Facilitated by Gary Sumnicht and

Alison Wineberg

How many cities has the CLC conference been held in?

True or false: Wisconsin was the first state to issue grant awards for the CLC program.

Which CLC staff member had to carry a rifle for protection against bears in a previous job?

Which CLC staff member won the “Headhunter Award” in high school?

Which CLC staff member disrobed to work as a life model for U.W. art classes?

Claims Carryover Policy Monitoring Visits Evaluation

◦ Annual Performance Reports◦ Evaluation Summary Report◦ Participant Impact Report◦ Self-Assessment Requirement

Annual Renewal of Grant Training and TA Common Issues Important Definitions Dates and Deadlines Future Funding

DPI Fiscal Report (PI 1086) Available on-line (Resources and Forms)http://sspw.dpi.wi.gov/sspw_clc

Recommend at least quarterly claims Final budget amendments due June, 30th,

2014 Final Claims Due September 30th, 2014

• The policy of the department calls for allowance of unspent funds to be carried over by the grantee.

• Unspent funds remaining after the final year (5th and 10th year) of the grant cycle, are considered “lapsed” and may not be used to continue the program following the natural end of that grant period. A “no-cost extension” to spend down these remaining funds has been established for September 30th of the calendar year in which the project is scheduled to end.

• The department reserves the right to “capture” and reallocate unspent funds in any grant year.

• Allowable carry-over is announced in late fall and new awards will be issued reflecting the amended total.

Each center can anticipate a monitoring visit during the course of the grant cycle (excluding the 1st year)

Monitoring Process: Six- week notice of visit Grantee completes a self-assessment and

gathers supportive evidence to provide for the visit

Interviews with the site coordinator, school principal, CLC teachers and program partners

Observation by DPI staff Exit interview - summary of findings Written report issued to grantee

The Dept. of Education contracts with American Institute for Research (AIR) to collect performance data on all 21st Century Community Learning Centers

Data is submitted to the online portal Profile and Performance Information Collection System (PPICS)

Data is collected at the end of the year for this electronic report, due June 30th

Reporting portal same as for Grantee Profile - requires login and password: http://ppics.learningpt.org/PPICSNet/public/default.aspx

Number of students served and number of days attended

Staff composition Racial or Ethnic breakdown of students Community partner information Activities Teacher surveys Keep records that align with what should be

reported! (look in PPICS)

One contact per grantee not center Contact teachers early to insure grade

and behavior improvement reports are completed on time

All blue buttons will be gray with check mark when report is completed correctly

Contact DPI staff if primary contact changes

Based on previous year’s performance Reports should include:

◦Summary of conclusions drawn from evaluation results

◦How results were used to improve or strengthen the program

◦How results were shared with the public

KEEP RECORDS!

Reminder: All new five-year grants (years 1,6 and11)

need to complete a Grantee Profile on the PPICS system.

All Profiles should be completed by October 31st, 2013 (three weeks and two days from now)

Based on “regular attendee” information Will report WI Student Number Locator

System (WSLS) for each regular attendee and PPICS student I.D. number

Important: Remember to record the PPICS numbers when submitting APR data!

Due on September 30, 2014 More information:

http://sspw.dpi.wi.gov/sspw_clc

Each center must conduct a self-assessment to use for program improvement during their five-year period (all cycles) following this schedule:◦By end of Year 1 – Identify self-assessment

instrument to be used during 2nd year◦By end of Year 2 – Conduct self-assessment

using results to develop improvement plans◦By end of Year 3 – Implementation of

improvement plans

Wisconsin After School Continuous Improvement process (WASCIP)

Youth Program Quality Assessment (YPQA)

New York State After School Network (NYSAN) Quality Self-Assessment Tool (QSA)

Quality Assurance System (QAS) Contact and scope information at:

http://sspw.dpi.wi.gov/sspw_clcassessment

Not competitive DPI form – PI 9550-IV-B-REN Assurances, Abstract, Program plan,

Collaboration, Evaluation, Budget Due in the spring of 2014

Two annual gatherings for all grantees◦ Fall Conference on October 7-8 at the Kalahari

Resort in WI Dells. To register visit: http://sspw.dpi.wi.gov/sspw_dpiclctrng

◦ Spring Training (TBD) Webinars (ongoing) New Grantee Mentors

◦ Observe mentor’s program◦ Host mentor at your program◦ Communicate with mentor as needed

Call in number: 1-877-820-7831 Participant pass code: 169171

CLC activities for youth cannot operate during school hours (exception for adult programs).

Private school students and families within school service area must be offered opportunity to participate

CLC evaluation reports must be made available to the public

To be counted as CLC participants, students must receive math and/or literacy enrichment activities weekly

Please contact us in a timely manner when there are personnel changes to assure contact information is up to date.

Academic Enrichment: Enrichment activities expand on students' learning in ways that differ from the methods used during the school day. They often are interactive and project focused. They enhance a student's education by bringing new concepts to light or by using old concepts in new ways. These activities are fun for the student, but they also impart knowledge. They allow the participants to apply knowledge and skills stressed in school to real-life experiences.

Homework Help: Homework help refers to program time that is dedicated to assisting students work independently on homework, with or without assistance from staff, volunteers, or older peers.

March 2014: Spring Training May 23, 2014: Annual Renewal Application

Due June 30, 2014: APR Due (in PPICS) June 30, 2014: Final Budget Revisions Due September 30, 2014: Final Claims Due September 30, 2014: Participant Impact

Report Due

The future of grant funding competitions is dependent on federal funding. The WI allocation can fluctuate and may impact awards.

Reauthorization of the Elementary and Secondary Education Act (ESEA) may change program operations

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Gary Sumnicht: (608) 267-5078 gary.sumnicht@dpi.wi.gov

Alison Wineberg: (608) 267-3751 alison.wineberg@dpi.wi.gov

Linda Piefer: (608) 264-9548 linda.piefer@dpi.wi.gov

Adam Farrell Wortman: (608) 267-9354adam.farrellwortman@dpi.wi.gov