commissions CPO All

APPOINT CLEAN WATER SERVICES BUDGET COMMITTEE MEMBERS Agenda Title:

Kathleen Leader, Chief Financial Officer Presented by:

SUMMARY

In accordance with Oregon Revised Statute 294.414, Clean Water Services’ (District) is required to establish a Budget Committee. District’s Board of Directors (Board) needs to appoint two members of the Clean Water Services Advisory Commission (CWAC) to fill vacancies on the District Budget Committee. These positions were previously filled by Lori Hennings and Dave Waffle.

The District Budget Committee is composed of the five Board members and five community members appointed from CWAC. The bylaws of CWAC state that CWAC will recommend five members to the Board for appointment to three-year staggered terms. The Budget Subcommittee members must be residents of Washington County.

CWAC nominated three members for the Board’s consideration and appointment at its meeting January 13, 2021. The Board reviewed the nominations at a February 9 work session.

ADDITIONAL INFORMATION

Community Feedback: None.

Legal History/Prior Board Action:

None. Budget Impact: None.

Reappoint Lori Hennings, with a term ending June 30, 2024, to the Clean Water Services Budget Subcommittee. Appoint Andy Duyck, with a term ending September 30, 2023, to the Clean Water Services Budget Subcommittee.

Attachment: Budget Subcommittee summary

REQUESTED ACTION

4.a.

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Clean Water Services Budget Subcommittee

Description To review the proposed Clean Water Services budget submitted by the Budget Officer each fiscal year.

Members Five Board-appointed members of CWAC considered District “electors,” i.e., residents of Washington County or District territory.

Length of Term Three years.

Vacancies Two.

Applicants Three.

Budget Subcommittee

Position Residence Term Expires First Appointment

Recommended

Andy Duyck District 4 District 4 09/30/2023

Lori Hennings Environment 2 District 1 06/30/2024 02/03/2015

Continuing Members

Tony Weller Builder/Developer 1 District 3 12/31/2021 03/16/2010

Molly Brown District 2 District 2 10/31/2022 04/01/2008

Mike McKillip District 3 District 3 09/30/2022 04/15/2014

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Action – Health and Human Services

Agenda Title: APPROVE 2021-2024 DISABILITY, AGING AND VETERAN SERVICES AREA PLAN

Presented by: Marni Kuyl, Director of Health and Human Services

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 5.a.Date: 02/23/21

SUMMARY: Disability, Aging and Veteran Services (DAVS) is the designated area agency on aging (AAA) in Washington County. The Older Americans Act, Section 306 (a) states that, “each area agency on aging designated under section 305(a)(2)(A) shall, in order to be approved by the State agency, prepare and develop an area plan.” The Area Plan describes the AAA’s future activities over the coming four years. In it, the AAA describes its efforts to identify the needs of older adults, adults with disabilities, and their caregivers. The AAA, with the active involvement of its Advisory Council(s) and utilization of public input, then describes its plan for developing coordinated and accessible systems of care to address community needs and prioritize and develop services for older adults, adults with disabilities, and their caregivers. Health and Human Services seeks approval of the 2021-2024 Disability, Aging and Veteran Services Area Plan for the service period July 1, 2021 – June 30, 2025.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): The area plan was informed by a community needs assessment conducted in 2020 by Disability, Aging and Veteran Services. The results of this needs assessment, along with draft area plan goals and objectives, were presented to the public on November 19, 2020. Members of the public and key stakeholders were invited to this meeting and their feedback informed the further development of the plan. The draft area plan was posted online on January 5, 2021 and two public hearings were held by Disability, Aging and Veteran Services in partnership with the Aging and Veteran Services Advisory Council in January.

(continued)

Attachment: DAVS 2021-2024 Area Plan

DEPARTMENT’S REQUESTED ACTION: Approve the 2021-2024 Disability, Aging and Veteran Services Area Plan for the service period of July 1, 2021 – June 30, 2025.

