FAQ on Projects

7/31/2019 FAQ on Projects

1/5

">

AutoAccounting Frequently Asked Questions (FAQ's) [ID 552086.1]

Modified02-NOV-2011 Type FAQ Status PUBLISHED

In this DocumentPurposeQuestions and Answers

How does AutoAccounting work?How do you implement AutoAccounting?How does AutoAccounting compare to Workflow Account Generator?I have an AutoAccounting Error - where do I start? I receive the following error when interfacing expense reports to AP. How do I fix the problem? PA_AA_NO_RULE_PARAM|RULE|Employee

Company /u06/home/applpa/pa/3.1.39/bin/PATTER APP-00969 Program was terminated by signal 11How do I diagnose a lookup set error?How do I resolve the following error that occurred when distributing expense report costs? paafui-E: Error calling paacaf APP-01756 Value 40

is not defined Cause: The value 40 is not valid Action: Enter a valid value. paacaf-E: Failed to validate flexfield Warning in Flex Validation for line'1263:ALL:Y:20'

Does the Allow Dynamic Inserts have to be enabled for the Accounting Flexfield? I created an autoaccounting rule where the source of intermediate value is a SQL Statement. When attempting to assign the rule to an

autoaccounting function the rule can not be found. Why isn't the rule in the LOV?How can I find out which parameters are valid for an AutoAccounting Function? How can I get a list of rule definitions for a particular AutoAccounting Rule How can I get a list of AutoAccounting lookup sets How can I get a list of AutoAccounting rules/flexfield segment pairings Can I create or edit existing AutoAccounting transactions?The parameter I want to use for my intermediate value is not available--where do I go to add it? What do the various AutoAccounting errors mean?What does "Defaulting key segment because profile PA_SELECTIVE_FLEX_SEG is not defined" in my log file mean? In Release 12, I have defined detailed accounting rules in Oracle Subledger Accounting. Do I still need to set up AutoAccounting in Oracle

Projects?In Release 12, how does AutoAccounting compare to Oracle Subledger Accounting?

References

Applies to:

Oracle Project Costing - Version: 11.5.2 to 12.1.3 - Release: 11.5 to 12.1Information in this document applies to any platform.

Purpose

This FAQ document identifies the most frequently reported how-to questions relating to Oracle Projects AutoAccounting. The articles below do notinclude bugs/patches or troubleshooting as these are addressed in great detail in the notes referenced at the bottom of this document.

Questions and Answers

How does AutoAccounting work?

For each accounting transaction, you define rules to determine the appropriate account to charge. Each accounting transaction is identified by anAutoAccounting function. AutoAccounting functions are components of programs that you submit to generate accounting entries.

How do you implement AutoAccounting?

The steps are as follows:

a). Design your AutoAccounting setup based on your implementation data.

b). Define lookup sets. Navigation - Setup/AutoAccounting/Lookup Sets.

To define a lookup set, you specify pairs of values. For each intermediate value, you specify a corresponding account segment value. One or morerelated pairs of intermediate values and segment values form a lookup set.

You may need several lookup sets to map organizations to cost centers, expenditure types to account codes, event types to account codes, or forother situations where the segment value depends upon a particular predefined parameter.

You can use a lookup set more than once; several AutoAccounting rules can use the same lookup set.

You define and modify lookup sets using the AutoAccounting Lookup Sets window.

c). Define rules. Navigation - Setup/AutoAccounting/Rules.

Each AutoAccounting rule you define supplies one Accounting Flexfield segment value at a time. Thus, you need to specify one AutoAccountingrule for each segment in your Accounting Flexfield for each AutoAccounting transaction you want to use.

Some of the AutoAccounting rules you define can be quite simple, such as always supplying a constant company code or natural account. Otherscan draw upon context information (parameters), such as the revenue category for a particular posting or the organization that owns a particularasset. You can even use multiple parameters to provide a segment value.

You can reuse the same AutoAccounting rules for many different functions and their transactions.

You define rules based on project information that you enter. You can use these AutoAccounting parameters as input values to your rules. Note:AutoAccounting does not use Flexfield security rules when determining a valid account combination. You must define your AutoAccounting rules todetermine the appropriate account based on the rules required by your company.

d). Assign rules for each function. Navigation - Setup/AutoAccounting/ Assignments.

When you are assigning rules to an AutoAccounting function, you may want to assign different rules to different conditions. For example, you maywant to account for indirect projects using one set of rules, and use two different sets of rules for billable items and nonbillable items on contractprojects.

