Fall Grad Meeting

Class of 2013-14

Agenda

• Grad date• Requirements to graduate• General process on Thur, June 26th, 2014• Costs• Duties/Volunteers• Fundraising• Aftergrad

Grad date

• Thursday June 26th,

June 2014 Final Exam TimetableDate Grade 11 Grade 12

June 19th ELA 30 (all)

June 20th PreCal20 Chem30

June 23rd ELA20/Bio20 Fdt 30

June 24th Phy20 Soc30(am) Phy30 *(pm)

June 25th Calc 30

Grad Requirements

• Student must be taking required courses and number of credits to be eligible to participate in the banquet.

• Students must have been successful in June exams to be eligible to participate in the exercises. *They have to have written the department exam.

Rough Timeline

• Committee/volunteering Mid Oct• Complete Fundraising Oct - Feb • Grad photos at school Jan 6 and 7• Declare banquet ticket numbers March• Full payment for grad May 1

General Process on June 26th

• Be at the Saskatoon Inn by 4:00pm to setup and get large group photo done.

• Banquet begins at 5pm in the Saskatoon Inn– Tables are set for 8, grad and 3 guests per table– We have room for about 50 extra guests

• Toasts / program 6:15• Door for exercises open at 7• Exercise program around 7:15

Cost of Graduation

• Estimates based on last year and/or current practice– Saskatoon Inn rental $1200– Approx cost per plate(38gradsx$45) $1710– Extra guests (8) x $45 $360– Other

• Ring, watch $300• Tech rental $150• Punch for toasts $500• Programs, diplomas.. total $1000• Total for one grad – one meal ($4270/38=$112.50)

Past Fundraising

• Bottle drive (need to book town asap)– $900-$1200 x 2 = $2000– Silent auction ($1000-$1700) $1250 – Saskatoon Inn Coat checks– Poinsettia sales– Could add hot meals at Cougar cave– Other…

Fundraising process

• Parents and students will do planning and organizing.

• School (Karen Pauls) will do the accounting.• Most events will be total earned/number of students

working. This amount will come off the base amount and extra ticket purchases.

• Balance owing will be paid out. In rare cases, extra money earned will be refunded to student.

• If a family/student wishes to not participate in any fundraising they can pay the full amount upfront.

Options

1. Fundraise for cost of grad = $112.50 x 38=$4275+Need to pay for 3 guests = $135

2. No Fundraising payout $112.5 + $135 = $247.50

Volunteers/ Duties

• Fundraising planning• After grad planning