FeasStudy WS1 Meeting Minutesmontgomeryschoolsmd.org/uploadedFiles/departments/... · The special...

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To: James Tokar Montgomery County Public Schools (MCPS)

Division of Construction 45 West Gude Drive Room Suite 4300 Rockville, Maryland 20850

Issue: October 7, 2015

Project: Thomas A. Wootton High School Renovation/Expansion

Meeting: October 6, 2015

Purpose: Feasibility Study, Work Session Meeting #1

Present: Name Company Telephone EmailPaul Falkenbury, AIA Samaha Associates, P.C. 703‐691‐3311 phf@samaha‐arch.com Amy McCarty, AIA, LEED AP Samaha Associates, P.C. 703‐691‐3311 amccarty@samaha‐arch.com Jenny Alvarez, RA, LEED AP Samaha Associates, P.C. 703‐691‐3311 jalvarez@samaha‐arch.com James Tokar MCPS DOC 240‐314‐1008 [email protected] Debbie Szyfer MCPS DOLRP 240‐314‐4705 [email protected] Kimberly Boldon WHS ‐ Principal 301‐279‐8550 [email protected] Joe Mamana WHS ‐ Asst Principal 301‐279‐8550 [email protected] Joe Du Boyce WHS ‐ Asst Principal 301‐279‐8550 [email protected] Crystal Dovman WHS ‐ Asst Principal 301‐279‐8550 [email protected] Philip Hill WHS ‐ Business Manager 301‐279‐8559 [email protected] Maritsa Nicholas WHS ‐ Secretary 301‐279‐8550 [email protected] Cynthia Cunningham WHS ‐ Secretary 301‐279‐8550 [email protected] Antoinette Yanis WHS ‐ Registrar 301‐279‐8565 [email protected] Christopher Thompson WHS ‐ Athletic Director 301‐279‐8575 [email protected] Michael Thompson WHS ‐ Science R. Teacher 301‐279‐8595 [email protected] Maureen Knesel WHS ‐ Spec. Ed Teacher 301‐279‐8592 [email protected] Leslie Richardson WHS ‐ Spec. Ed Teacher 301‐279‐8592 [email protected] Malinda Pierce WHS ‐ Ceramics Teacher 301‐279‐8581 [email protected] Amy Pollin WHS ‐ Social Studies Teacher 301‐279‐8591 [email protected] Bryce Coon WHS ‐ Social Studies Teacher 301‐279‐8591 [email protected] Jennifer Bauer WHS ‐ Social Studies Teacher 301‐279‐8591 [email protected] Kraig Bauer WHS ‐ Social Studies Teacher 301‐279‐8591 [email protected] Sanford Herzon WHS ‐ Science Teacher 301‐279‐8595 [email protected] Catherine Boswell WHS ‐ English Teacher 301‐279‐8585 [email protected] Dominique Parker WHS ‐ English Teacher 301‐279‐8585 [email protected] Melanie Moomau WHS ‐ English Teacher 301‐279‐8585 [email protected] Paul Kirk WHS ‐ P.E. Dept. Chair 301‐279‐8573 [email protected] Sonia Olchyk WHS ‐ Spanish 301‐279‐8587 [email protected] Jillian Storms MSDE 410 ‐767‐0615 [email protected]

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Intro: The first Feasibility Study meeting was held at 2:45 p.m. at Wootton High School's auditorium. After a brief introduction by Jim Tokar, the design team presented an overview of the study process and the initial 3 concepts for the school. The following is a summary of the items discussed regarding the Renovation/Expansion: Debbie Szyfer briefly explained what the Capital Improvements Program is and how it

affects the school project. Once completed, the school will have a capacity of 2420 students with a core of 2400. The school will remain functional during construction. Construction will be phased. Paul Falkenbury explained the purpose of the feasibility study, how the main program

components will be located as per staff input, and the resultant options that will be refined moving forward. He explained the following steps after the study as well.

The school is planned to be open on August 2021, if construction starts by summer of 2018. Additionally, site renovations will continue through 2022.

Current Issues: When participants were asked about current school issues that may need to be addressed, they mentioned the following: HVAC systems need to be upgraded to current standards and checked for proper function. Classrooms need to have a phone system that communicates with the main office. The lower level is disconnected from dining room. Current circulation goes through lockers.