To make it easy to do this, Oracle Projects provides function transactions to each function, which identifies commonly used conditions in which youmay want to assign different rules.

You can assign rules to function transactions for each AutoAccounting function.

You complete the following steps to assign AutoAccounting rules to AutoAccounting functions and transactions:

Enable each transaction you want to use

Page 1 of 5

31-05-2012https://support.oracle.com/CSP/main/article?cmd=show&t pe=NOT&doct pe=FA ...


2/5

For each transaction you enable, you specify an AutoAccounting rule for each segment of your Accounting Flexfield

How does AutoAccounting compare to Workflow Account Generator?

Both the account generation processes in Oracle Workflow and AutoAccounting in Oracle Projects can create account numbers dynamically,based on transactions in Oracle Projects. This section compares the Account Generator to AutoAccounting, and provides directions for:

Assigning a constant or lookup value to a segment

Assigning an attribute parameter to a segment

Deriving a segment value

Learning more about SQL functions to generate account codes

ACCOUNT GENERATOR TERMS OR FUNCTIONALITY EQUIVALENT IN AUTOACCOUNTING

Workflow or Item Type Function Function

Process Defining and assigning rules to segments

Attribute Parameter

Assigning a constant to a segment Assigning a constant AutoAccounting rule to a segment

Assigning an attribute parameter to a segment Assigning an AutoAccounting rule that uses a parameter, which becomes thevalue (a lookupset is not used)

Assigning a lookup set value to a segment Assigning an AutoAccounting rule that passes a parameter to a lookup set todetermine the segment value

Deriving a segment value by using SQL statements or If conditions Using an AutoAccounting rule that derives the intermediate value or segmentvalue via a SQL statement.

I have an AutoAccounting Error - where do I start?

In most cases, when a user encounters an AutoAccounting error when processing Oracle Projects transactions, you will utilize the debug log file tofind the source of the error. Most AutoAccounting errors are specific and will provide you with enough information for troubleshootingpurposes. Setting the Profile Option 'PA: Debug Mode' = Yes will provide more detail information in the log file.

I receive the following error when interfacing expense reports to AP. How do I fix the problem?

PA_AA_NO_RULE_PARAM|RULE|Employee Company /u06/home/applpa/pa/3.1.39/bin/PATTER APP-00969 Program wasterminated by signal 11

This is an example of an AutoAccounting error given when a parameter is defined which is not available for the function. In this case the parameterTask Organization was set up to derive the Employee Company in Transfer Expense Report Cost.

To troubleshoot the above error:

a. Check AutoAccounting Assignments to determine the segment which is using the rule Employee Company.

b. Check AutoAccounting Rules form to determine the parameter that is being used for that rule.

c. Now check the AutoAccounting Parameters report to see if the parameter can be used for this function. In this case, Task Organization is not aparameter which is available for the function Transfer Expense Report Cost and therefore, caused the above error to occur.

d. The selected parameter can not be used in this function, however, you may be able to use a SQL statement in the rule in order to derive thesegment value you need.

How do I diagnose a lookup set error?

Warning in Auto Accounting for line '1218:ALL:N:5' xx No segment value lookup in AutoAccounting lookup set 'Organization to Company' Warningin Auto Accounting for line '1263:ALL:Y:20'

This is an example of an AutoAccounting error that was caused by an incomplete Lookup Set. In this case, the expenditure was charged to aproject that has the organization name of Data Systems. The Lookup Set being called by the rule does not contain Data Systems as aIntermediate Value and no Segment Value is defined.


a. Find the transaction which is causing the error. The transaction will be listed on the exception section of the report along with the error`Incomplete AutoAccounting Rule.'

Note: the above error does not cause the entire process to complete with an error.

b. From the error we know the lookup set does not contain an intermediate value and segment value that is needed to process this transaction.We can determine the segment value needed by first knowing the parameter that the rule is passing. Go to the AutoAccounting Assignments formto find the rule being called for organization. Zoom to the AutoAccounting rules form to determine the parameter being passed. In the above case,the parameter Project Organization is being passed.

c. Query up the project that was charged on the transaction and get the Organization name. This is the intermediate value that needs to beentered into the Lookup Set, along with the appropriate segment value as determined by the client.

d. Now query up the Lookup Set called `Organization to Company' and insert the appropriate intermediate and segment values.

e. Re-test the process.

Note: In the above case, it is unlikely that the project organization had changed since the time of the expenditure. This applies to TaskOrganization as well. However, in the case of expenditure organization it is possible that the current expenditure organization is not the same asthe organization on the expenditure item in error. Don't assume that the employees current organization is the organization on the expenditure. Itis a good place to start however you may need to look at the expenditure organization on the expenditure item and then assure that organizationexists in the Lookup Set.

