Expression of Interest (EOI) For Empanelment of Coaching ...educationhp.org/Files/EOI_Medha...

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Expression of Interest (EOI) For

Empanelment of Coaching Institutes/Centers

to

Impart coaching to the meritorious students of Himachal Pradesh

under

Medha Protsahan Yojna

Department of Higher Education,

Government of Himachal Pradesh

Tel Nos.:

31st December, 2018

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I N D E X

S.No. CONTENTS Page No.

1. Text of Advertisement Invitation For Expression of Interest 3

2. Letter of Invitation 4

3. Background 5

4. Aims & Objectives 5

5. Venue & Deadline for Submission of Proposal 5

6. Validity of Offer 5

7. Term of Reference 5

Instructions 6

8. Qualification Criteria 7

9. Evaluation Criteria & Method of Evaluation 7

10. Response 7

11. Condition under which EOI is issued 7

12. Last Date of submission of EOI 7

13. FORMATS

14. Format - 1 8

i) Format – 2 9-12

ii) Format - 3 13

iii) Format - 4 14

iv) Format - 5 15

v) Format - 6 16

vi) Annexure I – Terms of Reference 17-23

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TEXT OF ADVERTISEMENT

Department of Higher Education,

Government of Himachal Pradesh

Office of State Project Director,

State Project Monitoring and New Initiative Unit,

Cottage No.: 14, Brock Hurst

Kasumpti, Shimla – 171009

INVITATION FOR EXPRESSION OF INTEREST

The Department of Higher Education, Government of Himachal Pradesh invites sealed Expression of

Interest (EOI) from interested Institutions/private parties/organizations/societies/companies/trusts engaged

in imparting coaching to the selected students of the state under Medha Protsahan Yojna.

The EOI Document containing the details of qualification criteria, submission requirement, brief

objective etc. can be downloaded from the website www.educationhp.org .

Further details, if any, may be obtained from State Project Director, State Project Monitoring and New

Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009 during working hours.

Last date for submission of EOI is 24th

January 2019 upto 1400 hrs. Sealed envelope marked to the

captioned address, containing EOI and non-refundable fee of Rs 1000.00 by way of DD/Pay Order in

favour of “Director of Higher Education, Himachal Pradesh”, payable at Shimla may be submitted

mentioning “EOI for empanelment of coaching centre/institute” on the top cover:

State Project Director,

State Project Monitoring and New Initiatives Unit,

Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009

Applicants meeting the qualification criteria may be invited for presentation/proposal before the

selection committee of Department of Higher Education, Government of Himachal Pradesh.




Note: Department of Higher Education, Government of Himachal Pradesh reserves the right to cancel

this request for EoI and/or invite afresh with or without amendments, without liability or any

obligation for such request for EoI and without assigning any reason. Information provided at this

stage is indicative and Department of Higher Education, Government of Himachal Pradesh reserves

the right to amend/add further details in the EoI.

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LETTER OF INVITATION

Office of State Project Director

State Project Monitoring and New Initiative Unit,

Cottage No.: 14, Brock Hurst

Kasumpti, Shimla – 171009

No. Dated:

Dear Sir/Madam,

Department of Higher Education, Government of Himachal Pradesh invites sealed Expression

of Interest (EOI) from interested Institutions/private parties/organizations/societies/companies/trusts

engaged in imparting coaching.

The EOI Document containing the details of qualification criteria, submission requirement,

brief objectives etc. is enclosed.

The EOI Document is also available on the Department of Higher Education website

www.educationhp.org.

You may submit your responses in sealed envelopes in prescribed format to the undersigned

latest by 24th

Jan. 2019 alongwith non-refundable fee of Rs 1000.00 by way of DD/Pay Order in

favour of “Director of Higher Education, Himachal Pradesh”, payable at Shimla mentioning “EOI for

empanelment of coaching centre/institute” on the top cover:




Queries if any may be referred in writing to the State Project Director, State Project Monitoring and

New Initiatives Unit, Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009, at the above mentioned

address or at E-mail: [email protected] .

Yours faithfully,



Encl.: EOI Document. Cottage No.14, Brock Hurst, Kasumpti, Shimla-171009

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1. BACKGROUND

1.1 The scheme aims to empower meritorious students of the state, by assisting them as well as

those institutions working for them, towards enhancing their skills and capabilities to make

them competitive for admissions in prestigious institutions. This will not only make them

employable in industries, services and business sectors as well as to the government sector. It

has the built-in resilience to adapt itself to the market dynamics on a continuous basis so that

the target groups are not deprived of the professional acumen demanded by the

changing/emerging market needs and opportunities for employment at domestic as well as

international levels.

