Fall 2 – Elementary Data Population
description
Transcript of Fall 2 – Elementary Data Population
Fall 2 – Elementary Data Population
Staff Data & Course Enrollments
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 20132
Rules
Mute yourself
HOLD
Name & LEAconversation
at a time
1
Silencecellphones
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 20133
Pleasedo not
multitask
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Courtesy
4
Training Sequence
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Essential 1:Overview & Requirements
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Data Population
Fall 2 Reports and Certification
End of Year 1 & 4
End of Year 2 & 3
Essential 4: Anomalies
5
Agenda
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Introduction
Highly QualifiedStatus
StaffAssignments
English LearnerServices
Wrap-Up
CourseEnrollment
6
Introduction
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 20137
Information Reported in Fall 2
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Course EnrollmentCourse sections of students enrolled on Census Day
Highly Qualified StatusPercentage of course sections taught by highly qualified teachers
Staff Assignments
Teachers, administrators and pupil service staff
English Learner (EL) Services
Classroom services provided to English Learners
8
Schools Types Which Need To Report
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
School Type Crs Staff CTE
Traditional (non-educational options schools) Y Y Y
District Level Programs (Independent Study and Home Hospital Programs) P P P
County Community Y Y Y
District Community Day Y Y Y
Youth Authority Schools (currently called Division of Juvenile Justice) Y Y Y
Juvenile Court Schools Y Y Y
Continuation High Schools Y Y Y
Opportunity Y Y Y
Alternative Schools of Choice Y Y Y
State Special Schools Y Y N
Home and Hospital Schools Y Y Y
Special Education Consortium Y Y Y
Special Education Y Y Y
Non-Public School Group (0000001) N N N
ROP/ROC N N N
Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
9
Grade Levels Which Need To Report
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Grade Level Crs Staff EL
Infants - IN N N N
Toddlers - TD N N N
Prekindergarten - PS N N N
Kindergarten - KN Y Y Y
First Grade - 01 Y Y Y
Second Grade – 02 Y Y Y
Third Grade – 03 Y Y Y
Fourth Grade – 04 Y Y Y
Fifth Grade – 05 Y Y Y
Sixth Grade – 06 Y Y Y
Seventh Grade – 07 Y Y Y
Eighth Grade – 08 Y Y Y
Ninth Grade – 09 Y Y Y
Tenth Grade – 10 Y Y Y
Eleventh Grade – 11 Y Y Y
Twelfth Grade – 12 Y Y Y
Ungraded Elementary – UE Y Y Y
Ungraded Secondary – US Y Y Y
Adult – AD N N N
Y= Expected to submit dataN= NOT allowed to submit dataP= Permitted but not expected to submit data
10
What Record Types to Enter or Update
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
U= UpdateR=Required
Online Batch ActionSSID Enrollment SENR UStudent Information SINF UStaff Demographics SDEM RStaff Assignments SASS* RCourse Section CRSE* RStudent Course Section SCSE* R
* Full replacement files
11
Course Section ID
SEID
Staff Demographics
Staff Assignments
Course Section
SSID
SSID Enrollment
Student Information
Student Course Section
SSID
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Relationships
12
Records above others must be posted before those below them or you may get rejected records
12
Important Dates for Fall 2
Census Day*
October 2
Certification deadline
Amendment window
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
* Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day)
CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
13
2013-2014 Fall 2 Changes
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Implemented Functionality Description
7/01/2013 Code Set A large number of codes were added, retired, or had their code name or definitions updated in the Course Group State code set. See Revision History tab of the CALPADS Code Sets v5.0 for more detail.
