Facilitated by Gary Sumnicht and

Alison Wineberg

Participant number 1-877-820-7831 Participant pass code: 169171

Gary Sumnicht, 21st CCLC Grant Consultant

Alison Wineberg, 21st CCLC Grant Consultant

Participant number 1-877-820-7831Participant pass code:169171

Steve Fernan, Assistant Director Student Services/Prevention and Wellness

Doug White, Director Student Services/Prevention and Wellness

Call in number: 1-877-820-7831Participant pass code: 169171

Linda Piefer, Office Operations Associate

Adam Farrell Wortman, Office Operations Associate

Call in number: 1-877-820-7831Participant pass code: 169171

Claims Carryover Policy Monitoring Visits Evaluation

◦ Annual Performance Reports◦ Evaluation Summary Report ◦ Self-Assessment

Annual Renewal of Grant Lessons from the Frontline: Nancy Cedar,

Wausau CLC programs

Call in number: 1-877-820-7831Participant pass code: 169171

DPI Fiscal Reimbursement Claim Form (PI 1086) Available on-line under Resources and Formshttp://sspw.dpi.wi.gov/sspw_clc

Recommend at least quarterly claim submission Final budget amendments due May, 30, 2015 Final Claims Due September 30, 2015 Claims are retroactive to July 1, 2014

Call in number: 1-877-820-7831Participant pass code: 169171

Deadline for budget changes is May 30, 2015 The Budget Change Request Form is available

on-line under Resources and Forms at:http://sspw.dpi.wi.gov/sspw_clc

First column, list current approved budget, use second column to show how you propose to change your budget

Budget change requests are needed only when a given line item (salaries, non-caps, etc.) will need more than a 10% change

All budget change requests should be sent to gary.sumnicht@dpi.wi.gov

Participant number 1-877-820-7831 Participant pass code: 169171

Electronic technology purchases are prohibited during the fifth (final) year of each cycle

Programs seeking to purchase electronic technology must provide a plan of how the equipment is needed (or will be helpful) in meeting their stated program objectives

Programs must also provide data describing the program’s student-to-staff ratio illustrating that CLC participants are receiving adequate teacher contact (a reasonable ratio is 1 to 15). If the program’s ratio is higher, our recommendation would be to hire more staff to reach this ratio before buying technology equipment.

Additional assurances will be required◦ E.g. exclusive CLC use, staff trained, equipment inventory

Participant number 1-877-820-7831 Participant pass code: 169171

Qualifying programs should pursue opportunities to access other funding sources to cover the costs of food.◦ National School Lunch Program- Afterschool Snacks

http://www.fns.usda.gov/school-meals/afterschool-snacks◦ Summer Food Service Program

http://www.fns.usda.gov/school-meals/opportunity-schools◦ Child and Adult Care Food Program

http://www.fns.usda.gov/cacfp/child-and-adult-care-food-program

◦ A summary of programs available on California Department of Education website http://www.cde.ca.gov/ls/nu/as/snackfacts.asp

Participant number 1-877-820-7831Participant Pass code: 169171

• Although carryover is allowed, the department reserves the right to restrict eligible carryover.

• Unspent funds remaining after the final year of the grant cycle (5th and 10th years) are not eligible for carryover. A “no-cost extension” to spend down these remaining funds has been established for September 30th of the calendar year in which the project is scheduled to end.

• Allowable carryover is announced in later fall and new awards will be issued reflecting the amended total.

• Grantees must submit a revised budget and plan to spend the carryover funds.

• Grantees are discouraged from accruing large carryover amounts.

Call in number: 1-877-820-7831Participant pass code: 169171

Each center can anticipate a monitoring visit during the course of the grant cycle (excluding the 1st year)

Monitoring Process: 6 week notice of visit Grantee completes a self-assessment and

provides supportive evidence for the visit Interviews with the site coordinator, school

principal, CLC teachers and program partners Program observation by DPI staff Exit interview including a summary of findings Written report issued to grantee

Call in number: 1-877-820-7831Participant pass code: 169171

The Dept. of Education will contract with national vendor to collect performance data on all 21st Century Community Learning Centers for the history of the CLC program. Federal contract is in bidding process, contractor to be determined.

Data describing past year’s performance will be collected at the end of the year for this electronic report, this has typically been due by June 30th. Official due date and reporting details will be shared in the coming months.

