U.S. Department of LaborOFCCP

FCCS Union Leadership Briefing

For Department of Labor Use Only

March 1, 2012

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Agenda

FCCS Program Review Deployment Timeline Communications & Outreach Training & Support FCCS Demonstration Slides

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FCCS Program ReviewWhat is FCCS

FCCS will support Compliance Officers and other OFCCP Employee and Management staff.

FCCS will be a cloud-based solution providing electronic case, document, and records management as well as automated workflows and enhanced reporting functionality.

FCCS will be a web-based system so it will be accessible anytime, anywhere there is Internet connectivity to support telework.

FCCS is planned to be operational in the fall of 2012.

The current application is unable to fulfill OFCCP’s business mission needs. FCCS is designed to do so.

The FCCS Integrated Project Team, at the National Office, is leading the planning and implementation efforts by working with OFCCP management, Regional Offices, and Employee stakeholders. The FCCS System Integrator is currently designing the platform, and will integrate, operate, administer, and maintain the solution.

OFCCP will be modernizing its IT environment with FCCS

Where?

Who?

What?

When?

How?

Why?

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FCCS Program ReviewFCCS Functional Components

* Deployment 1 will provide OFCCP the core functionality required to perform comprehensive and integrated case, document, records, reporting, and work-flow management activities.

Functional Comparison between OFIS and FCCS

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FCCS Program ReviewFCCS Key Enhancements (??maybe changes??)

Case, Document, and Records Management

Instead of ...Manually creating, printing, mailing, filing, storing and searching for hard-copy case file documentation…

Be able to capture, create, share, send, file, store and search for case file documentation electronically with FCCS

OFCCP will …

Search

Instead of ...

OFCCP will ...

Having hard-copy case file information located throughout the various offices nationwide…

Centrally capture, store, and retain mission-critical data and case file information electronically and grow its knowledge management capabilities and transparency with FCCS

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FCCS Program ReviewFCCS Key Enhancements (continued)

Business Rules and Automated Workflow

Business Intelligence and Reporting

Instead of ...Using varied external systems and databases using varied

business processes and ad hoc workflow…

Use configured business processes with automated workflows to alert the next person of the next task and ensures everyone involved in a process has access to the same information

OFCCP will...

Instead of having...Limited reporting ability with OFIS…

Comprehensive reporting capability using real-time data with FCCS

OFCCP will have...

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Deployment Timeline

May Jun Jul AugNov Dec Jan 2012 Feb Mar Apr Sep

Planning & Requirements (P&R) Phase

Design Phase

Oct Nov Dec

Development & Test (D&T) Phase

Implementation Phase

SystemLive

FCCS Training for OFCCP Staff

Functional Working Groups (FWGs)

Project Phases

Major Milestones

OFCCP and Development Team Key Activities

P&R Phase

Review

DesignPhaseReview

D&TPhaseReview

Regional Visits

Regions 1-6Live

User Acceptance

Testing

Full Deployment

11/13/12

National OfficeLive

Today

Data Cleansing

DataMigration

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Communications & Outreach

OFCCP Intranet Site FCCS program information is posted on OFCCP’s internal website or Intranet. In addition to

general program information, all FCCS Newsletters are posted for OFCCP staff review.

Newsletters Newsletters about the FCCS program are provided to all OFCCP staff on a monthly basis. So far,

there have been five issues distributed: Issue #1 (10/03/11), Issue #2 (11/28/11), Issue #3 (12/28/11), Issue #4 (1/31/12), Issue #5 (2/29/12).

Collateral FCCS collateral was provided to all OFCCP managers who attended OFCCP’s annual manager’s

conference 8/6/11.

Mailbox An electronic mailbox was established 7/25/11 to capture and respond to OFCCP staff questions,

comments, or concerns about FCCS. This allows open, two-way communication between FCCS program and OFCCP staff.

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Communications & Outreach

Functional Working Groups (December 2010 – January 2012) OFCCP national and regional office staff participated in Functional Working Groups (FWGs) for

FCCS. These FWGs conducted multiple sessions to capture OFCCP business processes, workflows, business rules and reporting requirements.

Regional Visits (February 2012) More than 350 OFCCP regional staff participated in Regional Visits by the FCCS Integrated

Project Team (IPT). The IPT visited OFCCP’s six regional offices and reviewed, discussed, and validated previously documented system requirements.

The Regional Visits included a one-half day session to provide a demonstration of the FCCS tools and a second full day session to review, discuss, and validate OFCCP business processes, workflows, and business rules as well as to capture any staff concerns or issues.