7/01/2013 Code Set Code 5 (No Services) was removed from Education Service Code code set and Code 6 (Other EL Services) was added
7/01/2013 Code Set Modified name and definition for code 210 of Disability Category code set
7/01/2013 Code Set Modified definition for Code U of English Language Arts Proficiency Test code set
7/01/2013 Code Set Added new code 0106 (Charter School Administrator or Director) to Non Classroom Based or Support Assignment code set
14
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Code Mapping
15
If your SIS does not use state codes, check with your student system vendor to determine if code mapping is needed
Language
=
=00Grade
SPN ??? ??01
Primary Language Code
??? ??KN
Grade Level Code
15
Human Resources (HR)
Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level
Special Ed
Instructional LevelInstructional StrategiesServices
HR, Curriculum & School Site Staff
State Course Code for coursesUC/CSU approved coursesCareer Tech Ed coursesCalifornia Partnership Academy-funded courses
English Learner support
English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201316
Local Data Collection
Students Staff
Courses
English Learner support
English Language Acquisition StatusEducation ServicesInstructional StrategiesLanguage of Instruction
Human Resources (HR)
Staff demographics (including SEIDs)Staff assignmentsHQT StatusNon-Standard instructional level
HR, Curriculum & School Site Staff
State Course Code for coursesNCLB Core coursesUC/CSU approved coursesCalifornia Partnership Academy-funded coursesIndependent Study and Distance learning courses
Special Ed
Instructional LevelInstructional StrategiesServices
16
Staff Assignments
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201317
Staff Assignment Types
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Teachers
Administrators
Pupil Service
18
Data Required to Report Staff Assignment
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Staff Demographics Staff Assignments
Non-classroom based assignment(s)
19
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or Notes
SDEM
Reporting LEAEffective Start Date
Effective End Date Leave blank
Academic Year ID
SEID Staff demographics can not be reported without a valid SEID
Local Staff IDStaff Legal First NameStaff Legal Last NameStaff Birth DateStaff Gender Code
Staff Hispanic Ethnicity Indicator Required if Staff Ethnicity Missing Indicator is blank
Staff Ethnicity Missing Indicator Required if Staff Hispanic Ethnicity Indicator is blank
See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements
All Staff
20
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Obtaining Statewide Educator IDs (SEIDs)
21
* See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which has more information on SEIDs
County Credential Analyst
CTC Credential Information Guide (CIG)
21
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or Notes
SDEM
Staff Race 1 Code Required if Staff Race Missing Indicator is blank
Staff Race Missing Indicator Required if Staff Race 1 Code is blank
Staff Highest Degree CodeStaff Employment Status CodeStaff Employment Start Date
Staff Employment End Date Required if staff no longer employed at LEA
Staff Service Years LEAStaff Service Years Total
Need to be updated every year if staff member is still working for LEA
SASS
Reporting LEASchool of AssignmentAcademic Year IDSEIDLocal Staff IDStaff Legal First NameStaff Legal Last NameStaff Birth DateStaff Gender CodeStaff Job Classification CodeStaff Job Classification FTE Percentage
All Staff
22
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or Notes
SASS
Non Classroom Based Job Assignment Code 1Non Classroom Based Job Assignment Code 2Non Classroom Based Job Assignment Code 3Non Classroom Based Job Assignment Code 4Non Classroom Based Job Assignment Code 5Non Classroom Based Job Assignment Code 6Non Classroom Based Job Assignment Code 7
Required if Staff Job Classification Code = 10, 11 or 25
All Staff
23
Staff Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or NotesSASS Staff Job Classification Code 12, 26 or 27
Teachers
AdministratorsRecord Element(s) Values and/or Notes
SASSNon Classroom Based Job Assignment Code 1
Staff Job Classification Code 10 or 25
Pupil ServiceRecord Element(s) Values and/or Notes
SASSNon Classroom Based Job Assignment Code 1
Staff Job Classification Code 11
24
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Teacher Assignment Examples
Staff Member
LocalStaff
ID SEID Local AssignmentHire Date
HighestDegree
EmployStatus
Yrs ofSvc
– LEA
Yrs ofSvc
- EducJob
Class FTE Assignment
1 Hayes 1416 7458166487 Middle School History Teacher
19881026 V 1 22 29 12 100
2Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50
Gerwer 5762 9715436254 Elementary Music Teacher 19860815 C 1 24 24 27 50
3 Stephenson 3895 7125426876 Resource Teacher 19980701 C 1 12 12 27 50 6017
4 DiPirro 9567 No SEID Part-time PE teacher Cannot report without SEID
5 Timmerman 4689 1746128946 Middle School Science Teacher with Extra Period
20010910 A 1 12 15 12 120
25
1 Hayes is a full time (FTE = 100) teacher (job class = 12).
2 Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment).