How do I resolve the following error that occurred when distributing expense report costs?

paafui-E: Error calling paacafAPP-01756 Value 40 is not definedCause: The value 40 is not valid

Page 2 of 5



3/5

Action: Enter a valid value.paacaf-E: Failed to validate flexfieldWarning in Flex Validation for l ine '1263:ALL:Y:20'

This is an example of an invalid segment value set up in either a rule which passes a constant value or a lookup set which derives an invalidsegment value. In this case the function Distribute Expense Report cost, company segment, used a rule which contained the constant value of 40.40 is not defined in G/L as a valid segment for Company.


a. Start off in the Assignment form for this function. Page down to the transaction zone and then to the assignment zone for the enabletransactions. For each segment, zoom to the Rule form until you find the rule which is passing on the value in error. You may need to further zoom

to the Lookup Set to determine this.

b. Change the invalid value to the correct value as determined by the client.

c. Retest the process.

Note: If you have reason to believe that the value is valid, a good test is to change responsibilities to General Ledger and enter a journal entryusing that segment value. If the entry fails then the value is invalid. If it passes, you may need to look at additional transactions and rules that arepassing this value to find the cause of the error.

Does the Allow Dynamic Inserts have to be enabled for the Accounting Flexfield?

In 11i.PJ_PF.M and higher, dynamic insertion is no longer required. Users can define the Accounting Flexfield with or without the Allow DynamicInserts options enabled. Note 444351.1

For patchset levels prior to 11i.PJ_PF.M, dynamic insert is used to create new code combinations in the gl_code_combinations table. Therefore,enabling dynamic inserts is a requirement when running Project Accounting in patchset levels prior to 11i.PJ_PF.M.

I created an autoaccounting rule where the source of intermediate value is a SQL Statement. When attempting to assign the ruleto an autoaccounting function the rule can not be found. Why isn't the rule in the LOV?

Not all parameters are available for all autoaccounting functions. If a rule is using an invalid parameter for the function, the rule will not beincluded in the LOV.

How can I find out which parameters are valid for an AutoAccounting Function?

Run the IMP: AutoAccounting Functions report. The IMP: AutoAccounting Functions report (PAXAAFTP) provides a complete list of theparameters and transactions associated with a particular AA function. All possible parameters used by the AutoAccounting rules to derive keyfexfield segment values are listed. The transactions associated with the AA function are also displayed, as well as an indication of whether eachtransaction is enabled or not.

How can I get a list of rule definitions for a particular AutoAccounting Rule

Run the IMP: AutoAccounting Rule Definitions (PAXAARUL) report. This report shows the definition of a particular AutoAccounting rule, includingthe type of its intermediate source (Constant, Parameter, or SQL Statement) and the corresponding value for that source. The report will displaythe text of a SQL statement if that is the intermediate value source. Segment value sources will also be listed, along with the name of the lookupset where appropriate.

How can I get a list of AutoAccounting lookup sets

Run the IMP: AutoAccounting Lookup Sets (PAXAASVL) report. This report lists all the AA lookup sets along with each intermediate value and itscorresponding segment value.

How can I get a list of AutoAccounting rules/flexfield segment pairings

Run the IMP: AutoAccounting Segment Rule Pairings (PAXAASRP) report. This report provides a review of all pairings of AutoAccounting ruleswith key flexfield segments. The report also displays each of the function's transactions for the selected function as well as function transactionswithout paired segments and rules.

Can I create or edit existing AutoAccounting transactions?

Oracle Projects predefines AutoAccounting transactions; you cannot modify them, or define additional transactions.

The parameter I want to use for my intermediate value is not available--where do I go to add it?

Parameters are seeded by Oracle Projects and can not be added to. However you may be able to use a SQL statement in the rule in order toderive the segment value they need.

What do the various AutoAccounting errors mean?

MESSAGE NAME MESSAGE TEXT

PA_AA_AA_ERROR Error occurred during AutoAccounting

PA_AA_ABORTING Process &PROCESS terminating with error

PA_AA_BAD_APPLICATION Bad application id passed to AutoAccounting

PA_AA_ENTER_CONSTANT_VALUE Please enter a constant value

PA_AA_ENTER_FF_STRUCTURE Please enter a flexfield structure

PA_AA_ENTER_PARAMETER_NAME Please enter a parameter name

PA_AA_ENTER_SQL_STATEMENT Please enter a SQL Select Statement

PA_AA_ERROR Error in AutoAccounting Set Processing error function

PA_AA_FIELD_NOT_COPIED Function '&FUNCTION' could not update the field '&FIELD'

PA_AA_FIRING_RULE Firing rule '&RULE' ...