(hyperlinked here)

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APPROVE 2021-2024 DISABILITY, AGING AND VETERAN SERVICES AREA PLAN BOC 02/23/21 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition continued): Public comment was accepted by phone, email or at one of two public meetings between January 5 and January 31, 2021. On January 21, 2021, the Aging and Veteran Services Advisory Council voted to recommend the 2021-2024 Disability, Aging and Veteran Services Area Plan to the Washington Board of County Commissioners for approval, with the instruction to Disability, Aging and Veteran Services staff to incorporate changes from public comment, as appropriate. The public process is described in detail in Section A of the area plan. Legal History/Prior Board Action: The results of the Disability, Aging and Veteran Services needs assessment and area plan were presented to the Board of Commissioners on February 16, 2021. Budget Impacts: n/a

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Agenda Item No.

Date: 02/23/21

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent

Agenda Title: APPROVE AMENDMENTS TO THE FISCAL YEAR 2020-21 POSITION ALLOCATION REPORT AND PAY PLAN FOR NONREPRESENTED EMPLOYEES TO ADD TWO POSITIONS AND REDESIGNATE TWO POSITIONS

Presented by: Holly Dober, Human Resources and Risk Management Director

SUMMARY

The Board of Directors (Board) of Clean Water Services (District) adopted the District’s Fiscal Year (FY) 2020-21 budget on June 23, 2020, by Resolution and Order 20-15. As required within the District’s Employment Policies and Guidelines, Chapter 3, “Adoption of Pay Plan,” the District’s Human Resources staff has completed a classification and compensation review that would result in a change to the District’s FY 2020-21 Nonrepresented Pay Plan (Pay Plan) attached as Exhibit A.

The District’s Chief Executive Officer and the Human Resources and Risk Management Director recommend the Board adopt changes to the Position Allocation Report and the Pay Plan:

• Add two positions — Water Resources Analyst and Operations Specialist — in theResearch and Innovation program. The duties associated with these positions arecurrently performed by temporary employees. Creating full-time positions will enable theDistrict to not rely on temporary positions to perform sustained work.

(continued)

Attachments: Resolution and Order Exhibit A – Nonrepresented Employees Salary Schedule FY 2020-21 Exhibit B - Job Descriptions

REQUESTED ACTION

Approve amendments to Clean Water Services’ Fiscal Year 2020-21 Position Allocation Report and the Pay Plan for nonrepresented employees to add two positions in the Business Services Department – Research and Innovation, and redesignate two positions in the Water Resource Recovery Operations and Services Department.

2.a.

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APPROVE AMENDMENTS TO THE FISCAL YEAR 2020-21 POSITION ALLOCATION REPORT AND PAY PLAN FOR NONREPRESENTED EMPLOYEES TO ADD TWO POSITIONS AND REDESIGNATE TWO POSITIONS 02/23/21

• Redesignate two positions — Senior Field Engineer - Automation and Controls andAdministrative Assistant — in the Water Resource Recovery Department. Theincumbents in these positions are performing higher level work based on their skills,knowledge and experience. The redesignation to a Senior Field Engineer is the result ofincreased technical complexity, supervisory duties and quality control of assigned work.The redesignation to an Administrative Assistant is a result of an increased level ofassigned administrative work.

These changes are reflected in Exhibit B. The changes will result in a fiscal impact of approximately $104,400 for the remainder of FY 2020-21 and will be funded through existing appropriations in the District’s Adopted Budget.

ADDITIONAL INFORMATION

Community Feedback: No known community feedback

Legal History/Prior Board Action: The Board approved the District’s Pay Plan for Nonrepresented and Represented Employees for FY 2020-21 on July 21, 2020, by Resolution and Order 20-18. The Board adopted the District’s FY 2020-21 budget on June 23, 2020, by Resolution and Order 20-15.

Budget Impact: • The new Water Resources Analyst position will result in a fiscal impact of approximately

$54,600 in Business Services Department – Research and Innovation.

Budget account: 101.050.8113.51100

• The new Operations Specialist - Research position will result in a fiscal impact ofapproximately $41,500 in Business Services Department – Research and Innovation.

Budget account: 101.050.8113.51100

• The redesignated Senior Field Engineer – Automation and Controls position will result in afiscal impact of approximately $5,200 in Water Resource Recovery Operations and ServicesDepartment – Control Systems.

Budget account: 101.074.8353.51100

• The redesignated Administrative Assistant position will result in a fiscal impact ofapproximately $3,100 in Water Resource Recovery Operations and Services Department –Administration.