1.2 The scheme has been made more comprehensive keeping in view the emerging trends of

employment in the era of economic reforms, liberalization and globalization.

2. AIMS & OBJECTIVES

The objectives of the scheme are to assist meritorious students of Himachal Pradesh by way of special

coaching for the following: -

(a) Coaching for CLAT/NEET/IIT-JEE/AIIMS/AFMC/NDA etc. for qualifying

examinations for admission in prestigious technical/professional institutes for course

such as engineering, law, medical, management, information technology etc. and

language/aptitude examinations for seeking admission to foreign universities.

(b) Coaching for competitive examinations conducted by UPSC/SSC/Banking and

Insurance, Railways and other PSUs.

(c) Under this scheme the financial assistance to 350 students of 10+2 (Science-200,

Commerce-75 & Arts 75) passed/appeared in the relevant year and 150 graduates will

be given on the basis of merit.

3. EOI PROCESSING FEES

A non-refundable processing fee for Rs. 1,000/- (One Thousand Rupees only) in the form of a

Demand draft in favour of “Director of Higher Education, Himachal Pradesh”, payable at Shimla may

be submitted mentioning “EOI for empanelment of coaching centre/institute” has to be submitted

along with the EOI response. EOI received without or with inadequate EOI processing fees shall be

liable to get rejected.

4. VENUE & DEADLINE FOR SUBMISSION OF PROPOSAL

Proposal, in its complete form in all respects as specified in the EOI, must be submitted to Department

of Higher Education, Himachal Pradesh at the address specified herein earlier. In exceptional

circumstances and at its discretion, Department of Higher Education, Himachal Pradesh may extend

the deadline for submission of proposals by issuing an amendment to be made available on the

Department of Higher Education, Himachal Pradesh website, in which case all rights and obligations

of Department of Higher Education, Himachal Pradesh and the bidders previously subject to the

original deadline will thereafter be subject to the deadline as extended.

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5. VALIDITY OF OFFER:

The offer for EOI as per this document shall be valid for a period of three (3) months initially which

may be extended further if required by Department of Higher Education, Himachal Pradesh.

6. TERMS OF REFERENCE

The detailed terms of reference are enclosed at Annexure-I.

7. INSTRUCTIONS TO INTERESTED INSTITUTIONS/PRIVATE PARTIES/

ORGANIZATIONS/ SOCIETIES/ COMPANIES/TRUSTS

The eligibility criteria has been well defined in the Government of Himachal Pradesh, Department of

Higher Education Notification No.EDN-A-C(5)-04/2010-Loose dated 20th

Dec. 2018 and attached as

Annexure-I.

8. THE EXPRESSION OF INTEREST IS TO BE SUBMITTED IN THE MANNER

PRESCRIBED BELOW:-

All information as detailed below is to be submitted in two hard copies in separately sealed envelope:-

a) Applicant’s Expression of Interest as per Format-1.

b) Application Form as per Format-2.

c) Experience in the field as per Format-3.

d) List of required number of qualified faculty members either on its pay roll or on part-time basis

on payroll as per Format-4.

e) Financial strength of the Organisation as per Format-5.

f) Declaration as per Format-6.

g) Power of Attorney in favour of Authorized Signatory with long and short signatures of

Authorized person.

h) Interested institutions/private parties/ organizations / societies/ companies/trusts must have its

office.

EOI Documents have been hosted on the website www.educationhp.org.in and may be downloaded

from the website.

The bidders are expected to examine all instructions, forms, terms and other details in the EOI

document carefully. Failure to furnish complete information as mentioned in the EOI document or

submission of a proposal not substantially responsive to the EOI documents in every respect will be at

the Bidder’s risk and may result in rejection of the proposal.

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9. QUALIFICATION CRITERIA:

Following will be the minimum pre-qualification criteria. Each eligible interested Institutions/private

parties/organizations/ societies/ companies/trusts should possess all the following pre-qualification criteria.

Responses not meeting the minimum pre-qualification criteria will be rejected and will not be

evaluated.

S.No. Pre-qualification Criteria Supporting document

1. The applicant shall be a Trust/ Company/ Society

registered in any state/UT’s of country.

Copy of Certificate of

Registration.

2. The Trust/ Company/ Society should be in the business of

providing coaching services for at least 03 years as on

31.03.2018.

Certificate by authorized

signatories and other relevant

documents.