This poses a security problem. Clear circulation and way‐finding is not clear. Gymnasium entry very hidden and seems like a back entry. The athletic department needs

a more identifiable entry. There are only 4 tennis courts. For tennis meets, the school shares courts with the adjacent

middle school. New design should help the school play a more cultural role in the community and have a

unique feature or identity that reaches out to parents and neighboring businesses. It may preferable to have classes looking into day‐lit courtyards, not covered commons

since passing students and noise may be distracting to students in classrooms. Current cafeteria is too small. Overflow makes it noisy in corridors. More capacity that

allows for one lunch with more spaces for students to eat at would be better. Music suite is currently too far from Auditorium. A new auditorium should have a higher fly loft and a higher cant than the current one for

better sightlines. Teachers need more workspaces separate from students and for small groups. Current science greenhouse is too small and not easily accessible.

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The special education department needs a small room for testing or individual/small group work.

After listening to concerns, Debbie Szyfer talked about the county standards, such as mechanical closets and auditorium capacity, and how these standards may be modified to suit Wootton HS' needs and for future projects. Paul Falkenbury proceeded to highlight some of the current site issues, such as: Temporary staff parking along bus loop has become permanent and quite restricting to bus

flow. Cars and buses do not flow out from Wootton Parkway quickly. Car entry needs to be separated from bus entry.

Entry does not have a secure vestibule. Concept Options: Three concept options for the design were presented. The following were the main features of each option: Option 1A:

∼ Reconfigured lockers with team rooms, larger locker areas, and better circulation. ∼ A larger entry to Athletics Department. ∼ Major components, current gymnasium, auditorium, and cafeteria would stay in place.

Cafeteria and auditorium storage would be expanded. ∼ Classrooms and labs are reconfigured for larger, up‐to‐standard spaces. ∼ Cutting roof opening on upper level eliminates windowless classrooms ∼ Science and technology suite are located in new addition on three levels. There may be

opportunities for a two levels space in hallway to accommodate physics experiments. ∼ Reconfigured administration and counseling suites will have a secure vestibule. ∼ Current relocatable classrooms will be eliminated.

Option 2A:

∼ Reconfigured lockers with team rooms, larger locker areas, and better circulation. ∼ A larger entry to Athletics Department. ∼ Current gymnasium stays in place. The auditorium, music and arts suites, and the

cafeteria would be relocated to the North end of the site over current tennis court location.

∼ New technology and science lab wing would be located where current cafeteria sits with technology labs on the lower level. College Institiute will be on site and a new courtyard provides labs with outdoor access and daylight.

∼ Reconfigured administration and counseling suites will have a secure vestibule which leads to two wide entry corridors.

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∼ Media center is relocated to second floor along front of school, providing higher ceilings and more visibility.

∼ Current relocatable classrooms will be eliminated.

Option 3A: ∼ Most transformative option. ∼ Main entry would be relocated to lower level which will make it more visible from

Wootton Parkway. ∼ Reconfigured administration will have a secure vestibule and a large inviting commons

space. ∼ Student activities, College Institute and Counseling Suite are relocated to lower level

along an outdoor space. ∼ Major components, the auditorium, music suite, cafeteria, and the athletics

department would be relocated to the North end of the site over current tennis court location.

∼ New technology and science lab wings would be on two levels with a small courtyard providing labs with daylight.

∼ Media center is relocated to second floor on southeast corner of school, providing higher ceilings and more visibility.

∼ A third level of classrooms with potential for future addition. ∼ Current relocatable classrooms will be eliminated.

All options involve a renovation of existing classrooms and finishes, and minor reconfigurations as necessary to provide up‐to‐standard spaces. After answering some general questions regarding cost estimates, the design and the proposed site circulation, the participants presented the feedback below: Regarding option 3A:

‐ It seems like a good idea to have the main entry on the lower level. ‐ The gymnasium is too far from the stadium. ‐ The site entries seem too tight. ‐ All noisy activities as located on north end may be an issue with neighboring residences.

There should be a traffic light at North entry. Paul Falkenbury explained that a traffic study will be performed and the final determination, based on study recommendations, would be done by the department of transportation.

