Facilities Engineering Army Facilities Managementsill- · Army Regulation 420–1 Facilities...

Army Regulation 4201

Facilities Engineering

Army FacilitiesManagement

HeadquartersDepartment of the ArmyWashington, DC12 February 2008

Rapid Action Revision (RAR) Issue Date: 28 March 2009

UNCLASSIFIED

SUMMARY of CHANGEAR 4201Army Facilities Management

This administrative revision, dated 17 June 2009--

o Improves clarity by correcting terminology used for assessment of risks (para25-4f(8), i(5),25-16, 25-20, 25-39a, and 25-46).

o Makes administrative changes (throughout).

HeadquartersDepartment of the ArmyWashington, DC12 February 2008

Facilities Engineering

Army Facilities Management

*Army Regulation 4201

Effective 19 February 2008

H i s t o r y . T h i s p u b l i c a t i o n i s a nadministrative revision to the rapid actionrevision (RAR), dated 28 April 2009. Theportions affected by this RAR are listed inthe summary of change.

Summary. This regulation addresses themanagement of Army facilities. Specifi-cally, it describes the management of pub-l i c w o r k s a c t i v i t i e s , h o u s i n g , a n d o t h e rfacilities operations and management, mil-i t a r y c o n s t r u c t i o n p r o g r a m d e v e l o p m e n tand execution, master planning, utilitiesservices and energy management, and fireand emergency services. Also, it identifiesand synopsizes other regulations that pro-v i d e d e t a i l e d f a c i l i t i e s m a n a g e m e n tpolicy.

Applicability. This regulation applies tot h e A c t i v e A r m y , t h e A r m y N a t i o n a lGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve, unlessotherwise stated. Also, it applies to ten-ants on Active Army installations, or asnoted in each program chapter. This regu-lation does not apply to installations anda c t i v i t i e s , o r p a r t s t h e r e o f , w h i c h h a v ebeen licensed to the District of Columbia

o r t o a n y s t a t e , t e r r i t o r y , o r c o m m o n -wealth of the United States for use by theNational Guard; single project-owned orleased civil works facilities of the U.S.Army Corps of Engineers; national ceme-teries; facilities occupied by Army activi-ties as tenants when support is providedby another government agency. In areasoutside the United States, Status of ForcesA g r e e m e n t s o r o t h e r c o u n t r y - t o - c o u n t r yagreements may take precedence over thisregulation.

Proponent and exception authority.The proponent of this regulation is theAssistant Chief of Staff for InstallationManagement. The proponent has the au-thority to approve exceptions or waiversto this regulation that are consistent withcontrolling law and regulations. The pro-ponent may delegate this approval author-ity, in writing, to a division chief withinthe proponent agency or its direct report-ing unit or field operating agency, in thegrade of colonel or the civilian equivalent.Activities may request a waiver to thisregulation by providing justification thatincludes a full analysis of the expectedbenefits and must include a formal reviewby the activitys senior legal officer. Allwaiver requests will be endorsed by thecommander or senior leader of the requ-e s t i n g a c t i v i t y a n d f o r w a r d e d t h r o u g ht h e i r h i g h e r h e a d q u a r t e r s t o t h e p o l i c yproponent. Refer to AR 2530 for specificguidance.

Army management control process.This regulation contains management con-trol provisions and identifies key manage-ment controls that must be evaluated (seeappendix T).

S u p p l e m e n t a t i o n . S u p p l e m e n t a t i o n o fthis regulation and the establishment ofcommand and local forms are prohibitedwithout prior approval from the Assistant

C h i e f o f S t a f f f o r I n s t a l l a t i o n M a n a g e -ment (DAIMODF), 600 Army Pentagon,Washington, DC 203100600.

Suggested improvements. Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dBlank Forms) directly to HQDA, Assist-ant Chief of Staff for Installation Manage-m e n t , F a c i l i t y P o l i c y D i v i s i o n ,( D A I M O D F ) , 6 0 0 A r m y P e n t a g o n ,Washington, DC 203100600.

C o m m i t t e e C o n t i n u a n c e A p p r o v a l .The Department of the Army committeemanagement officer concurs in the estab-lishment and/or continuance of the com-m i t t e e ( s ) o u t l i n e d h e r e i n , i n a c c o r d a n c ewith AR 151, Committee Management.The AR 151 requires the proponent toj u s t i f y e s t a b l i s h i n g / c o n t i n u i n g i t s c o m -m i t t e e ( s ) , c o o r d i n a t e d r a f t p u b l i c a t i o n s ,and coordinate changes in committee sta-t u s w i t h t h e D e p a r t m e n t o f t h e A r m yC o m m i t t e e M a n a g e m e n t O f f i c e , A T T N :SAAARP, Office of the AdministrativeAssistant, Resources and Programs Agen-cy, 2511 Jefferson Davis Highway, TaylorB u i l d i n g , 1 3 t h F l o o r , A r l i n g t o n , V A222023926. Further, if it is determinedt h a t a n e s t a b l i s h e d g r o u p i d e n t i f i e dwithin this regulation later takes on thecharacteristics of a committee, the propo-nent will follow all AR 151 requirementsfor establishing and continuing the groupas a committee.

Distribution. This publication is availa-ble in electronic media only and is in-tended for command levels C, D, and Efor the Active Army, the Army NationalGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve.

*This regulation supersedes AR 4201, dated 2 November 2007. This edition publishes a rapid action revision of AR 4201.

AR 4201 12 February 2008/RAR 28 March 2009 i

UNCLASSIFIED

Contents (Listed by paragraph and page number)

Part OneGeneral Installation Management, page 1

Chapter 1Introduction, page 1Purpose 11, page 1References 12, page 1Explanation of abbreviations and terms 13, page 1Responsibilities 14, page 1Installation Management Board of Directors 15, page 5Chapter exponents 16, page 5

Chapter 2Management of Public Works Activities, page 6

Section IIntroduction, page 6Overview 21, page 6Applicability 22, page 6Chapter exponent 23, page 6Chapter responsibilities 24, page 6

Section IIGeneral Public Works Operations Policy, page 7Basic functions 25, page 7Work and cost reporting 26, page 8Work planning 27, page 8Customer service 28, page 8Alternative methods and sources 29, page 8Host-tenant relationship 210, page 9Government furnished, contractor occupied facilities 211, page 9

Section IIIOperation and Maintenance Project Approval and Execution (see chapter 3 for Army Family Housing), page 9General 212, page 9World War II temporary buildings 213, page 10Authorization for minor construction projects 214, page 10Minor construction prohibitions and limitations 215, page 11Authorization for maintenance and repair projects 216, page 11Project costs 217, page 12Project technical review 218, page 13Damaged facilities 219, page 13Combined funded construction projects 220, page 13Real property facilities project files 221, page 13

Section IVUtilization of Personnel and Administration, page 14Manpower guidance 222, page 14Assignment of personnel 223, page 14Use of civilian personnel, inmate labor, or troops 224, page 14Training and education programs 225, page 15Contract performance 226, page 15

ii AR 4201 12 February 2008

ContentsContinued

Section VU.S. Army Corps of Engineers Installation Support Services, page 15Description 227, page 15Installation Support Program policy 228, page 15Types of installation support offered 229, page 16Installation Support Program functions 230, page 16Non-reimbursable installation support services and funding 231, page 16

Section VIArmy Corrosion Prevention and Control Policy for Facilities, page 17General 232, page 17Corrosion program manager 233, page 17

Section VIIPublic Works Annual Awards Program, page 17General 234, page 17Eligibility and nominations 235, page 17

Chapter 3Housing Management, page 18

Section IIntroduction, page 18Overview 31, page 18Applicability 32, page 18Chapter exponent 33, page 18Chapter responsibilities 34, page 18Statutory authority 35, page 20Policy overview 36, page 20

Section IIFinancial Management, page 23General 37, page 23Planning, programming, and budgeting formulation 38, page 24Budget execution and records 39, page 25Fund use and control policies directly applicable to Army Family housing 310, page 26Army Family housing costing 311, page 28Dollar limitations and approval authorities 312, page 30

Section IIIAssignment, Occupancy, and Termination, page 32General 313, page 32Assignment of Family housing 314, page 33Occupancy of Family housing 315, page 40Termination of Family housing 316, page 40Commercial endeavors in Government Family housing 317, page 43Eligibility, assignment, and termination of permanent party unaccompanied personnel housing 318, page 43Army policy on liability for damage to military permanent party housing and related furnishings and equipment

319, page 48

Section IVAdequacy Standards, page 53Scope 320, page 53Types of standards 321, page 53Adequate housing 322, page 54

iiiAR 4201 12 February 2008

ContentsContinued

Substandard Family housing 323, page 57

Section VOccupancy and Disposal, page 58Scope 324, page 58Goals 325, page 58Occupancy 326, page 59Changes in functional use 327, page 59Family housing 328, page 59Unaccompanied personnel housing 329, page 62Host-tenant and logistic support agreements 330, page 64Unit moves and base realignments 331, page 65Maintenance downtime guidelines for Family housing 332, page 66

Section VIHousing Services Office, page 67Scope 333, page 67Local civilian community housing 334, page 67Eligibility 335, page 67Housing services functions and customer service 336, page 67Housing discrimination complaints 337, page 71