3 Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017).
4 DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment data cannot be reported without a SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID.
5 Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120).
25
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Team Teaching/Job Sharing Examples
StaffMember
LocalStaff
ID SEID Local AssignmentHireDate
HighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
6Gordon 4215 7554968153 1st Grade Teacher 20030625 M 1 7 9 12 50
Seaborn 6581 6542152813 1st Grade Teacher 20080701 C 2 2 15 12 50
7Robinson 1416 9745841837 6th Grade Teacher 19881026 V 1 22 29 12 100
Mills 5762 9787458417 6th Grade Teacher 19860815 C 1 24 24 12 100
26
6 Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50).
7 Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade.
26
StaffMember
LocalStaff
IDSEID
Local AssignmentHireDate
HighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
8 Cheong 8043 6859552419School Psychologist and Counselor 20100701 D 2 2 2 11 100
0202
0400
9 Friedrich 1027 3254974548Middle School English Teacher and ½ GATE Coordinator
19950815 D 1 16 16
12 50
10 50 0157
10
Ahmed 3589 7468459243Middle School Science Teacher and Department Chair
20070815 V 1 4 10 12 120 6099
Isbell 9874654651Middle School Math Teacher, Coach and Department Chair 20010901 C 1 10 10 12 140 6099
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Multiple Assignment Examples
27
8 Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record.
9 Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class.
10 Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140).
27
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Non-teaching and Support Assignment Examples
StaffMember
LocalStaff
ID SEID Local Assignment Hire DateHighestDegree
EmployStatus
Yrs ofSvc –LEA
Yrs ofSvc –Educ
JobClass FTE Assignment
11 Logan 4675 4513697459 School Psychologist 20080701 V 3 2 24 11 100 0202
12 Higgins 5643 9756844856 Superintendent 20010317 B 4 9 9 10 100 0100
13 Saunders 0645 9877531597 Curriculum Administrator 19840520 V 1 26 26 10 100 0105
14 Jones 5643 9713168446Chief Business Official, Deputy Superintendent 20010317 B 4 9 9 25 100 0102
15 Langtry 7451 7546981344 Social worker 20000416 V 1 15 25 11 100 6018
28
11 Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202).
12 Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) full-time (FTE = 100).
13 Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105).
14 Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102).
15 Langtry is a staff member on leave (assignment = 6018)
28
Staff Data Reminders
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Two types of data are reported for certificated staff: Demographics and Assignments
Increment staff service years
Certificated staff must have an
SEID to be reported
Check with your vendor to verify how the effective dates will be extracted to avoid certification errors
29
Course Enrollment
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201330
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201331
COURSE SECTIONA unique instance of a
course taught by one or more teachers, in a specific location, at a particular time
STUDENT COURSE SECTION
Record indicating a student is enrolled in a specific course section
Course Terms
31
Algebra
English
Biology
Theater
Single subject
3rd Grade
Multiple subjects
Course Content Reported
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Self-contained Departmentalized
32
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Course Content by School Type
33
School Type Departmentalized Self-contained
Elementary
Middle
33
Course Records Included
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Student Course Section Enrollment
Course Section Enrollment Student Course Section Enrollment
34
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Student Course Section Enrollment Data Expected
35
Enrollment Status Course EnrollmentPrimary (10) RequiredSecondary (20) OptionalShort-term (30) OptionalSpecialized Services (40) Do not submit
35
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Course Data Included
36
Do Not Submit
Optional
Study hall
Student aide courses Homeroom
Summer school
36
Course Record Relationships
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
School
Course (Spanish 1)
Class (room 10)
Section SP1-01
Class (room 20)
Section SP1-02
Class (room 30)
Section SP1-03
Course (English 2) Course (Grade 5)
Class
Section
Class
Section
Class
Section
Class
Section
Class
Section
Student Student
Student Student
Course, class, and course section IDs must be unique within a given school and year.