Auxiliary gyms may be too noisy to be placed over the music suite. Access to gymnasium lobby should be at grade if possible. More computer access is necessary. Debbie Szyfer explained all classrooms are now

designed to provide computer access and promethean boards to reduce the need for computer labs and avoid scheduling conflicts.

Wireless network system needs to be designed for proper signal coverage throughout.

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Language arts teacher mentioned chrome books are not appropriate for all programs and teaching styles. Laptops or PCs are required.

Current lecture room with stepped seating is great; should be preserved if possible. Large conference rooms for staff meetings are necessary.

Main Gym should be on lower lever on south side for better proximity to stadium. An additional option could possibly be explored where only the cafeteria gets relocated. It would be preferable to not have staff parking within bus loop or entering at same

location. Although stadium has been resurfaced with new turf, there are no concessions or

restrooms.

This concluded the meeting. Please review these meeting minutes with the proper individuals and advise of any conflicts, additions, or modifications you may wish to incorporate. The presentation and attendance sheet has been included for reference. Cordially,

Jenny C. Alvarez, RA, LEED AP Samaha Associates, PC jalvarez@samaha‐arch.com

OCTOBER 6, 20151

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THOMAS S. WOOTTONHIGH SCHOOL

FEASIBILITY STUDY Work Session #1October 6, 2015

OCTOBER 6, 20151

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SAMAHA HISTORY* 60 Years of design, providing architectural, interior design, and planning services in the Washington metropolitan area.* 25 Years working with Montgomery County Public Schools.* Over 20 projects with Montgomery County Public Schools.* Over 20 School Phased Occupied Renovations

CHILD DEVELOPMENT CENTERSARLINGTON SERVICE CENTERBOLLINGFORT MEADEFORT MYERGOOD BEGINNINGSINDIAN HEADLORD OF LIFENAVEL SECURITY STATIONNNMC BETHESDAPATUXENTQUANTICOST. GEORGES DAYCARESYDENSTRICKER DAYCARETEDDY BEAR DAYCARE

ELEMENTARY SCHOOLSALEXANDRIA COUNTRY DAY ARTHUR MIDDLETON BAILEY’SBARRETTBURTONSVILLECRESTWOODCUNNINGHAM PARK DANIELS RUNDR. GUSTAVUS BROWNFORESTVILLEEVA TURNERFORT BELVOIRGREAT FALLSINDIAN HEAD JACKSON ROADJAMESTOWNMOUNT DANIELNOTTINGHAM TUCKAHOEVIRGINIA HILLSWEYANOKE

MIDDLE SCHOOLSAUBURNBETHESDA-CHEVY CHASE #2CABIN JOHNELKRIDGE LANDINGFRANKLINKILMERLIBERTYMACFARLANDMAYFIELD WOODSNORTH BETHESDANYSMITH SCHOOL (K-8)ORMOND STONERACHEL CARSONROCK TERRACETILDENWASHINGTON IRVING WESTMINSTER(K-8)

HIGH SCHOOLSANNANDALEBROAD RUNCHANTILLYGAITHERSBURG HAYFIELD SECONDARYHENRY E. LACKEYLAKE BRADDOCK SECONDARY LEELOUDOUN VALLEYMARSHALLMOUNT VERNONNORTHWESTNORTHWOODSHERWOODTHOMAS WOOTTON THOMAS STONEWALTER JOHNSONWATKINS MILL WELLNESS

Educational Experience

* PROJECTS LOCATED IN MONTGOMERY COUNTY

OCTOBER 6, 20151

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SEVEN PRINCIPLES OF DESIGN1. Schools are centers of our communities.