3. The audited statements for the Financial Years (FY 2015-

16, 2016-17 & 2017-18) from only consultancy Services

rendered in India

CA certified document with

name of CA registration number,

signature and stamp

4. The firm should not be blacklisted by any Central Govt. /

State Govt. / PSU/Govt. Bodies

Certificate signed by the

Authorized signatory

5. PAN No. / Service Tax Registration Certificate Copy of Certificate to be enclosed.

10. EVALUATION CRITERIA AND METHOD OF EVALUATION:

a. Screening of EOIs shall be carried out as per eligibility conditions mentioned in this document and

based on verification of testimonials submitted.

b. EOI will be evaluated for short listing inter alia based on their past experience of handling similar

type of project, strength of their man power, financial strength of firm and presentation / proposal

to the selection committee whose decision will be final.

c. The agencies may be required to make a presentation, if required, to a selection committee show-

casing their proposals.

d. The Department of Higher Education, Government of Himachal Pradesh will take up references

and reserves the right to pay due heed to the Bidder’s performance elsewhere and any past experience.

e. The proposal of only short listed parties will be evaluated.

11. RESPONSE:

Application in sealed cover super scribed, as “EOI for Empanelment of coaching institutes/centre”.

12. CONDITION UNDER WHICH EOI IS ISSUED:

The EOI is not an offer and is issued with no commitment. The Department of Higher Education,

Government of Himachal Pradesh reserves the right to withdraw EOI and or vary any part thereof at

any stage. The Department of Higher Education, Government of Himachal Pradesh further reserves

the right to disqualify any party, should it be so necessary at any stage.

12. LAST DATE OF SUBMISSION OF EOI:

The last date of submission of EOI is 24.01.2019 (14.00 hrs)

Opening Date & Time is 05.02.2019 (1500 hrs.)

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FORMAT – 1

APPLICANT’S EXPRESSION OF INTEREST

To,

The State Project Director,


Cottage No.14, Brock Hurst, Shimla-171009

Sub: Submission of Expression of Interest for empanelment of coaching centre/institute.

Dear Sir,

In response to the Invitation for Expressions of Interest (EOI) published on _________

for the above purpose, we would like to express interest to carry out the above proposed task. As

instructed, we attach the following documents in separately sealed envelope:

a) Applicant’s Expression of Interest as per Format-1.

b) Application Form as per Format-2.

c) Experience in the field as per Format-3.

d) List of required number of qualified faculty members either on its pay roll or on part-time basis

on payroll as per Format-4.

e) Financial strength of the Organisation as per Format-5.

f) Declaration as per Format-6.

g) Power of Attorney in favour of Authorized Signatory with long and short signatures of

Authorized person.

h) Interested institutions/private parties/ organizations / societies/ companies/trusts must have its

office.

Date:

Encl.: As above.

Sincerely Yours,

Signature of the applicant

[Full name of applicant]

Stamp.......................

Note: This is to be furnished on the letter head of the organization.

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FORMAT-2

APPLICATION FORM TO BE SUBMITTED BY COACHING INSTITUTES FOR EMPANELMENT

OF COACHING INSTITUTES/CENTRE UNDER “MEDHA PROTSAHAN YOJNA”.

(To be filled in by an authorized representative of the applicant organization)

PART – I

1. Name, address, telephone No. Fax No. /e-mail ID

of the head office of the organization/institution

2. Address and telephone no. of the functional centre

for which the application is being submitted

3. Nature of the organization/institution (e.g. not

for profit, or commercial or registered society

or trust etc.)

4. Date of establishment

5. Whether registered under the Societies

Registration Act, 1860 or any relevant Act of

the State Govt./Union Territory Admn. or

under any State Law relating to registration

of literary, scientific and charitable societies

or as a public trust or as a charitable company, if

so:

(a) Give name of the act under which registered

(b) Registration no. and date of registration

(Please attach an attested photocopy thereof)

(c) Period up to which valid

6. Previous three years’ achievement of coaching institutes:

(i) For new cases:

(i) (ii) (iii) (iv)

Year Total number of students coached for

competitive examinations for

government jobs entrance

examinations for admission in

technical and professional courses

employment in private sector

Number of students succeeded

in

(i) competitive examinations for

government jobs

(ii) entrance examination for

admission in technical and

professional course

% of success (i)

(ii)

(iii)

overall % of success

2015-16

2016-17

2017-18

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(ii) For ongoing cases:

(i) (ii) (iii) (iv)

Year Number of students belonging to

Meritorious students coached for

competitive examinations for

government jobs entrance examinations

for admission in technical and

professional courses

private jobs.

