Fall 2014 General Fund Enterprise Business System (GFEBS) Overview Glen A. Strobach November 17,...

MG 302: Management Information Systems (MIS)

Fall 2014

General Fund Enterprise Business System (GFEBS) Overview

Glen A. Strobach

November 17, 2014

Glen A. Strobach 2

What is the intent of GFEBS?

Provide a way for Army decision makers to support and sustain the Army warfighting capability

Provide accurate and timely analytical data coupled with useful tools to support the Army enterprise as a system

Reduce the cost of Army business operations from “cradle to grave”

Improve accuracy, accountability, and responsible stewardship of tax payer dollars

AC/MG 302: Management Information Systems

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Who is providing GFEBS to the Army?

Preferred Systems Solutions (PSS) based out of Vienna Virginia

They won multiple contracts to Design the SAP software to DoD organizations

They are charged with fielding, testing, and training Army personnel

PSS supports all General Fund accounting for the Army, including General Ledger, Accounts Payable, Accounts Receivable, Funds Management, Cost Management, Financial Reporting, and Property, Plant and Equipment Inventory


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How can GFEBS offer solutions to current problems

Provides a single Army-wide system for complying with statutory/regulatory requirements outlined by Congress, the Chief Financial Officers Council, and the Certified General Fund Finance and Accounting System

Meets the Army’s requirements as a decision support tool that enables visibility of the total cost concept in close to “real-time”

Applies best practices of a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) product from SAP corporation to the Army as it embraces the enterprise system


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System Solution Benefits


Commercial Off-the-Shelf (COTS) Configurable (not custom) software provides cost effectiveness Provides “best practices” inherent in software package Enables system updates and enhancements without re-writing software code

Enterprise Resource Planning (ERP) Systems Integrates and optimizes business processes across the enterprise Includes most business processes for an optimized solution (Army wide fielding) Enables sharing of common data among all business processes

SAP’s Product The most widely used ERP solution in the world Customers include Army, DLA, Navy, NASA, IRS, Wal-Mart and Daimler AG

Benefits Include -- Complies with over 1,100 accounting and real property requirements Enables transformation to a cost based (competitive) culture instead of value based

Organizations wishing to capitalizing on COTS and ERP benefits will require acceptance of new business process changes

Organizations wishing to capitalizing on COTS and ERP benefits will require acceptance of new business process changes

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Who/What does GFEBS apply too?Applies to ALL active Army, ARNG and USAR

componentsWill include 80,000 + end users at more than 200

locations world-wide and will process about in excess of one million transactions a day

Replaces over 80 separate (outdated) legacy systemsIntegrates with other Army Enterprise Resource

Planning systems under the Federated Solution Business Model


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Legacy Process vs GFEBS Process


Involved maintaining many systems Required many costly interfaces Required entering data in several systems Inhibited efficient sharing of data Impeded producing comprehensive and accurate decision data Hindered timely responses to time sensitive decision making questions Required time-consuming and costly

reconciliations

Legacy Process

CCSS AMCISS ETOS RATS

MDMS

MEPRS DTRS EFR WAWF WinS

DTRS-A

DefenseMilitar...

EDM

EDA

DCWCHCS GSA

systemDLA LogBSM...

DNCS/DAAS

ItalianLoca...

KoreaPay...

DCPS(T&A)

OtherForei...

DIFS CISIL CEFTDCAS

DCD

LMP

ADS ULNTAP CCR

PADDS

URL

MOCAS

TPOCS EFR

DEBX

PowerTrack

PBAS-OC

DPAS SCTIMSPBAS-

FDULNAPS

IULNATI

S

TDYTrave...

TAMMIS SARSS

SRD1 (orSTANFINS-R)

SDS HAS

SABSIFS

PPBEEnter...

EAS

DMLSS TDYTrave...