2. The design of schools evolves through a community based design process.

3. The design of schools should be student centered.

4. Learning spaces should be fl exible and adaptable.

5. The learning environment should be secure and healthy.

6. Technology should infuse learning.

7. The historic and urban character of the school must be respected.

OCTOBER 6, 20151

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FEASIBILITY STUDY PROCESS* SPACE SUMMARY AND EDUCATIONAL SPECIFICATIONS ARE DEVELOPED * MCPS SELECTS ARCHITECT AND ENGINEERS* MCPS HIRES CONSULTANTS TO CONDUCT AN NRIFSD PLAN, GEOTECHNICAL REPORT, AND SITE SURVEY* KICK-OFF MEETING HELD TO SET UP MEETING DATES* ARCHITECT AND ENGINEERS CONDUCT A PRELIMINARY EXISTING CONDITIONS SURVEY* NOTIFICATIONS ARE SENT TO THE SCHOOL AND COMMUNITY INVITING THEM TO PARTICIPATE IN THE FEASIBILITY STUDY WORK SESSIONS* EASEMENTS OR RIGHT-OF-WAY ARE IDENTIFIED ON SITE* ARCHITECT PRESENTS POSSIBLE DESIGN SOLUTIONS FOR THE PROJECT AT EACH WORK SESSION. THE DESIGNS WILL BE REVISED PER STAFF, STUDENT, AND COMMUNITY INPUT. * PRELIMINARY CODE ANALYSIS IS COMPLETED* PRELIMINARY PROJECT PHASING WILL BE DEVELOPED* COST ESTIMATES FOR EACH OF THE FINAL THREE OPTIONS WILL BE PROVIDED FOR BUDGETING PURPOSES* FINAL OPTIONS WILL BE PRESENTED TO THE MCPS DOC DIRECTOR FOR REVIEW AND APPROVAL* ARCHITECT PREPARES DRAFT FEASIBILITY STUDY REPORT FOR MCPS REVIEW* FINAL FEASIBILITY STUDY REPORT WILL BE DISTRIBUTED TO THE SCHOOL AND COMMUNITY STAKEHOLDERS* FEASIBILITY STUDY WILL BE SUBMITTED TO MSDE FOR REVIEW* PROJECT WILL BE INCLUDED IN THE NEXT CIP FOR CONSIDERATION

OCTOBER 6, 20151

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SITE ISSUES

BUILDING ISSUES* EXISTING WINDOWLESS SPACES* EXISTING AUDITORIUM SEATS 1,200 * EXISTING SPACES DO NOT MEET CURRENT EDUCATION SPECIFICATIONS* EXISTING GYM ENTRY HAS A LOW PROFILE

* EXISTING STADIUM TO REMAIN* BUS LOADING * STUDENT DROP OFF* VIEW TO SERVICE AREA/RECEIVING* LIMITED SPACE FOR ADDITION* GRADE CHANGES

CONSTRUCTION ISSUES* PHASED OCCUPIED CONSTRUCTION

OCTOBER 6, 20151

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PROGRAM

NET SQUARE FOOTAGE: 249,820 SFGROSS SQUARE FOOTAGE: 384,338 SF(65% EFFICIENCY)

CLASSROOMSCLASSROOM SUPPORTSCIENCE AND TECHNOLOGYSCIENCE AND TECH SUPPORTARTS AND MUSICARTS AND MUSIC SUPPORTACTIVITIESACTIVITIES SUPPORTADMINISTRATIONSERVICESCIRCULATION

ART

ADMIN

HEALTH

COUNSELING

SPECIALEDUCATION

CCDCCD

ESOLESOL

CCRDCCRD

TECH

AOITAOITMEDIAMEDIACENTERCENTER

PHYSICALEDUCATIONEDUCATION

AUDITORIUMAUDITORIUM

CLASSROOMS

BUILDINGBUILDINGSERVICESSERVICES

SCIENCE

PROGRAM

CLASSROOMSCLASSROOM SUPPORTSCIENCE AND TECHNOLOGYSCIENCE AND TECH SUPPORTARTS AND MUSICARTS AND MUSIC SUPPORTACTIVITIESACTIVITIES SUPPORTADMINISTRATION