37
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or Notes
CRSE
Reporting LEASchool of Course DeliveryAcademic Year IDCRS-State Course Code
CRS-Local Course ID Unique ID up to 10 characters
CRS-Course NameCRS-NCLB Core Course Instructional Level CodeCRS-UC CSU Approved Indicator
Course Section ID Unique ID for each course section, usually a combination of local course ID and additional indicator up to 10 characters. Example: K-AM-1, 1st-1, Alg1-02
Academic Term Code
SEID Staff demographic record for SEID must exist in CALPADS
Local Staff IDClass ID
All Course Sections
38
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201339
Courses Taught By A Teacher Without An SEID
Use SEID of “9999999999”
Distance learning teacher
New teacher without SEID from CTC
Teacher not employed by LEA (e.g. COE Special Ed, private contractor)
Non-certificated Charter School teacher teaching non-core class
39
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
All Course SectionsRecord Element(s) Values and/or Notes
CRSE
Independent Study IndicatorDistance Learning Indicator
CTE Course Section Provider Code Required if Course Content Code = 154 or a CTE State Course Code is populated (i.e., 4010-5955)
HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S).
SCSE
Reporting LEASchool of Course DeliveryAcademic Year IDSSIDLocal Student IDStudent Legal First NameStudent Legal Last NameStudent Birth DateStudent Gender CodeLocal Course IDCourse Section IDAcademic Term Code
* No student enrollments (student course section) required for Pull-out/Itinerant instruction – unless EL services are being offered that the LEA wants recognized
40
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or NotesCRSE CRS-State Course Code 1000
Self-contained
DepartmentalizedRecord Element(s) Values and/or NotesCRSE CRS-State Course Code Anything other than 1000
English Learner ClassesRecord Element(s) Values and/or Notes
CRSE
Education Service Code Required if Instructional Strategy = 400, 500, 600 or 650
Instructional Strategy Code 400, 500, 600, or 650
Language of Instruction Code
Required if Education Service Code = 1 or Instructional Strategy = 600
41
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201342
Instructional Strategy Hierarchy
Special Ed (700)
Home/Hospital (300)
English Leaner (400-650)
* Alternatively, you can submit a different course section for each instructional strategy
42
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or NotesCRSE Instructional Strategy Code 700
Special Ed (e.g., special day class)
Home and HospitalRecord Element(s) Values and/or NotesCRSE Instructional Strategy Code 300
Independent StudyRecord Element(s) Values and/or NotesCRSE Independent Study Indicator Y
Distance LearningRecord Element(s) Values and/or NotesCRSE Distance Learning Indicator Y
43
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or Notes
CRSEMultiple Teacher Code 1
Class ID
Team Teaching*
Job Sharing*Record Element(s) Values and/or Notes
CRSEMultiple Teacher Code 2
Class ID
* There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID.
44
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or Notes
CRSE
CRS-State Course Code 4010-5955: required if CRS-Course Content Code does not equal 154
CRS-Course Content Code Required if CRS-State Course Code does not equal a code within 4010-5955
CTE Course Section Provider Code Use 2 – District if section is not part of a CTE pathway
CRS-CTE Technical Preparation Course Indicator Must be Y for a CTE Technical Preparation Course
Career Technical Education (CTE)
45
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Record Element(s) Values and/or NotesCRSE Education Program Funding Source Code 113
California Partnership Academy
Record Element(s) Values and/or NotesCRSE CRS-State Course Code 3020
Pull-out/Push-in* (support)
* Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments
46
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
7th Grade English Local Crs ID: 312 Crs Group: 2131 Term: FY NCLB: S UC/CSU: B
Period: 4Teacher: GradyCrs-Section: 312-15Class ID: 312-15HQT: BEducation Service Code: 3Instructional Strategy: 500
Period: 2Teacher: ChenCrs-Section: 312-07Class ID: 312-07HQT: C
Period: 1Teacher: FriedrichCrs-Section: 312-01Class ID: 312-01HQT: C
Pre-AlgebraLocal Crs ID: 204Crs Group: 2403Term: FYNCLB: SUC/CSU: C
Period: 3Teacher: AngelCrs-Section: 204-03Class ID: 204-03HQT: C
Period: 5Teacher: AglianoCrs-Section: 204-04Class ID: 204-04HQT: C
Period: 2Teacher: AglianoCrs-Section: 204-02Class ID: 204-02HQT: B