Page 3 of 5



4/5

PA_AA_FUNC_UNINIT Function '&FUNCTION' is not initialized

PA_AA_FV_ERROR Error occurred during flexfield validation

PA_AA_INVALID_MODE You have called '&FUNCTION' with an invalid mode

PA_AA_INVLD_KEY_SRC Key source for rule '&RULE' is invalid

PA_AA_INVLD_RULE_TYP Rule type for rule '&RULE' is invalid

PA_AA_INVLD_SQL_PARAM AutoAccounting rule '&RULE' refers to a nonexistent SQL parameter

PA_AA_LESS_PARAMS Not enough parameters passed into function '&FUNCTION'

PA_AA_LOOKUP_SET_INTEGRITY This lookup set is already in use by another rule

PA_AA_MISSING_TOKEN The '&TOKEN' token is missing

PA_AA_MULT_ROWS Rule '&RULE' selects multiple rows which is not currently supported

PA_AA_NOT_ENF_ARGS &MODULE: Not enough arguments

PA_AA_NO_DB_CNCT Unable to connect to database

PA_AA_NO_DESCRP Unable to allocate a descriptor

PA_AA_NO_DETAIL_POST Detail posting disabled for code combination &CCID

PA_AA_NO_LOOKUP No segment value lookup in AutoAccounting lookup set '&LOOKUPSET'

PA_AA_NO_MEMORY &MODULE is out of memory

PA_AA_NO_PARAMS No parameters exist for function '&FUNCTION'

PA_AA_NO_ROWS SQL Select Statement for rule '&RULE' did not return any rows

PA_AA_NO_RULE_PARAM Rule 'RULE' refers to a parameter not connected to its parent function

PA_AA_NO_SUCH_FNCT AutoAccounting function '&FUNCTION' does not exist

PA_AA_NO_SUCH_TKN The token '&TOKEN' does not exist

PA_AA_NO_SUCH_TRANS The function transaction code &FTCODE does not exist

PA_AA_NO_TRANS No transactions exist for function '&FUNCTION'.

PA_AA_NULL_SELECTED SQL Statement for rule '&RULE' has selected a row with a NULL value

PA_AA_OUT_OF_MEMORY Memory could not be allocated for '&OBJECT' in '&FUNCTION'.

PA_AA_PAXTAU_ARG_PROTOPA_AA_PAXTAU_ARG_PROTO Usage: PAXTAU Account/password 0 Y Application-Name AA-FunctionFunction-Transaction Structure-ID Parameter1 Parameter2 ...

PA_AA_READING Reading &ENTITY ...

PA_AA_RULE_INTEGRITY This rue has been assigned to a segment. Delete assignment first

PA_AA_SEG_ORDER_LBL AutoAccounting qualifiers by segment order

PA_AA_SUMMARY_ALLOWED Summary allowed for code combination &CCID

PA_AA_TOO_MANY_PARMS AutoAccounting function '&FUNCTION' has exceeded the maximum number ofparameters allowed

PA_AA_TOO_MANY_QULFRS SQL statement for rule '&RULE' selects more than the maximum number ofqualifiers allowed

PA_AA_TOO_MANY_ROWS SQL Select Statement for Rule '&RULE' has selected more rows than themaximum number allowed

PA_AA_TOO_MANY_RULES AutoAccounting function '&FUNCTION' uses more than the maximum numberof rules allowed

PA_AA_TOO_MANY_SQL_PARAMS AutoAccounting rule '&RULE' uses more than the maximum number of SQLparameters allowed

PA_AA_TOO_MANY_TOKNS SQL Select Statement for rule '&RULE' selects more than the maximumnumber of tokens allowed

PA_AA_TOO_MANY_TRANS Too many transactions exist for function '&FUNCTION'

PA_AA_TOO_MANY_TRIGS AutoAccounting transaction '&TRANSACTION' has more than the maximumnumber of triggers allowed

PA_AA_TRANS_UNKNOWN Transaction '&TRANSACTION' is not defined

PA_AA_VALUE_MATCH_NOT_UNIQUE Intermediate Values must be unique

PA_AA_VALUE_TOO_LARGE Value '&VALUE' is too large for its segment

PA_AA_WARNING Warning in Auto Accounting for line '&LINE'

PA_AA_WRONG_FF The passed template uses a different flexfield structure from the one used byfunction '&FUNCTION'

PA_AA_WRONG_KEY_SRC_TYPE Reference to a non-existent key source type in rule '&RULE'

PA_AA_WRONG_N_CLMS SQL Select Statement for rule '&RULE' does not select the correct number ofcolumns

PA_AA_WRONG_PARAM SQL Statement for rule '&RULE' uses incorrect number of parameters

PA_AA_WRONG_RULE_TYPE Rule '&RULE' uses an invalid rule type

What does "Defaulting key segment because profile PA_SELECTIVE_FLEX_SEG is not defined" in my log file mean?