ART ARTART

ADMINADMADMININ

HEALTHHEAHEALTHLTH

COUNSELINGCOUCOUNSENSELINLINGG

SSSEE

CLASSROOMCLACLASSRSSROOMOOMSS

SC NCSCISCIENCENCEE

STUDENT STUDENT DININGDINING

OCTOBER 6, 20151

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EXISTING SITE PLAN

EXISTING SCHOOLEXISTING SCHOOL

STAFF PARKINGSTAFF PARKING

STUDENT PARKINGSTUDENT PARKING

TENNIS COURTSTENNIS COURTSBASEBALL FIELDBASEBALL FIELD

FOOTBALL FIELDFOOTBALL FIELD

SOFTBALL SOFTBALL FIELDFIELD

BU

SES

BU

SES

WO

OTT

ON

PA

RK

WAY

WO

OTT

ON

PA

RK

WAY

PRACTICEPRACTICEFIELDFIELD

DROP OFFDROP OFF

MAIN ENTRYMAIN ENTRY

AUDITORIUM ENTRYAUDITORIUM ENTRY

GYMGYMENTRYENTRY

ROBERT FROST MIDDLE SCHOOLROBERT FROST MIDDLE SCHOOL

OCTOBER 6, 20151

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EXISTING GROUND FLOOR


SECOND GYMSECOND GYMCCDCCD

LOCKER LOCKER ROOMSROOMS

WEIGHT WEIGHT GYMGYM

DININGDINING

KITCHENKITCHEN


BUILDINGBUILDINGABOVEABOVE

AUXAUXGYMGYM

AUXAUXGYMGYM

BOILERBOILER

TECHNOLOGYTECHNOLOGY

-16’-10”

-13’-4”

-13’-4”

OCTOBER 6, 20151

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EXISTING FIRST FLOOR



STAGESTAGE

CLASSROOMSCLASSROOMS



MAIN GYMMAIN GYM

GYM BELOWGYM BELOW

MUSIC MUSIC SUITESUITE

ARTARTSUITESUITE

MEDIA MEDIA CENTERCENTER

HEATLHHEATLHSUITESUITE

ADMIN ADMIN OFFICESOFFICES

COUNSCOUNSSUITESUITE



COURTYARDCOURTYARD

COURTYARDCOURTYARD

COURT-COURT-YARDYARD


COMMONSCOMMONS

3’-8”

0’

0’

OCTOBER 6, 20151

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EXISTING SECOND FLOOR


GYM BELOWGYM BELOW





SCIENCE SCIENCE SUITESUITE

CLASSROOMSCLASSROOMS13’-4”

OCTOBER 6, 20151

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SITE PLAN - OPTION 1A

EXISTING SCHOOLEXISTING SCHOOLTO BE RENOVATEDTO BE RENOVATED



NEW ADDITIONNEW ADDITIONBASEBALL FIELDBASEBALL FIELD



BUSESBUSES

WO

OTT

ON

PA

RK

WAY

WO

OTT

ON

PA

RK

WAY

TENNIS TENNIS COURTSCOURTS

DROP OFFDROP OFF



GYMGYMENTRYENTRY

BUS STACKING - 22CAR STACKING - 40STAFF PARKING - 180STUDENT PARKING - 150

OCTOBER 6, 20151

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GROUND FLOOR - OPTION 1A




DININGDINING

KITCHENKITCHEN


TEAMTEAMROOMSROOMS



HEALTHHEALTH

-16’-10”

-13’-4”

LOBBYLOBBY

COMMONSCOMMONS

-13’-4”

-13’-4”

-13’-4”

EXISTING BUILDING OUTLINENEW BUILDING OUTLINEEXISTING TO BE RENOVATED

OCTOBER 6, 20151

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FIRST FLOOR - OPTION 1A


STAGESTAGE

TECHNOLOGYTECHNOLOGYLABSLABS

ENGINEERINGENGINEERINGLABSLABS


LFILFI

SCBSCB



MAIN GYMMAIN GYM

GYM BELOWGYM BELOW


ARTARTSUITESUITE

MEDIA MEDIA CENTERCENTERAUX GYMSAUX GYMS HEATLHHEATLH

SUITESUITE



AOITAOIT

COLLEGECOLLEGEINSTITUTEINSTITUTE


0’

10’-8”

3’-8”

3’-8”0’

0’

3’-8”

BUILDING BUILDING ABOVEABOVE

COURTYARDCOURTYARD

COURTYARDCOURTYARD





MECHMECH

COMMONSCOMMONSEXISTING BUILDING OUTLINENEW BUILDING OUTLINEEXISTING TO BE RENOVATED

OCTOBER 6, 20151

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SECOND FLOOR - OPTION 1A

GYM BELOWGYM BELOW






CLASSROOMSCLASSROOMSCLASSROOMSCLASSROOMS


STUDENT STUDENT ACTIVITIESACTIVITIES


18’-4”

13’-4”