2nd Grade Local Crs ID: 1002 Crs Group: 1000 Term: FY NCLB: E UC/CSU:
Teacher: SampsonCrs-Section: 1002-04Class ID: 1002-04HQT: C
Teacher: MillsCrs-Section: 1002-19Class ID: 1002-19HQT: BMultiple Teacher Code: 1
Teacher: RobinsonCrs-Section: 1002-19Class ID: 1002-19HQT: CMultiple Teacher Code: 1
Spanish 1 Local Crs ID: 721 Crs Group: 2204 Term: FY NCLB: S UC/CSU: F
Period: 6Teacher: BrawnCrs-Section: 721-07Class ID: 721-07HQT: C
Period: 2Teacher: BrawnCrs-Section: 721-03Class ID: 721-03HQT: C
SSID: 3114167025
Schedule:2nd Grade: 1002-04
Courses Course Sections Student Course Sections
SSID: 2113199025
Schedule:Period 1: 312-01Period 2: 721-03Period 3: 204-03
Data Submission – Course Section
47
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Basic Course Data Example
Local Course Information CALPADS Data Elements
Scenario Course TeacherName SEID Room
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU Course
Section ID Class ID
1
Kindergarten(Morning) Lewis 7461542894 2 1015 1000 Kg AM E B 1015-2 1015-2A
1st Grade Jin 3541298745 4 1001 1000 1st Grade E B 1001-4 1001-4
4th Grade Kumar 3452169872 12 1004 1000 4th Grade E A 1004-12 1004-12
2
Beginning algebra Agliano 4152469748 125 204 2403 Algebra 1 S B 204-04 204-04
Metal shop Ratty 9754426143 41 612 5955 Metal shop N A 612-01 612-01
French 1 Brawn 7452165447 19 721 2204 French 1 S C 721-01 721-01
48
Departmentalized
1 All self-contained courses use the same State Course Code (State Course Code = 1000).
Self-contained
2 Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met.
* Room is not a CALPADS element, only used for reference48
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Team Teaching/Job Sharing Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher Room
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
ID Class ID
MultipleTeacher
Code
3Beginning algebra Agliano 41 204 2403 Algebra 1 S B 204-03 204-03 1
Beginning algebra Angel 62 204 2403 Algebra 1 S C 204-03 204-03 1
4Home economics Ranasinghe 75 917 4310 HomeEc 1 S D 917-01 917-01 2
Home economics Gordon 51 917 4310 HomeEc 1 S E 917-01 917-01 2
5 1st Grade Gordon 8 1001 1000 1st Grade E B 1001-8 1001-8 21st Grade Seaborn 8 1001 1000 1st Grade E B 1001-8 1001-8 2
6 6th Grade Robinson 19 1006 1000 6th Grade E F 1006-19 1006-19 16th Grade Mills 19 1006 1000 6th Grade E E 1006-19 1006-19 1
49
Departmentalized
3 Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3.
4 Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications in period 3.
Self-contained
5 Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each course-section (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time).
6 Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID.
49
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Course Data Expected for District Level Programs
50
If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional
Students must only be enrolled at the district level
Report with the district CDS number
Home/Hospital or Independent Study
50
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Special Education/Home and Hospital Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
StateCourseCode
CourseName
NCLB Core HQT UC/ CSU
CourseSection
IDClass
ID
InstructionalStrategy
Code Notes15 Life Skills Conway 901 2537 Life Skills S A 901-01 901-01 700
16 Home and Hospital Sampson 951 1000 Home/Hospital S N 951-01 951-01 300
17 District Level Home and Hospital Mishima 952 1000 Home/Hospital S N HH01 HH01 300
Use district
CD code for school
51
Departmentalized
15 Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional strategy.
Self-contained
16 Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Refer to slide 69 Independent Study scenarios for another example.
17 Mishima provides instruction to students in home and hospital settings throughout the district. Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code. Courses should be reported using the CD code for the school of delivery. Students must also be enrolled at the district level rather than the school.
51
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Elementary Itinerant Teachers (Push in/Pull out) Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher Local
CourseID
StateCourseCode
CourseName
NCLBCore HQT
CourseSection
ID Class ID
EducationServiceCode
InstructionalStrategy
Code
7 Reading Dickinson 2010 2100 Reading E B 2010-1 2010-1 2 500
8 Resource Phanthavong 6010 3020 Resource E A 3020-1 3020-1 700
52
7 Dickinson is providing services to English learner (EL) students. Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended.