Budget account: 101.071.8301.51100

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1 of 2 CLEAN WATER SERVICES

2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES 1

In the Matter of Amending the Fiscal Year 2020-21 Position Allocation Report to Add Two Positions and Amending the Pay Plan for Nonrepresented Employees.

))) ) ) )

RESOLUTION AND ORDER NO.

The above-entitled matter came before the Board of Directors (Board) for Clean Water 2

Services (District) at its regular meeting of February 23, 2021; and 3

It appearing to the Board that Ordinance No. 37A Engrossed provides a method for 4

adopting rules and regulations to administer the District’s personnel system; and 5

It appearing to the Board that District maintains a Position Allocation Report that specifies 6

the number of employees, which is monitored by the Human Resources program to track 7

budgeted positions; and the employment policy, Chapter 3, “Adoption of Pay Plan,” requires the 8

Board to adopt a Pay Plan for the District by Resolution and Order; and it appearing to the Board 9

that the Nonrepresented Employees Pay Plan for Fiscal Year 2020-21, attached as Exhibit A, 10

establishes the positions and salaries of the District’s employees; and 11

It appearing to the Board that the District proposes creating two regular full-time positions 12

and redesignating two job titles for nonrepresented positions as described in attached Exhibit B; 13

and 14

RESOLVED AND ORDERED that the Fiscal Year 2020-21 Position Allocation Report is 15

amended to add 2.0 FTEs Water Resources Analyst and Operation Specialist-Research positions 16

effective February 23, 2021; and the amended schedule of positions and salaries for District 17

employees, as set forth in Exhibit A and B, is approved; and it is further 18

// 19

// 20

// 21

// 22

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2 of 2 CLEAN WATER SERVICES

2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379

Telephone (503) 681-3600 Fax (503) 681-3603

RESOLVED AND ORDERED that the Chief Executive Officer is directed to take the 1

appropriate steps necessary to implement this Resolution and Order. 2

DATED this 23rd day of February, 2021. 3

4 CLEAN WATER SERVICES 5

By its Board of Directors 6

7 8 Chair Kathryn Harrington 9

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11 Recording Secretary 12 13

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EXHIBIT A Nonrepresented Employees Salary Schedule

FY 2020-21

Job Grade Minimum Market Point

Award Point

Performance Based Lump Sum (up to

7% of Award Point)

Chief Operating Officer 16 $152,189 $190,236 $209,260 $14,648

Chief of Staff 14 $140,014 $175,017 $192,519 $13,476 Chief Utility Relations Officer

General Counsel

13 $135,956 $169,944 $186,939 $13,086 Regulatory Affairs Director Research and Innovation Director Natural Systems Enhancement and Stewardship Director Chief Financial Officer

12 $128,853 $161,067 $177,173 $12,402

Enterprise Asset Management Services Manager Government and Public Affairs Director Human Resources and Risk Management Director Regulatory Affairs Services Manager Treatment Plant Services Manager Utility Operations Services Manager Water Resources Recovery Services Manager Business Practice Leader 2 – Digital Solutions

11 $121,751 $152,189 $167,408 $11,719

Business Practice Leader 2 – Strategy, Performance, and Innovation Business Practice Leader 2 – Utility Financial Strategist Engineering Division Manager Field Operations Division Manager Planning and Development Services Division Manager Plant Superintendent 3 Water Supply Project Manager Watershed Division Manager Building and Facilities Services Manager

10 $108,561 $135,702 $149,272 $10,449

Business Opportunities Manager Business Practice Leader 1 – Integrated Planning Business Practice Leader 1 – Strategy, Performance, and Innovation Compliance and Permitting Manager Construction Manager Controller Digital Solutions Opportunities Manager Plant Superintendent 2 Principal Engineer Senior Assistant Legal Counsel Senior Water Resources Program Manager Compensation and Benefits Manager

9 $96,386 $120,483 $132,531 $9,277

Database Administrator Development Services Program Manager Information Technology Enterprise Architect Laboratory Manager Senior Engineer Senior Field Engineer – Automation and Controls Senior Operations Analyst Software Engineer Strategic Risk Manager Water Resources Program Manager