I2S GOALSII

DCPDSODC PaySystem

DIMHRS DDS AFMIS

Predator

ATLAS

STANFINSDJAS

STARSOne Pay

Fadtool

MSAcce...GTS

DbCAS/WebCAS

DARSISBFMIS

MED...IPAC

Wizard

SOMARDS

ODS CRP SCRT

OLRV

SLAD

ARCS

ASK-FM

PARSS

On-BaseACQUILINE/ PRWeb

AVPRATCAMS-ME

RSBUX VPIS AORS

CAPS

AFCOS 218DBR FADSIMA

ONLINE

ARMS

AMDBES

WSMIS

RMOnlin...ABIF CEEMIS TBS CBS DUBOS

DCPS CAB

HQARS

TROUPERS

PRIDE RLAS

PROBE

TBG

CMS2SLAMIS

(G8)

ATAAPS FPSIBRIMSBRIX

TSIMS

APCSNASKDDRS DTS

AWPS

FC/SSF

DSOM

SOFIMS RINO OH OFD CMOS CIMS DARTS DASIS eSTADIS JR

OADatab...

GCSS-A CDS (2) IPAC DEPSfor... DEAMS

DJMS

IATS TWELS IBO DOPS

FMSS FPU

RM On-line... IDSS

FAS ACCPAC

SPS RMS CARE

CEFMS FMSS FPU

FAS (2)

AVKINPUT

CFRS FEDS FPBG PBMS PYF DB RM On-line...

RM On-line...

RM On-line...

ATTCMIS

BISCOSTDI

SEACOBS/EABA...

FFMA FIRST OPA2DBOPA2-SOM...

PAOblig UFRDB WIMSIMET/FMSSBS

JUSTIS LNPAYINT-ITPACIOL

AN

ASARS

BBDBBRAC

FMFMTP MSN DB OTDA

RM On-line...

STAR-PBA

STAR-PBA

CDS WARSAMEDD

PASCOPS

WebTAS

EAS IV

APVM

CT 1081

IMET/FMS SBS

JUSTISLNPAYINT-IT

FMTP

Glen A. Strobach 8AC/MG 302: Management Information Systems

GFEBS

GFEBS Process

Implements a single web-based system Standardizes processes Army-wide Implements standard data structures Records transactions in real-time and

provides real-time access to data

Integrates financial and non-financial/ performance data from functional

areas Applies commercial-off-the-shelf (COTS)

Enterprise Resource Planning (ERP) Applies DOD Standard Financial Information Structure line of accounting and Real Property Inventory Requirements (RPIR)

Legacy Process vs GFEBS Process

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How does this help the decision makers?


• What costs were reimbursed for conducting business? • What is the status of the maintenance work order?

What is the total cost for the same type of organization over 6 years (historical

or projected)?

What is the condition of our buildings? What are the

Implications/costs if we move?

Prepare a Purchase Requisitions, Approve them, monitor, and track

current funding.

Is funding available to complete our task(s)? What is our current

funding status / amount?

Do our business processes enable an unqualified audit opinion ?

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PROVISIONS! Prior to access authorization

End Users MUST be trained and obtain both clearance and certifications for User “Roles” and levels assigned

GFEBS contains official Army data and requires a legal, ethical, and trusting relationship among all levelsAll end users must be vetted through proper

channelsCertified to access official IS technologyCertified to view classified data (FOUO and

above)Certified to approve/obligate the use of fundsObtain/Maintain security clearance


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Summary


GFEBS is a “New to the Army” system with increased analytic tools and capabilities to assist and support the War Fighter

Army Transformation to New business processes Capitalizes on “best practices” embedded in ERP Incorporates industry wide standards and communication in an attempt to

limit Army specific terminology

Newly defined management structures, logistics, and data concepts adopted across the organization DoD Standard Financial Information Structure (SFIS) DoD Real Property Inventory Requirements (RPIR) Incorporates Contract Pricing Eliminates redundant data entry through single entry and sharing

New User Roles, Skills and Knowledge for end users Opportunity for individuals to develop skills with state-of-the-art ERP

system, logistics, and cost management techniques Enables decision makers to quickly identify resources, issue guidance,

and field resources Opens hiring options for those in the civilian sector

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Credits


Preferred Systems Solutions - http://www.pssfed.com/index.php

US Army PEO Enterprise Information Systems - http://www.eis.army.mil/programs/gfebs

US Army Knowledge Online – https://us.army.mil

US Army GFEBS Login Portal - https://www.gfebs.army.mil/

Fall 2014 General Fund Enterprise Business System (GFEBS) Overview Glen A. Strobach November 17,...

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