8 Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700).
Itinerant assignments can be at the same school
52
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Multiple Course Content
Multiple Course Content Example
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
ID Class
ID
MultipleTeacher
Code
9French 1 Brawn 723 2204 French 1 S C 723-01 723-01
French 2 Brawn 724 2204 French 2 S C 724-01 723-01
10Literature Saunders 312 2106 Literature S A 312-04 312-04
US History Sullivan 613 2709 US History S B 613-04 613-04
11Literature Guido 312 2106 Literature S A 312-05 999-08 1
US History Sullivan 613 2709 US History S B 613-05 999-08 1
53
9 Brawn is teaching two course sections during the same period in one classroom. The course content is different so there is a Course Section ID for each section, but the Class ID is the same for both.
10 Saunders and Sullivan are using the same classroom space to deliver two different course sections. Saunders delivers instruction in Literature to 20 of those students. Sullivan delivers instruction in Social Studies to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (Literature, Social Studies) with two different SEIDs.
11 Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" Literature/Social Studies course during a two period block to one group of students. Guido delivers instruction in Literature during the first hour; and Sullivan delivers instruction in Social Studies during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for Literature, and one Course-Section record with the Course Section ID for the Social Studies course. Both records should be reported with the same Class ID.
53
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Career Technical Education Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/CSU
CourseSection
IDClass
IDCourseContent
ProviderCode
TechPrep
12 Finance Angel 216 4629 Finance N C 216-01 216-01 154
13Fashion Gunn 925 4410 Fashion N N 925-02 925-02 2 Y
Textiles Stephenson 840 4411 Textiles S A 840-04 840-04 2 Y
14 Interior Design Stephenson 832 4430 Interior Design S N 832-02 832-02 1
54
12 Finance is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course.
13 Both Fashion and Textiles are provided by the district (CTE Course Section Provider Code = 2). Fashion and Textiles are part of a Tech Prep sequence (Tech Prep = Y).
14 Textiles and Interior Design are offered at the Regional Occupation Center (CTE Course Section Provider Code = 1).
54
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Other Scenarios Example
Local Course Information CALPADS Data Elements
ScenarioScheduledCourses Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection
ID Class ID DistanceLearning SEID
18 European History
Sullivan 665 2774 European History
S B 665-01 665-01 Y 5146784296
19 Calculus Comm College
271 2415 Calculus S C 271-00 271-00 9999999999
55
18 Sullivan is the certificated classroom monitor for European History, which is a distance learning course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance learning.
19 Calculus is offered at the local community college. Since the instructor is not a district employee, use “9999999999” as the SEID.
55
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Course Data For Educational Options Schools
56
One self-contained course section per grade level (similar to elementary)
Minimal Reporting
Departmentalized sections
Preferred Reporting
* Reporting student course section records is optional for Educational Options schools
56
Highly Qualified Status
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201357
Highly Qualified Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
NCLB Core Course SectionsRecord Element(s) Values and/or Notes
CRSE
CRS-NCLB Core Course Instructional Level Code
Indicates whether the course is considered NCLB core.
HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S).
It is best to review the CRS-State Course Codes used for each of your courses because they often determine whether a course is expected to be NCLB core.
58
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Non-Highly Qualified Course Data Examples
59
Local Course Information CALPADS Data ElementsScenario Course Teacher
NameSEID Local
CourseID
StateCourseCode
CourseName
NCLBCore
HQT UC/ CSU CourseSection
ID
ClassID
1 Study Skills Ratty 2453614875 105 6001 Study Skills N 105-01 105-01
2 French 2 9999999999 722 2204 French 2 S N 722-01 722-01
3 5th Grade 9999999999 1005 1000 5th Grade E N 1005-15 1005-15
Departmentalized
1 Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code.
2 A class taught by a teacher without a SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N).
Self-contained
3 5th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999).
