F.81Work Instruction

F.81 Reverse Posting for Accrual or Deferral Document

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Purpose

Use this procedure to manually reverse a posting of accrual or deferral document.

TriggerPerform this procedure at the beginning of the accounting period when accrual or deferral documents posted in the previous period closing need to be reversed.

PrerequisitesAccrual or deferral documents that need to be reversed exist.

Menu PathN/A

Transaction CodeF.81

Helpful Hints R/O/C column in tables represents Required, Optional or Conditional entry. This process reverses transaction FBS1.

An accrual is set up for reversal in a future period. It does not have to be the next period, except where controlled by City policy. The reversal date controls when the reversal takes place. If there is no reversal date, the accrual cannot automatically reverse through the reversal program. Therefore, only automatic reversing accrual documents created with transaction code FBS1 are processed by the reversal program. Use transaction code F.80 to perform mass accrual or deferral document reversals.

F.81Work Instruction

F.81 Reverse Posting for Accrual or Deferral Document

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Procedure1. Start the transaction using the menu path or transaction code. The Reverse Accrual/Deferral

Documents screen displays.

Reverse Accrual/Deferral Documents

2. As required, complete/review the following fields:Field R/O/C DescriptionCompany Code R Company code represents an independent accounting

entity. There is only one Company code for the City of Portland: "COP1."Example:COP1

F.81Work Instruction

F.81 Reverse Posting for Accrual or Deferral Document

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Field R/O/C DescriptionReverse posting date R The date after a previous period has been closed in which

the accrual or deferral document will be reversed.Example:07012007

3. Ensure Test Run check box is selected.4. Click Execute . The Reverse Posting of Selection Documents: Log Test Run screen displays.Reverse Posting of Selection Documents: Log Test run

5. Click Back . The Reverse Accrual/Deferral Documents initial screen displays.

F.81Work Instruction

F.81 Reverse Posting for Accrual or Deferral Document

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The screen displays two sections separating the documents that can be from the documents that cannot be reversed.Ensure all documents can be reversed prior to execution.

Reverse Accrual/Deferral Documents

6. Deselected Test Run check box.7. Click Execute .

The system displays the message, "Processing completed".

F.81Work Instruction

F.81 Reverse Posting for Accrual or Deferral Document

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Result

You have reversed posting for accrual or deferral documents.