OCTOBER 6, 20151

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THIRD FLOOR - OPTION 1A



33’


OCTOBER 6, 20151

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NEW ADDITIONNEW ADDITIONBASEBALL FIELDBASEBALL FIELD



BUSESBUSES

WO

OTT

ON

PA

RK

WAY

WO

OTT

ON

PA

RK

WAY


DROP OFFDROP OFF



GYMGYMENTRYENTRY



OCTOBER 6, 20151

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TEAMTEAMROOMSROOMS

COURTYARDCOURTYARD

TECHNOLOGYTECHNOLOGYLABSLABS

ENGINEERENGINEERLABLAB


MP MP LABLAB

AOITAOIT


-16’-10”

-13’-4”

LOBBYLOBBY

-13’-4”

-13’-4”


OCTOBER 6, 20151

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DININGDINING

KITCHENKITCHEN


STAGESTAGE


LFILFI

SCBSCB



MAIN GYMMAIN GYM

GYM BELOWGYM BELOW


ARTARTSUITESUITE

AUX GYMSAUX GYMS HEATLHHEATLHSUITESUITE



COLLEGECOLLEGEINSTITUTEINSTITUTE

CLA

SSR

OO

MS

CLA

SSR

OO

MS



CO

UR

TYA

RD

CO

UR

TYA

RD

COURTYARDCOURTYARD

COURTYARDCOURTYARD

COURTYARDCOURTYARD



MECHMECH

0’

3’-8”LOBBYLOBBY

COMMONSCOMMONSEXISTING BUILDING OUTLINENEW BUILDING OUTLINEEXISTING TO BE RENOVATED

OCTOBER 6, 20151

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GYM BELOWGYM BELOW



SPECIAL EDSPECIAL ED

CLA

SSR

OO

MS

CLA

SSR

OO

MS




COURTYARDCOURTYARD13’-4”


OCTOBER 6, 20151

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NEW ADDITIONNEW ADDITION

BASEBALL FIELDBASEBALL FIELD



DROP OFFDROP OFF

WO

OTT

ON

PA

RK

WAY

WO

OTT

ON

PA

RK

WAY


BUSESBUSES MAIN ENTRYMAIN ENTRY

ACTIVITY ENTRYACTIVITY ENTRY

NEW ADDITIONNEW ADDITION

ACTIVITY ENTRYACTIVITY ENTRY

STUDENT STUDENT PARKINGPARKING



OCTOBER 6, 20151

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-13’-4”-16’-10”

COURTYARDCOURTYARDCCDCCD

HEALTHHEALTH

ADMINADMINSUITESUITE

STUDENTSTUDENTACTIVITIESACTIVITIES

HEATLHHEATLHSUITESUITE

AOITAOIT


COLLEGE COLLEGE INSTITUTEINSTITUTE

LOBBYLOBBY


OCTOBER 6, 20151

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COURTYARDCOURTYARD

COURTYARDCOURTYARD

COURTYARDCOURTYARD




0’

0’

0’

3’-8”

3’-8”

0’



ENGINEERING ENGINEERING LABLAB

TECHNOLOGY TECHNOLOGY LABLAB

MP LABMP LAB




ART ART SUITESUITE


LOCKER LOCKER ROOMSROOMSTEAMTEAM

ROOMSROOMS

LFILFI

SCBSCB


ART ART SUITESUITE


STAGESTAGE

KITCHENKITCHEN

DININGDINING

LOBBYLOBBY


COMMONSCOMMONS

COMMONSCOMMONS

OCTOBER 6, 20151

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13’-4”

13’-4”

16’

0’8’





SPEC EDSPEC ED

SECOND GYMSECOND GYM

MAIN GYMMAIN GYM

AUX GYMSAUX GYMS

SPEC EDSPEC ED



LOBBYLOBBY


OCTOBER 6, 20151

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THIRD FLOOR - OPTION 3A


28’




OCTOBER 6, 20151

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QUESTIONS?Feasibility Study Work Session Schedule

Work Session #1

Work Session #2

Work Session #3

Work Session #4

Community Presentation

2:45 pm

7:00 pm

2:45 pm

7:00 pm

7:00 pm

October 6, 2015

October 22, 2015

November 4, 2015

December 2, 2015

December 15, 2015

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