Section VIIOperation and Maintenance, page 75Scope 338, page 75General policy 339, page 75Joint responsibility 340, page 75Energy conservation 341, page 75Work authorization 342, page 75Work classification 343, page 76Self-help 344, page 76Historic housing facilities 345, page 76Special considerations 346, page 77Fire protection 347, page 78Smoke detection and fire suppression systems 348, page 79Carbon monoxide detectors 349, page 79Policy on multiple air conditioning units 350, page 79Telephone and Internet service provider connection charges 351, page 79Television and cable internet connection charges 352, page 79Family housing 353, page 80Unaccompanied personnel housing 354, page 88Priority system for service order maintenance 355, page 91Maintenance standards for Family housing 356, page 95

Section VIIIResident Relations, page 97Scope 357, page 97Policies on resident-related programs 358, page 98Shared responsibilities 359, page 98Resident orientation 360, page 99Community associations 361, page 99Mediation of resident complaints 362, page 99Insurance 363, page 99Residents potential pecuniary liabilities 364, page 99Governments liability to resident 365, page 100

iv AR 4201 12 February 2008

ContentsContinued

Housing inspection program 366, page 100Self-help tasks for Family housing residents 367, page 101

Section IXFurnishings, page 103Management of furnishings 368, page 103Family housing furnishings 369, page 108The Sergeant Major of the Army and special command sergeant major positions 370, page 112Disposition of furnishings in excessed and transferred housing 371, page 114Unaccompanied personnel housing furnishings 372, page 114

Section XConstruction, page 116Scope 373, page 116Objectives 374, page 116Establishing requirements 375, page 116Impact on local housing markets 376, page 116Intergovernmental coordination 377, page 116Construction program cost limitations and approval authorities 378, page 117Design criteria 379, page 117Family housing construction 380, page 117Unaccompanied personnel housing construction 381, page 120Construction planning and programming 382, page 121

Section XILeasing, page 123Scope 383, page 123Leasing policy 384, page 123Responsibilities for leasing 385, page 123Family housing leasing 386, page 123Unaccompanied personnel housing leasing 387, page 127

Section XIIMobile Home Parks, page 128Scope 388, page 128Mobile home park policy 389, page 128Moving expense guidance 390, page 128Government-owned mobile home parks 391, page 128Resident-owned or resident-leased mobile homes 392, page 133Contractor-owned and contractor-operated mobile home parks on Government land 393, page 133

Section XIIIGeneral/Flag Officers Quarters, page 134Scope 394, page 134Background 395, page 134General policies for general/flag officers quarters 396, page 134Responsibilities for general/flag officers quarters 397, page 135Designated housing 398, page 138Furnishings for general/flag officers quarters 399, page 140Operation and maintenance for general/flag officers quarters 3100, page 144Construction for general/flag officers quarters 3101, page 146Planning, programming, and budgeting for general/flag officers quarters 3102, page 146Costing general/flag officers quarters 3103, page 148General/flag officers quarters review and analysis 3104, page 150

vAR 4201 12 February 2008

ContentsContinued

Section XIVHousing Requirements, page 158Scope 3105, page 158Basic housing acquisition policy 3106, page 158Determination of housing requirements 3107, page 159Identifying housing assets in the local community 3108, page 159Army housing master plans 3109, page 160Residential communities initiative 3110, page 161Economic analysis for housing 3111, page 165

Section XVEstablishment of Rental Rates for Housing and Related Facilities, page 166Scope 3112, page 166Rental housing composition 3113, page 167Exceptions to this section 3114, page 167Responsibilities for development of rental rates 3115, page 167Broad policy 3116, page 168Basic rate principle 3117, page 168Utilities principle 3118, page 168Family housing units designated as substandard 3119, page 169Instances of personal hardship 3120, page 169Charges for mobile home park spaces 3121, page 169Frequency of rental reviews 3122, page 169Establishing rent schedules 3123, page 169Appeals and reviews of schedules of charges 3124, page 170Records 3125, page 170Disposition of collections for rents and charges 3126, page 170

Section XVIInformation Requirements, page 171Scope 3127, page 171Purpose of data collection 3128, page 171Automated systems 3129, page 171Housing referral information requirements 3130, page 172Housing information requirements 3131, page 173Management control 3132, page 174

Section XVIIInstallation Housing Planning for Mobilization, page 182Scope 3133, page 182Background 3134, page 182Concept 3135, page 182Command relationships 3136, page 182Housing mobilization planning 3137, page 184Preparation of housing appendix 3138, page 186

Chapter 4Army Military Construction and Nonappropriated-Funded Construction Program Development and

Execution, page 187

Section IIntroduction, page 187Overview 41, page 187Applicability 42, page 188Chapter exponent 43, page 188

vi AR 4201 12 February 2008

ContentsContinued

Chapter responsibilities 44, page 188Authorities 45, page 198Army Planning, Programming, Budgeting, and Execution System 46, page 199Military construction programming process 47, page 200Nonappropriated-funded nonappropriated fund construction program 48, page 201Appropriations and programs that provide for construction 49, page 201Army Family housing construction program 410, page 203Defense medical facilities construction program 411, page 203Army and Air Force Exchange Service facilities construction program 412, page 203Army Environmental Compliance Achievement Program 413, page 203Host nation funded construction program 414, page 203

Section IIPlanning Overview, page 203Real property master planning 415, page 203Site approval 416, page 203Project definition 417, page 204Differentiating between base operations and mission facility projects 418, page 204Medical military construction projects 419, page 205Project programming documentation (except Medical Command) 420, page 205Funding for advanced planning activities (except Medical Command) 421, page 207

Section IIIProgramming, page 207Program Objective Memorandum process 422, page 207DD Form 1391 certification process 423, page 210Design authorizations 424, page 211

Section IVBudgeting, page 212Army budget estimates 425, page 212Final revisions to project programming documentation 426, page 212DD Form 1390, FY __ Military Construction Program 427, page 213Army approval of the budget estimate submission 428, page 213Office of the Secretary of Defense and Office of Management and Budget review 429, page 213Presidents budget 430, page 214Authorization and appropriation 431, page 214Military construction and nonappropriated funds program development overview 432, page 214

Section VExecution, page 218Supervision of military construction projects 433, page 218Coordination 434, page 218Design management 435, page 218Design directives 436, page 218Architect/engineer contracts 437, page 220Pre-design activities and Technical Instructions 80001, Design Criteria efforts 438, page 220Parametric design (Code 3) 439, page 221Concept design (Code 2) 440, page 221Design-build procurement (Code 7) 441, page 223Final design (Code 6) 442, page 223Adapt build final design (Code T) 443, page 223Cost estimate 444, page 224Additive bid items and bid options 445, page 224Advertising, award, and obligation (excluding nonappropriated-funded construction projects) 446, page 224

viiAR 4201 12 February 2008

ContentsContinued

Project construction (excluding nonappropriated-funded construction projects) 447, page 225Systems commissioning 448, page 225Semiannual review (excluding nonappropriated-funded construction projects) 449, page 225Cost increases (military construction, Army and Army Family housing) 450, page 225Scope and cost reductions (military construction, Army and Army Family housing) 451, page 226Project approval 452, page 227Approvals for nonappropriated-funded construction projects program projects 453, page 227Project completion 454, page 227Emergency construction (10 USC 2803) 455, page 228Restoration or replacement of damaged or destroyed facilities (10 USC 2854) 456, page 229Construction authority in the event of declaration of war or national emergency (10 USC 2808) 457, page 230

Section VIEquipment Installation, page 230Installed building equipment 458, page 230Personal property (fixed) 459, page 231Personal property (movable) 460, page 232Commissary equipment 461, page 232Medical and dental equipment 462, page 232Equipment installation 463, page 233Automatic box conveyor systems 464, page 233Prefabricated indoor offices and medical rooms 465, page 233High altitude electromagnetic pulse and telecommunications electronics material protected from emanating spurious

transmissions shielding 466, page 234Auxiliary generators 467, page 234Uninterruptible power supplies 468, page 234Electronic security systems 469, page 235

Section VIIInformation systems support, page 235Funding sources 470, page 235Funding of information systems components 471, page 235Explanation of table 42 columns 472, page 235

Part TwoFacilities Operation and Maintenance, page 243

Chapter 5Buildings and Structures, page 243


Section IIReal Property Maintenance Activity Policy, page 243Introduction 55, page 243Buildings and structures 56, page 243Project definition and work classification 57, page 244Morale, welfare, and recreational facilities 58, page 244Installation facilities function and appearance 59, page 244Installed building equipment and equipment-in-place 510, page 244Access for persons with disabilities 511, page 244

viii AR 4201 12 February 2008

ContentsContinued

Historic and archaeological sites 512, page 245Painting of buildings and structures 513, page 245Maintenance of installed building equipment and equipment-in-place 514, page 245Seismic safety of facilities 515, page 245Security of facilities 516, page 246Packing and crating 517, page 246

Section IIIHazardous Building Materials, page 247Introduction 518, page 247Policy 519, page 247Lead hazard management 520, page 247Lead requirements 521, page 247Disposition of Army facilities with lead-based paint 522, page 247Asbestos hazard management 523, page 248Asbestos requirements 524, page 248Disposition of Army facilities with asbestos-containing material 525, page 248

