Facilities Data Base (FDB) Phase II

MTAC Meeting

November 6, 2003

Page 2

Facilities DataBase (FDB) – Strategic Goals

• One valid source of Postal facility information for mailers and the Postal service

• Comprehensive accurate inventory of Postal facilities

• Consistent address, facility characteristics, products and services pertaining to a facility

Page 3

FDB Data

• Comprehensive accurate inventory of 40,000 Postal facilities • Established unique Facility ID

- Permanent identifier for each facility- Supports information linking across postal information systems

• Track facility categories ‾ Customer Service (Delivery, Retail, SCF)‾ Mail Processing (Plants, Mail Processing Annex, PMPC)‾ Network Facilities (BMC, AMC,HASP)‾ Other (Warehouses, Field Offices, Engineering, etc)

• Consistent address information• Static facility characteristics (Lobby config, directions, access restrictions,

dock/loading detail, etc.)• Products/Services – products/services offered, pertinent product/service

data, service hours, etc.

FDB fully operational – April 2004

Page 4

Today

AMS

Drop Ship Web

Facility Profile Survey

Facility Inventory List & Addresses

Supplemental Facility Characteristic Data

Mail Content Accepted at a Facility

Business Implications:

•Disjoint systems maintaining the same data•Systems owned by different business customers•One system contains DMM policy; the other reflects reality•Lag time for creation and ship of Drop Ship Product adds to data discrepancy issue

WebDSAS

•Maintain facility inventory & addresses

•Accepts online updates to supplemental facility information

•Accept drop ship appointments

•Accept product content acceptance data

Memphis

Network Operations

Drop Ship Product

Page 5

Inspection Service

(Security)

Facilities Database

WebDSAS

Phase I – December 15, 2003

FMSWin

AMS

Leased/Owned Properties

Facility Inventory & Addresses

Delivery Operations: Customer Service Facility Data

Inspection Service: Facility Security Data

Facility Inventory & Addresses

Supplemental Facility Characteristic Data

Drop Ship Web

Mail Content Accepted at a Facility

•Consistent, current, & accurate facility inventory, addresses, and supplemental facility data

•Accept drop ship appointments specifying mail content detail

External Mailers

Business Implications:

Drop Ship Product

Memphis

Page 6

Facilities Database Web Drop Ship

Phase II – February 2004

FMSWin

AMS

Leased/Owned Properties

Facility Inventory & Addresses

Delivery Operations: Customer Service Facility Data

Inspection Service: Facility Security Data

External Mailers

•Consistent, current, & accurate facility inventory, addresses, and supplemental facility data

•Accurate reflection of mail content accepted at facility

•Redesigned user interface

•Accept drop ship appointments specifying mail content detail

•More timely Drop Ship information available via online download

•Feedback from mailers on data integrity and business impact

•Capability to download Drop Ship data

Business Implications:

Online access to comprehensive drop ship

information