Call in number: 1-877-820-7831Participant pass code: 169171

Number of students served and number of days attended

Staff composition (ie certified teachers, youth workers, volunteers, etc)

Demographic summary of students Community partner information and their

contributions to the program Program activities (duration, number of

participants, content) Keep records that align with what should be

reported!

Participant number 1-877-820-7831 Participant pass code 169171

Based on previous year’s performance Reports include three parts:

1. Summary of conclusions drawn from evaluation results

2. How results were used to improve or strengthen the program

3. How results were shared with the public

KEEP RECORDS!

Call in number: 1-877-820-7831Participant pass code: 169171

Each center must conduct a self-assessment to use for program improvement during their five-year grant period following this schedule:◦ By end of Year 1 – Identify self-assessment

instrument to be used during 2nd year◦ By end of Year 2 – Conduct self-assessment

using results to develop improvement plans◦ By end of Year 3 – Implementation of

improvement plansCenters will be responsible to describe their self-

assessment actions in the annual renewal application

Call in number: 1-877-820-7831Participant pass code: 169171

Wisconsin After School Continuous Improvement process (WASCIP)

Youth Program Quality Assessment (YPQA) New York State After School Network

(NYSAN) Quality Self-Assessment Tool (QSA) Quality Assurance System (QAS) Contact and scope information at:

http://sspw.dpi.wi.gov/sspw_clcassessment

Call in number: 1-877-820-7831Participant pass code: 169171

Not competitive DPI form – PI 9550-IV-B-REN Abstract, Assurances, Evaluation Plan,

Program Plan (with descriptions for academic enrichment, professional development, family programming, day school involvement), Collaboration, Self-Assessment Summary, and Budget

Due in on May 15, 2015

Call in number: 1-877-820-7831Participant pass code: 169171

Two annual gatherings for all grantees◦ Fall Conference on October 7-8 at the Radisson

Paper Valley Hotel in Appleton. To register visit: https://www.regonline.com/Register/Checkin.aspx?EventID=1517221

◦ Spring Training (TBD) Webinars (ongoing) New Grantee Mentors

◦ Observe mentor’s program◦ Host mentor at your program◦ Communicate with mentor as needed

Call in number: 1-877-820-7831Participant pass code: 169171

CLC activities for youth cannot operate during school hours, including lunch (exception for adult programs).

Private school students and families within school service area must be offered opportunity to participate

CLC evaluation reports must be made available to the public

Students must receive math and/or literacy enrichment activities weekly to be counted as CLC participants

Please contact us in a timely manner when there are personnel changes to assure contact information is up to date.

Call in number: 1-877-820-7831Participant pass code: 169171

Academic Enrichment: Enrichment activities expand on students' learning in ways that differ from the methods used during the school day. They often are interactive and project focused. They enhance a student's education by bringing new concepts to light or by using old concepts in new ways. These activities are fun for the student, but they also impart knowledge. They allow the participants to apply knowledge and skills stressed in school to real-life experiences.

Call in number: 1-877-820-7831Participant pass code: 169171

Homework Help: Homework help refers to program time that is dedicated to assisting students to work independently on homework, with or without assistance from staff, volunteers, or older peers. It cannot be counted as academic enrichment.

Call in number: 1-877-381-7791Participant pass code: 169171

October 7-8, 2014: Fall Conference, Appleton To register:

https://www.regonline.com/Register/Checkin.aspx?EventID=1517221

March 2015: Spring Training May 15, 2015: Annual Renewal Application

Due May 30, 2015: Final Budget Revisions Due September 30, 2015: Final Claims Due APR Due date to be determined

Call in number: 1-877-820-7831Participant pass code: 169171

The future of grant funding competitions is dependent on federal funding. The Wisconsin allocation can and does fluctuate and may impact awards.

Reauthorization of the Elementary and Secondary Education Act (ESEA) may change program operations

Call in number: 1-877-820-7831Participant pass code: 169171

Gary Sumnicht: (608) 267-5078 gary.sumnicht@dpi.wi.gov

Alison Wineberg: (608) 267-3751 alison.wineberg@dpi.wi.gov

Linda Piefer: (608) 264-9548 linda.piefer@dpi.wi.gov

Adam Farrell Wortman: (608) 267-9354adam.farrellwortman@dpi.wi.gov

Call in number: 1-877-820-7831Participant pass code: 169171