Section IVRoofing Systems Management, page 248Introduction 526, page 248Policy 527, page 248Inspection, maintenance, and repair 528, page 248Roof replacement 529, page 249Safety and access 530, page 249

Section VPreventive Maintenance and Self-Help, page 249Introduction 531, page 249Preventive maintenance 532, page 249Self-help 533, page 249

Section VICustodial Services, page 250Introduction 534, page 250Policy 535, page 250

Chapter 6Facilities Engineering Materials, Equipment, and Relocatable Building Management, page 250


Section IIPublic Works Engineering Materials, page 251General 65, page 251Cataloging functions 66, page 252Supply control functions 67, page 253Procurement of material 68, page 254Receipt, issue, and disposal 69, page 254Stock control 610, page 256

ixAR 4201 12 February 2008

ContentsContinued

Section IIIManagement of Public Works Equipment, page 257General policies 611, page 257Management of public works activity owned and controlled equipment 612, page 259

Section IVPersonal Property Relocatable Buildings, page 260Overview 613, page 260General policy 614, page 261Procedures 615, page 262Management of relocatable buildings 616, page 263Relocatable buildings used as temporary real property in lieu of permanent, real property 617, page 264

Chapter 7Transportation Infrastructure and Dams, page 264


Section IIGeneral Policy, page 265Basic functions 75, page 265Emergency relief for federally owned roads 76, page 266Project validation 77, page 266

Section IIIPavements, page 266Introduction 78, page 266Levels of performance for pavements 79, page 266Pavement management procedures 710, page 267Facilities inventory of pavement network 711, page 267Condition inspection of pavement network 712, page 268Network level management 713, page 268Work planning 714, page 268Project level management 715, page 268Project plans and specifications 716, page 269Traffic engineering 717, page 270Snow removal and ice control 718, page 271Safety 719, page 271Quality assurance 720, page 271Recordkeeping and project closeout 721, page 271Coordination 722, page 271Disposal 723, page 271

Section IVRailroads, page 272Introduction 724, page 272Work classification 725, page 273Army railroad track management procedures 726, page 273Condition inspection of railroad network 727, page 273Network level management 728, page 273Work planning 729, page 273

x AR 4201 12 February 2008

ContentsContinued

Project level management 730, page 274Project plans and specifications 731, page 274Rail traffic engineering 732, page 274Rail system snow removal and ice control 733, page 274Safety 734, page 274Quality assurance 735, page 275Railroad track scales 736, page 275Recordkeeping and project closeout 737, page 275Disposal 738, page 275

Section VBridges, page 275Introduction 739, page 275Work classification 740, page 275Performance standards 741, page 276Bridge inventory 742, page 276Bridge inspection 743, page 276Emergency bridge closures 744, page 277Bridge analysis and posting 745, page 277Bridge maintenance management 746, page 277Project level management 747, page 277Project plans and specifications 748, page 278Snow removal and ice control 749, page 278Safety 750, page 278Quality assurance 751, page 278Recordkeeping and project closeout 752, page 278Coordination 753, page 279Disposal 754, page 279

Section VIDams, page 279Introduction 755, page 279Hazard potential classification. 756, page 279Work classification 757, page 280Performance standards 758, page 280Dam management procedures 759, page 280Inventory 760, page 280Inspection 761, page 280Work planning 762, page 280Project level management 763, page 280Project plans and specifications 764, page 281Emergency action plans and safety 765, page 281Quality assurance 766, page 281Recordkeeping and project closeout 767, page 281Coordination 768, page 281Reporting 769, page 281Disposal 770, page 282

Chapter 8Management, Acquisition, and Use of Motor Vehicles, page 282Introduction 81, page 282Policy 82, page 282

xiAR 4201 12 February 2008

ContentsContinued

Part ThreeMaster Planning, page 282

Chapter 9Army Installation Design Standards, page 282Introduction 91, page 282Policy 92, page 283

Chapter 10Master Planning for Army Garrisons, page 283Introduction 101, page 283Policy 102, page 283

Chapter 11The Army Installation Status Report Program, page 283Introduction 111, page 283Policy 112, page 283

Part FourReal Estate, page 284

Chapter 12Acquisition of Real Property and Interests Therein, page 284Introduction 121, page 284Policy 122, page 284

Chapter 13Real Estate Claims Founded Upon Contract, page 284Introduction 131, page 284Policy 132, page 284

Chapter 14Real Property Inventory Management, page 284Introduction 141, page 284Policy 142, page 284

Chapter 15Utilization of Real Property, page 285Introduction 151, page 285Policy 152, page 285

Chapter 16Disposal of Real Estate, page 285Introduction 161, page 285Policy 162, page 285

Chapter 17Real Property Category Codes, page 286Introduction 171, page 286Policy 172, page 286

Chapter 18Federal Legislative Jurisdiction, page 286Introduction 181, page 286Policy 182, page 286

xii AR 4201 12 February 2008

ContentsContinued

Chapter 19Annexation, page 286Introduction 191, page 286Policy 192, page 286

Chapter 20Mineral Exploration and Extraction, page 287Introduction 201, page 287Policy 202, page 287

Chapter 21Management of Title and Granting Use of Real Property, page 287Introduction 211, page 287Policy 212, page 287

Part FiveUtilities and Energy Management, page 287

Chapter 22Army Energy and Water Management Program, page 287

Section IIntroduction, page 287Overview 221, page 287Applicability 222, page 287Chapter exponent 223, page 287Chapter responsibilities 224, page 288Program objectives 225, page 291Program guidelines 226, page 291Recordkeeping requirements 227, page 291

Section IIProcurement and Energy Supply, page 291General 228, page 291Procurement 229, page 291Energy acquisition in emergencies 2210, page 292

Section IIIEnergy and Water Management, page 293General 2211, page 293Energy conservation and management guidelines for facilities and buildings 2212, page 293Exceptions to energy policy 2213, page 295Energy and water funding programs 2214, page 295Metering 2215, page 295Energy audits 2216, page 297Energy Engineering Analysis Program 2217, page 297Army energy awareness and conservation assessments 2218, page 297Army ride sharing, telecommuting, and use of mass transportation 2219, page 297Energy policy for leased Department of Defense facilities 2220, page 297

Section IVEnergy and Water Management Reporting, page 297Defense Utilities Energy Reporting System 2221, page 297Army Energy and Water Reporting System 2222, page 297Designation of reporters 2223, page 298

xiiiAR 4201 12 February 2008

ContentsContinued

Commander, Installation Management Command responsibilities for Army Energy and Water Reporting System 2224, page 298

Corrections to data 2225, page 298Army Energy and Water Reporting System input data 2226, page 299Army Energy and Water Reporting System output reports 2227, page 299

Section VImplementation Plans and Reporting Requirements, page 299Implementation Plan 2228, page 299Annual energy and water management reports 2229, page 299

Section VIArmy Energy Public Affairs Program, page 299General 2230, page 299Awareness program management 2231, page 299Energy and water conservation awareness 2232, page 299

Section VIIEnergy Organizations, page 300Department of Defense 2233, page 300Department of the Army 2234, page 300

Section VIIIEnergy and Water Conservation Programs and Awards, page 301General 2235, page 301Army Suggestion Program 2236, page 301Installation Management Command region and garrison programs 2237, page 301Department of the Army Certificate of Achievement 2238, page 301Annual Secretary of the Army Energy and Water Management Award 2239, page 301Federal Energy and Water Management Awards Program 2240, page 302

Section IXResourcing, page 302General 2241, page 302Personnel 2242, page 302Funding levels 2243, page 302

Chapter 23Utility Services, page 303


Section IIUtility Services, page 304Army policy 235, page 304General 236, page 305Safety and occupational health 237, page 305Utility plant operators 238, page 305

Section IIINon-Hazardous Solid Waste Management, page 305

xiv AR 4201 12 February 2008

ContentsContinued

Solid waste management policy 239, page 305Integrated solid waste management principles 2310, page 306Solid waste reduction, resource recovery, re-use, and recycling, and composting practices 2311, page 306Solid waste collection and storage 2312, page 307Thermal processing of solid (non-hazardous) waste 2313, page 307Land disposal of non-hazardous solid waste 2314, page 308Solid waste reporting 2315, page 308Equipment and personnel safety 2316, page 308Petroleum, oils, and lubricants 2317, page 309

Section IVWater Supply and Wastewater, page 309Water supply and wastewater policy 2318, page 309Federal, State, local, and host nation authorities 2319, page 310Water resource management 2320, page 310Public notification 2321, page 310Water supply and wastewater system maintenance 2322, page 311Water supply treatment and surveillance 2323, page 311Wastewater treatment and surveillance 2324, page 312Water softening 2325, page 312Scale and corrosion control 2326, page 312Terminal water supplies 2327, page 312Metering 2328, page 313Swimming pools and natural bathing areas 2329, page 313

Section VEnergy Source Selection, page 313Energy policy 2330, page 313Fuel selection 2331, page 313Solid fuels 2332, page 313Permanently installed petroleum product storage, distribution, and dispensing systems 2333, page 314

Section VIEnergy Program, page 314Heating system policy 2334, page 314Space heating temperature standards 2335, page 315Boiler and heating plants-operation, maintenance, and safety 2336, page 315Boiler water treatment 2337, page 315Corrosion control 2338, page 315Domestic hot water supply 2339, page 315Safety devices 2340, page 316Gas distribution systems 2341, page 316Heat distribution systems 2342, page 316