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Nonrepresented Employees Salary Schedule - Continued FY 2020-21

Asset Management Systems Analyst Budget and Support Services Supervisor Building and Facilities Supervisor Business Systems Analyst 2 Communications and Marketing Manager Construction Coordinator Construction Inspection Supervisor Data Management Analyst Development Services Supervisor Electrical and Instrumentation Supervisor Employee Relations Program Manager Engineer Field Engineer - Automation and Controls 8 $86,240 $107,801 $118,581 $8,301 Field Engineer - Commissioning and Startup Field Engineer - Electrical Field Engineer - Inspection Information Technology Analyst Laboratory Supervisor Operations Analyst 2 Operations Supervisor Permit/Mapping Supervisor Plant Superintendent 1 Programmer Analyst Reuse Manager Senior Plan Reviewer Senior Management Analyst Water Resources Analyst - GIS Water Resources Analyst – RAD / NSES / WRRD

Control Systems Analyst 2

7 $77,109 $96,386 $106,025 $7,422

Engineering Project Coordinator Engineering Project Coordinator-Wastewater Environmental Services Supervisor Field Construction/Maintenance Supervisor GIS Analyst Inspection Program Manager Laboratory Systems and QA/QC Coordinator Landscape Program Supervisor Mechanical Maintenance Supervisor Plan Reviewer Public Involvement Coordinator Senior Financial Analyst Senior Human Resources Analyst Senior Risk Management Analyst Water Resources Project Manager Business Systems Analyst 1

6 $68,992 $86,240 $94,864 $6,641

Contracts Coordinator Control Systems Analyst 1 Easement Acquisition Specialist Financial Analyst GIS Specialist Human Resources Analyst Landscape Coordinator Office Manager Operations Analyst 1 Payroll Coordinator Policy Analyst Procurement Coordinator Project Manager 1 Risk and Safety Analyst Senior Accountant Senior Public Affairs Specialist 16

Nonrepresented Employees Salary Schedule - Continued FY 2020-21

Control Systems Specialist

5 $60,876 $76,095 $83,704 $5,859

Graphics Specialist Human Resources Specialist Operations Coordinator Operations Specialist - Research Program Support Specialist Public Affairs Specialist Technical Editor and Communications Specialist Accounting Specialist

4 $53,773 $67,217 $73,938 $5,176 Administrative Assistant Information Technology Technician Administrative Associate 3 $47,686 $59,607 $65,568 $4,590

Intern – University 2 $39,569 $49,461 $54,408 $3,809

Intern 1 $27,560 $34,450 $37,895 $2,653

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EXHIBIT B JOB DESCRIPTIONS

1. Add 1.0 Water Resources Analyst at the salary range NONREP 8 ($86,240 -$118,581).

The Water Resources Analyst plans, develops and implements policies and programs to monitor, evaluate and manage District surface and storm water, aquatic habitats, and treatment plant and industrial discharges. Provides analysis and resolution of regulatory issues that may impact the District’s programs, projects and functions. Recognizes regulatory issues, analyzes their actual or potential impact on the District, and participates in their resolution. Develops solutions and recommends changes in policies and programs to resolve or avoid regulatory issues. Maintains and completes processes used to ensure permit compliance including compiling annual reports.

2. Add 1.0 Operations Specialist - Research at the salary range NONREP 5 ($60,876- $83,704)

The Operations Specialist-Research supports improvements in the operations of the District’s programs including the wastewater treatment facilities and the conveyance system. Conducts research projects to monitor and evaluate water quality and system effectiveness. Installs and maintains instrumentation, monitoring procedures and sample collection related to various research objectives.

3. Redesignate 1.0 Administrative Associate at the Salary Range NONREP 3 ($47,686 - $65,568) to the new position Administrative Assistant at the Salary Range NONREP 4 ($53,773 - $73,938).

The Administrative Assistant performs a wide variety of responsible and complex administrative and technical duties for a program, professional staff or manager.

4. Redesignate 1.0 Field Engineer – Automation and Controls at the Salary Range NONREP 8 ($86,240 - $118,581) to the new position Senior Field Engineer – Automation and Controls at the Salary Range NONREP 9 ($96,386 - $132,531).