Number of students belonging to

Meritorious students succeeded

in competitive examinations for

government jobs entrance

examinations for admission in

technical and professional course

getting jobs in the private sector

% of success of

students belonging to

Meritorious students (i)

(ii)

(iii) overall

2015-16

2016-17

2017-18

(iii) Year – wise details of students / candidates coached viz – name, father’s name, sex, date of birth,

educational qualification, permanent address, telephone number, bank account etc.

(Please enclose the list of students / candidates coached for (i) competitive examinations for

government jobs (ii) entrance examinations for admission in technical and professional courses

and (iii) private jobs, along with the above mentioned details and indicate against them the

successful candidates.)

7. Details of the coaching institution/center

(a) Brief description of its objects and activities

(b) Constitution of Board of Management / Governing Body etc., and the particulars of the member:

Sl. No. Name Address Occupation

(c) Details of faculty members:

Sl. No. Name Qualification Experience Subject taught

(d) Constitution/Memorandum of Association

and bye-laws of the organization/institution

(copy may be enclosed)

(e) Details of the achievement of the institution in

coaching during the previous three years

(copy may be enclosed)

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(f) Income & expenditure statement and balance

sheet for previous three years (as per format attached)

as certified by the chartered accountant or

government auditor may be enclosed

(g) Performance Bank Guarantee in prescribed format on stamp paper

(h) Whether the firm has been blacklisted by any Central Govt. / State Govt./PSU/ Govt. Bodies /

Autonomous? If yes, details thereof.

PART – II

1. Coaching centre location

2. Space available with the institution for coaching

(a) Number of class rooms

(b) Whether the institute is functioning in its own building or in a

rented accommodation

(c) Details of library facility available with the coaching institution

3. Infrastructure available for coaching

(a) Audio – visual aids

(b) Photocopiers

(c) Computers

(d) Others (as applicable)

1. Competitive Examination for which the empanelment

is applied for.

2. Duration of the programme (Indicate the date of commencement

And date of completion)

3. Consolidated amount of fee per candidate for each examination

Examination

Duration of

coaching

Coaching fee Hostel Fee

including

boarding/lodging

including food

etc. if any.

Total amount

(i) (ii) (vi) (vii)

Rate per

candidate

Total

amount

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It is certified and agreed that the terms and conditions of the scheme have been read,

understood and are acceptable to be organization.

It is certified and agreed that the terms and conditions of the scheme have been read,

understood and are acceptable to be organization.

Place: Signatures

• Full Name of Secretary /

Date: President

• Name of the Institution / Organization

(Office Stamp, Tel.No.)

Details of documents attached

(i)

(ii)

(iii)

(iv)

(v)

(vi)

(vii)

(viii)

(ix)

(x)

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FORMAT – 3

Experience in the Field

Overview of the past experience of the Organization related to coaching/training.

S.

No

Coaching Programme

details

Number of

years

Number of

students

coached per

year

Success rate

(above 10% in

coaching)

Admission of

students in

various Govt.

institutes in case

of coaching

Signature of the applicant Full name of applicant

Stamp & Date

Area of Specialization of coaching

S. No. Area of specialization of coaching i.e.

NEET/JEE/IIT/NDA/AFMS/CLAT etc.

of the coaching centre/institute

For which

course wants to

be empanelled

Particular

experience

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FORMAT – 4

List of required number of qualified faculty members either on its pay roll or on part-

time basis

S. No Name Designation Qualification Relevant

Experience

1.

2.

3.

4.

5.

6.


Stamp & Date

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FORMAT – 5

Financial Strength of the Organization

S.

No

Financial

Year

Whether

profitable

Yes/NO

Annual net

profit (in

lakhs of Rs.)

Overall annual

turnover (in

lakhs of Rs.)

Annual turnover from only

Coaching rendered in India (in

lakhs of Rs.)

1 2015-16

2 2016-17

3 2017-18

Note: Please enclose auditor’s certificate in support of your claim.


Stamp & Date

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FORMAT-6

Declaration

We hereby confirm that we are interested in for being empanelled for the coaching of the

meritorious students of the Himachal Pradesh selected under Medha Protsahan Yojna

All the information provided herewith is genuine and accurate.

Authorized Person’s Signature.

Name and Designation:

Date of Signature:

Note: The declaration is to be furnished on the letter head of the organization.

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ANNEXURE-I

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