Section VIIAir Conditioning and Refrigeration, page 316Air conditioning and refrigeration policy 2343, page 316Air conditioning criteria 2344, page 316Central air conditioning plant 2345, page 317Refrigeration 2346, page 317

Section VIIIElectric, page 317Electric systems operation, maintenance, repair, and construction 2347, page 317Electrical supply standards 2348, page 318

xvAR 4201 12 February 2008

ContentsContinued

Exterior electrical systems 2349, page 318Lighting 2350, page 318Communications facilities 2351, page 318Grounding facilities 2352, page 319Electronic security systems 2353, page 319Auxiliary generators 2354, page 319Uninterruptible power supply units 2355, page 319

Section IXFood Service and Related Equipment, page 319Food service and related equipment policy 2356, page 319Responsibilities for food service equipment 2357, page 319Requisitions for replacement or acquisition 2358, page 320Grease interceptors 2359, page 320Ventilation hoods in dining facilities 2360, page 320

Section XReports and Records, page 320Reporting 2361, page 320Solid waste records 2362, page 321Water and wastewater records 2363, page 321Heating plant records 2364, page 321Installation utility management plans 2365, page 321

Chapter 24Acquisition and Sale of Utilities Services, page 321Introduction 241, page 321Policy 242, page 321

Part SixSpecial Policies, page 321

Chapter 25Fire and Emergency Services, page 322

Section IIntroduction, page 322Overview 251, page 322Applicability 252, page 322Chapter exponent 253, page 322Chapter responsibilities 254, page 322Statutory and other authority 255, page 325Fire and emergency services management 256, page 326Fire and emergency services apparatus and equipment 257, page 326

Section IIManage and Direct Fire and Emergency Services Programs, page 327Program objective 258, page 327Management 259, page 327Fire and emergency services training 2510, page 329

Section IIIProvide Emergency Dispatch Services, page 330Program objective 2511, page 330Emergency Communications Center staffing 2512, page 330

xvi AR 4201 12 February 2008

ContentsContinued

Emergency Communications Center operations requirements 2513, page 330

Section IVProvide Emergency Response Services for Structure Fires, page 330Program objective 2514, page 330Required fire department staffing 2515, page 330Fire department structural fire operation requirements 2516, page 330Special requirements for shipboard fire fighting 2517, page 331Special requirements for access or egress through hardened windows 2518, page 331

Section VProvide Emergency Response Services for Aircraft Rescue Fire Fighting, page 331Program objective 2519, page 331Required aircraft rescue fire fighting staffing 2520, page 332Aircraft rescue fire fighting apparatus requirements 2521, page 332

Section VIProvide Fire Prevention Services, page 332Program objective 2522, page 332Required fire prevention staffing 2523, page 332

Section VIIFire Prevention Operations, page 333Building manager or evacuation coordinator 2524, page 333Housing facilities 2525, page 333Monitoring and controlling contractor operations 2526, page 333Fire risk management surveys 2527, page 333

Section VIIIFire Prevention Engineering, page 333General requirements 2528, page 333Cost effectiveness 2529, page 333Review of projects 2530, page 333Fire Protection Deficiency Correction Program 2531, page 334Fire protection systems 2532, page 334Fire extinguishers 2533, page 334Water distribution systems 2534, page 335Space heaters (liquid fuel) 2535, page 335

Section IXProvide Emergency Response Services for Incidents Involving Hazardous Materials, Weapons of Mass Destruction,

and Chemical, Biological, Radiological, Nuclear, and High Explosives, page 335Program objectives 2536, page 335Hazardous materials and weapons of mass destruction response services staffing 2537, page 335

Section XProvide Emergency Response Services for Wildland Fires, page 336Program objectives 2538, page 336Wildland fire response services staffing 2539, page 336Wildland fire incident response planning 2540, page 336

Section XIProvide Emergency Medical Response Services, page 336Program objectives 2541, page 336Emergency medical services staffing 2542, page 336

xviiAR 4201 12 February 2008

ContentsContinued

Emergency medical response planning 2543, page 336

Section XIIConduct Technical Rescue Operations, page 337Program objectives 2544, page 337Technical rescue operations staffing 2545, page 337Technical rescue operations planning 2546, page 337

Section XIIIProvide Specialized Training, page 337Program objective 2547, page 337Instructor qualifications 2548, page 337Fire and emergency services training plans 2549, page 337

Section XIVNational Fire Incident Reporting System (NFIRS) and Investigation of Fire Incidents, page 338Reporting fires and emergency services responses 2550, page 338Report format 2551, page 338Approval and submission procedures 2552, page 338Investigation of fire Incidents 2553, page 338Environmental reporting 2554, page 338Public release of Incident Reports 2555, page 338

Section XVManagement of Army Military Firefighters, page 339Overview 2556, page 339Applicability 2557, page 339Tactical vehicle facilities 2558, page 339Selection criteria 2559, page 339Applications 2560, page 339Certification requirements 2561, page 339MOS proficiency training 2562, page 340Periodic medical examinations 2563, page 341Supervising firefighting operations 2564, page 341Orders, files, and records 2565, page 341Firefighter methods of identification 2566, page 342Promotion and reclassification 2667, page 342Interservice transfers 2568, page 342Personal protective equipment 2569, page 342Hazardous materials; nuclear, biological, chemical; and chemical, biological, radiological, nuclear personal protective

equipment 2570, page 342

Chapter 26Private Organizations on Department of the Army Installations, page 343Introduction 261, page 343Policy 262, page 343

Chapter 27Civilian Inmate Labor Program, page 343Introduction 271, page 343Policy 272, page 343

Chapter 28State and Local Taxation of Lessees Interest in Wherry Act Housing, page 344Introduction 281, page 344

xviii AR 4201 12 February 2008

ContentsContinued

Policy 282, page 344

Chapter 29Morale, Welfare, and Recreation Activities and Nonappropriated Fund Instrumentalities, page 344Introduction 291, page 344Policy 292, page 344

Chapter 30Army Reserve Land and Facilities Management, page 344Introduction 301, page 344Policy 302, page 345

Appendixes

A. References, page 346

B. General/Flag Officers Quarters Special Allowances, page 382

C. Guidance for Establishing Housing Rents and Charges, page 384

D. Unspecified Minor MCA (UMMCA) Program, page 385

E. Environmental Protection (MCA and NAF Construction), page 387

F. Authority for Approval of Changes to MILCON Projects Funded by MCA, UMMCA, USAHFPA, and AFHAppropriations, page 389

G. Facilities Standardization (Military Construction, Army and Nonappropriated-Funded Construction), page 391

H. Specific Facility Guidance (MCA and NAF Construction), page 395

I. Leasing (Facilities Engineering Material, Equipment, and Relocatable Buildings), page 404

J. Army Policy for Exchange or Sale of Nonexcess Personal Property, page 407

K. Type of Bridge Inspections, page 411

L. Inspector Qualifications (Transportation Infrastructure and Dams), page 413

M. Program Agreement between the Army and the Federal Highway Administration for Compliance with theNational Bridge Inspection Standards, page 414

N. Recordkeeping Requirements for the Army Energy and Water Management Program, page 415

O. Procedures for Nominations for the Secretary of the Army Energy and Water Management Awards, page 415

P. Materials for Disposal by Army Activities (Utilities Services), page 416

Q. Minimum Training Subjects and Frequencies for Fire and Emergency Services, page 417

R. The Baseline Standard Operating Guides and/or Standard Operational Procedures for Fire and EmergencyServices, page 419

S. Sample Fire and Emergency Services Mutual Agreements for United States/CONUS and Foreign/OCONUS,page 420

T. Management Control Evaluation Checklists, page 423

Table List

Table 11: Table of chapter exponents, page 5Table 31: Funding sources for housing programs by housing type, page 24Table 32: Calculation of Family housing charges for foreign military students, page 28Table 33: Dollar limitations and approval authorities, page 30Table 34: Military and civilian schedule of equivalent grades for housing assignment purposes, page 32Table 35: Minimum criteria for Family housing assignment based on Family bedroom needs, page 34Table 36: Priority of assignment for Family housing, page 36Table 37: Priorities of assignment for SOQ, OQ, SEQ, and EQ, page 44

xixAR 4201 12 February 2008

ContentsContinued

Table 38: Minimum net floor area per Family housing decision unit (see notes 1 and 2), page 54Table 39: Minimum standards of acceptable space and privacy, existing unrevitalized inventory (see notes 1 and 2),

page 56Table 310: Minimum standards of acceptable space and privacy for transient troops unaccompanied personnel

housing, existing inventory (see note), page 56Table 311: Maintenance downtime guidelines for Family housing, page 66Table 312: Housing Services Office staff to Family ratio, page 68Table 313: Minimum cleaning standards for housing, page 90Table 314: Family housing self-help task list, page 101Table 315: Furnishings, page 104Table 316: Furnishings account codes, page 105Table 317: Special command sergeant major positions, page 112Table 318: Programming benchmarks for sizing Army Family housing new construction, page 118Table 319: Special command positions, page 138Table 320: Supplementary furnishings approval authorities (see note), page 141Table 321: Disposition of collections for rents and charges, page 171Table 322: Housing management information requirements, page 172Table 41: Project controls, page 188Table 42: Funding of Information Systems Support Components, page 235Table 61: Army relocatable building approval and redelegation authorities, page 262Table 251: Announced structural fire response time, page 331Table 252: Aircraft rescue fire fighting response time, page 332Table 253: Hazardous materials response time (including first response to CBRNE/WMD incidents), page 336Table 254: Emergency medical response time, page 337Table 255: Certification levels, page 340Table 256: Required firefighter proficiency training, page 341Table 257: Mission oriented protective posture levels for the J-FIRE ensemble, page 343Table B1: China, glassware, and silver allocations for special command positions, page 383Table F1: Approval authority for military construction change management MCA, UMMCA, USAHFPA, and