The Senior Field Engineer – Automation and Controls performs senior level project management and complex skilled technical work to develop, install, operate and maintain automation and control system solutions to operate the wastewater treatment facility and remote pump stations. Responsibilities include supervision, project management, oversight and development of automation and control systems used for collecting, monitoring and reporting automation data for real-time control of treatment processes. Tasks include hardware and software development, coordinating treatment process equipment interfaces, system installation, start-ups and commissioning, administration, and management of the process control systems including failure response, troubleshooting, correction and system upgrades.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – County Administrative Office (All CPOs) Agenda Title: APPROVE HOUSING PRODUCTION OPPORTUNITY FUND (HPOF)

GUIDELINES Presented by: Ruth Osuna, Deputy County Administrator; Jennie Proctor, Program

Manager Community Development, Komi P. Kalevor, Director Housing Services

COUNTY ADMINISTRATOR’S RECOMMENDATION: Accept the Housing Production Opportunity Fund staff policy recommendations; allow for the expansion of original intent of the HPOF to include implementation of homeownership and innovative special needs housing programs and the respective allocation formula for each of the three activity areas as described in Chart A; confirm the $20 million commitment over a five-year period; and create a new fund for the HPOF which will be funded by the General Fund with a maximum of $20 million.

Agenda Item No. 2.b.

Date: 02/23/21

SUMMARY: The Washington County Board of Commissioners committed General Funds for a Housing Production Opportunity Fund (HPOF) in Fiscal Year 2016 to support the development of multifamily housing. The HPOF is intended to address unexpected project costs that might be due to construction cost increases, changes to tax credit financing brought about by changes to federal tax policy, or loss of funding. Since projects were coming in for last minute gap funding relief, the rating process did not involve analysis and underwriting of a proforma as that had already been done by other partner financing entities such as banks and tax credit investors. The County based its review on urgency of need, readiness of process, developer capacity, and site control.

In FY 2019-20, the Board of Commissioners made a commitment to increase the HPOF to support the development of affordable housing in conjunction with the Metro Affordable Housing Bond Program with a $4 million annual commitment for 5 years or for a total of $20 million. The HPOF is funded by the General Fund and the funds are reflected in the County Administrative Office (CAO) budget. There was an understanding that any unspent amount of the annual $4 million commitment would roll over to the next year and would be added to the next annual allocation of $4 million. This was highly encouraged because development timelines are long, and affordable housing projects cannot tolerate the risk of funds going away because they weren’t used by a certain date. However, this understanding was not formalized by a Board action. Because the County anticipated budget difficulties in FY 2020-21, unspent FY 2019-20 were recaptured and the FY 2020-21 HPOF was budgeted with the baseline amount of $4 million. (continued)

Attachment: Housing Production Opportunity Fund – Chart A

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APPROVE HOUSING PRODUCTION OPPORTUNITY FUND (HPOF) GUIDELINES BCC 02/23/21

Working with Finance, a new fund for the HPOF can be created to receive and track General Funds for the current and future years’ expenditures. The HPOF budget for FY 2020-21 would be modified to include $2,418,894 remaining from last year’s budget allocation and the $4 million commitment for this fiscal year. These funds would be transferred to the new fund. In each year up to FY 2023-24 or in the fifth year of the $20 million commitment, the fund balance would include previous years’ unspent funds plus the current year’s $4 million transfer from the General Fund. Finance will provide a budget adjustment in March with an R&O needed to create the new fund.

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): No known opposition.

Legal History/Prior Board Action: February 2, 2021 – Work Session presentation and discussion of the Housing Production Opportunity Fund.

Budget Impacts: A maximum of $20 million in General Funds will be allocated to the HPOF over five years or through FY 2023-24.

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CHART A – Housing Production Opportunity Fund Program Guidelines Activity Areas Rental Housing Homeownership Innovative (special

needs projects addressing

Consolidated Plan needs)

Allocation Amounts (based on a $4 million annual allocation)

62.5% ($2.5 million)

25% ($1 million)

12.5% $500,000

Cap in per project assistance

Minimum: $100,000

Maximum: $500,000

Delegated authority to staff to design a homeownership program

Minimum: $100,000 Maximum: $500,000

Targeted Income Level 0%-80% MFI 0%-80% MFI 0%-80% MFI

Threshold Criteria

Last-in Funding: Gap funding for projects that have all sources committed, but have an unexpected, new gap or project shortfall

Delegated authority to staff to design a homeownership program

Delegated authority to staff to design a program to support innovative projects

Grant/Loan

Loan or grant depending on project proforma and targeted income levels. Example: Loan when the project is a tax credit project versus a grant when the project has more than 10 permanent supportive housing units and cannot carry debt.