User Acceptance Testing (June – July of 2012) OFCCP staff will be invited to participate and attend what is called User Acceptance Testing

(UAT). UAT is where OFCCP staff will “test” the functionality of their new technology environment and is an opportunity for OFCCP staff testers to provide their feedback. Any OFCCP staff attending UAT will be provided test scripts and will be coached through the UAT process.

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Training & Support

Pre-Release Training for OFCCP Full Day, on-site training with staff Hands-on training with computers and live access to the pre-production system Distribution of User Manuals, System Manuals, and Training Materials prior to full day training

Post-Release Support for OFCCP A Help Desk will be established to aide and support OFCCP staff 6:00 a.m. – 10:00 p.m. ET with

any FCCS questions or issues. On-site SME users available for hands-on questions.

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Training & SupportPre-Release Training Schedule

OFCCP – Office, Staff, and Conference Facility Data as of February 2011

Staff Training Planning DataLegend:

Staff-D: Staff Drive LocallyStaff-F: Staff Fly

Trainer/s: Drive or Fly

Conference Room Logistics Training Plan DataLegend:

Hotel: Hotel Conference FacilityCentral Hotel: Hotel Conference

Facility located centrallybetween Offices

Training Schedule Draft

National OfficeNO – Week 19/17/12 – 9/21/12

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Total Staff to be

Trained

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk1 Front Office 1 0 0 10 10 NA NO Mon Mon Mon MonWk1 Division of Program Operations 1 13 4 11 28

NA NO Tue Tue Tue

Wk1 Division of Management and Administrative Programs

1 0 0 25 25NA NO Wed Wed Wed Wed

Wk1 Division of Policy, Planning and Program Development

1 14 3 7 24NA NO Thu Thu Thu Thu

Wk1 Division of Statistical Analysis 1 0 0 6 6NA NO Tue

Total 5 27 7 59 93Midwest RegionMW – Wave 110/8/12 – 10/16/12 Week 1 & 2

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Travel (Staff or

Trainers)

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk2 Chicago Regional Office 1 18 2 25 45 Trainers NA RO10/8-10/10Wk2 Chicago District Office 1 12 1 4 17 Staff-D RO

Wk1 Grand Rapids Area Office 1 2 0 0 2 Staff-D RO 10/9Wk1 Milwaukee District Office 1 7 0 2 9 Trainer NA RO 10/11Wk1 Minneapolis Area Office 1 10 0 1 11 Staff-D Hotel 10/11Wk2 Indianapolis District Office 1 8 2 1 11

Staff-D Central Hotel 10/8Wk2 Columbus District Office 1 6 2 1 9

Wk2 Detroit District Office 1 13 2 2 17 Trainers NA Hotel 10/10Wk2 Omaha District Office 1 8 0 0 8 Staff-D

KC DO 10/15-10/16Wk2 Kansas City District Office 1 8 1 1 10 Trainers NAWk2 St. Louis District Office 1 7 0 1 8 Staff-D

Total 11 99 10 38 147

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Training & SupportPre-Release Training Schedule (continued)

OFCCP – Office, Staff, and Conference Facility Data as of February 2011

Staff Training Planning DataLegend:

Staff-D: Staff Drive LocallyStaff-F: Staff Fly

Trainer/s: Drive or Fly

Conference Room Logistics Training Plan DataLegend:

Hotel: Hotel Conference FacilityCentral Hotel: Hotel Conference

Facility located centrallybetween Offices

Training Schedule Draft

Northeast RegionWave 1 – Week 210/15/12 – 10/19/12

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Total Staff to be

Trained

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk1 New York Regional Office 1 5 1 7 13 Trainers NA RO 831C/D 10/15 10/15

Wk1 New York District Office 1 11 3 2 16 Staff-D RO 831C/D 10/16 10/16

Wk2 Mountainside District Office 1 8 3 3 14 Staff-D RO 831C/D 10/17 10/17

Wk1 Boston District Office 1 15 3 2 20 Staff-D Central Hotel

10/18 10/18Wk1 Hartford District Office 1 10 2 12 Staff-D 10/19 10/19Wk2 Buffalo Area Office 1 8 2 1 11 Trainer NA Hotel 10/12Wk2 Caribbean Field Station 1 3 3 Staff-F Attend 10/15 NY RO Event

Total 7 60 14 15 89Southeast RegionWave 2 – Week 1 & 210/22/12 – 11/02/12

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Travel (Staff or

Trainers)

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk1 Regional Office 1 7 2 4 13 Trainers NA RO Mon, Tue10/22-10/23Wk1 Atlanta District Office 1 20 3 3 26 Staff-D RO