AFH projects, page 390Table I1: Base commercial equipment service life, page 405Table Q1: Suppression proficiency training-academic and practical, page 417Table Q2: Fire prevention proficiency training-academic: Table Q2 is a guideline and lists the recommended

training subjects that firefighters must complete. The codes under the recommended frequency column are M-monthly; Q-quarterly; SA-semiannually; and A-annually., page 418

Figure List

Figure 31: Sample format for liability notice, page 49Figure 32: Sample format for conditions of occupancy for military Family housing, page 50Figure 32: Sample format for conditions of occupancy for military Family housingContinued, page 51Figure 32: Sample format for conditions of occupancy for military Family housingContinued, page 52Figure 32: Sample format for conditions of occupancy for military Family housingContinued, page 53Figure 33: Suggested format for a request for approval of a restoration project, page 84Figure 33: Suggested format for a request for approval of a restoration projectContinued, page 85Figure 34: Sample work priority policy, page 93Figure 34: Sample work priority policyContinued, page 94Figure 35: Determination of mobile home park space rental and operating service charges, page 131Figure 36: GFOQ planning relationships, page 152Figure 37: Suggested format for a six-year GFOQ plan (SYGP), page 153Figure 37: Suggested format for a six-year GFOQ plan (SYGP)Continued, page 154Figure 37: Suggested format for a six-year GFOQ plan (SYGP)Continued, page 155Figure 38: Suggested format for a GFOQ budget estimate, page 156Figure 38: Suggested format for a GFOQ budget estimateContinued, page 157Figure 38: Suggested format for a GFOQ budget estimateContinued, page 158

xx AR 4201 12 February 2008

ContentsContinued

Figure 39: Sample DA Form 4939, page 176Figure 39: Sample DA Form 4939Continued, page 177Figure 39: Sample DA Form 4939Continued, page 178Figure 39: Sample DA Form 4939Continued, page 179Figure 39: Sample DA Form 4939Continued, page 180Figure 310: Sample DD Form 2643 (EG), page 181Figure 41: MCA/AFH program development flow chart, page 215Figure 41: MCA/AFH program development flow chartContinued, page 216Figure 42: NAF program development flow chart, page 217Figure R1: Baseline standard operating guides and/or standard operating procedures for fire and emergency services,

page 420Figure S1: Department of the Army Mutual Aid Agreement (United States), page 421Figure S2: Department of the Army Mutual Aid Agreement (Foreign), page 422

Glossary

xxiAR 4201 12 February 2008

Part OneGeneral Installation Management

Chapter 1Introduction

11. PurposeThis regulation provides policies and responsibilities for conduct and management of facilities engineering, housing,fire and emergency services, and environmental support.

12. ReferencesRequired and related publications and prescribed forms are listed in appendix A.

13. Explanation of abbreviations and termsAbbreviations and special terms used in this regulation are explained in the glossary.

14. ResponsibilitiesThe following responsibilities are applicable to this regulation in general. Individual chapters identify specific programchapter responsibilities:

a. The Assistant Secretary of the Army (Installations and Environment) (ASA(I&E)) has the principal responsibilityfor all Department of the Army matters related to all installations, and environment, safety and occupational health.

(1) The ASA(I&E) sets the strategic direction, determines objectives, establishes policy, sets standards, and proposesprogramming and funding for these programs.

(2) See additional ASA(I&E) responsibilities as indicated below(a) Family housing (see para 34a).(b) Military construction (see para 44b).(c) Facilities engineering materials, equipment, and relocatable buildings (see para 64b).(d) Utilities and energy management (see para 224a).(e) Fire and emergency services (see para 254a).b. See the Assistant Secretary of the Army (Financial Management and Comptroller) (ASA(FM&C) responsibilities

as indicated below(1) Family housing (see para 34b).(2) Military construction (see para 44c).c. See the Assistant Secretary of the Army (Manpower and Reserve Affairs (ASA(M&RA)) responsibilities as

indicated below(1) Family housing (see para 34c).(2) Military construction (see para 44d).d. See paragraph 64a for specific responsibilities to the Assistant Secretary of the Army (Acquisition, Logistics,

and Technology) (ASA(ALT)).e. See paragraph 44a for central management oversight by the Assistant Secretary of Defense (Health Affairs)

(ASD(HA)).f. See paragraph 34g for Deputy Chief of Staff, G1 (DCS, G1) responsibilities.g. See Deputy Chief of Staff, G3/5/7 (DCS, G3/5/7) responsibilities as indicated below(1) Military construction (see para 44g).(2) Utilities and energy management (see para 224b).h. See Deputy Chief of Staff, G4 (DCS, G4) responsibilities as indicated below(1) Military construction (see para 44e).(2) Utilities and energy management (see para 224c).i. See Chief Information Officer/G6 (CIO/G6) responsibilities as indicated below(1) Military construction (see para 44f).(2) Utilities and energy management (see para 224d).j. See The Surgeon Generals responsibilities as indicated below(1) Military construction (see para 44j).(2) Utilities and energy management (see para 224i).k. The Assistant Chief of Staff for Installation Management (ACSIM) has Army Staff (ARSTAF) responsibility for

development, integration, and interpretation of standards, policies, and doctrine for planning, execution, and administra-tion of garrison operations. The ACSIM will

1AR 4201 12 February 2008

(1) Advise the ASA(I&E) on(a) Planning, developing, implementing, and evaluating:1. Comprehensive installation management.2. Facilities.3. Government-owned or government-controlled housing.4. Environmental programs.5. Work classification.6. Project approvals to meet Army needs.(b) Facilities aspects of the Army program objective memorandum (POM); The Army Plan (TAP); and the planning,

programming, budgeting, and execution system (PPBES).(2) Develop and interpret Headquarters, Department of the Army (HQDA) policy and provide ARSTAF supervision

and evaluation of public works programs to include facilities, government-owned or government-controlled housing,and environmental management and public works activity work management, organization, and staffing.

(3) Represent the Department of the Army in Department of Defense (DOD), private sector, and interagencymeetings and in the development and coordination of DOD and interagency policy and standards.

(4) Serve as HQDA functional proponent on Army panels and to assist the Chief of Legislative Liaison onlegislative actions as required.

(5) Interpret and prepare DA responses to Congressional inquiries and to General Accounting Office (GAO), Officeof the Secretary of Defense (OSD) and Army Inspectors General (IGs), and U.S. Army Audit Agency (USAAA)reviews, audits, and investigations.

(6) Review and submit relevant interagency reports.(7) Manage technology transfer and provide technical support information and guidance regarding facilities en-

gineering, energy efficiency, corrosion prevention and control, public works management and business practices, realproperty master planning, automated systems, and professional development and training.

(8) Formulate policy and provide oversight for privatization of utilities systems.(9) Manage the development, acquisition, training, fielding, customer support, and maintenance of automated data

processing (ADP) systems and Sustainment Management Systems (SMS) for which ACSIM is the proponent; andmaintain the corporate database for the Armys real property inventory with the guidance and oversight of theASA(ALT) and CIO/G6.

(10) Oversee Installation Management Command (IMCOM) compliance with DOD-approved standards and method-ology documented as part of the Business Enterprise Architecture (BEA) and Business Management ModernizationProgram (BMMP) to include adherence to OSD expenditure threshold approval and certification requirements.

(11) Manage the Army Facilities Standardization Program.(12) Provide policy and oversight of public works supply, storage activities, relocatable buildings, and other public

works equipment.(13) Manage the Armys non-tactical vehicle (NTV) and base-level commercial equipment programs.(14) Ensure safety and risk management are integrated in all installation operations (for example, facilities, utilities,

non-tactical vehicle, equipment, planning and design, and community activities/operations).(15) See the following additional specific responsibilities.(a) Family housing (see para 34d).(b) Military construction (see para 44h).(c) Facilities engineering materials, equipment, and relocatable buildings (see para 64c).(d) Transportation infrastructure and dams (see para 74a).(e) Utilities and energy management (see para 224e).(f) Utility services (see para 234a).(g) Fire and emergency services (see para 254b).l. See paragraph 44i for principal officials of other ARSTAF agencies responsibilities.m. The Chief of Engineers (COE) will(1) Serve as the ARSTAF official responsible for formulation, implementation, management, and evaluation of

engineering, construction, real property, real estate, and technical support for DA. This includes ARSTAF responsibil-ity for policies and procedures for acquisition, management of title, granting use, and disposal of real property, theengineering and facilities portion of contingency plans and base support development, topographic and constructionaspects of space, the Prime Power Program, the Real Estate Relocation Assistance Program, the Commercial UtilitiesProgram (a.k.a. Army Power Procurement Program of Utilities Contracting Program), and the execution of MilitaryConstruction (Army).