Loan or grant depending on the homeownership model.

Loan or grant depending on the project and targeted income levels.

Affordability period

60 years Permanent affordability (example land trust model) versus limited affordability period for down payment assistance.

30 years

Eligible Applicants Non-profit and for-profit developers including the Housing Authority Washington County (HAWC).

Non-profit and for-profit developers including the HAWC.

Non-profits including the HAWC.

Eligible geographies Countywide Countywide Countywide Funding Cycle Rolling application cycle Annual competitive

funding cycle Determined in program design

Administrative costs (County staff and related admin costs to design programs, manage competitive cycles, etc.)

Up to $125,000 annual administrative costs

Up to $50,000 annual administrative costs

Covered by the administrative funds in the other categories.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Consent – Service District for Lighting No. 1 A County Service District (CPO 4M)

Agenda Title: FORM ASSESSMENT AREA, AUTHORIZE MAXIMUM ANNUAL ASSESSMENT AND IMPOSE A FIRST YEAR ASSESSMENT FOR GOTTER PARTITION

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Accept the petition, form an assessment area within the Service District for Lighting, authorize maximum annual assessment and impose a first-year assessment.

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.c.Date: 02/23/21

SUMMARY:

A petition has been received requesting the installation of street lighting service for Gotter Partition. A signed continuing request for street lighting service has also been provided.

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): The petitioners have presented a signed agreement waiving a public hearing and their rights to remonstrate against the improvements.

Legal History/Prior Board Action: None

Budget Impacts: None

Attachments: Resolution and Order, including: Exhibit A – Petition for Street Lighting Service Exhibit B – Street Lighting Facilities and Assessments Exhibit C – Waiver and Continuing Request Exhibit D – Legal Description, Assessment Map and Vicinity Map

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Page 1 - RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE WASHINGTON COUNTY SERVICE DISTRICT

FOR LIGHTING (SDL-1)

In the Matter of creating an Assessment Area, Ordering Installation, Operation and Maintenance of Street Lighting Facilities; Establishing a Maximum Annual Assessment and Imposing a First Year Assessment for GOTTER PARTITION

) ) ) ) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Board of Directors of the Service District for Lighting

No. 1, a county service district, at its meeting of February 23, 2021; and

It appearing to the Board that 100% of the property owners in the proposed assessment

area described, and shown, in Exhibit D, known as the GOTTER PARTITION development, have

requested by petition, attached as Exhibit A, that their property be included in an assessment

area for purposes of installing, operating and maintaining street lighting facilities and that said

facilities be financed by special assessments on their property; and

It appearing to the Board that 100% of the property owners voluntarily have waived their

right to notice, hearing remonstrance and referendum, and consent to assessment as set forth

herein on the attached Exhibit C; and

It appearing to the Board that the street lighting facilities described in Exhibit B, will be a

special benefit to the properties and that the assessment method and amounts represent a

reasonably fair and equitable manner for apportioning costs in relation to benefit; now, therefore

it is

RESOLVED AND ORDERED that the assessment area described, and shown in Exhibit D

hereby is established, and, that the facilities described in Exhibit B, shall be installed, operated

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Page 2 - RESOLUTION AND ORDER ( ) WASHINGTON COUNTY COUNSEL 155 N FIRST AVENUE, SUITE 340, MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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and maintained as described therein; and it is further

RESOLVED AND ORDERED that the assessment method, maximum annual assessment

amount and first year assessments shown in Exhibit B hereby are adopted, levied and imposed.