59
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Independent Study Examples
ScenarioLocal
Course IDScheduledCourses Teacher
StateCourseCode
CourseName
NCLBCore HQT UC/ CSU
CourseSection ID Class ID
InstructionalStrategy
Code4 MAT3731 Pre-algebra Chen 2424 Pre-algebra S G MAT3731-2IS IS999-02 700
MAT3931 Algebra Chen 2403 Algebra S G C MAT3931-4IS IS999-02 700MAT3911 Pre-algebra Chen 2424 Pre-algebra S G MAT3911-2IS IS999-02 700
SCI5361 Biology Chen 2603 Biology S G SCI5361-2IS IS999-02 700ENG1251 English 2 Chen 2102 English 2 S G ENG1251-2IS IS999-02 700ENG1811 Language Arts Chen 2116 Language Arts S G ENG1811-2IS IS999-02 700
SOC5722 World History Chen 2711 World History S G SOC5722-1IS IS999-02 7005 ISTOPICS Independent Study Chen 1000 Ind Study S G ISTOPICS-1IS IS999-02 700
Departmentalized
4 Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G).
Self-contained
5 Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section.
60
English Learner Services
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201361
Course Section Required Fields
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
English Learner ServicesRecord Element(s) Values and/or Notes
CRSE
Education Service Code Required if Instructional Strategy = 400, 500, 600 or 650
Instructional Strategy Code 400, 500, 600, or 650
Language of Instruction Code
Required if Education Service Code = 1 or Instructional Strategy = 600
62
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Services to English Learners Example
63
Local Course Information CALPADS Data Elements
Scenario Course Teacher
LocalCourse
ID
StateCourseCode
CourseName
NCLBCore HQT
CourseSection
IDClass
ID
EducationServiceCode
InstructionalStrategy
CodePrimary
Language
1
Math 1 (SDAIE) Angel 206 2404 Math 1 (SDAIE) S C 206-01 206-01 3 500
English 1 (ELD) Timmerman 315 2130 English 1 S B 315-05 315-05 2 500
Economics CP Ratty 612 2701 Economics S A 612-01 612-01 4 650
2 US History (Bil) Seaborn 613 2709 US Hist (Bil) S B 1 600 01
1 Angel, Grady and Ratty have classes with English Learners. Education Services and Instructional Strategy codes should be reported.
2 Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). Primary language is required.
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
63
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Course Section Reminders
64
Course Section must first be submitted and posted in CALPADS before the Student Course Section is submitted
EL services are reported in the
course section record
Non-academic courses such as
lunch, free period and student
aide are not reported
Course Section ID and Class ID are both assigned by the LEA; Class ID can be used to tie multiple course-sections to the same class
64
Wrap Up
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Wrap-Up65
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
Suggested Milestones
66
December2nd Complete data population (staff demographics, staff
assignments and English learner services)20th Upload staff and course files, review validation errors, reconcile
as neededJanuary
3rd Post staff and course files
20th Review reports & reconcile as needed
February20th Complete review of certification reports
21st Certify and save reports of certified data
66
Fall 2 Steps
SDEM | SASS | CRSE | SCSE
2. Submit and post data
Fix fatal errors Review warnings
3. Resolve errors and review reports
Level 1 (Fall 2 Data Collection Certifier) Level 2 (Superintendent Certifier)
4. Certify
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
SIS Roles
1. Setup
67
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
68
Resources
Document Description SectionsCALPADS File Specifications (Forms)
File layout and requirements for batch submission
SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs
CALPADS Code Sets List of state defined codes
See Code Set column in CFS (Forms) for each field reported
CALPADS Valid Code Combinations
Codes allowed to be used together
NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area
CALPADS Error List Detailed error message descriptions
SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs
CALPADS Data Guide Detailed requirements Sections 2.2 and 2.3
CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201368
69
Resources
Self-paced Trainingshttp://csis.fcmat.org/Pages/Self-Paced-Training.aspx
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 2013
CTC Credential Information Guide (CIG)https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl
Restricted to CIG users. Obtain the login information by contacting the Commission at: [email protected]
69
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: https://csis.fcmat.org/Pages/Listserv.aspx
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201370
Training Evaluation
Please complete our survey
CALPADS Fall 2 - Elementary Data Population v1.0, October 21, 201371