(2) Maintain Army corrosion control design guidance.(3) Coordinate with Department of Defense (DOD) staff elements, other DOD components, and other Federal

agencies regarding:

2 AR 4201 12 February 2008

(a) Development of technical standards, criteria, and procedures.(b) Preparation and revision of tri-service technical publications concerning corrosion prevention.(4) See the following additional specific responsibilities:(a) Military construction (see para 224a).(b) Utility services (see para 234b).n. The Chief, National Guard Bureau (CNGB)will(1) Perform the responsibilities specified within individual chapters.(2) For those garrisons/installations/facilities/sites that are under their command and control and that are fully or

partially operated and maintained by Federal funds, have the same responsibilities for those garrisons/installations/facilities/sites as listed for Commander, IMCOM in paragraph f, below and elsewhere in this regulation.

(3) See the following additional specific responsibilities:(a) Military construction (see para 44q).(b) Utilities and energy management (see para 224h).o. The Chief, Army Reserve (CAR) will(1) Perform the responsibilities specified within individual chapters.(2) See AR 140483 for additional responsibilities of the CAR relating to Army Reserve military construction

(MILCON) and base operations (BASOPS).(3) See the following additional responsibilities:(a) Military construction (see para 44p).(b) Utilities and energy management (see para 224h).p. The Commander, IMCOM will(1) Establish the organization and procedures for garrison public works operations/functions addressed in this

regulation.(2) Manage and integrate the delivery of facilities engineering services across garrisons to assure consistent quality

with optimal customer satisfaction.(3) Develop public works operational plans, and Armywide service and performance standards.(4) Establish and maintain technical guidance and support for facilities.(5) Seek Armywide efficiencies.(6) Identify and standardize Armywide garrison management initiatives.(7) Monitor compliance with Management Controls.(8) Establish procedures for review, validation, prioritization, and consolidation of garrison reports.(9) Review work classification, technically review projects, and approve projects within delegated limits or forward

projects to the appropriate approval authority.(10) Implement technology transfer.(11) Comply with DODapproved standards and methodology documented as part of the Business Enterprise

Architecture (BEA) and Business Management Modernization Program (BMMP) to include adherence to OSD ex-pense/investment threshold approval and certification requirements.

(12) Ensure that contracts for operation and maintenance of infrastructure assets by a contractor include provisionsassigning the awardee responsibility for performance of all applicable actions required for compliance with appropriateFederal, state, and local health, safety, and environmental laws and regulations.

(13) Establish Memoranda of Agreement (MOAs) or Memoranda of Understanding (MOUs) with Army Commands,Army Service Component Commands, and Direct Reporting Units regarding the provision of base support oversight asdescribed in paragraph g.

(14) Ensure safety and risk management are integrated in all installation operations (for example, facilities, utilities,non-tactical vehicle, equipment, planning and design, and community activities/operations).

(15) See the following additional specific responsibilities.(a) Management of public works activities (see para 24a).(b) Family housing (see para 34h and 397b).(c) Military construction (see para 44k and 422d(2)).(d) Buildings and structures (see para 54a).(e) Facilities engineering materials, equipment, and relocatable buildings (see para 64d).(f) Transportation infrastructure and dams (see para 74b).(g) Utilities and energy management (see para 224k).(h) Utility services (see para 234c).(i) Fire and emergency services (see para 254f).q. Commanders of Army Commands, Army Service Component Commands, and Direct Reporting Units(1) Will perform the responsibilities specified for them within individual chapters.


(2) That retain command and control over installations will(a) Establish the organization and procedures for garrison public works operations/functions at installations for

which they maintain command and control addressed in this regulation.(b) Develop or obtain public works operational plans and commandwide service and performance standards.(c) Establish and maintain or obtain technical guidance and support for facilities.(d) Seek commandwide efficiencies in the execution of installation support services.(e) Monitor compliance with Management Controls.(f) Establish procedures for review, validation, prioritization, and consolidation of garrison reports.(g) Review work classification, technically review projects, and approve projects within delegated limits or forward

projects to the appropriate approval authority.(h) Implement installation technology transfer.(i) Comply with DOD-approved standards and methodology documented as part of the Business Enterprise Archi-

tecture (BEA) and Business Management Modernization Program (BMMP) to include adherence to OSD expense/investment threshold approval and certification requirements.

(j) Ensure that contracts for operation and/or maintenance of infrastructure assets by a contractor include provisionsassigning the awardee responsibility for performance of all applicable actions required for compliance with appropriateFederal, state, and local health, safety, and environmental laws and regulations.

(k) Ensure safety and risk management are integrated in all installation operations (for example, facilities, utilities,non-tactical vehicle, equipment, planning and design, and community activities/operations).

(l) Establish MOAs or MOUs with IMCOM for base-level operations support responsibilities listed above.(3) See the following additional specific responsibilities:(a) Family housing (see para 34j).(b) Military construction (see para 44m).(c) Buildings and structures (see para 54b).(d) Transportation infrastructure and dams (see para 74d).(e) Utilities and energy management (see para 224l).(f) Fire and emergency services (see para 254c).r. See Commander, TRADOC responsibilities paragraph 44o.s. See Commander, U.S. Army Medical Command (MEDCOM) responsibilities paragraph 44t.t. See Commander, Military Surface Deployment and Distribution Command (SDDC) responsibilities paragraph

44u.u. The Senior Commander will(1) Provide executive level oversight of installation support services.(2) See the following additional specific responsibilities:(a) Management of public works activities (see para 24b).(b) Military construction (see para 44r).(c) Fire and emergency services (see para 254g).v. The Commander, U.S. Army Corps of Engineers (USACE) will(1) Provide technical support and reimbursable services concerning(a) Facilities planning, acquisition, design, construction, inspection, maintenance and repair, and disposal.(b) Environmental support.(c) Real estate.(d) Research and development.(e) Technology transfer.(2) See the following additional specific responsibilities:(a) Family housing (see para 34f).(b) Military construction (see para 441).(c) Facilities engineering materials, equipment, and relocatable buildings (see para 64e).(d) Transportation infrastructure and dams (see para 74c).(e) Utilities and energy management (see para 224m).w. See Directors of IMCOM regions specific responsibilities as indicated below(1) Family housing (see para 355d(2), 385c, and 397c).(2) Military construction (see para 44n).x. See Garrison Commanders specific responsibilities as indicated below(1) Family housing (see para 34i).(2) Military construction (see para 44s).(3) Fire and emergency services (see para 254i).

4 AR 4201 12 February 2008/RAR 28 March 2009

y. See Commander, U.S. Army Information Systems Engineering Command (USAISEC) responsibilities paragraph44v.

z. See Commander, Army and Air Force Exchange Services responsibilities paragraph 44x.aa. See Director, Defense Commissary Agency responsibilities paragraph 44y.ab. See commanders of tenant activities at Army installations responsibilities paragraph 44z.ac. See Chief, Public Affairs responsibilities paragraph 224j.ad. See Commanding General, U.S. Army Petroleum Center responsibilities paragraph 234f.ae. See Director of Environmental Programs responsibilities paragraph 254e.af. See Chief, Fire and Emergency Services responsibilities paragraph 254j.ag. See Chief, Army Housing Division responsibilities paragraph 34g.ah. See USACE District Engineer responsibilities paragraph 393b(1).

15. Installation Management Board of DirectorsThe Installation Management Board of Directors (IMBOD) will provide strategic direction for all Army matters and bethe principal committee that adjudicates issues pertaining to all installation activities. The IMBOD is co-chaired by theVice Chief of Staff of the Army and the ASA(I&E). It will recommend strategic plans prepared by the ACSIM forapproval by ASA(I&E), which outline goals and objectives, as well as approve program, resource and financestrategies for implementing operations approved in the strategic plan.

16. Chapter exponentsThe chapter exponent is the office responsible for all aspects of the management controls associated with a givenchapter of this regulation. The chapter exponent is to an individual chapter of this regulation as the proponent is to theregulation. The exponents for chapters are shown in table 11.

Table 11Table of chapter exponents

Exponent Chapter Title

Assistant Chief of Staff for Installa-tion Management

1 Introduction

2 Management of Public Works Activities

3 Housing Management

4 Army Military Construction Program Development and Execution

5 Buildings and Structures

6 Facilities Engineering Materials, Equipment, and Relocatable Building Manage-ment

7 Transportation Infrastructure and Dams

8 Management, Acquisition, and Use of Motor Vehicles

9 Army Installation Design Standards

10 Master Planning for Army Garrisons

11 The Army Installation Status Report Program

14 Real Property Inventory Management

15 Utilization of Real Property

17 Real Property Category Codes

22 Army Energy and Water Management Program

23 Utility Services

25 Fire and Emergency Services

26 Private Organizations on Department of the Army Installations

27 Civilian Inmate Labor Program

29 Morale, Welfare, and Recreation Activities and Nonappropriated Fund In-strumentalities

30 Army Reserve Land and Facilities Management

5AR 4201 12 February 2008/RAR 28 March 2009

Table 11Table of chapter exponentsContinued

Exponent Chapter Title

Chief of Engineers 12 Acquisition of Real Property and Interests Therein

13 Real Estate Claims Founded Upon Contract

16 Disposal of Real Estate

18 Federal Legislative Jurisdiction

19 Annexation

20 Mineral Exploration and Extraction

21 Management of Title and Granting Use of Real Property

24 Acquisition and Sales of Utilities Services

28 State and Local Taxation of Lessees Interest in Wherry Act Housing

Chapter 2Management of Public Works Activities

Section IIntroduction

21. OverviewThis chapter provides basic policies and specific responsibilities for conduct and management of garrison level publicworks activities which include facilities engineering, housing, and environmental support. This chapter includesguidance for establishing facilities maintenance and repair (M&R) standards and policies for planning and executingfacilities projects. It defines the functional role of the IMCOM; and Army Commands (ACOMs), Army ServiceComponent Commands (ASCCs), Direct Reporting Units (DRUs); the U.S. Army Corps of Engineers (USACE)Installation Support Program; and provides for an annual Department of the Army Public Works Awards Program.