Wk1 Birmingham District Office 1 8 2 2 12 Staff-D RO 10/24 10/24Wk1 Jackson Area Office 1 6 1 1 8 Trainer NA Hotel 11/2Wk1 Charlotte Office 1 6 2 1 9 Staff-D RO 10/24 10/24Wk1 Columbia Area Office 1 7 1 1 9 Staff-D RO 10/25 10/25Wk2 Raleigh Area Office 1 6 1 1 8 Trainers NA Hotel 10/31Wk2 Nashville District Office 1 8 2 2 12 Staff-D RO 10/25 10/25Wk2 Memphis Area Office 1 5 1 1 7 Trainer NA Hotel 10/31Wk2 Louisville Area Office 1 6 1 1 8 Trainers Hotel 10/31Wk2 Orlando District Office 1 9 3 2 14 Staff-D Central

Hotel 10/29Wk2 Jacksonville Area Office 1 6 1 1 8 Staff-DWk2 Miami Area Office 1 6 1 1 8 Trainer NA 10/31

Total 13 100 21 21 142

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Training & SupportPre-Release Training Schedule (continued)

OFCCP – Office, Staff, and Conference Facility Data as of February 2011 Staff Training Planning Data

Legend:Staff-D: Staff Drive Locally

Staff-F: Staff FlyTrainer/s: Drive or Fly

Conference Room Logistics Training Plan Data

Legend:Hotel: Hotel Conference FacilityCentral Hotel: Hotel Conference

Facility located centrallybetween Offices

Training Schedule Draft

MidAtlantic RegionWave 2 – Week 1 & 210/22/12 – 10/29/12

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Total Staff to be

Trained

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk1 Philadelphia Regional Office 1 8 2 7 17 Trainers NA RO 10/22 10/22Wk2 Philadelphia District Office 1 10 3 1 14 Staff-D RO 10/23 10/23Wk2 Baltimore District Office 1 14 3 2 19 Staff-D NO 10/24 10/24Wk2 Pittsburgh District Office 1 10 2 1 13 Trainers NA Hotel 10/26 10/26Wk2 Richmond District Office 1 13 3 3 19 Trainers NA Hotel 10/29 10/29

Total 5 55 13 14 82SWARM RegionWave 3 – Week 1 & 211/05/12 – 11/14/12

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Total Staff to be

Trained

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk1 Dallas Regional Office 1 5 2 10 17 Trainers NA RO 11/5 11/5Wk1 Dallas District Office 1 13 2 1 16 Staff-D RO 11/6 11/6Wk1 Houston District Office 1 12 3 3 18 Staff-D Central

Hotel11/8 11/8

Wk1 San Antonio District Office 1 9 2 0 11 Staff-D 11/9 11/9Wk1 New Orleans District Office 1 7 1 1 9 Trainer NA Hotel 11/14Wk1 Albuquerque Area Office 1 1 0 0 1 Webinar 11/5 RO Event WebinarWk1 Denver District Office 1 13 3 3 19 Trainers NA Hotel 11/12 11/12

Total 7 60 13 18 91Pacific RegionWave 3 – Week 1 & 211/05/12 – 11/14/12

# of Offices

Equal Opportunity Specialists

RDs, DDs, ADDS, etc.

Other EOAs

Total Staff

Total Staff to be

Trained

Miles to Training Facility

Travel Costs

Facility Costs

FacilityTrainer 1 Trainer 2 Trainer 3 Trainer 4

Wk2 San Francisco Regional Office 1 9 2 9 20 Trainers NA RO 11/5 11/5

Wk2 Great San Francisco Bay District Office 1 8 1 1 10 Staff-D RO 11/6 11/6

Wk2 San Jose District Office 1 9 2 1 12 Staff-D RO 11/6 11/6Wk2 Honolulu Area Office 1 7 1 1 9 Trainer NA Hotel 11/14Wk2 San Diego District Office 1 11 2 1 14 Staff-D Central

Hotel11/9 11/9

Wk2 Orange Area Office 1 7 1 1 9 Staff-D 11/9 11/9Wk2 Los Angeles District Office 1 13 2 1 16 Trainers NA Hotel 11/8 11/8Wk2 Phoenix Area Office 1 7 2 1 10 Trainer NA Hotel 11/14Wk1 Seattle District Office 1 12 2 1 15 Staff-D Central

Hotel11/12 11/12

Wk2 Portland Area Office 1 6 0 1 7 Staff-D 11/12 11/12Total 10 89 15 18 122Grand Total 58 493 91 182 766

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FCCS Demonstration Slides

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FCCS Demonstration Slides

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FCCS Demonstration Slides