Extracting Value out of Stockpiled Content More Value From Stockpiled...Category A specific division...
Transcript of Extracting Value out of Stockpiled Content More Value From Stockpiled...Category A specific division...
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Extracting Value out of Stockpiled Content
Serge Savchenko
VP, Worldwide Portfolio Sales
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Striking the Balance
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Difficultly locating documents cited as barrier to adoption
Hyperion MarketView Report (March 2016)
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Source: Quantifying Enterprise Search, IDC
of knowledge workers
find what they are
looking for 85%
to100% of the time
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Frustration?
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A study of more than 5,000 office professionals across the US, UK, Germany, France and Australia exposed how antiquated business processes and outdated ways of working with documents are having a dramatic impact on productivity, efficiency and worker satisfaction.
Frustration
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Frustration
• professionals feel their success at work are slowed down by outdated ways of working with documents83%
• professionals would change jobs solely for the sake of less paperwork61%
• version control are cited as the most frustrating paper document problems78%
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Need for Effective Search
AIIM (2014), Industry Watch: Search & Discovery
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Benefits of Improving Search
AIIM (2014), Industry Watch: Search & Discovery
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A literate, book-buying
Englishman at the turn of the
seventeen century could live a
lifetime without ever
encountering a set of data
ordered alphabetically.
“
”24
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Our Point of View
► Document Management Systems will suffer from low user adoption until they mold to how people prefer to work
► Effective metadata remediation is the lowest hanging fruit for improving DMS usefulness
► Solutions that best address findability will become indispensable in the workplace
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According to Mike Kelleher, White House Correspondence Director
Every week:65 000 paper letters500 000 emails5 000 faxes15 000 phone calls
Requires:9 750 person hoursor244 full time employees
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How many inquires per day do you contend with?
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For a search to be effective,
an investment into organizing content
must be made
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Title: Resume
Creator: Dick Loudon
Last Update: George Utley
Create Date: 2008-05-23
Last Modified: 2009-09-13
MIME: WORD
Extension: DOCX
Size: 583 kb
File Path: z:/HR_folder/jsmith/cv
HASH: xhsiuurd123r4
System Metadata
ACCESS METADATA
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Effects of Time
Wilted Metadata
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Our Point of View
► Document Management Systems will suffer from low user adoption until they mold to how people prefer to work
► Effective metadata remediation is the lowest hanging fruit for improving DMS usefulness
► Solutions that best address findability will become indispensable in the workplace
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Functionality to facilitate the capture of metadata
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Ways to Automate
Remediation of Metadata
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Date: Jan 21. 2013
Amount: 332,29 $
Order-Nr: X-44277
Supplier: Mueller & Friends
Address: 130 First Ave
Digitize Images (scanned documents)
ENRICH METADATA
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Searching for basic information on the documentDate: Jan 21. 2013Amount: 332,29 $Order-Nr: X-44277Supplier: Mueller & Friends
Invoice
Rule based Adaptive Zonal
Data Extraction
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Identification of document typeInvoice
Delivery Note
Order
Others
By content By structure By rule
Document Classification
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Coalesce all relevant content
Purchase Orders
ReqNoReqAMT
PROPOSALS
ReqNoRFQNoVendtIDQuoteAMT
CONTRACTS
RFQNoVendIDContractAMTDeliveryDate
VENDORS
VendIDVendNameVendAddress
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Use metadata to coalesce all kind of content
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Across All Systems
VendID
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Content Analytics
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Concept: non-disclosure agreement
Concept: confidential information
Persons: Robert Hartley, Jerry Robinson
Places: London, United Kingdom,
Organizations: OpenText Corporation
Categories: Litigation Support
Categories: Software & Computer Services
Categories: Research and Development
Content Analytics
ENRICH METADATA
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Structural Metadata
Title
Creator
Description
Publisher
Contributor
Date
Type
Format
Identifier
Semantic Metadata
Concepts
Entities
Categories
Sentiment
Summary
Similarity
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Semantic metadata types
concept entity
category tonality
summarysimilarity
OTCA
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ConceptA keyword or key phrase found within a text.
Examples:
Keyword firewallbitumenroadmap
Key phrase synthetic crudefinancial statementelectronic security perimeter
Non-hierarchical
Uncontrolled
Noun-based
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Controlled vocabulary
(Authority files)
and uncontrolled
(candidates)
EntityA specific instance of a predefined type (also called Named Entity).
Examples:
Organization name (ON) Suncor Energy Inc.World Trade Organization
Person name (PN) Albert EinsteinDavid A. Strong
Geographic location (GL) EdmontonKansasUnited Kingdom
Events (EV) 1971 World Series12th Annual Oil Sands Symposium
Trademarks (TM) Apple iPadToyota Camry
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Hierarchical
Controlled vocabulary
(Taxonomy)
CategoryA specific division in a classification system (also called topics).
Examples:
Energy (ETDE-INIS) Biomass fuelsEnergy storageSolar energy
Industries (ICB) Integrated Oil & GasSpecialty ChemicalsPharmaceuticals
Business & Finance Business EthicsCompetitivenessAnnual Reports
News content (IPTC) Arts, culture and entertainmentLifestyle and leisureNational elections
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Subjectivity
(Fact vs. Opinion)
Tonality
(Positive vs. Negative
vs. Neutral)
SentimentThe subjectivity and tonality of an item (text, sentence or entity).
Examples:
Fact (neutral) John went to the market.This camera has a flash.The new store opens today.
Opinion (positive) The market is great!I love taking pictures.The store opening was a success.
Opinion (negative) It’s hard to find items at this store.The flash is poor.Opening that day was a bad idea.
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Configurable
(% of original text vs.
# of sentences)
SummaryThe most important sentences of a text.
Example:
Original text Obama: No on oil pipeline, more review neededPresident Barack Obama says he's denying an application for a Canada-to-Texas oil pipeline because a GOP-mandated deadline didn't allow time for a full review.Obama says his decision isn't a judgment on the merits of the proposed $7 billion pipeline. Rather, he's citing the "arbitrary nature" of the Feb. 21 deadline that was set by a GOP-written provision in a recent tax bill that Obama signed.The president says in a statement that he's disappointed that Republicans in Congress forced the decision. Obama had until late next month to decide whether the pipeline was in the national interest.Administration officials says the looming deadline cut short the time needed to conduct environmental reviews after the State Department ordered the project developer to find an alternate route to avoid environmentally sensitive areas of Nebraska.The 1,700-mile pipeline would carry oil from tar sands in western Canada to refineries in Texas. It would pass through Montana, South Dakota, Nebraska, Kansas and Oklahoma.
Summary President Barack Obama says he's denying an application for a Canada-to-Texas oil pipeline because a GOP-mandated deadline didn't allow time for a full review. The president says in a statement that he's disappointed that Republicans in Congress forced the decision. Administration officials says the looming deadline cut short the time needed to conduct environmental reviews after the State Department ordered the project developer to find an alternate route to avoid environmentally sensitive areas of Nebraska.
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Document Title: NOTES TO CONSOLIDATED FINANCIAL STATEMENTS
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A slide template if you need whitespace
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