22. ApplicabilityThis chapter applies to the Active Army, U.S. Army Reserve-funded installations, and to the U.S. Army Reserve tenantorganizations on Active Army installations. This chapter does not apply to virtual garrisons represented by the ArmyReserve regional readiness support commands; the Army National Guard; garrisons and activities, or parts thereof,which have been licensed to the District of Columbia or to any state, territory, or commonwealth of the United Statesfor use by the National Guard; single project-owned or leased civil works facilities of the U.S. Army Corps ofEngineers; national cemeteries; facilities occupied by Army activities as tenants when support is provided by anothergovernment agency; and Government-owned, contractor-operated (GOCO) industrial plants/activities.

23. Chapter exponentThe exponent for this chapter is the ACSIM (DAIMODF).

24. Chapter responsibilitiesThe following responsibilities are in addition to the general responsibilities identified in paragraph 14.

a. Commander, IMCOM, in addition to those responsibilities identified in paragraph 14f, will(1) Establish a program of on-site assistance visits to ensure management controls compliance, assess program

management, and resolve specific issues at garrisons.(2) Develop IMCOM procedures for evaluation and selection of nominees for the Department of the Army public

works awards programs.(3) Centralize funding and management of training in support of garrison public works mission.(4) Establish and administer Installation Planning Boards for installations under IMCOM jurisdiction.(5) Implement the Army Corrosion Prevention and Control policy for facilities in accordance with (IAW) Section VI

of this chapter.b. Senior Commanders will(1) Serve as chairman of the Installation Planning Board.(2) Establish force protection levels and requirements.(3) Establish non-garrison:(a) Training priorities.(b) Mission priorities.

6 AR 4201 12 February 2008

(c) Installation construction priorities supporting mission activities as outlined in chapter 4.

Section IIGeneral Public Works Operations Policy

25. Basic functionsa. The IMCOM will determine the organizational structure to provide public works services at garrisons under its

control.b. Established organizational structures must provide the following functions at the garrison level:(1) Performing real property master planning in accordance with AR 21020.(2) Operating and managing all functions listed in chapter 3 for government owned or government controlled

housing and providing asset management functions for housing operated under the provisions of the ResidentialCommunities Initiative (RCI) program.

(3) Complying with good engineering practices; applicable Federal, State, and local statutes; and applicable Armyregulations in performing M&R and construction projects executed by the IMCOM garrison public works activity,troop units, and/or other activities and tenants (including private sector and nonappropriated fund (NAF) entities).Ensure compliance with the Installation Design Guide (IDG) and garrison facility standards. In the event of conflictsbetween this regulation and country-specific Final Governing Standards and other host-nation regulations/statutes,IMCOM will establish situationally unique specific guidance.

(4) Coordinating M&R and construction at privatized facilities such as housing and utilities IAW privatizationcontracts and agreements that define government-private sector relationships.

(5) Recording all real property and work management data using the Armys Integrated Facilities System (IFS)where the Standard Finance System (STANFINS) is used. Where STANFINS is not used, real property data will berecorded using IFS, and work management data will be recorded using other systems that capture and compile cost andperformance data in sufficient detail to support internal cost and management analysis. At installations with contractedbase support, contractors will be responsible for providing work management data compatible with IFS.

(6) Performing work classification. The garrison staff officer charged with facilities engineering, housing, andenvironmental support is responsible for this function.

(7) Performing or providing oversight of assigned contract administration tasks as Contracting Officers Representa-tives, Ordering Officers, and Inspectors with authorities delegated by the supporting Contracting Officer.

(8) Establishing and implementing procedures to prevent unauthorized changes to structures or facilities, removal ordisposal of facility components, and/or changes in the established use-status of facilities.

(9) Establishing and implementing procedures to conduct public works training.(10) Organizing public works activities and engineer resources capable of providing:(a) Planning, programming, budgeting, budget execution and accounting, and budget review.(b) Resource Management Plans (RMPs) in accordance with DA Pam 4206, Annual Work Plans (AWPs) and

prioritization.(c) Optimal customer service-satisfaction standards.(d) Real property and space utilization management to include conducting real property inventories, preparing

reports, and conducting surveys required by AR 40545, AR 40570, AR 40580, and AR 50010.(e) Establishment of an environmental program in compliance with AR 2001 and Federal, State, and local

environmental statutes and regulations to provide integration of environmental issues with the processes of facilitiesmanagement and housing.

(f) Establishment of a cultural resources program in accordance with AR 2001 to include preparing historicalinventories, historical preservation plans, and archeological surveys and conducting consultations with proper State andFederal agencies and private organizations prior to undertaking work on structures or land that meets the criteria of, oris listed in, AR 2001.

(g) Establishment of a natural resources program in accordance with AR 2001 with particular emphasis onmanagement of threatened and endangered species.

(h) Establishment of occupational safety and health programs to assure compliance with AR 405 and AR 38510.(i) Conduct of traffic engineering activities in accordance with AR 5580 and chapter 7 of this publication to

include coordination of requirements with appropriate law enforcement, safety, security, and transportation officials.(j) Oversight of operations and personnel certification of the garrisons utilities systems, coordination of acquisition

and sales of utility services, and provision of public works activity technical support to the Contracting Officer inacquiring contracts for utility services in accordance with AR 42041.

(k) Establishment of an energy and water management program in accordance with chapters 22 and 23 of thispublication.

(l) Relocatable buildings in accordance with chapter 6 of this publication.(m) Packing and crating services.


(n) Maintenance of public works operations equipment.(o) Real property maintenance supply support through1. Public works supply and storage activities.2. Property accountability for public works equipment.3. Performance or oversight of delegated contract administration tasks to include quality assurance surveillance and

evaluation of contractor performance.(p) Coordinating public works operations in support of emergency action plans.(q) Preparation and submission of DD Form 1391 (FY __ Military Construction Project Data) for M&R or

construction projects over the dollar thresholds given here and in AR 140483 and chapter 4 of this regulation andwhen required by IMCOM.

(r) Performance or oversight of assigned contract administration tasks with authorities delegated by the supportingcontracting officer.

(s) An Assessable Unit Manager for internal control review procedures in accordance with AR 112 and identifica-tion of deficiencies to the garrison or installation support activity commander.

26. Work and cost reportingThe IMCOM will ensure that work and cost reporting include

a. Public works records that provide visibility over what, where, why, how, when, and how much work is performedon real property facilities, including work performed by contractors. Work authorizing documents, regardless of themethod of performance, will be recorded.

b. Work documents (service orders, standing operations orders, individual job orders, and so forth) that report costsincurred by the IMCOM garrison public works activity for work on an Army-owned real property facility (RPF), directand reimbursable, regardless of funding source or method of accomplishment. The IMCOM public works activity willcapture costs in enough detail to ensure compliance with project approval authority and the Chief Financial OfficerAct, to develop accurate rates for reimbursable services, and to support the public works activitys review and analysisof work accomplished. The minimum essential required capability is to accumulate costs at the work authorizingdocument level. This includes work accomplished for non-DOD activities.

c. Recording transactions in the finance and accounting system for use in management of programming funds forfuture years. Cost transactions must be recorded as direct obligations in the accounts where the execution takes place.Obligations and expenses must be recorded as work is accomplished. Environmental costs will be included as expensesof Installations Support.

27. Work planninga. The AWP is a consolidation of all developed plans into a single integrated 5year plan that reflects all major

requirements, initiatives, actions, and objectives. Minimum routine M&R tasks and major projects shall be incorporatedinto the AWP as outlined in DA Pam 4206. Installation site maps should be used as a visual aid to help depict andpresent the annual and long-range work plans portion of the AWP.

b. Preparation and periodic updating of work plans will comply with the following guidance. All work identified asa result of comparing the inspection reports with the performance standards will be used to identify total requirements.

c. The AWP shall identify the major M&R projects planned for accomplishment in the program fiscal year andcontain the following:

(1) The minimum maintenance tasks that should be accomplished at least once annually for basic preventive andsafety/functional needs. Routine maintenance should be programmed annually, to maintain acceptable and economicallevels of performance. Separate individual job orders (IJOs) which include specific task description and location, theunit of measure, and unit cost, will be prepared to facilitate orderly planning, review, and analysis for each of the tasks.

(2) The major M&R portion of the AWP will identify work based on comparison of major M&R alternatives.Prioritization of major M&R projects should be based upon cost, type of repair, structure type and condition, localconditions, and realistic budget levels.

d. Long-range plans will be developed for a 5 year period, year by year and consist of the level of anticipated workrequirements.

e. Minor construction projects will conform to the Master Plan for the installation in accordance with AR 21020and to the Installation Design Standards.