The profile option PA: Selective Flexfield Segment for AutoAccounting has not been defined.

System Administration Responsibility

NAVIGATE: Profile -> System ->

Select Application = Oracle Projects Profile = PA% Click find Selective Flexfield Segment for AutoAccounting

The value to be used maps to the Segment Rule Pairings Region of Form PAXAAASR. The numbers in this region start with zero as

given in the following example:

NUMBER SEGMENT NAME RULE NAME

0 Company Project Company

1 Cost Center Project Cost Center

Page 4 of 5



5/5

2 Account Expense Report Revenue

The profile option should normally be set to correspond to the natural account segment position since typically it is the most selective value--thatis, the segment with the most distinct values.

You count down the rows BEGINNING WITH ONE, not zero. The segment number for account in the above example would be 3 not 2.

The actual value used to set the profile option should begin with a '0'. So for example, if the account is the most selective segment in the exampleabove, you would set the profile option to '03'.

This profile value is for enhancing performance.

In Release 12, I have defined detailed accounting rules in Oracle Subledger Accounting. Do I still need to set up AutoAccountingin Oracle Projects?

Oracle Projects uses AutoAccounting to create default accounts for project transactions that it sends to Oracle Subledger Accounting. OracleProjects predefines setup in Oracle Subledger Accounting to enable the create accounting process to accept default accounts from OracleProjects without change. You can optionally define your own detailed accounting rules in Oracle Subledger Accounting. If you define your owndetailed accounting rules in Oracle Subledger Accounting, then Oracle Subledger Accounting overwrites default accounts, or individual segmentsof accounts, that Oracle Projects derives using AutoAccounting.

If you define your own detailed accounting rules in Oracle Subledger Accounting, you must still set up basic rules in AutoAccounting. OracleProjects cost distribution, revenue generation, and accounting event generation processes require AutoAccounting to create default accountsduring processing.

In Release 12, how does AutoAccounting compare to Oracle Subledger Accounting?

Oracle Projects AutoAccounting and Oracle Subledger Accounting both create accounting information based on transactions in Oracle Projects.The accounts that Oracle Projects AutoAccounting creates are default values. If you define your own detailed accountingrules in Oracle Subledger Accounting, then Oracle Subledger Accounting overwrites default accounts, or individual segments of accounts, thatOracle Projects derives using AutoAccounting.

The following table lists Oracle Projects AutoAccounting functionality and the equivalent functionality in Oracle Subledger Accounting.

Oracle Projects AutoAccounting Functionality Equivalent in Oracle Subledger Accounting

Lookup sets Mapping sets

Intermediate value Input value

AutoAccounting rules Account derivation rules

Parameter Source

AutoAccounting function transactions Conditions on account derivation rules

AutoAccounting functions Journal line types

AutoAccounting rule assignment Journal lines definitions: Assign account derivation rules to journal line types

References

NOTE:222953.1 - Current Issues for AutoAccountingNOTE:225495.1 - Projects Family Consolidated Patch List: Current Patches and Anticipated Release Date Next PatchNOTE:226087.1 - Setup and Usage for AutoAccountingNOTE:226265.1 - Troubleshooting Guide for AutoAccountingNOTE:267963.1 - Project Costing Knowledge Browser Product Page

Related

Products

Oracle E-Business Suite > Projects > Projects > Oracle Project Costing

Keywords

ACCOUNT GENERATION PROCESSES; ACCOUNTING RULES; ACCOUNTING SEGMENT VALUES; AUTOACCOUNTING;AUTOACCOUNTING FUNCTIONS; AUTOACCOUNTING RULES; GENERATE ACCOUNTS; GENERATION PROCESSES; SEGMENTVALUES

Back to top

Copyright (c) 2007, 2010, Oracle. All rights reserved. Legal Notices and Terms of Use | Privacy Statement

Page 5 of 5

FAQ on Projects

Documents

Transcript of FAQ on Projects