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FACILITIES MAINTENANCE

OPERATIONS

By

Bill Gebhardt

Engineer

Date: November 2, 2011

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Emergency Calls

• During working hours call the Response Center at 831-6731.

• After hour emergencies call in this order:

1. Scot Sueoka 255-55932. Bill Gebhardt 381-63243. Ken Tong 590-65024. Ben Hung 381-7324

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Work Order Requests vIA Maximo

• Input work order requests using Maximo.• Four types of work orders

– Regular – T-Call (Respond to Schools in 48 Hours)– Emergency (Requires Phone Call in

addition to Maximo. Respond to Schools in 2 Hours)

– Minor Repair & Maintenance Projects(Minor R & M Projects)

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Maximo trades Work Orders service

By

Scot Sueoka

General Maintenance & Service Superintendent

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Types of work

– Carpentry– Painting– Electrical– Plumbing– Cabinet &

Furniture– Masonry– General Labor

– Trucking– Welding– Preventive Roof

Maintenance– Tree Trimming– Custodial Training

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Trouble Call (T-Call)• Replace/Repair exterior doors that can’t be

locked• Replace/Repair broken or missing slats or

window hardware for all window types due to vandalism to secure the areas.

• Replace/Repair glass windows.• Replace/Repair wooden steps and railing to

abate hazardous conditions• Repair minor roof leak• Report all live termite activity

Carpentry

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Regular Work 1 of 2

• Replace/Repair Termite eaten or damaged doors, door jambs.

• Repair/Replace jalousie windows and hardware

• Repair ceiling tiles and floor tiles

• Repair termite damaged wood

Carpentry

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Regular Work 2 of 2

• Repair/Replace built-in cabinets and counter tops

• Provide regulatory signs

• Repair toilet partitions• Performs all minor

carpentry repairs

Carpentry

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School regulatory signs

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School regulatory signs

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School regulatory signs

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School warningsigns

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School warningsigns

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School Name signs

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Minor R & M Projects• Install new classroom

partition walls

• Gym Doors

• Bleachers – Interior-Exterior

• Replace wooden beams or columns due to termite damage

Carpentry

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• Install non-skid for buildings and walkways

• Deliver paint for custodian to handle graffiti on large areas up to 5 Gallons

• Paint all repairs done by our Carpentry Crew

• Repaint rest rooms• Restripe parking lots

Regular Work

Painting

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Minor R & M Projects• Paint exterior and

interior of classroom buildings, portables, administration, library and other school facilities

• Install non-skid for the whole campus

Painting

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Emergency: Need to call Response Center

• Power outage in classrooms, buildings, offices, cafeteria, or support facilities

• Campus wide fire alarm problems• Campus wide program bell problems• Hazardous electrical conditions

Electrical

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Trouble Call (T-Call)

• Replace/Repair night lights

• Replace ballasts in critical functional areas

Electrical

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Regular Work• Replace ballasts,

time clocks, light fixtures, Gym Lamps

• Stadium Lights• Score Boards• Back Stops• Replace/Repair

classroom light fixtures and diffusers• Replace/Repair outlets and switches• Install additional outlets when power is adequate• Replace flood lights

Electrical

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Minor R & M Projects• Install ceiling fans for

entire building

• Install new pole lights

• Replace light fixtures for entire building

Electrical

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Emergency: Need to call Response Center

• Water main break on campus

• Sewer back-up• No hot water in

kitchen• Gas pipe leaking.• Water

leaking/gushing/flooding unable to turn off.

Plumbing

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Trouble Call (T-Call)

• No hot water for showers in locker rooms

• Repair all leaky pipes

• Repair/Replace Back Flow Preventer

Plumbing

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Regular Work

• Repair/Replace lawn sprinkler heads and piping

• Repair/Replace damaged water closets, lavatories, urinals, drinking fountains, and hose bibbs

• Replace/Repair broken faucets and flush valves

Plumbing

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Minor R & M Projects

• Replace plumbing fixtures (lavatories, sinks, drinking fountains, urinals, and water closets)

Plumbing

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Regular Work• Repair concrete sidewalks, slabs, plaster

ceilings, concrete walls, CMU walls, ceramic tiles, quarry tiles, cracks and joints on building walls

Masonry

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Minor R & M Projects• Repair slabs more than

1 cubic yard or sidewalks more than 80 square feet

• Repair retaining walls more than 3' high or more than 20’ long

• Repair existing culverts

Masonry

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Masonry

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Regular Works

• Repair chain link fence up to 100 linear feet

• Install pipe post for chain link fence, signs and gates

• Fill pot holes

General labors

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Trouble Call (T-Call)• Repair chain link fence

next to school boundary, road, or deep ravine

General labors

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Minor R & M Projects

• Install speed bumps in driveway on campus

General labors

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Trucking

Fill sink hole on campus

Trouble Call (T-Call)

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Trucking

• Pick up and delivery of top soil, sand, gravel, cinder, and furniture

• Mat movements – Advance Notice• Removal of bulky items. • Disposal of bulk items, e.g., refrigerators,

A/C units, water coolers, and green waste (School to provide P. O.)

Regular Work

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Regular Work

• Repair security screen to sensitive areas i.e. Admin Office, Computer Labs Room, or library

• Repair security screens for classrooms, stadium bleachers and metal grating

• Repair/Replace hand railings

Welding

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Welding

• Install new cattle gates

• Install security screens for more than 4 windows

Minor R & M Projects

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Preventive Roof maintenance

• Clean roofs, gutters, and down spouts

• Perform minor repairs to roof, gutters, and down spouts

• Cut back branches from roof line

Regular Work

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Haula Elementary

Preventive Roof maintenance

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The Winning Prize

Preventive Roof maintenance

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Facilities Responsibilities at SchoolsPage 1 of 6

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Facilities Responsibilities at SchoolsPage 2 of 6

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Facilities Responsibilities at SchoolsPage 3 of 6

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Facilities Responsibilities at SchoolsPage 4 of 6

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Facilities Responsibilities at SchoolsPage 5 of 6

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Facilities Responsibilities at SchoolsPage 6 of 6