FDOT’sWeb

InterfacePresented by:Paul Herring

Florida DOT, Estimates OfficeFlorida DOT, Estimates Officepaul.herring@dot.state.fl.uspaul.herring@dot.state.fl.us

Outline

•What is FDOT’s Web Interface?

•Why did we need an Interface?•Benefits of the Interface•Steps in loading data•User Roles•Demonstration

• A simple application that allows A simple application that allows designers to:designers to:– easily input pay items and quantitieseasily input pay items and quantities

into the PES Oracle databaseinto the PES Oracle database– generate a variety of reportsgenerate a variety of reports

…without using…without using TRNS*PORT PES TRNS*PORT PES software!!!software!!!

What is FDOT’sWhat is FDOT’sWeb Interface?Web Interface?

Why did FDOT Why did FDOT needneedan Interface?an Interface?

•Accessibility•Confidentiality•Large number of users•Training

Why did FDOT Why did FDOT needneedan Interface?an Interface?

•AccessibilityAccessibility for external for external users had to be considered.users had to be considered.– Web Interface is an Web Interface is an internet internet

applicationapplication, accessed through , accessed through FDOT website.FDOT website.

– Accessible to users with proper Accessible to users with proper authority and adequate roles.authority and adequate roles.

Why did FDOT Why did FDOT needneedan Interface?an Interface?

•ConfidentialityConfidentiality–For legal reasons, only only

Estimates staff are allowed Estimates staff are allowed access to estimates.access to estimates.

– PES/CES software would not PES/CES software would not provide this security.provide this security.

Why did FDOT Why did FDOT needneedan Interface?an Interface?

• Large Number of UsersLarge Number of Users –– Approximately 800 consultant Approximately 800 consultant

designers working outside designers working outside FDOT.FDOT.

– High turnover rate for external High turnover rate for external users.users.

– Training would be an ongoing Training would be an ongoing issueissue..

Why did FDOT Why did FDOT needneedan Interface?an Interface?

• TrainingTraining– PES would have required an estimated

12 – 16 hours of hands-on training:

– Most of FDOT’s training facilities Most of FDOT’s training facilities accommodate a maximum of 12-14 accommodate a maximum of 12-14 students.students.

– For 800 students, approx. For 800 students, approx. 125 days125 days of of training would be required statewide.training would be required statewide.

BenefitsBenefits of ofFDOT Web FDOT Web InterfaceInterface

• Training time reduced:Training time reduced:– Auditorium-style training was accomplished Auditorium-style training was accomplished

inin2 hour sessions, with up to 150 students 2 hour sessions, with up to 150 students each;each;

– Estimated $68,000 savings;Estimated $68,000 savings;– Material cost was reduced considerably.Material cost was reduced considerably.

• SecuritySecurity• Intuitive, user-friendlyIntuitive, user-friendly

– Windows features – buttons, check boxes, Windows features – buttons, check boxes, drop-down lists, etc.drop-down lists, etc.

Our users LIKE IT !!!!Our users LIKE IT !!!!

BenefitsBenefits of ofFDOT Web FDOT Web InterfaceInterface

User problems are User problems are virtuallyvirtually non-existent!! non-existent!!

7 Simple Steps7 Simple Steps in in Loading Data:Loading Data:

• Step 1Step 1 - Transfer Project Data - Transfer Project Data from FM (Financial Management from FM (Financial Management System) to TP PES.System) to TP PES.

• Step 2Step 2 - Set Control/Pass control - Set Control/Pass control to Designer.to Designer.

• Step 3Step 3 - Designer locates - Designer locates project in project menu in project in project menu in Designer Interface.Designer Interface.

• Step 4Step 4 – Customizes categories – Customizes categories to project.to project.

• Step 5Step 5 – Loads limited category – Loads limited category header information.*header information.*

7 Simple Steps7 Simple Steps in in Loading Data:Loading Data:

•Step 6Step 6 – Load Items & Quantities:– Validation is made with Master Pay Validation is made with Master Pay

Item List on items the designer is Item List on items the designer is attempting to load.attempting to load.

– Comparison is made with the Letting Comparison is made with the Letting Date and the date an item is to be Date and the date an item is to be valid or obsolete.valid or obsolete.

– Immediate feedback if problem with Immediate feedback if problem with item above.item above.

7 Simple Steps7 Simple Steps in in Loading Data:Loading Data:

•Step 7Step 7 – Summary of Items – Summary of Items & Quantities, 1 step & Quantities, 1 step process, then options to:process, then options to:– View on ScreenView on Screen– Save to FileSave to File– Transfer to CADD FileTransfer to CADD File

7 Simple Steps7 Simple Steps in in Loading Data:Loading Data:

Access toAccess toWeb InterfaceWeb Interface

• Controlled by District and Central Coordinators

• Options available are directly related to a user’s function or role.

User RolesUser Roles

• Florida has approx. 65 roles for PES and CES

• For today’s demo, we will look at – Designer, Public and Estimator roles

User Roles

• DesignerDesigner– Designer InterfaceDesigner Interface– Project Edit Report Project Edit Report – Master Pay Item ListMaster Pay Item List– Summary of Pay ItemsSummary of Pay Items

• ProjectProject• ProposalProposal

– Pay Item Average Unit CostPay Item Average Unit Cost– Bridge History ReportBridge History Report

• Public– Same access as Designer, but READ

ONLY– Essentially a Reviewer role

• Estimator– Same access as Designer and Public,

AND reports to assist in the preparation of estimates

– Reports to aid in post-bid evaluations (customized for FDOT)

User Roles

Let’s Get Started!!

Web Address:

http://www3.dot.state.fl.us/trnsport2/

Login Screen

Enter User ID

Enter Password

Web Interface Menu

Select View/Update

Control Group

Select Process Deletes

Check UnwantedCategories

Select Update

Select Bridge Type

Select Update Category

Code Width

Code Length

010175

Pay Item Coding

Click Process Items

Update Itemsand Quantities

Resubmit Items

SelectReturn To Category

ClickCopy Selected Category

ClickAdd Category

?

Select Update

Enter Bridge ID

SelectUpdate Category

CheckUPD/DEL Items

SelectProcess Updates/Deletes

700

ClickReturn To Project

Select Update

Update Stations

Click Update Category

ClickAdd New Items

Enter QuantityEnter Item #’s

SelectProcess Items

SelectReturn to Category

Select Items

Enter QuantityEnter Item #’s

SelectProcess Items

SelectReturn To Category

ClickTo Minimize

Enter Project Number

Summary

Revision:Add Signalization

CategoryNow we need

to make a change…

Go back to the Interface…Go back to the Interface…

Select Add Category

Select Type

Click

05 Signalization

SelectAdd Category

SelectEnter Items

Enter QuantityEnter Item #’s

SelectProcess Items

SelectReturn To Category

SelectReturn To Project

Select Items

SelectAdd New Items

SelectProcess Items

Enter QuantityEnter Item #’s Enter Alt. Code

SelectReturn To Category

Select ReturnTo Project List

Click to Minimize

Click Submit

Enter Financial Project

Questions?