28. Customer serviceThe IMCOM will establish and implement customer service standards. Customer service is a compelling factor in theimprovement of business practices, evaluation of effectiveness, establishment of work standards, and cost considera-tions (see DA Pam 4206 for procedural guidance for implementing a customer service program).

29. Alternative methods and sourcesWhen requirements exceed organizational capabilities, IMCOM will require that its public works activities make

8 AR 4201 12 February 2008

maximum use of alternative performance methods and labor sources for providing services, accomplishing increasedworkload, or reducing shop backlogs, including:

a. Commercial contractor performance.b. Overtime and temporary hires, providing allocated work-years are not exceeded.c. Rescheduling or deferring work of lower priority.d. Borrowing labor from, or transferring work to, another work center.e. Use of prison inmate labor.f. Partnerships, contracts, and mutual aid agreements with municipalities or other Government agencies, including

USACE organizations.g. Consolidation of functions into regional operations.h. Privatization of functions.

210. Host-tenant relationshipThe IMCOM will ensure that its garrison operations comply with the following host-tenant relationships:

a. The M&R or construction work funded by tenant activities will be coordinated with and approved by the IMCOMgarrison public works activity regardless of the source of funds or method of accomplishment. Tenants will report allInstallations Support related costs to the IMCOM public works activity for recording in the IFS. These procedures willensure that all M&R and construction are in accordance with the garrisons real property management plans. TheIMCOM will also ensure that work accomplished does not violate Federal or state laws; DOD or Army regulations;building and construction codes, standards, and criteria; garrison facility standards; the IDG; or the Army IDS manual,and that it does not exceed any local utility infrastructure capabilities.

b. Tenant and satellite activities are responsible for providing the host IMCOM public works activity with uniquecriteria and justifications for real property planning and management support. Tenant and satellite activities will budget,fund, and reimburse the host for minor construction projects that are unique to the tenant or satellite activity mission.

c. In general, IMCOM garrison public works activities will require reimbursement for all levels of support that aretenant unique; that is, costs that are attributable to the tenant and that the tenant is able to influence directly or whichexceed established, Armywide levels of service. In certain circumstances, the host is responsible for providing facilitiesengineering, housing, and environmental support services to tenants on a non-reimbursable basis. The IMCOM willdetermine whether support is reimbursable according to separate policy directions issued by HQDA, and IMCOM maydelegate authority for such determination to public works activity managers and their commanders. Additional guidanceon reimbursement for housing support is provided in chapter 3. Guidance on reimbursement for NAF activities isprovided in AR 2151.

d. With respect to U.S. Army Reserve (USAR) facilities, designated regional readiness sustainment commands(RRSCs) are responsible for and manage USAR real property programs to include master planning, programming,M&R and construction of facilities; service support; and environmental functions. The relationship between thegarrison and the RRSC is a technical-support-provider-managing-customer relationship. In critical support areas inwhich the RRSC Engineer staff requires professional engineer, environmental, and other staff support, a detailedmemorandum of agreement will exist between each RRSC and a supporting organization that will provide the requiredservice or technical support (see AR 140483 for specific Army Reserve facility management policy).

e. The IMCOM public works activities will have support agreements with all Army, DOD, or other Governmenttenants/customers for which they provide facilities engineering, housing, or environmental management support serv-ices. Requirements for recurring support and specific negotiated provisions for support will be documented in thesupport agreement. For example, if public works personnel are dedicated full-time to medical facilities support, theywill provide support on a reimbursable basis stipulated in a support agreement.

211. Government furnished, contractor occupied facilitiesA contractor host is required to coordinate with its servicing public works activity manager and to obtain approval fromthe garrison commander before facilities on a garrison are made available for contractor use. Before approval andcontract award, square footage, type of space provided, and reimbursement for utilities will be defined in the contract.

Section IIIOperation and Maintenance Project Approval and Execution (see chapter 3 for Army Family Housing)

212. Generala. The IMCOM will ensure that the scope of work to be included in a project is based on good engineering

practices, environmental impact, operational or administrative considerations, and life cycle cost effectiveness. Custom-ers and tenants normally identify the makeup of projects based on need, funds available (if reimbursable), andcommand priorities. The IMCOM will provide advice to customers and tenants on the technical, regulatory, andstatutory feasibility of their projects. The IMCOM will also ensure that projects are reflected in, and comply with, thegarrison real property master plan, the Installation Design Guide, resource management plans, and facility standards.


b. Work will not be started without prior written project approval from the proper authority. DA Form 4283(Facilities Engineering Work Request) is the standard project approval document.

c. Projects will not be split into increments solely to reduce the estimated costs below statutory limitations,contracting thresholds, or project approval levels. DA Pam 42011 provides guidance for project definition anddocumentation.

d. A minor construction project includes all work necessary to produce a complete and usable facility or a completeand usable improvement to an existing facility. A construction project will be financed from appropriations availablefor operations and maintenance if the project has total funded costs of $750,000 or less, or if it has total funded costsof $1.5 million or less and is intended solely to correct a deficiency that is life-threatening, health-threatening, orsafety-threatening. Military construction, Army (MCA) funds will not be used to finance projects under $750,000unless approved in advance by HQDA (DAIMODC).

e. Work to be done on an existing facility will be consistent with the design use and remaining economic life of thefacility. If construction work will change the facility category code according to AR 41528, the category code changewill be approved prior to commencement of work (see AR 40570).

f. The DOD Explosive Safety Board (DDESB) approves all plans for siting and construction or modification offacilities for manufacturing, storing, handling, maintaining, developing, demilitarizing, testing, transporting, or dispos-ing of military explosives or ammunition. The DDESB also reviews and approves site plans for facilities which do notinvolve hazardous materials but which would be exposed to such risks if not properly located. All information, reports,and requests for assistance, are submitted to the DDESB through command safety channels, to Director, U.S. ArmyTechnical Center for Explosives Safety (see AR 38510, para 56).

g. Separate M&R and minor construction projects may be grouped into one contract for procurement, or a singleproject may be accomplished with more than one contract. The total funded cost of all elements of the project will notexceed the total authorized cost of the project.

h. More than one category of work may be approved on one document, provided that work in each category iswithin the commanders approval authority. Each category of work is separately subject to the appropriate approvallimitations given in this chapter and in chapter 3 for Family housing projects. If the commanders authority for one ormore categories of work is exceeded, separate approval documents are required for work that is to be approved byhigher authority. The estimated funded and unfunded costs (see para 217) for each category of work will be identifiedseparately on the project approval document.

i. The M&R and minor construction projects will comply with applicable requirements of the National Environmen-tal Policy Act (NEPA), sections 43214370f, title 42, United States Code (42 USC 43214370f), the National HistoricPreservation Act, 16 USC 470470x-6, and other environmental requirements (see AR 2001, AR 2002, and 32 CFR651).

213. World War II temporary buildingsa. The Army considers WWII temporary buildings as functionally inadequate and uneconomical as long-term

solutions to mission requirements, except for selected intermittent uses such as annual training. The Army goal is toeliminate most WWII temporary buildings on Active Army garrisons.

b. All work on WWII temporary buildings will be governed by requirements for facilities use, economic considera-tions, and good engineering judgment. The WWII temporary buildings will not be renovated to satisfy Base Realign-ment and Closure actions, unit stationing or realignments, new unit activations, or other projected missions.

c. If the total of all maintenance, repair, and alteration costs in a WWII temporary building project exceeds $40 persquare foot, approval by the Garrison Commander is required. This requirement applies to all WWII temporarybuildings, regardless of current use and project funding source. Project approval stated elsewhere in this regulationapply.

d. Garrison Commander will not delegate approval authority for projects concerning WWII temporary buildingwhose costs exceed $40 per square foot.

214. Authorization for minor construction projectsa. Commander, IMCOM may approve a minor construction project with total funded costs of $750,000 or less, or

total funded costs of $1.5 million or less if the project is intended solely to correct a deficiency that threatens the life,health, or safety of personnel. Commander, IMCOM may delegate approval authority to Headquarters, IMCOM(HQIMCOM) staff members and to IMCOM region directors. Commander, IMCOM may delegate and may permitredelegation of all or part of his/her approval authority except as prohibited by paragraph 213d, above. All delegationsand redelegations of approval authority will be in writing and will be commensurate with the technical capability toreview projects. Commander, IMCOM is responsible for review and evaluation of the management of delegatedapproval authorities.

b. Commander, IMCOM will establish controls to prevent costs for approved projects from exceeding approvallimits. If it becomes apparent that the projected total funded cost of a minor construction project will exceed the

10 AR 4201 12 February 2008

IMCOM approval limit, all work will be halted immediately (see chap 4 for processing procedures for MCA approvaland funding).

c. Commanders of ACOMs, ASCCs, and DRUs who have installation management responsibilities have the sameauthority and responsibilities as noted in paragraphs 214a and 214b.

215. Minor construction prohibitions and limitationsa. The following practices c

Facilities Engineering Army Facilities Managementsill- · Army Regulation 420–1 Facilities...

Documents

Transcript of Facilities Engineering Army Facilities Managementsill- · Army Regulation 420–1 Facilities...