Said first assessment shall be placed on the tax rolls and collected in the same manner as ad

valorem property taxes as provided by law if not otherwise paid by July 1, and, it is further

RESOLVED AND ORDERED that, for purposes of Section IIb, Article XI of the Oregon

Constitution, said annual assessment amounts hereby are classified as “taxes levied or imposed

for the purpose of funding government operations” subject to the limit of $10 per $1,000 of real

market value; and it is further

RESOLVED AND ORDERED that the maximum annual assessment may be increased after

newspaper notice and public hearing to pass through direct cost increases for administration and

electricity as provided by Ordinance No. 3; and it is further

RESOLVED AND ORDERED that the County Administrator, or designee, shall take steps to

place matter of record and such other steps as are necessary to implement this Resolution and

Order.

DATED this 23rd day of February 2021.

BOARD OF DIRECTORS FOR WASHINGTON COUNTY SERVICE DISTRICT FOR LIGHTING (No. SDL-1)

CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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PETITION FOR STREET UGHTING SERVICE

GOITER PARTITION

DATE: January 6,2021

TO: WASHINGTON COUNTY BOARD OF DIRECTORS

Governing Body of Washington CountyService District for Lighting No. SDL-1

Washington County Land Use & TransportationAdministrative Services Division

155 N. First Avenue, Suite 350, MS 16

Hillsboro, OR 97124

We, the undersigned owners or contract purchasers of record of land situated within WashingtonCounty, Oregon, and not within any incorporated city, do hereby request the creation of an assessment areaas described in the attached Exhibit B, within the Washington County Service District for Lighting (No. SDL-1),which includes the properties described below, in accordance with the provisions of the Washington CountySDL-1 Ordinance and Oregon Revised Statutes Chapter 451.

This request includes purchase or lease of poles and fixtures, maintenance, electricity, replacementand administration for a minimum service period of 25 years. We understand that street lighting services maybe available from other sources and that the District provides this service only at our specific request. This isa continuing request, with annual incurred charges payable during the service period. Prior to formation ofthe service and assessment area, we will execute a covenant form, provided by the District, binding futureowners to this request for the remainder of the service period.

Name

Address

City, ST Zip^ WevTUflsc) O ^71 O

Map and Tax Lot(s) 1S136BD01000

Signature(s)

SDL

EXHIBIT A

PAGE 1 OF 1

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PART I. DESCRIPTION OF PROPOSED ASSESSMENT AREA - CURRENTLY TAX LOT #

PART II. ESTIMATED COST OF SERVICE FOR FISCAL YEAR 2021-22

A. Monthly Cost of Service

Qty. Type Unit Cost Total

Lights 1 Option A, 29W LED Roadway (DD) $3.51 $3.51

1Options A, 54W LED Roadway $4.38 $4.38

Poles 1 Option A, Fiberglass DB Gray (57)

$4.83 $4.83

Total (Lights and Poles) $12.72

B. Annual Cost of Service

Total

Lights and Poles $152.64 $152.64

Administration 3 $2.00 $6.00(# of lots)

Annual Cost for Service Area $158.64

Base Annual Cost Per Lot $52.88 $52.88

Total Annual Cost Per Lot $52.88

C. Maximum Annual Assessment $105.76

PART III. LOCATION OF LIGHTS AND POLESPer attached service area map

PROPOSAL TO INSTALL, OPERATE AND MAINTAIN STREET LIGHTING WASHINGTON COUNTY SERVICE DISTRICT FOR

GOTTER PARTITION

(Annual Cost/# of lots)

(Total x 12 months)

WASHINGTON COUNTY, OREGON

1S136BD01000

EXHIBIT BPAGE 1 OF 1 27

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Multn

omah

Cou

nty

!

ProjectLocation

VICINITY MAPGOTTER PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

WASHINGTON COUNTYSERVICE DISTRICT FOR LIGHTING NO. 1 (SDL) NORTH

EXHIBIT DPAGE 3 OF 3

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SPECIAL ASSESSMENT AREA MAP

GOTTER PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

= Proposed Street Light

EXHIBIT D PAGE 2 OF 3

NORTH

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Multn

omah

Cou

nty

!

ProjectLocation

VICINITY MAPGOTTER PARTITION

SERVICE DISTRICT FOR LIGHTING NO. 1 (SDL)

WASHINGTON COUNTYSERVICE DISTRICT FOR LIGHTING NO. 1 (SDL) NORTH

EXHIBIT DPAGE 3 OF 3

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